HomeMy WebLinkAbout10-23-2013 c,.,�.�,,. Les Gove Community Campus
A - BuJRN October 23, 2013 - 5:00 PM
Annex Conference Room 2
'
WASHINGTON MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 4:58p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington
A. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales, and Member Wayne
Osborne were present.
Staff members present were Advisor to the Mayor Michael Hursh;
Parks, Arts and Recreation Director Daryl Faber; Planning and
Development Director Nancy Welch, Finance Director Shelley
Coleman, and Office Assistant Sue Van Slyke.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - October 10, 2013 (Welch)
Member Osborne moved and Vice-Chair Wales seconded to approve
the October 10, 2013 minutes as written.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Operating and Financial Plan (Faber/Coleman)
Chair Wagner reviewed the draft Operating and Financial Plan
(previously known as the Business Plan) and discussed changes, the
need for additional information, and clarification in various sections of
the plan.
Page 1 of 2
B. Flag Pavilion Planning Committee (Faber)
The LGCC Committee will be working to select members for the
formation of a Flag Pavilion Planning Committee. A preliminary list
of example topics and discussion items for this new committee to
consider was presented and the LGCC members concurred that the
deadline for the recommendations from the Flag Pavilion Planning
Committee would be early February.
C. Action Tracking Matrix (Wagner)
The draft Action Track Matrix was reviewed by the Committee and the
following updates were recommended:
1 . Combine line items B and C
2. Eliminate line item N
3 The Committee requested various Review and Completion timeline
updates.
The next scheduled LGCC meeting for November 27, 2013 will be
rescheduled to December 4, 2013 at 5:00 p.m. The meeting on
December 26, 2013 will be canceled.
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 6:00 p.m.
APPROVED THIS day of V, — 2013
Rich Wagner, Chair
Sue Van Slyke, Off"sss stant
Page 2 of 2
Community Center Completion - Remaining Architectural Tasks - Cost & Schedule Estimates - March 2014 out for bid
* Single asterisk noted estimates are based on BLRB Architects 2009 bid, but not individually noted in the 11/25/13 Operating & Financial Plan (OFP)
" Double asterisk noted estimates and comments by Rich Wagner LGCC 12/4/13 Pgs 1
` le asterisk items are based on 2009 BLRB bid and are noted in 11/25/13 Operating & Financial Plan OFP III b Remaining Tasks
Triple P g P (OFP) Submitted by: R.Wagner
Task#
fine# Task Description Cost$ Schedule`"' Comments
&
1 Update designs and drawings from 2009 to current codes, 155,000 12/13 - 2114 100 design items checked, 50 drawings changed,
printing and reproduction of construction drawings for bids 25 bid packages of 100 drawings & 100 spec.pages each
...... ... ...
2 Lighting study consultant 8,000 `* 12/13- 2/14 *` Room lighting that is not harsh. Art exhibition lighting
..... ... ... ... ......
3 Rotate building 15 degrees west for better view of campus 6,000 *` 12/13- 2/14 " Drawing change, only minor technical considerations
... ... ... ........... .... ... ... ... ... ...... ... ... ... ...... . . ... ..... ... ..... ... ... ... ........ ...... ... ... ... ...
4 Bid analysis support 20,000 " 4/14 - 5/14
...... ...... ... ... ...... ...... ... ...... ... ... .... .... ... ... .. ............... ... ... ...... ... ......... .... ... ... ... ...... .
5 LEED documentation and "Silver' level certification 80,000 ` 6/14 -6/15 ** Do the "Silver"design aspects; eliminate certification?
.......... ... ... ...... ..... ... ... ... ... .... . ... ... ... ......... ... ... ... ...... ... ...
6 Construction inspection and testing 40,000 6114 - 5/15
. ............ ... ........ ... ... ...... ...... ... . .... ... ... ... ... ... .. ... ........... ... ... ... ... ... ... ....
7 Commissioning consultant 30,000 5/15-6/15 Building occupancy 7/1/15
8 Total of Tasks 1 through 7 339,000
9 Remaining architectural tasks costs noted in 11/25/13 OFP 320,000 ... Reconciles approximately the same as line#8
..... ... ... ... ... ......... ... ...... ... ...... ... ... ... ...
Assuming $540,000 architectural fee (9% of$6 million
10 Unexpended credit with BLRB 189,000 "• construction cost) we may have 35% ($189,000) credit left
to expend with BLRB (Daryl Faber 12/3/13)
.... ... .. ........ ... ... ... ... ... ... ........ ... ..... ..... ... ...... ... ... ... ......
11 Additional BLRB costs for tasks 1 through 7 150,000 '- 339,000- 189,000 = 150,000
.... ........ ... ... ..... ..... ... ... ...... .... . .... ... .... ... ... ......... ...... ... ......
12 Architectural costs already spent on the Community Center 922,000 "' Based on allocating architectural costs proportionately to
the Community Center and to the Activity Center
archtaskscomcntr As 12/3113 11.55 pm rew