HomeMy WebLinkAbout12-02-2013 cn,roF ��* • Finance Committee
December 2, 2013 - 5:30 PM
Annex Conference Room 1
WAS H I NGTON W��NUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on tFie second floor of the City Hall Annex
located at One East Main Street in Aubum.
A. Roll Call
Chair John Partridge, Vice Chair targo Wales and Member John _
Holman were present
Officials and staff members present included: Mayor Peter B. Lewis,
Parks, Arts and Recreation Direcfor Daryl Faber, Finance Director
Shelley Coleman, Ciry Attorney Daniel B. Heid; Assistant Director of
Public Works Dennis Dowdy, Principal Planner Jeff Dixon, Innovation � .
and Technology Director Ron Tiedeman, Interim Director of Planning =
and Communiry Development Jeff Tate, and City Clerk Danielle
Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Revised Resolution Na 5011 was distributed at the meeting and,
Resolution No. 4913 was moved from a discussion item to an action
item under Resolutions.
II. CONSENTAGENDA
A. November 18, 2013 Minutes
Vice Chair Wales moved and Member Holman secondedto approve
the November 18, 2013 minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 426246 through 426448 in the amount of
$2;228,919.51 and one wi[e transfer in the amount of$546.00 and
dated December 2, 2013.
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Committee members reviewed claims and payroll vouchers and briefly
discussed claims voucher numbers 426325 and 426376.
Vice Chair Wales moved and Member Hotman seconded to approve
the claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Pa�yroll check numbers 534256 through 534329 in the amount of
$386,209.32 electronic deposit transmissions in the amount of
$1;325,225.31 for a grand total of$1,711,434.63 for the period
covering November 14, 2013 to November 27, 2013.
See claims vouchers above for approval of payroll vouchers.
I I I. ORDINANCES
A. Ordinance No. 6474 (Coleman) '
An Ordinance of the City Council of the City of Aubum, Washington;
Amending Ordinance No. 6432, the 2013-2014 Biennial Budget
Ordinance, as Amended by Ordinance No. 6456 Ordinance No. 6462,.
Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481, and.
Authorizing Amendment to the City of Aubum 2013-2014 Budge# as
Set Forth in Schedule "A" and Schedule "B"
Finance Director Coleman p.resented Ordinance No. 6474, the mid-
term correction to the biennial budget and the first budget amendment
for 2014.
Updates to the Ordinance since the last Finance Committee meeting
include: adjustments to the General Fund beginning fund balance, $1
million for Sewer-Metro wastewater revenues and payments to King
County, $195,195.00 for purchase of public works project
management software, $186,000.00 in grant funding from the
Washington State Department of Ecology, park property purchase,
police vehicle purchase, golf course operations and debt service
moved from the enterprise fund to general govemmental operations, a
new Worker's Compensation Self-insurance Fund is created, and $6.0
million in funding for the construction of the Aubum Community Center
is budgeted augmented by $3.0 million in state funding.
Finance Director Coleman distributed a Project Budget Detail for the
Auburn Community Center Project CP0925. The fotal estimated
construction/development costs are $8,923.850.00. Funding sources
include a $3 million grant from the State of Washington,
$1,500,000.00 from the sale ofthe downtown catalyst block,
$1,075,000.00 from the sale of Annex Suite 380, $1,459,219.00 from
REET 1, $744,697.00 from tfieSound Tra.nsitparking garage retum of
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parking stalls, and $1;221,084.00 from the Cumulative Reserve Fund.
Mayor Lewis stated the Les Gove Community Campus Committee
requested that staff identify fuhds for the project and.present the
information in the form of a resolution to the Council.
Vice Ghair Wales stated the information on the Community Center
funding was presented at the last Flanning and Community
Development Committee meeting. She also stated she believes
the project'is on a fast track because the project needs to be started
this spring to ensure the state grant of$3 million is not lost.
Finance Director Coleman reported the City has already spent $1.2
million on project development costs.
Chair Partridge stated he had_not seen any new information on the
project since the special meeting of the Council this past summer.
In response to a question from Vice Chair Wales, Finance Director
Coleman stated that the govemmental debt service fund inGudes
payments for library, local revitalization promenade project, and the
Annex building.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Ordinance No. 6474 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. RESOWTIONS
A. Resolution No. 4913 (Coleman)
A Resolution of the City Council of the City of Aubum, Washington,
identifying the City Gouncil's desire to move forward with funding
preparations for the City of Auburn Community Center
Finance Director Coleman presented Resolution No. 4913, which
expresses the Council's desire to move forward with funding for the
Community Center.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 4913 to the full Council for consideration.
MOTION CARRIED UNi4NIMOUSLY. 3-0
B. Resolution No. 5009 (Coleman)
A Resolution of the City Counal of the City of Aubum, Washington,
authorizing the Mayor and the City Clerk to execute an agreement for
services between the City of Aubum and the Aubum Area Ghamber of
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Commerce to operate a Visitor information center, promote tourism
awareness within the City and to provide services associated with
supporfing the City's economic developmenf efforts
Finance Director Coleman presented Resolution No. 5009, which
authorizes the annual contract with the Aubum Area Chamber of
Commerce for operation of#he visitor information center, promote
tourism, and provide services associated with economic
development. There is no change in the co�tract from 2013.
There was a brief discussion regarding the history of the relationship
between the City and the Chamber over the years and how it might
change in the future.
Vice Chair Wales moved and_Member Holman seconded to approve
and forward Resolution No. 5009 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Resolution No. 5011 (Dowdy)
A Resolution of the City of Aubum, Washington, declaring certain
items of property as surplus and authorizing their disposal
Assistant Director of Public Works Dowdy presented Resolution No.
5011, which declares a 2002 Ford pickup as surplus. The vehicle had
over 93,000 miles and has been replaced.
A revised Resolution No. 5011 was distributed at the meeting to
remove the list of inventory parts that are not ready at this time to be
surplused.
' Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 5011 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
V. DISCUSSION ITEMS
A. Ordinance No. 6488 (Dixon)
An Ordinance of the City Council of the City of Aubum, Washington
amending sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of
the Aubum City Code relating to Scliool Impacts Fees
Princigal Planner Jeff Dixon presented Qrdinance No. 6488, which is
fhe annual update of the school impact fees provided for under
Chapter 19.02 of the Aubum City Code. The Aubum City Code
provides that on at least,an annual basis, the Gity Council shall review
the information (Capital Facilities Plan and data) submitted by the
Districts.
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The four school districts within Aubum include: Auburn School
Disfrict, Dieringer School District, Kent School District, and Federal
Way School District.
Committee members reviewed a table reflecting the school impact
fees proposed for multi-fam'ily and single family construction.
Mr. Dixon reported the Aubum School District is proposin� a fee
increase for multi-family and a decrease in the single family rate.
Dieringer and Kent School Districts are requesting fee increases for
both categories ofidwellingunits. Federal Way has requesfed the
impactfees remain the same. Staff recommends setting the
Dieringer School District impact fees the same rate established 6y
Pierce County.
Ordinance No. 6488 was discussed by the Planning and Communiry
Development Committee on November 25, 2013, and will be
reviewed by the Planning and Community Development Committee on
December 9, 2013.
B. Resolution No. 5006. (Tiedeman)
A Resolution of the City Council ofthe City of Aubum, Washington,
aufhorizing the Mayor to execute an agreement between the City of
Aubum and ID Consulting Solutions, LLC for wireless access point
seroices
Innovation and Technology DirectorTiedeman.presented Resolution
No, 5006. The Resolution approves a professional services contract
with 1D Consulting Solutions for fiber and wireless infrastructure
installation. The scope of services include the installation ofwireless
access points between the Mudcleshoot Casino and City Hall.
C. Resolution No. 5014 (Tate)
A Resolution of the City Council of the City of Auburn Washington.
related to downtown redevelopment; authorizing the Mayor to extend
the term of a Memorandum of Agreemenf with Ceradimm, LLC and
the ferm of an option to purchase real property with Ceradimm, LLC,
both approved by adoption of'Resolution 4675, and to extend the term
of an Exclusive Lease or Sale Listing Agreement with Coldwell Banker
Danforth and Associates until December 31, 2015
Interim Planning and Development Director Tate presented Resolution
No. 5Q14. Resolution No. 5014 authorizes the Mayor to extend the
term of existing agreements with Ceradimm LLC and Coldwell Banker
Danforth and Associates until December 31, 2015.
There are three applicable agreements. The agreements were
entered into to promote development in the downtown area.
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The Planning and Community Development Committee recommended
approval of the Resolution and agreements at their last meeting.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjoumed at 6:25 p.m.
APPROVED this � �day ofi December, 2013.
�
J n Partrid e, Chair anielle Daskam, Gi Glerk
9 tY
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