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Home My WebLink About10-14-2013 ci�voF. �_/ • Municipal Services Committee . October 14, 2013 - 3:30 PM � City Hall Conference Room 3 '✓ 1�VASHINGTON MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of Ciry Hall, 25 West Main Street, Aubum, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and Member John Partridge. Staff present: Mayor Fete Lewis, Chief of Police Bob Lee, Assistant Chie.f of Police Bill Pierson, Finance�-Director Shelley Coleman, Public Works Director Dennis Dowdy, Parks, Arts and Recreation Director Daryl Faber, Economic Development Planner Bill Thomas, Solid Waste and Recycling Supervisor Joan .Nelson and Police Secretary/Scribe Terry Mendoza. Others present: None. B. Announcements C. Agenda Modifications At the request of Chair Peloza, an agenda modification was.added to include public comment as a final discussion item. Jonathan Hunfer, Albertson's Store Manager; requestedtime to discuss the shopping cart issue for his store located at 4010 A Street SE, Aubum. Mr.. Hunter was a no show at the meeting; 'however, the Committee did d.iscuss h.is request. Ch.air Peloza will contact Mr. Hunter and extend an invifafion to the next Mun'icipal Services Committee meeting on October 28, 2013. I I. CONSENT AGENDA A. September 23, 2013 Minutes Vice Chair Osbome moved to accept the Minutes as presented. Member Partridge seconded. Chair Peloza concu�red. MOTION PASSED: 3-0 III. ACTION A. Lea Hill Park - Project Acceptance (Faber) Page 1 of 4. Parks, Arts and Recreation Director Daryl Faber provided an update on the completion of the newly constructed 7 acre Lea Hill Park at Green River Community College. The park includes 5 acres of an active area with 2 acres of wetlands and an ancillary area. This was an agreement with GRCC where we accepted a pass through of$1.5 million from them. We are currently working on closing out the project. Additionally, we received a $60,000.00 grant from King County for a synthetic soccer field at the park. A small budget adjustment was completed along the way to assisYwith the sidewalk and right of way improvements and have already gone through City Council. This final pay estimate is for the construction closeout of the contract with Bargmann Construction. Director Faber also mentioned the dedication of the park will be held at 4:00 p.m. on Wednesday, October 30, 2013. Committee discussion followed. Vice Chair Osborne moved to forward the Lea Hill Park Project Acceptance to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 IV. DISCUSSION ITEMS A. Resolution No. 4997 (Coleman) Finance Director Shelley Coleman briefed the committee on Resolution No. 4997. This is a Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance and appropriation of grant funds in the amount of one hundred and eight thousand and eight hundred and sixty-nine dollars ($108,869.00). The Washington State Department of Ecology has requested to enter into an Interlocal Agreement with the City for the 2013-2015 Coordinated Prevention Grant Program to promote waste reduction and recycling. The City will use the grant funds for community outreach on residential recycling and yard waste, as well as education outreach on recyeling in the schools. Tlie Ciry will match the grant and, historically, we a.lso receive a 2-year grantfrom King County for the program. As such, the anticipateii King County grant funds are included in the City's budget and used to backfill the City's match portion. In 2014, the King County grant will switch to an annual grant. Councilmember Partridge inquired about whether or not there is a method used to track or measure the effectiveness of this program. Joan Nelson, Solid Waste and Recycling Supervisor, reported that information on the community outreach and progress of the program is required by the Department of Ecology at the end of the year. The City remains in compliance with the program and the o.utreach with our community and schools have proven to be successful. Vice Chair Osbome moved to fonroard Resolution No. 4997 to full Page 2 of 4 Council forconsideration. MemberPartridge seconded. Chai� Peloza concurred. MOTION PASSED: 3-0 B. Animal Control and Rescue (Lee) Bill Pierson, Assistant Chiefiof Police, provided a review of the 3rd quarter report on Animal Control ope�ations. The report shows that our continued efforts to provide community outreach and educafion to the Aubum citizens on anima.l control serVices has been quite effec4ive. The number of calls for service (CFS) that were self- initiated increased and 911 dispatched CFS more than doubled. The 3rd quarter CFS totaled 411 and includes calls made directly to our animal control officer, wildlife-related calls, officer assist calls, and calls concerning deceased animals. The number of animals impounded, infractions and written warnings issued is on the rise. The committee requested a random sampling of the types of infraetions (specifically those for licensing), written warnings and criminal citations issued for the 4th quarter report. Additionally, Chair Peloza suggested getting information out to the media spotlighting the success of animal control services. Mayor Lewis agreed and will work with his staff on the announcement. Committee discussion followed. C. Project Matrix The following change was made to the Project Matrixc Item 20P: Review date updated to 01/13/14. Airport Management Update: � Finance Director Shelley Coleman provided an update on the Airport Management Contract and distributed a memo outlining the activity that has occurred to date along with items to consider with regard to this contract. In April 2013,the City;issued a Request for Proposal (RFP) for Airport Management Services. Two proposals were received, one from Airport Management Group, LLC (AMG) and one ftom Aeroplex Partner's Group (AP). Some ofthe financial impacts to consider include the flight school being closed due to the March 2012 expiration of their lease and with that the decrease in fuel sales, as well, Additionally, the continuing debt payment on the GO bonds issued in 1999. Therefore the cost of the management confracf is critical in the selection process and Fina.nce has requesfed additional information from both firms. DirecforGoleman will brief the Airport Advisory Board at their meeting on VUednesday, October 16, and is hopeful about bringing the contract through the next round of Council Committee meetings. Committee discussion followed. Page 3 of 4 Citizen Letter of Concemr Councilmember Partridge presented a letter from City of Aubum volunteer and resident, Blondie Day. The letter is a request for assistance from the City's Community-Service Work Crew for the older seniors needing ,help with the pickup of their yard waste in the Skylark Village I neighbo�hood, Mayor Lewis has had contact with . Ms. Day and has had discussions with the Parks department about the possible utilization of local service clubs/groups. Mayor Lewis will follow-up with Ms. Day directly. Gommittee discussion followed. V. ADJOURNMENT The meeting was adjoumed at 4:30 p.m. The next regular meeting of the Municipal Secvices Committee is scheduled for Monday, October 28, 2013 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. Signed this 28�% day ofiNovember, 2013. ��P�-c��✓ �--� lltzc�o� Bill Peloza, Ch ir Terry ,ndoza, lice Secretary/Scribe Page 4 of 4