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HomeMy WebLinkAbout11-25-2013 CITY " Municipal Services Committee Tj - November 25, 2013 - 3:30 PM Av L'v City Hall Conference Room 3 WASHINGTON MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and Member John Partridge. Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant Chief of Police Bill Pierson, City Attorney Dan Heid, Finance Director Shelley Coleman, Innovation & Technology Director Ron Tiedeman, Parks, Arts & Recreation Director Daryl Faber, Public Works Director Dennis Dowdy, Maintenance and Operations Manager Randy Bailey and Police Secretary/Scribe Terry Mendoza. Others present: Executive Director of Transportation for the Auburn School District Dennis Grad, David Schmidt, Frank Bannister, Roger Flygare, Richard Wright, Than Pham, Allen Jones, Lan Phan Jones, Thom Stoddert, Scot Pondelick, Peggy Caudill, Sarah Blum, Tom Jahaske and Doug White. B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. November 12, 2013 Minutes Vice Chair Osborne moved to accept the Minutes as presented. Member Partridge seconded Chair Peloza concurred. MOTION PASSED: 3-0 III. ACTION A. Resolution No. 5006 (Tiedeman) Innovation & Technology Director Ron Tiedeman briefed the committee on Resolution No. 5006. This is a resolution authorizing a professional services agreement with IDC Consulting, LLC in the Page 1 of 5 amount of $69,237.50 including tax to install, configure, and commission six city owned wireless access points via wireless and city owned fiber along Auburn Way between Muckleshoot Casino and Auburn City Hall. The City received a COPS grant in 2011-12 for approximately $150,000.00 which was used to purchase equipment to improve law enforcement communications, police services and connectivity within the city to include voice and video capabilities. There is no budget amendment required as the additional money needed to complete the project has already been included in the 2014 budget. When completed, the project will allow expanded priority services for police communications and the additional technology will enhance their cellular and wireless services. IV. ORDINANCES A. Ordinance No. 6466 (Heid) City Attorney Dan Heid briefed the committee on Ordinance No. 6466 which seeks to create a new section 10.12.410 to the Auburn City Code relating to the traffic violation of inattentive driving. Most of the various traffic code violations included in the City Codes stem from state law and are consistent when one person drives from one jurisdiction to another. However, there are instances when traffic violations under state law do not cover something that might be appropriate for action within a city. The inclusion of a traffic code provision addressing the lesser offense when drivers are inattentive would be advantageous for the City of Auburn as the revenue would not have to be split with the state. This would also provide the police with a tool that would accommodate some flexibility where the violation does not necessarily warrant action that is criminally chargeable but yet should be addressed as a traffic infraction under City codes. Vice Chair Osborne inquired about how the $250.00 fee was determined. City Attorney Heid advised that a dollar figure was chosen that was consistent with the rate currently being charged by other local jurisdictions. The rate can be changed based on the City Council's recommendation. Committee discussion followed No action was taken on Ordinance No. 6466 as Vice Chair Osborne moved to table the item until the next Municipal Services Committee meeting to allow for further research. Member Partridge is satisfied with the Ordinance; however, he seconded the motion so the Committee could discuss further. Chair Peloza concurred V. DISCUSSION ITEMS A. Photo Enforcement RFP (Tiedeman) Based on the request of the Municipal Services Committee to evaluate other vendors of similar services through a Request for Page 2 of 5 Proposal (RFP), Innovation & Technology Director Ron Tiedeman provided the committee with an update on the Redlight Photo Enforcement RFP process. The committee identified changes in the draft RFP, most notably the submittal deadline updated to December 16, 2013. The draft includes information on specific locations in the various school zones, mobile camera capabilities and technology to accommodate the cameras. Chair Peloza invited Dennis Grad, Executive Director of Transportation for the Auburn School District (ASD), to comment on school zone cameras and to address questions from the committee regarding the photo enforcement needs in specific school zone areas. The request on where to locate a camera comes directly from the ASD to the City. Director Grad will meet with their Deputy Superintendent to discuss and will provide input to the City after one season. Vice Chair Osborne commented that he likes this RFP process as it allows the City to explore options that were not available to them when the initial photo enforcement cameras were approved for the City approximately 7 to 8 years ago Committee discussion followed. B. Street Sweeping Schedule (Bailey) Maintenance and Operations Manager, Randy Bailey, provided the committee with information on a proposed street sweeping schedule modeled after the City of Tacoma's process. The proposed concept includes increasing our schedule from 16 to 32 zones and where Tacoma sweeps their designated areas only twice per year the City of Auburn will conduct street sweeping monthly from March through October beginning 2014. Marketing efforts will include creating a new web page for the public to view information about the sweeping program. Additionally, a mailing will be sent out in February showing all residents a map of their zone with street sweeping scheduled dates and a reminder about moving their cars between the hours of 7:00 a.m. to 3:00 p.m. on their scheduled days Committee discussion followed. C. AVHS Board Review / Animal Control Licensing Program (Coleman) Finance Director Shelley Coleman reported on the Auburn Valley Human Society's (AVHS) monthly Board meeting and the Animal Control Licensing program. At the AVHS November board meeting, it was reported that there are more cats than dogs available for adoption (same as last months report). All photos of pets that are adoptable are now available on the AVHS website http://auburnvalleyhs.org/adopt-a-pet/. Shelter revenue, both operations and fund raising, through October totaled $482,002.00 and represent 82% of the annual budget of $585,445.00. Recent and upcoming fund raising events include: Pictures with Santa Paws (11/23), the Pet Photo Calendar (11/22), a sponsorship program 'Royal Paws" and Best in Show event to be held in February in Page 3 of 5 conjunction with the Westminster show. The first newsletter is scheduled for distribution on December 1st. Based on the current figures, Chair Peloza inquired about what was being done different from King County that is contributing to our lower relicensing numbers. Director Coleman stated that the Finance department is currently in the process of taking over the Pet Licensing Program and will be moving towards issuing a permanent tag instead of reissuing a new tag every year. This will include the ability to attach the renewal information and have it uploaded almost immediately on line - a much faster process for all involved. The City's relicensing process includes having a pet up to date on their rabies vaccinations where King County did not include that in order to relicense. Director Coleman suggested that an ordinance can be brought back to the committee striking out the specific sentence in the code related to this issue. Member Partridge recommended inviting AVHS Dr. Don Edwards to the next meeting to discuss their current marketing plan. Director Coleman advised that she has already invited AVHS Board Director Phil Morgan to the next meeting. Chair Peloza would also like to hear from Animal Control Officer George Winner and requested that these issues be a discussion item on the December 9th Municipal Services Committee agenda. Committee discussion followed. D. Ordinance No. 6474 (Coleman) Shelley Coleman, Finance Director, provided a brief review of Ordinance No. 6474 which is an amendment to the 2014 budget. The general fund balance was brought forward based on the adjustments from June 2013. Additionally, a new police vehicle was included, project management software, and wastewater revenue payments to King County were included. Committee discussion followed. E. Resolution No. 5012 - Request for Monument on City Property from American-Vietnamese War Memorial Alliance (Faber) Chair Peloza addressed this as the first discussion item after the Minutes were approved. The Memorial Application, as completed by the American-Vietnamese War Memorial Alliance, was reviewed and the following correction requested by Chair Peloza: Veterans Memorial Park changed to Les Gove Park, in all instances throughout the application. Mayor Lewis signed off on the changes in the document. Additionally, changes were identified in the Resolution document and City Attorney Dan Heid advised that the changes would be made prior to the Planning and Community Development Committee (PCDC) meeting this evening. Committee discussion followed. Chair Peloza opened the meeting for comments from the audience that included representatives from the Auburn VFW Post 1741 and the American-Vietnamese War Memorial Alliance Page 4 of 5 (AVWMA). Chair Peloza requested a committee motion to accept Resolution No. 5012, with amendments from the Municipal Services Committee. Vice Chair Osborne moved to forward the committees amended resolution recommendations for Resolution No. 5012 to PCDC for consideration. Member Partridge seconded. Chair Peloza concurred MOTION PASSED: 3-0 F. Concealed Pistol Licenses Benefit Cost Analysis (Lee/Pierson) Due to time constraints, Chair Peloza moved this agenda item forward to the December 9, 2013 meeting of the Municipal Services Committee. G. Project Matrix The following changes were identified for the Project Matrix: Item 21 P: Review date changed to 1/13/14. Item 71: Review date moved forward to the 12/9/13 Municipal Services Committee meeting. VI. ADJOURNMENT The meeting was adjourned at 5:06 p.m. The next regular meeting of the Municipal Services Committee is scheduled for Monday, December 9, 2013 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. Signed this day of December, 2013. Bill Pelota, Ch it Terry Mej oza, Pol5p Secretary/Scribe Page 5 of 5