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Home My WebLink About11-12-2013 c�1roF. =f�K Municipal Services Committee � November 12, 2013 - 3:30 PM. City Hall Conference Room 3 WAS H I N GTON M I N UTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Aubum, WA. A. Roll Call Members present: Chair Bill Feloza, Vice Chair Wayne Osborne and Member John Partridge. Staff present: Mayor Pete Lewis, Chief of Police Bob Lee,Assistant Chief of Police Bill Pierson, Finance Director Shelley Coleman, Human Resource Director Brenda Heineman, Employee Relations Manager Aaron Barber, City Attomey Dan Heid, Assistant City Attomey'Steven Gross, Public Works Director Dennis Dowdy; Parks, Arts & Recreation Director Daryl Faber, Aubum Municipal AirporE Manager Jamelle Garcia and Police Secretary/Scribe Heather Shaw. Others present: Aubum Reporter,representative Robert Whale. B. Announcements C. Agenda Modifications At the request of Finance Director Shelley Coleman, an agenda modification was added to discuss the Redflex contract that would start June 1, 2014 and would run#or 6 years with two (2), two (2) year options. The contract was previously reViewed by the city departments to provide suggestions and changes in ensuring the contract would be agreeable to all departments within the city. Finance Director Coleman addressed suggested changes and revisions to the cont�act with Redflex to include: Cost neutrality zeroed out on our account; fhe proposed contract to be cost neutral and additional money to off-set our administrative costs. Ano4her'requested change would 6e forall infractions to be handled through King County District Court which has an 80% collection rate versus Redflex's collection rate at 50%. In review of#he contract for grammatical changes, Chair Peloza suggest re-wording under the Recitals section of the contract to include adding "back office 'administrative' services" in replace of the term "backoffice services". Vice Chair Osbome expressed concems with the cost-effectiveness of the contracf over the next six years due Page 1 of 4 to the number of infractions being down while administrative costs are still incurred. He suggested that:a school. board representative as well as both a Redflex representative and their competitor be invited to a Municipal Services Committee meeting to discuss the need for red light photo enforcement to be at the current designated locations versus other locations within the city. Chair Peloza suggested fhat an esfimated cost of tasks required_be determined if the City removed the Redflex equipment. An RFP from a second vendorwas requested by the committee. II. CONSENT AGENDA A. October 28, 2013 Minutes Vice Chair Osbome moved to accept the Minutes as presented. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 III. ACTION A. Airport Management Contract (Coleman) Finance Director, Shelley Coleman briefed the committee on the Airport°Management Contract. The contract was reviewed�by the Municipal Services Committee. AMG will remove the grant and project management from fheir proposal. The contract was previously reviewed and grammatical and formatting errors were identified and corrected. The committee discussed the process in aviation gas pricing and s4ate sales tax causing gas prices in the State of Washington to be less competitive than in other states that have no sales tax. Vice Chair Osbome moved to forward the Airport Management Contract to full Gouncil for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 IV. DISCUSSION ITEMS A. Ordinance No. 6475 (Coleman) Shelley Coleman, Finance Director, reviewed Ordinance No. 6475 with the Committee . The Ordinance establishes the Levy for Regular Property Taxes by the City of Aubum#or Gollection in 2014_for . General City Operation Purposes in the amount o f$15,792,046.00. This Ordinance was previously reviewed by the Municipal Services Committee and there were no additional questions. Page 2 of 4 B. Ordinance No. 6481 (Coleman) Finance Director Shelley Coleman provi,ded Budget Amendment#5 to Ordinance No. 6481 which amends 4he 2013-2014 revised budget. The most notable change is the transfer of $2.OM from the General Fund ftom available ending fund balance to the City's Cumulative Reserve Fund. Additional changes include an increase by $700,000.00 to Sewer-Metro waste water revenues and anticipated payment to King County for sewer-wastewater treatment services. Revenues are anticipated to exceed budget as payment are a pass- through to King County. Another increase by $300,000.00 is Solid Waster utility revenues and payments to Waste Management for collection and tipping fee charges . ReVenues are anticipated to exceed budget. Payment to Waste Management are based upon actual amount of refuse collected and disposed. The Committee was provided a spreadsheet which detailed 2013's Appropriation Authority by Fund which they had questions in regards to how the numbers were determined on Schedule B. Finance Direcfor Coleman suggested that the spreadsheet could include in the last column a breakdown of expenditure fund balance that would equal the total. Member Partridge addressed some additional questions on the finance scfiecJules provided that Di�ector Coleman will address and clarify at a future meeting. C. Ordinance 6465 (Faber) Parks, Arts & Recreation Director, Daryl Faber presented Ordinance 6465 which adds a new Chapter 2.22 to the Aubum City Code. This would take all the laws addressed in the departmenYs Policies and Procedures Manual and move them to the Aubum City Code. He addressed that many local cities have already done this to sfreamline their signage to specific parks that may have differing rules at each park. Chair Peloza and Vice Chair Osborne questioned section 2.22.040 in regard to when a permit would be needed for large groups or family gatherings at the parks. It was determined that under the Definitions section no. 2.22.030, that.verbiage would be placed to define that a permit would be needed should a group want exclusive use to the pa.rk. Additional revisions and.grammatical changes were suggested to sections 2.22.070, 2.22.100 and 2.22.200. All fee amounts listed within the contract were suggesfed to 6e removed and replaced to � include the ACC referencing fees and fines should they be changed in the future. D. Medicare Advantage for LEOFF 1 Retirees (Heineman) Director of Human Resources, Brenda Heineman, discussed the Page 3 of 4 I -- - --- - - - - - I Medicare Advantage program through AWC. The City believes that it is mutually beneficial for the LEOFF 1 retirees and the taxpayers at the same time. There is a substantial projected savings on premium moving to the program. Member Fartridge questioned how long the program had been around as well as whether there was any po.tential volatility with the plan. The City interViewed other local cities to include Mount Vemon and Anacortes who are with the program which came back with glowing reviews. The City believes thaYthis is the most comprehensive medical coverage;while continuing to conserve citizen's tax dollars. Director Heineman addressed questions cegarding advantages and disadvantagesto the plan and informed the Committee thaYthere is an informational meeting that is scheduled and offered to the LEOFF I retirees in November. A ietter to all retirees affected has been sent out by mail. E. Project Matrix The following updates we.re made tq the Project Matrix: Item 21 P: Review date changed #0 11/25/2013. V. ADJOURNMENT The.meeting wasadjoumed at 5:10 p.m. The next regular meeting ofthe Municipal Services Committee is scheduletl for Monday, November25, 2013 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, lNA. � Signed'this Z S day of November, 2013. �.� �C/ Bi Pelo.za, Cha' at rShaw, Police Secretary/Scribe Page 4 of 4