HomeMy WebLinkAbout11-25-2013 CITY " Municipal Services Committee
Tj - November 25, 2013 - 3:30 PM
Av L'v
City Hall Conference Room 3
WASHINGTON MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant
Chief of Police Bill Pierson, City Attorney Dan Heid, Finance Director
Shelley Coleman, Innovation & Technology Director Ron Tiedeman,
Parks, Arts & Recreation Director Daryl Faber, Public Works Director
Dennis Dowdy, Maintenance and Operations Manager Randy Bailey
and Police Secretary/Scribe Terry Mendoza. Others present:
Executive Director of Transportation for the Auburn School District
Dennis Grad, David Schmidt, Frank Bannister, Roger Flygare, Richard
Wright, Than Pham, Allen Jones, Lan Phan Jones, Thom Stoddert,
Scot Pondelick, Peggy Caudill, Sarah Blum, Tom Jahaske and Doug
White.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. November 12, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 5006 (Tiedeman)
Innovation & Technology Director Ron Tiedeman briefed the
committee on Resolution No. 5006. This is a resolution authorizing a
professional services agreement with IDC Consulting, LLC in the
Page 1 of 5
amount of $69,237.50 including tax to install, configure, and
commission six city owned wireless access points via wireless and
city owned fiber along Auburn Way between Muckleshoot Casino and
Auburn City Hall. The City received a COPS grant in 2011-12 for
approximately $150,000.00 which was used to purchase equipment to
improve law enforcement communications, police services and
connectivity within the city to include voice and video capabilities.
There is no budget amendment required as the additional money
needed to complete the project has already been included in the 2014
budget. When completed, the project will allow expanded priority
services for police communications and the additional technology will
enhance their cellular and wireless services.
IV. ORDINANCES
A. Ordinance No. 6466 (Heid)
City Attorney Dan Heid briefed the committee on Ordinance No.
6466 which seeks to create a new section 10.12.410 to the Auburn
City Code relating to the traffic violation of inattentive driving. Most of
the various traffic code violations included in the City Codes stem from
state law and are consistent when one person drives from one
jurisdiction to another. However, there are instances when traffic
violations under state law do not cover something that might be
appropriate for action within a city. The inclusion of a traffic code
provision addressing the lesser offense when drivers are inattentive
would be advantageous for the City of Auburn as the revenue would
not have to be split with the state. This would also provide the police
with a tool that would accommodate some flexibility where the
violation does not necessarily warrant action that is criminally
chargeable but yet should be addressed as a traffic infraction under
City codes. Vice Chair Osborne inquired about how the $250.00 fee
was determined. City Attorney Heid advised that a dollar figure was
chosen that was consistent with the rate currently being charged by
other local jurisdictions. The rate can be changed based on the City
Council's recommendation. Committee discussion followed
No action was taken on Ordinance No. 6466 as Vice Chair Osborne
moved to table the item until the next Municipal Services Committee
meeting to allow for further research. Member Partridge is satisfied
with the Ordinance; however, he seconded the motion so the
Committee could discuss further. Chair Peloza concurred
V. DISCUSSION ITEMS
A. Photo Enforcement RFP (Tiedeman)
Based on the request of the Municipal Services Committee to
evaluate other vendors of similar services through a Request for
Page 2 of 5
Proposal (RFP), Innovation & Technology Director Ron Tiedeman
provided the committee with an update on the Redlight Photo
Enforcement RFP process. The committee identified changes in the
draft RFP, most notably the submittal deadline updated to December
16, 2013. The draft includes information on specific locations in the
various school zones, mobile camera capabilities and technology to
accommodate the cameras. Chair Peloza invited Dennis Grad,
Executive Director of Transportation for the Auburn School District
(ASD), to comment on school zone cameras and to address questions
from the committee regarding the photo enforcement needs in specific
school zone areas. The request on where to locate a camera comes
directly from the ASD to the City. Director Grad will meet with their
Deputy Superintendent to discuss and will provide input to the City
after one season. Vice Chair Osborne commented that he likes this
RFP process as it allows the City to explore options that were not
available to them when the initial photo enforcement cameras were
approved for the City approximately 7 to 8 years ago Committee
discussion followed.
B. Street Sweeping Schedule (Bailey)
Maintenance and Operations Manager, Randy Bailey, provided the
committee with information on a proposed street sweeping schedule
modeled after the City of Tacoma's process. The proposed concept
includes increasing our schedule from 16 to 32 zones and where
Tacoma sweeps their designated areas only twice per year the City of
Auburn will conduct street sweeping monthly from March through
October beginning 2014. Marketing efforts will include creating a new
web page for the public to view information about the sweeping
program. Additionally, a mailing will be sent out in February showing
all residents a map of their zone with street sweeping scheduled dates
and a reminder about moving their cars between the hours of 7:00
a.m. to 3:00 p.m. on their scheduled days Committee discussion
followed.
C. AVHS Board Review / Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman reported on the Auburn Valley
Human Society's (AVHS) monthly Board meeting and the Animal
Control Licensing program. At the AVHS November board meeting, it
was reported that there are more cats than dogs available for adoption
(same as last months report). All photos of pets that are adoptable
are now available on the AVHS website
http://auburnvalleyhs.org/adopt-a-pet/. Shelter revenue, both
operations and fund raising, through October totaled $482,002.00 and
represent 82% of the annual budget of $585,445.00. Recent and
upcoming fund raising events include: Pictures with Santa Paws
(11/23), the Pet Photo Calendar (11/22), a sponsorship program
'Royal Paws" and Best in Show event to be held in February in
Page 3 of 5
conjunction with the Westminster show. The first newsletter is
scheduled for distribution on December 1st. Based on the current
figures, Chair Peloza inquired about what was being done different
from King County that is contributing to our lower relicensing
numbers. Director Coleman stated that the Finance department is
currently in the process of taking over the Pet Licensing Program and
will be moving towards issuing a permanent tag instead of reissuing a
new tag every year. This will include the ability to attach the renewal
information and have it uploaded almost immediately on line - a much
faster process for all involved.
The City's relicensing process includes having a pet up to date on
their rabies vaccinations where King County did not include that in
order to relicense. Director Coleman suggested that an ordinance can
be brought back to the committee striking out the specific sentence in
the code related to this issue. Member Partridge recommended
inviting AVHS Dr. Don Edwards to the next meeting to discuss their
current marketing plan. Director Coleman advised that she has
already invited AVHS Board Director Phil Morgan to the next
meeting. Chair Peloza would also like to hear from Animal Control
Officer George Winner and requested that these issues be a
discussion item on the December 9th Municipal Services Committee
agenda. Committee discussion followed.
D. Ordinance No. 6474 (Coleman)
Shelley Coleman, Finance Director, provided a brief review of
Ordinance No. 6474 which is an amendment to the 2014 budget. The
general fund balance was brought forward based on the adjustments
from June 2013. Additionally, a new police vehicle was included,
project management software, and wastewater revenue payments to
King County were included. Committee discussion followed.
E. Resolution No. 5012 - Request for Monument on City Property from
American-Vietnamese War Memorial Alliance (Faber)
Chair Peloza addressed this as the first discussion item after the
Minutes were approved. The Memorial Application, as completed by
the American-Vietnamese War Memorial Alliance, was reviewed and
the following correction requested by Chair Peloza: Veterans
Memorial Park changed to Les Gove Park, in all instances throughout
the application. Mayor Lewis signed off on the changes in the
document. Additionally, changes were identified in the Resolution
document and City Attorney Dan Heid advised that the changes would
be made prior to the Planning and Community Development
Committee (PCDC) meeting this evening. Committee discussion
followed. Chair Peloza opened the meeting for comments from the
audience that included representatives from the Auburn VFW Post
1741 and the American-Vietnamese War Memorial Alliance
Page 4 of 5
(AVWMA).
Chair Peloza requested a committee motion to accept Resolution No.
5012, with amendments from the Municipal Services Committee. Vice
Chair Osborne moved to forward the committees amended resolution
recommendations for Resolution No. 5012 to PCDC for
consideration. Member Partridge seconded. Chair Peloza concurred
MOTION PASSED: 3-0
F. Concealed Pistol Licenses Benefit Cost Analysis (Lee/Pierson)
Due to time constraints, Chair Peloza moved this agenda item forward
to the December 9, 2013 meeting of the Municipal Services
Committee.
G. Project Matrix
The following changes were identified for the Project Matrix:
Item 21 P: Review date changed to 1/13/14.
Item 71: Review date moved forward to the 12/9/13 Municipal
Services Committee meeting.
VI. ADJOURNMENT
The meeting was adjourned at 5:06 p.m. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, December 9,
2013 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street,
Auburn, WA.
Signed this day of December, 2013.
Bill Pelota, Ch it Terry Mej oza, Pol5p Secretary/Scribe
Page 5 of 5