HomeMy WebLinkAbout01-06-2014 CITY COUNCIL AGENDA PACKET
City Council Meeting
January 6, 2014 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Miss Auburn & Miss Auburn's Outstanding Teen Scholarship Program Days
Mayor Backus to proclaim January 24th and January 25th as Miss Auburn &
Miss Auburn's Outstanding Teen Scholarship Program Days in Auburn.
2. Human Trafficking Awareness Month
Mayor Backus to proclaim January, 2014 as Human Trafficking Awareness
Month in the city of Auburn.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
1. Right-of-Way Vacation No. V1-13* (Osborne/Gaub)
City Council to conduct a public hearing on the application by Plan A
Development LLC for the vacation of right-of-way located at the alley
between South Division Street and A Street SE, south of East Main Street.
(RECOMMENDED ACTION: City Council conduct the public hearing.
For further action on this item, see Ordinance No. 6484.)
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
B.Planning & Community Development
C.Public Works
Page 1 of 78
1. December 16, 2013 Minutes* (Osborne)
D.Finance
1. December 16, 2013 Minutes* (Wales)
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the December 16, 2013 regular meeting*
B. Claims Vouchers (Wales/Coleman)
2013 claims voucher numbers 426641 through 426848 in the amount of
$1,985,773.74 and dated January 6, 2014.
2014 claims voucher numbers 426849 through 426870 in the amount of
$223,340.72 and dated January 6, 2014.
C. Payroll Vouchers (Wales/Coleman)
Payroll check numbers 534370 through 534406 in the amount of $964,264.33 and
electronic deposit transmissions in the amount of $1,316,202.70 for a grand total
of $2,280,467.03 for the period covering December 12, 2013 to January 1, 2014.
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6484* (Osborne/Gaub)
An Ordinance of the City Council of the City of Auburn, Washington, vacating right-
of-way of the alley between South Division Street and A Street SE, south of East
Main Street, within the City of Auburn, Washington
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance No.
6484.)
B. Ordinance No. 6492* (Wagner/Hursh)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 2.03.040 and 2.03.090 of the Auburn City Code related to the
organization of City administrative government
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance No.
Page 2 of 78
6492.)
VIII.RESOLUTIONS
A. Resolution No. 5024* (Peloza/Hursh)
A Resolution of the City Council of the City of Auburn, Washington, confirming the
determination of emergency for repairs to City property, and ratifying and
confirming prior acts
(RECOMMENDED ACTION: City Council adopt Resolution No. 5024.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 3 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Vacation No. V1-13
Date:
December 4, 2013
Department:
Public Works
Attachments:
Staff Report
Map
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct a public hearing to receive public comments with regard to
Right-of-Way Vacation No. V1-13.
Background Summary:
Per Auburn City Code Chapter 12.48 a public hearing shall be held to consider the
proposed right-of-way vacation for V1-13 for the right-of-way of the alley between South
Division Street and A Street SE, south of East Main Street. The date of the public
hearing was set by Resolution No. 5004 on December 2, 2013.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Osborne Staff:Gaub
Meeting Date:January 6, 2014 Item Number:PH.1
AUBURN * MORE THAN YOU IMAGINEDPH.1 Page 4 of 78
Ordinance No. 6484
1 of 3
12/4/2013
PDFConvert.8198.1.V1-13_Staff_Report_093013
RIGHT-OF-WAY VACATION
STAFF REPORT
Right-of-Way (ROW) Vacation Number V1-13
Applicant: Plan A Development LLC
Property Location: Right-of-Way located at the Alley between South Division Street and A Street SE,
south of East Main Street.
Description of right-of-way:
This ROW proposed for vacation consists of the Alley between South Division Street and A Street SE, south to
East Main Street. The Alley is adjacent to Parcels 7815700030, 7815700020, 7815700015 and 7815700005 on
the north side and Parcels 7815700047, 7815700070 and 7815700075 on the south side. All of these parcels,
except for 7815700075 are owned by the applicant. The proposed area of ROW for vacation is 4,813(+/-) square
feet.
The Alley was dedicated for street purposes in 1886 to the City of Auburn from Mary E. and L.W. Ballard through
dedication of the original plat of the City also know as the Town of Slaughter.
See Exhibits “A” and “B” for legal description and survey.
Proposal:
The Applicant proposes that the City vacate the above described right-of-way so that they can create a more
cohesive development on adjoining properties.
Applicable Policies & Regulations:
· RCW’s applicable to this situation - meets requirements of RCW 35.79.
· MUTCD standards - not affected by this proposal.
· City Code or Ordinances - meets requirements of ACC 12.48.
· Comprehensive Plan Policy - not affected.
· City Zoning Code - not affected.
Public Benefit:
· This street vacation decreases the Right-of-Way maintenance obligation of the City.
· The vacated area may be subject to property taxes.
Discussion:
The vacation application was circulated to Puget Sound Energy (PSE), Comcast, CenturyLink, and City staff.
1. PSE – PSE has existing electric and gas facilities and will require an easement.
2. Comcast – Comcast has existing facilities in the right-of-way that services multiple customers and will
require an easement to continue to service those customers.
3. CenturyLink – CenturyLink has existing facilities in the proposed vacation area and will require and
easement.
4. Water – Currently, there is an existing 2” water line within the right-of-way to be vacated. Additionally, the
applicant is proposing to install additional water facilities within the right of way to be vacated. As a
condition of approval, a public water utility easement within the proposed vacation area shall be granted
to the City.
PH.1 Page 5 of 78
Ordinance No. 6484
2 of 3
12/4/2013
PDFConvert.8198.1.V1-13_Staff_Report_093013
5. Sewer – Currently, there is an existing sanitary sewer main along the alley between South Division and A
Street SE within the right-of-way to be vacated. As a condition of approval, a public sewer utility
easement within the proposed vacation area shall be granted to the City.
6. Storm –There are no existing storm facilities in the proposed vacation area. An easement is not needed.
7. Transportation – No comments.
8. Building – No comments.
9. Planning – No comments
10. Fire – No comments
11. Police – No comments
12. Streets – No comments
13. Construction – No comments
14. Innovation and Technology – No comments
15. General Review – A public access easement for the purposes of vehicular access, pedestrian access,
emergency access, individual parcel access and private property access shall be reserved along the
entire length and width of the vacated right-of-way. Any future development or building over the vacated
ROW may require that the developer/owner vacate necessary easements and relocate all affected utilities
prior to construction.
Assessed Value:
ACC 12.48 states “The city council may require as a condition of the ordinance that the city be compensated for
the vacated right-of-way in an amount which does not exceed one-half the value of the right-of-way so vacated,
except in the event the subject property or portions thereof were acquired at public expense or have been part of
a dedicated public right-of-way for 25 years or more, compensation may be required in an amount equal to the full
value of the right-of-way being vacated. The city engineer shall estimate the value of the right-of-way to be
vacated based on the assessed values of comparable properties in the vicinity. If the value of the right-of-way is
determined by the city engineer to be greater than $2,000, the applicant will be required to provide the city with an
appraisal by an MAI appraiser approved by the city engineer, at the expense of the applicant. The city reserves
the right to have a second appraisal performed at the city’s expense.” Note: The city engineer has not required
an appraisal for the value of this right-of-way since the right-of-way was originally acquired through dedication of a
Plat or through a Quit Claim Deed at no cost to the City.
RCW 35.79.030 states the vacation “shall not become effective until the owners of property abutting upon the
street or alley, or part thereof so vacated, shall compensate such city or town in an amount which does not
exceed one-half the appraised value of the area so vacated. If the street or alley has been part of a dedicated
public right-of-way for twenty-five years or more, or if the subject property or portions thereof were acquired at
public expense, the city or town may require the owners of the property abutting the street or alley to compensate
the city or town in an amount that does not exceed the full appraised value of the area vacated.”
The right-of-way was acquired through dedication of a Plat on February 28, 1886 at no cost to the City.
Recommendation:
Staff recommends that the street vacation be granted subject to the following conditions:
1. A public utility easement shall be reserved for City of Auburn sanitary sewer facilities along the entire
length and width of the vacated ROW.
2. A public utility easement shall be reserved for City of Auburn water facilities along the entire length and
width of the vacated ROW.
3. An easement shall be reserved for Puget Sound Energy electric and gas facilities along the entire length
and width of the vacated ROW.
4. An easement shall be reserved for Comcast Cable Corporation cable facilities along the entire length and
width of the vacated ROW.
5. An easement shall be reserved for CenturyLink communications facilities along the entire length and
width of the vacated ROW.
PH.1 Page 6 of 78
Ordinance No. 6484
3 of 3
12/4/2013
PDFConvert.8198.1.V1-13_Staff_Report_093013
6. A public access easement for the purposes of allowing vehicular, pedestrian, and emergency access, to
individual parcels located adjacent to the vacated right-of-way shall be reserved along the entire length
and width of the vacated ROW.
7. Staff recommends that compensation for the value of the right-of-way not be required since the right-of-
way was originally acquired through dedication of a Plat at no cost to the City.
PH.1 Page 7 of 78
ROW Vacation No. V1-13 for Plan A Development LLC
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
12/3/2013
PH.1 Page 8 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 16, 2013 Minutes
Date:
December 30, 2013
Department:
Public Works
Attachments:
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Osborne Staff:
Meeting Date:January 6, 2014 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 9 of 78
Public Works Committee
December 16, 2013 - 3:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:00 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Acting City Engineer/Assistant Director Jacob Sweeting, Assistant City
Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation
Manager Pablo Para, Information & Technology Director Ron
Tiedeman, City Attorney Dan Heid, Street Systems Engineer Jai
Carter, Traffic Engineer James Webb, Project Engineer Matt Larson,
Senior Project Engineer Ryan Vondrak, Sanitary Sewer Engineer Bob
Elwell, and Public Works Secretary Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no modifications to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, December 2, 2013.
Motion carried 3-0.
B. Public Works Project No. CP1301 (Carter)
2013 Citywide Sidewalk Repair Project
Assistant City Engineer Gaub answered questions asked by Chairman
Wagner regarding the selection process for sidewalk repair. Assistant
City Engineer Gaub confirmed that staff tries to concentrate repairs on
one area to increase the cost effectiveness of the project.
Page 1 of 8
PW.1 Page 10 of 78
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to
advertise for Project No. CP1301, Citywide Sidewalk Repair Project.
Motion carried 3-0.
C. Public Works Project No. CP1323 (Carter)
2014 Local Street Pavement Reconstruction Project
Street Systems Engineer Carter explained that the consultant learned
a lot working on the 2013 Local Street Pavement Reconstruction
Project, going through a redesign and covering the cost of the change
orders related to design issues, and that the City will benefit from this
for the work to be done for 2014 in response to a question asked by
Chairman Wagner.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to enter
into an amendment to Consultant Agreement No. AG-C-428 with
Jacobson Engineering Group, Inc. for engineering services for Project
No. CP1323, 2014 Local Street Pavement Reconstruction Project.
Motion carried 3-0.
D. Public Works Project No. MS1311 (Webb)
2013-2014 Comprehensive Transportation Plan Update
Transportation Manager Para stated that during the budget process,
staff presented three different scenarios for the level of effort that
could be expected from a consultant and the budget authorized is for
the minimal level of effort. Para said that the consultant will be
focusing on the demand modeling to be completed and anything staff
is not able to complete in-house.
Chairman Wagner spoke about the areas of emphasis that were
recommended by the Committee, such as pedestrian safety and
east/west bound traffic, and questions whether or not those should be
included in the consultant scope of work. Transportation Manager
Para stated that the Committee’s comments will be addressed in the
plan update and that the work will be completed in-house by City
staff.
Chairman Wagner asked when the Committee will be presented with
an outline of the plan update. Transportation Manager Para answered
that there currently is no development schedule. Staff is coordinating
the update with Planning staff as part of the City’s Comprehensive
Plan update.
Page 2 of 8
PW.1 Page 11 of 78
Traffic Engineer Webb stated that the Comprehensive Transportation
Plan update is due to be adopted at the end of June 2015. Webb said
that staff is working with Planning staff and getting land use
information and collecting data for the consultant, which is the first
step.
Acting Assistant Director/City Engineer Sweeting asked if there is an
outline of what the plan will look like that can be reviewed by the
Committee. Traffic Engineer Webb answered that the update is based
on the existing plan and feedback received from
Council. Transportation Manager Para explained that the document
will be the same as the existing document. Staff will update the plan,
add sections requested by the Committee and proposed policies, in
response to a question asked by Chairman Wagner.
Member Osborne spoke about new proposed commuter shuttle
routes.
Transportation Manager Para answered questions asked by Chairman
Wagner regarding the impact of transit routes and pedestrian
crossings on the transportation modeling.
The Committee and staff discussed including the traffic flow from the
Lea Hill area in the plan update.
Chairman Wagner recommended additional analysis of SR167
access.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to enter
into a Consultant Agreement AG-C-447 with Fehr and Peers for
engineering services for Project No. MS1311, 2013-2014
Comprehensive Transportation Plan Update.
Motion carried 3-0.
E. Public Works Project No. EM1302 (Larson)
Hidden Valley Vista Storm Outfall-Emergency Replacement
Project Engineer Larson was present. There were no questions from
the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Final Pay
Estimate No. 1 to Emergency Public Works Contract No. 13-16 in the
amount of $136,831.42 and accept construction of Project EM1302,
Hidden Valley Vista Storm Outfall-Emergency Replacement.
Page 3 of 8
PW.1 Page 12 of 78
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 5019 (Vondrak)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a Grant From the Washington State
Transportation Improvement Board for Construction of the South
277th Street Corridor Capacity and Non-Motorized Trail Improvement
Project
Chairman Wagner asked how the amount paid by the developer was
determined. Senior Project Engineer Vondrak stated that the amount
was negotiated with the developer when the developer entered into
the development agreement with the City.
Senior Project Engineer Vondrak explained that the developer is
contributing 20% of the construction cost up to $1 Million.
Senior Project Engineer Vondrak distributed an aerial map of the
project vicinity to the Committee. Vondrak reported that the project
should be at 30% design in Spring 2014. Senior Project Engineer
Vondrak confirmed that the entrance to the RGP Property at D Street
will be right in/right out turns only, in response to a question asked by
Chairman Wagner. The primary entrance/exit to the development will
be on I Street.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4019.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 5016 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
Amending the City of Auburn Fee Schedule to Adjust for 2014 Fees
The Committee discussed some of the changes to the fee schedule.
City Attorney Heid stated that staff did request the reductions
questioned by the Committee.
Mayor Lewis explained that it was requested to reduce the additional
meeting fee to encourage development, in response to a question
asked by Chairman Wagner.
Page 4 of 8
PW.1 Page 13 of 78
The Committee and Mayor Lewis discussed the proposed increase of
the floodplain development permit fee.
Vice-Chair Peloza asked if the animal licensing fees were coordinated
with the Auburn Valley Humane Society (AVHS). City Attorney Heid
noted that the fees were coordinated with the AVHS and that no
changes are being made to the fees at this time.
Information & Technology Director Tiedeman confirmed that the City
is recuperating the cost for printing color maps, in response to a
questions asked by Vice-Chair Peloza.
The Committee supported adoption of Resolution No. 5016.
B. Resolution No. 5020 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute an Addendum to the Interlocal
Agreement Between the City of Auburn and the City of Black Diamond
for Information Services Technology
There were no questions from the Committee.
City Attorney Heid stated that section one and the exhibit will be
clarified at the request of Vice-Chair Peloza.
Vice-Chair Peloza noted a scrivener’s error.
The Committee supported adoption of Resolution No. 5020.
C. Auburn Way South & 17th Street SE (Webb)
Reviewing the drawing of the intersection at M Street SE and 17th SE,
Traffic Engineer Webb noted the improvements that have been made
to the intersection to enhance the safety of the pedestrian crossing to
the south of the intersection with the Committee.
Mayor Lewis and the Committee mentioned that they have received
no complaints since the improvements were made. Traffic Engineer
Webb stated that he also has received no citizen complaints.
Staff is recommending no additional changes be made to the
intersection at this time. The Committee agreed.
D. Lea Hill Odor Complaints (Elwell)
Sanitary Sewer Engineer Elwell stated that staff investigated the
location of the odor complaint and although there was no odor at the
time of the investigation, staff did find that there were some gases
being released from the manhole, which is a normal occurrence due
to hydraulics. Staff concluded that the manhole was probably the
Page 5 of 8
PW.1 Page 14 of 78
source of the odor and put scent/deodorant blocks in the manhole.
Elwell stated that staff continued to investigate the situation and found
that the sewer pipe is fairly well intact and in good shape. The pipe is
also clean and there were no spills or backups found.
Sanitary Sewer Engineer Elwell discussed other possible causes of
intermittent odor coming from the sewer. Elwell responded to
questions asked by Vice-Chair Peloza regarding the size of the
vault.
Elwell reviewed the alternative solutions for odor control with the
Committee, such as manhole filters or possible installing a second
manhole to increase ventilation.
Staff will continue to monitor the area.
E. Capital Project Status Report (Gaub)
Item 16 – CP1107 – Fulmer Well Field Improvements: Utilities
Engineer Repp explained that once the completion date shown on the
report is reached, the temporary pump in Well 6 will be
operating. Repp stated that the consultant is currently getting
competitive bids for the cleaning work, in response to a question
asked by Member Osborne.
Utilities Engineer Repp answered Member Osborne questions about
Well 7. Chairman Wagner asked that the finish dates for each phase
of the project be noted on the report.
Item 18 – CP1118 – Auburn Way South Corridor Improvements – Fir
Street SE to Hemlock Street SE: Chairman Wagner asked if the
project’s advertisement date is still February 2014. Assistant City
Engineer Gaub answered that the schedule will most likely change,
but until staff has a clear direction from the State regarding the Fir
Street signal, the schedule can not be updated.
Assistant City Engineer Gaub stated that the project is at about 92%
design, in response to a question asked by Chairman Wagner.
Chairman Wagner asked about the proposed signal at Fir Street
SE. Acting Assistant Director/City Engineer Sweeting responded,
stating that staff has a meeting with the State to discuss the
signal. Sweeting stated that the State is very interested in how the
improvements will fit into the SR164 corridor plan, following a question
asked by Chairman Wagner.
Chairman Wagner asked for a Committee review of the SR164
Page 6 of 8
PW.1 Page 15 of 78
corridor plan be added to the Activities Matrix, to be scheduled
following approval of the design for CP1118 from the State and the
Muckleshoot Indian Tribe.
Item 22 – CP1024 – AWS and M Street SE Intersection
Improvements: Assistant City Engineer Gaub stated that the staff
does not anticipate problems with the State regarding the project
design, in response to a question asked by Chairman Wagner.
Item 30 – C222A – 277th Auburn Way North to Green River
Bridge: Member Osborne asked if staff can move into the construction
phase as soon as the design phase is complete. Assistant City
Engineer Gaub confirmed that to be correct.
Assistant City Engineer Gaub stated that the developer is providing
$1M in funding for the project and approximately $1.3M in donated
right-of-way and storm property.
The Committee and staff discussed how the funding for projects is
documented in the Transportation Improvement Program (TIP).
F. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions from the Committee.
G. Action Tracking Matrix (Sweeting)
Item F – Speed Cushion Design: Chairman Wagner verified that staff
is prepared to present this discussion item at the next Public Works
Committee Meeting. Transportation Manager Para stated that staff is
prepared.
Item J – Amberview Apartment Odor Complaint: Vice-Chair Peloza
stated that he would like to keep this item on the matrix until the
additional staff investigation is complete.
Item D – LED Lighting Standards: Chairman Wagner stated that the
LED traffic signals may need to be included in the Council review of
LED lighting and the brightness of the traffic signals may be
obstructing the turn signs located on the mast arms. Transportation
Manager Para explained that maintenance staff is currently examining
the regulatory signs and their reflectivity, which may be the cause of
visibility problems.
Item E – Auburn Way South & 14th St SE: This item can be removed.
V. ADJOURNMENT
There being no further business to come before the Public Works
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PW.1 Page 16 of 78
Committee, the meeting was adjourned at 3:56 p.m.
Approved this 6th day of January, 2014.
Page 8 of 8
PW.1 Page 17 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 16, 2013 Minutes
Date:
December 31, 2013
Department:
Finance
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Wales Staff:
Meeting Date:January 6, 2014 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 18 of 78
Finance Committee
December 16, 2013 - 5:00 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex
located at One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales, and Member John
Holman were present.
Officials and staff members present included: Mayor Peter B. Lewis,
Innovation and Technology Director Ron Tiedeman, Finance Director
Shelley Coleman, Assistant Director of Engineering Jacob Sweeting,
and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Ordinance No. 6492 was removed from the agenda.
II. CONSENT AGENDA
A. Minutes of the December 2, 2013 regular meeting
Vice Chair Wales moved and Member Holman seconded to approve
the December 2, 2013 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 426449 through 426640 in the amount of
$4,685,703.87 and three wire transfers in the amount of $41,666.00
and dated December 16, 2013.
Committee members briefly reviewed claims and payroll vouchers.
Vice Chair Wales moved and Member Holman seconded to approve
the claims and payroll vouchers.
Page 1 of 4
FN.1 Page 19 of 78
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534330 through 534369 in the amount of
$888,081.31 and electronic deposit transmissions in the amount of
$1,288,364.96 for a grand total of $2,176,446.27 for the period
covering November 28, 2013 to December 11, 2013.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 5016 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
amending the City of Auburn Fee Schedule to adjust for 2014 fees
Resolution No. 5016 approves the City's fee schedule for 2014.
Chair Partridge inquired regarding the level of increase for parks and
recreation fees. Mayor Lewis stated the fees for parks and recreation
classes and facilities is determined by the cost of providing the
service.
Vice Chair Wales moved and Member Holman seconded to approve
and forward Resolution No. 5016 to the City Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Resolution No. 5020 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an addendum to the Interlocal
Agreement between the City of Auburn and the City of Black Diamond
for information services technology
Innovation and Technology Director Tiedeman presented Resolution
No. 5020, which authorizes an addendum to an existing agreement
with the City of Black Diamond for information technology services. In
September 2013, the City of Auburn entered into an interlocal
agreement with the City of Black Diamond for technology
services provided by Auburn for Black Diamond's Police Department.
Black Diamond wishes to expand the services provided by Auburn to
the remainder of their City government.
Vice Char Wales moved and Member Holman seconded to approve
and forward Resolution No. 5020 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. October 2013 Financial Report (Coleman)
Page 2 of 4
FN.1 Page 20 of 78
Finance Director Coleman presented the October 2013 Financial
Report. It was noted that through October, General Fund revenues
exceeded budget by $2.0 million and exceeded collections for the
same period last year by $1.5 million. The increase in General Fund
revenues is due to increased property tax revenues, building permits,
and City utility taxes.
Member Holman suggested the year end report include comparables
for 2006 and 2007 for revenues and expenditures, particularly sales
and use tax, or a similar chart to that contained on page 2 of the
financial report. Vice Chair Wales agreed.
Committee members briefly reviewed the non-departmental fund,
which includes retired LEOFF 1 insurance payments, retirement pay
outs, and transfers out.
Vice Chair Wales inquired regarding the net operating loss for the golf
course. Finance Director Coleman explained that the operations
includes depreciation of $254,199.62. The net working capital from
operations is $112,859.37.
B. Ordinance No. 6466 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new Section 10.12.410 to the Auburn City Code relating to
inattentive driving
Committee members reviewed Ordinance No. 6466, which creates a
new Section 10.12.410 relating to the traffic violation of inattentive
driving. The inattentive driving citation would give police a tool that
would accommodate some flexibility where the violation does not
necessarily constitute action that is criminally chargeable (such as
negligent or reckless driving), but yet should be addressed as a traffic
infraction under city codes. The infraction amount is $250.00.
C. Resolution No. 5019 (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the Washington State
Transportation Improvement Board for construction of the South 277th
Street Corridor Capacity and Non-Motorized Trail Improvement
Project
Assistant Director of Engineering Sweeting presented Resolution No.
5019, which authorizes the Mayor to accept a grant for $4 million from
the Washington State Transportation Improvement Board to complete
the funding for the South 277th Street Corridor Capacity and Non-
motorized Trail Improvement Project.
D. Auburn History Project (Mayor Lewis)
Mayor Lewis reported that David Spangler has been wrapping up the
Page 3 of 4
FN.1 Page 21 of 78
history project for Auburn, circa 1904 through 1948. He displayed
aerial views of Auburn during 1904, 1921 and 1948, which showed
how the flow of the White River changed during those years and the
build out of the city. The final product will enable users to view
historical downtown buildings at street level. The interactive map will
be available on the City's web site and at the museum.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 5:40 p.m.
APPROVED this _____ day of January, 2014.
_________________________ ________________________
Largo Wales, Chair Danielle Daskam, City Clerk
Page 4 of 4
FN.1 Page 22 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the December 16, 2013 regular meeting
Date:
December 31, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the December 16, 2013 minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 6, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 23 of 78
City Council Meeting
December 16, 2013 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Rich Wagner, Nancy Backus, Bill
Peloza, John Partridge, Largo Wales, Wayne Osborne, and John
Holman.
Department directors and staff members present: City Attorney
Daniel B. Heid, Finance Director Shelley Coleman, Assistant Director
of Planning and Development Jeff Tate, Assistant Director of
Engineering Jacob Sweeting, Chief of Police Bob Lee, Neighborhood
Services Manager Duanna Richards, Economic Development
Manager Doug Lein, Director of Administration Michael Hursh, Parks,
Arts and Recreation Director Daryl Faber, Innovation and Technology
Director Ron Tiedeman, Public Affairs and Marketing Liaison Dana
Hinman, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. 2013 Tree Steward
Mayor Lewis to declare the Auburn Parks Department of the City
of Auburn, “2013 Tree Steward” for preserving and caring for the
Alaskan Cedar tree at 910 – 9th St SE in Auburn and declaring a
“Significant Tree”
Mayor Lewis presented the 2013 Tree Steward Award to Parks,
Arts and Recreation Director Daryl Faber for preserving and
caring for the Alaskan Cedar tree located at 910 9th Street SE
near the Parks, Arts and Recreation Administration Building. In
addition, the tree is designated as a "Significant Tree" in the city
of Auburn.
2. Green River Community College - Service to Veterans Awards
Mayor Lewis to recognize faculty and staff at Green River
Community College for their work and service to student veterans
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CA.A Page 24 of 78
Dr. Eileen Ely, President of Green River Community College, and
Timm Lovitt, Veterans Resources and Services Director, joined
Mayor Lewis in presenting certificates of appreciation to the
following Green River Community College faculty and staff for
their contributions and support of student veterans and their
families: Dr. Deborah Casey, Vice President of Student Affairs;
Sandra Matthews, Veterans Administration Certifying Official;
Sandra Davidson, WorkForce Education Coordinator; Josh
Gerstman, Director of Development; Sabah Jabbouri, GIS
Systems Instructor; and Ron Riley, Criminal Justice Instructor.
Carsh Wilturner, Psychology Instructor, was also recognized but
could not attend.
Dr. Ely thanked Mayor Lewis for honoring the Green River
Community College faculty and staff and for his years of service
in the military and to the City of Auburn.
3. KAT Youth Ambassadors Awards
Mayor Lewis presented certificates of appreciation to Kent Auburn
Tamba Youth Ambassadors Sarah Taylor and Katrina Hunt for
their community services hours.
4. Boards and Commissions Appointments
City Council to confirm the appointment of Cole Lindell to the
Auburn Junior City Council for a two-year term to expire August
31, 2015.
Mayor Lewis presented a certificate of appointment to Cole
Lindell for a two-year term to the Junior City Council.
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm Cole Lindell to a two-year term on the Junior
City Council.
MOTION CARRIED UNANIMOUSLY. 7-0
5. Boards and Commissions Appointments
City Council to confirm the appointment of Angelina Zalutskiy to
the Auburn Junior City Council for a one-year term to expire
August 31, 2014.
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm the appointment of Angelina Zalutskiy to the
Junior City Council for a one-year term.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Agenda Modifications
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CA.A Page 25 of 78
Ordinance No. 6492 was removed from the agenda and a revised
version of Resolution No. 5017 was distributed prior to the meeting.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen congratulated Mayor-elect Nancy Backus and
Councilmembers-elect Rich Wagner, Yolanda Trout, and Claude
DaCorsi on their election. Ms. Haugen thanked Councilmember John
Partridge for his service on the City Council.
C. Correspondence
There was no correspondence for City Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met
December 9, 2013. The Committee reviewed Ordinance No. 6466
relating to inattentive driving. The Committee discussed solid waste
rates and efforts to reduce the subsidy of commercial rates,
Resolution No. 5010 relating to the White River Valley Historical
Society lease for Mary Olson Farm, the Redflex collision data report
for 2013, and concealed pistol licenses benefit cost analysis. The
next regular meeting of the Municipal Services Committee is
scheduled for January 13, 2014.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development
Committee met December 9, 2013. The Committee received the
annual update from the Arts Commission. The Committee reviewed
Resolution No. 5010 relating to the White River Valley Historical
Society lease for Mary Olson Farm, Ordinance No. 6488 regarding
school impact fees, Ordinance No. 6492 relating to organization of
City administrative government, and Phase 2 City Hall remodel. The
Committee discussed pedestrian kiosks and the permit center
configuration. The next regular meeting of the Planning and
Community Development Committee is scheduled for January 13,
2014.
Page 3 of 10
CA.A Page 26 of 78
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon. The Committee reviewed several consent agenda items,
including advertisement for bids for Public Works Project No. CP1301
the 2013 Citywide Sidewalk Repair Project, amendment to Consultant
Agreement No. AG-C-428 with Jacobs Engineering Group, Inc. for
work related to Public Works Project No. CP1323 the 2014 Local
Street Pavement Reconstruction Project, Consultant Agreement AG-
C-447 with Fehr and Peers for work related to Public Works Project
No. MS1311 the 2013-14 Comprehensive Transportation Plan
Update, and final payment and acceptance of Public Works Project
No. EM1302, Hidden Valley Vista Storm Outfall-Emergency
Replacement. The Committee also reviewed Resolution No. 5019
accepting a $4 million grant from the Washington State Transportation
Improvement Board for construction of the South 277th Street
Corridor Capacity and Non-Motorized Trail Improvement Project. The
Committee discussed Resolution No. 5016 amending the fee
schedule, Resolution No. 5020 related to the interlocal agreement with
the City of Black Diamond for information technology services, traffic
flow at Auburn Way South and 17th Street SE, a sewer odor
complaint, the capital project status report, and the action tracking
matrix. The next regular meeting of the Public Works Committee is
scheduled for January 6, 2014.
D. Finance
Chair Partridge reported the Finance Committee met this evening
at 5:00. The Committee reviewed claims vouchers in the amount
of $4.6 million and payroll vouchers in the approximate amount of $2.1
million. The Committee reviewed Resolution No. 5016 relating to the
fee schedule for 2014 and Resolution No. 5020 authorizing an
interlocal agreement with the City of Black Diamond for information
technology support. The Committee discussed the October
2013 Financial Report, Ordinance No. 6466 related to inattentive
driving, Resolution No. 5019 accepting a grant from the Washington
State Transportation Improvement Board, and the Auburn History
Project. The next regular meeting of the Finance Committee is
scheduled for January 6, 2014.
Chair Partridge thanked fellow Finance Committee members, Vice
Chair Wales and Member Holman, for the opportunity to serve with
them on the Committee.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee
met December 4, 2013. The Committee discussed next steps for
the community center now that funding for the project has been
Page 4 of 10
CA.A Page 27 of 78
identified. Committee members discussed updating the drawings,
evaluating the internal circulation of the campus, and planning for a
community meeting to discuss the upcoming project. The Committee
also reviewed and updated its action tracking matrix. The next regular
meeting of the Les Gove Community Campus Committee is
scheduled for January 22, 2014 at 5:00 p.m.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is
scheduled for January 6, 2014 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the December 2, 2013 Regular Meeting
B. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 426449 through 426640 in the amount of
$4,685,703.87 and three wire transfers in the amount of $41,666.00
and dated December 16, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534330 through 534369 in the amount of
$888,081.31 and electronic deposit transmissions in the amount of
$1,288,364.96 for a grand total of $2,176,446.27 for the period
covering November 28, 2013 to December 11, 2013.
D. Public Works Project No. EM1302 (Wagner/Sweeting)
City Council approve Final Pay Estimate No. 1 to Contract No. 13-16
in the amount of $136,831.42 and accept construction of the
Emergency Public Works Project No. EM1302, Hidden Valley Vista
Storm Outfall-Emergency Replacement
E. Public Works Project No. CP1301 (Wagner/Sweeting)
City Council grant permission to advertise for bids for Project No.
CP1301, 2013 Citywide Sidewalk Repair Project
F. Public Works Project No. CP1323 (Wagner/Sweeting)
City Council grant permission to enter into an amendment to
Consultant Agreement No. AG-C-428 with Jacobs Engineering Group,
Inc. for engineering services for Project No. CP1323, 2014 Local
Street Pavement Reconstruction Project
G. Public Works Project No. MS1311 (Wagner/Sweeting)
City Council grant permission to enter into a Consultant Agreement
AG-C-447 with Fehr and Peers for engineering services for Project
No. MS1311, 2013-2014 Comprehensive Transportation Plan Update
Deputy Mayor Backus moved and Councilmember Wagner seconded
Page 5 of 10
CA.A Page 28 of 78
to approve the Consent Agenda.
The Consent Agenda includes claims and payroll vouchers and public
works contracts.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6466 (Peloza/Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new Section 10.12.410 to the Auburn City Code relating to
inattentive driving
Councilmember Peloza moved and Councilmember Osborne
seconded to introduce and adopt Ordinance No. 6466.
Councilmember Peloza spoke in favor of the Ordinance and stated all
cities in the surrounding area have enacted a similar law.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6488 (Backus/Tate)
An Ordinance of the City Council of the City of Auburn, Washington
amending Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of
the Auburn City Code relating to School Impacts Fees
Deputy Mayor Backus moved and Councilmember Holman seconded
to introduce and adopt Ordinance No. 6488.
Ordinance No. 6488 updates the school impact fees for 2014.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 5010 (Backus/Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a second addendum with the White
River Valley Historical Society to extend the term of the Society's
lease of the built environment at Mary Olson Farm through June 30,
2033
Deputy Mayor Backus moved and Councilmember Holman seconded
Page 6 of 10
CA.A Page 29 of 78
to adopt Resolution No. 5010.
Resolution No. 5010 extends the lease agreement with the White
River Valley Historical Society for the Mary Olson Farm.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5016 (Partridge/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
amending the City of Auburn Fee Schedule to adjust for 2014 fees
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Resolution No. 5016.
Resolution No. 5016 updates the City's fee schedule for 2014.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 5017 (Backus/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
repealing Resolution No. 4893 passed December 17, 2012, and
designating the members, powers, duties and meeting times and day
of all standing committees of the City Council of the City of Auburn
and designating the Deputy Mayor
Deputy Mayor Backus advised that, per City Council Rules, only
those Councilmembers seated this evening who will be on the
Council on January 1, 2014 can vote on the resolution; neither she or
Councilmember Partridge can make a motion or vote on Resolution
No. 5017.
Councilmember Osborne moved and Councilmember Holman
seconded to adopt Resolution No. 5017, option 1, designating Rich
Wagner as Deputy Mayor and designating the Council Committee
members for 2014.
Councilmember Osborne spoke in favor of designating Rich Wagner
as Deputy Mayor due to his seniority on the Council and his
dedication and expertise.
MOTION CARRIED. 4-1 Councilmember Peloza voted no.
D. Resolution No. 5019 (Wagner/Sweeting)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the Washington State
Transportation Improvement Board for construction of the South 277th
Street Corridor Capacity and Non-Motorized Trail Improvement
Project
Councilmember Wagner moved and Councilmember Peloza
Page 7 of 10
CA.A Page 30 of 78
seconded to adopt Resolution No. 5019.
Resolution No. 5019 authorizes acceptance of a grant, which
completes the funding for the South 277th Street Corridor Capacity
and Non-motorized Trail Improvement Project.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Resolution No. 5020 (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an addendum to the Interlocal
Agreement between the City of Auburn and the City of Black Diamond
for information services technology
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Resolution No. 5020.
Resolution No. 5020 authorizes an interlocal agreement with the City
of Black Diamond for the provision of information technology services
by the City of Auburn.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Backus reported that she has spent the past two weeks
at City Hall and regional meetings transitioning to the office as Mayor.
Deputy Mayor Backus also reported on her attendance at the
Terminal Park Elementary DARE graduation, the King County
Aerospace Alliance quarterly meeting, the Puget Sound Regional
Council Executive Board meeting, the Valley Com Administrative
Board meeting, a Sound Cities workshop presented by Economic
Development Manager Doug Lein on the Innovation Partnership Zone,
the Santa Parade and tree lighting, the SCORE Board meeting, and
the Roadmap Project Education Results Networking meeting.
Councilmember Holman reported on his attendance at the Sound
Cities workshop regarding the Innovation Partnership Zone
(IPZ) and commended Economic Development Manager Doug Lein's
presentation on the IPZ. Councilmember Holman also reported on his
attendance at the Wesley Homes holiday celebration, his participation
in the Rotary student shadow day, attendance at the Auburn Public
Schools Foundation open house, the Riverpointe neighborhood
meeting, the Senior Center coffee hour, and the memorial service for
Page 8 of 10
CA.A Page 31 of 78
Reverend Dr. Francis Horner.
Councilmember Peloza reported on his attendance at the Regional
Water Quality Committee meeting, the Water Resource Inventory
Area (WRIA) 9 Committee meeting, the King County Solid Waste
Advisory Committee meeting, the Sound Cities sponsored workshop,
the Santa Parade and tree lighting, a King County Solid Waste
webinar, and the Muckleshoot Tribe Holiday reception.
Councilmember Osborne reported on his attendance at the monthly
Law Enforcement Officers and Fire Fighters Disability (LEOFF) Board
meeting, the Sound Cities economic development workshop, the
Santa Parade and tree lighting, and the Green River System-wide
Framework Advisory Council meeting regarding flood control and
habitat preservation.
Councilmember Partridge reported that he has served four years on
the Regional Law, Safety and Justice Committee and served as chair
of the Committee in 2013, during which time, the Committee covered
such topics as technology in the courts and crime prevention, mental
health court, and jails and incarceration. Councilmember Partridge
encouraged continued involvement with the Regional Law, Safety
and Justice Committee.
B. From the Mayor
Mayor Lewis urged the Council to continue to pursue the following:
· Partnerships such as Valley Cities, Search, and nurture new
partnerships
· Take on the tough work; take action to secure long term funding
for arterial streets
· Look at the build out of the Les Gove Campus as the City’s
central park
· Unleash your energy on the Strategic Planning Areas for
Auburn Way North and South
· Stay at the 30,000 foot level in policy considerations; and
· Get the work done, but remember to celebrate
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:07 p.m.
APPROVED this ____ day of January, 2014.
Page 9 of 10
CA.A Page 32 of 78
________________________ ________________________
Nancy Backus, Mayor Danielle Daskam, City Clerk
Page 10 of 10
CA.A Page 33 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
December 31, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
2013 claims voucher numbers 426641 through 426848 in the amount of $1,985,773.74
and dated January 6, 2014.
2014 claims voucher numbers 426849 through 426870 in the amount of $223,340.72
and dated January 6, 2014.
Reviewed by Council Committees:
Finance
Councilmember:Wales Staff:Coleman
Meeting Date:January 6, 2014 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 34 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
December 31, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the payroll vouchers.
Background Summary:
Payroll check numbers 534370 through 534406 in the amount of $964,264.33 and
electronic deposit transmissions in the amount of $1,316,202.70 for a grand total of
$2,280,467.03 for the period covering December 12, 2013 to January 1, 2014.
Reviewed by Council Committees:
Finance
Councilmember:Wales Staff:Coleman
Meeting Date:January 6, 2014 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 35 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6484
Date:
December 10, 2013
Department:
Public Works
Attachments:
Ordinance No. 6484 with Exhibit A
Exhibit B
Staff Report
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6484.
Background Summary:
Plan A Development LLC has applied to the City for vacation of the right-of-way of the
alley between South Division Street and A Street SE, south of East Main Street, shown
on Exhibit “A”. The applicant currently owns all but one of the surrounding parcels and is
proposing to incorporate the right-of-way in the development of the adjacent properties
for a more cohesive plan and better access for tenants and service vehicles.
The application has been reviewed by City staff and utility purveyors who have an
interest in this right-of-way. Through this review City staff has determined that the right
of way is no longer necessary to meet the needs of the City and could be vacated.
Ordinance No. 6484, if adopted by City Council, approves Vacation No. V1-13 and
vacates the right-of-way subject to conditions outlined in the Ordinance.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Gaub
Meeting Date:January 6, 2014 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 36 of 78
ORDINANCE N0. 6 4 8 4
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN WASHINGTON, VAGATING RIGHT-OF-WAY OF
TIiE ALLEY BETWEEN 80UTH, DIVISIOIV STREET AND A
STREET SE, SOUTH OF EAST MAIN STREET, WITHIN THE
CIT`( OF AUBURN,WASHINGTON
WHEREAS, the City of Aubum, Washington, has received a petition by not less
than two-thirds (2/3) of the owners of property adjacent to right-of-way located at the Alley
between South Division Street and A Street SE, south of East Main Street, within the City
of Aubum, Washington, requesting vacation of the same;and
WHEREAS, the City Council of the City of Aubum, Washington, has, aftera ieview
of its needs for streeis and right-of-ways in the vicinity of the Alley between South Division
Street and A Street SE, south of East Main Streef within the City of Au6um, Washington,
determined that consideration should be given io the vacation of the same; and
WHEREAS, a public hearing was held in connection with the possible vacation,
with notice having been provided pursuant to statute; and
WHEREAS, the City Council of the City of Aubum, Washington, has considered all
matters presented at the public hearing on 4he proposed vacation, held on the 6th day of
January, 2014, at theAubum City Council Chambers in Aubum, Washington.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN as a non-codfied ordinance as follows:
Section 1. Vacation. That the right-0f-way located at the Alley between
South Division Street and A Street SE, south of East Main Street, located within the Gity af
Ordinance No 6484
ROW Vacation V1-13
November 13, 2013
Page 1 of 6
ORD.A Page 37 of 78
Aubum, Washington, legally described as follows:
THAT PORTION OF THE NORTHEAST QUARTER OFTHE
SOUTHEAST QUARTER OF SECTION 13, TOWNSHIP 21
NORTH, RANGE 4 EAST, W.M., IN KING COUNTY,
WASHINGTON BEING THE EAST-WEST ALLEY LOCATED
IN BLOCK 1, TOWN OF SLAUGHTER, ACCORDING TO
THE PLAT THEREOF REGORDED IN VOLUME 2 OF
PLATS, AT PAGE 56, RECORDS OF KING COUNTY,
WASHINGTON, MORE PARTICULARLY DESCRIBED AS
FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF LOT 1,
BLOCK 1, IN SAID TOWN OF SLAUGHTER; THENCE
WESTERLY ALONG THE SOUTH LINE OF LOTS 1
THROUGH 4, OF SAID BLOCK, NORTH 89°05'41:° WEST,
240.60 FEET TO THE SOUTHWEST CORNER OF SAID
LOT 4; TtiENCE SOUTH 00°56'35" WEST, 20.00 FEET TO
THE NORTHWEST CORNER OF LOT 5, OF SAID BLOCK;
THENCE EASTERLY ALONG THE NORTH LINE OF LOT5 5
THROUGH 8 OF SAID BLOCK, SOUTH 89°05'41" EAST,
240.68 FEET TO THE NORTHEAST CORNER OF SAID LOT
8; THENCE NORTH 00°42'53" EAST, 20.00 FEET TO THE
POINT OF BEGINNING
and as shown on the survey, a copy of which is attached hereto, marked Exhibit "A" and
incorporated herein by this reference, the same is hereby vacated and the property lying in
said portion of right-of-way described hereinabove, shall be retumed and belong to those
persons errtitled to receive the property in accordance with RCW 35.79.040, cond'Rioned.
upon the following;
A. Reservation in favor of the City a perpetual Nonexclusive Easement
under, over, through and across the Alley portion of the vacated right-of-way as
described above for the purpose of laying,maintaining, and installing future and existing
Ordinance No 6484
ROW Vacation V1=13
Novemberl3, 2013
Page 2 of 6
ORD.A Page 38 of 78
sanitary sewer and water facilities and including a reservation in favor of the City of the
right to grant easements for utilities over, under and on the all portions of the vacated
right-of-way as described above.
The City shall have the absolute right, at Umes as may be necessary for
immediate entry upon said Easement Area for the purpose of maintenance; inspection,
construction, repair or reconstruction of the above improvements without incurring any
legaf obligafion or liability therefore.
The City shall have the absolute right to place any type of driving surface within
said Easement Area deemed necessary by the City.
The owners of the:adjacentproperty agree and shall not in any way block, restrict
or impede access and egress to orfrom said Easement Area, and /or in any way block,
restrict or impede full use of the real property within the Easement Area by the City for
the above described purposes. No building, wall, rockery, fence, trees, or structure of
any kind shall be erected or planted, nor shall any fill material be placed within the
boundaries of said Easement Area, without the express written consent of the City. No
excavation shall be made within three feet of said facilities and the surFace level of the
ground within the Easement Area shall be maintained at the elevation as currerrtly
existing.
This easement shall be a covenant running with the adjacerrt property parcels
and burden said real estate, and shall be binding on the successors, heirs and assigns
of all parties hereto.
Ortlinance No 6484
ROW Vacation V1-13
November 13, 2013
Page 3 of 6
ORD.A Page 39 of 78
B. Under the terms of the reseryation set out in Paragraph A above, the City
hereby reserves in favor of the Public a perpetual Nonexclusive Access Easement
under, over, through and across the vacated right-of-way as described above for the
purposes of pedestrian, vehicular, emergency, individGal adjacent parcel access and
adjacent private property access over, under and upon the vacated right-of-way. No
building, wall, rockery, fence, trees, or structure of any kind shall be erected or planted,
nor shall any fill material be placed within the boundaries of said Easement Area,
without fhe express written consent of the City. The owners of the adjacent property
agree not to erect any structures on said easement and further agree not to place trees
or other obstructions on the easement that would interfere with the exercise of
Grantee's rights herein.
C. Under4he terms of the reservation set out in Paragraph A above, the City
here6y grants a private utility easemenY to Puget Sound Energy over, under and upon
the vacated right-of-way as described above for the construction, operation,
maintenance, repair, replacement, improVement, removal and enlargement of gas and
electric distribufion facilities. The owners of the adjacent property agree not to erect any
structures on said easement and further agree not to place trees or other obstrucfions
on the easement that would interFere with the exercise of Grantee's rights herein.
D. Under the terms of the reservation set out in Paragraph A above, the City
hereby grants a private utility easement to Comcast Cable Corporation over, under and
upon the vacated right-of-way as described above for the construction, operation;
Ordinance No 6484
ROW Vacation Vi-13
November 13, 2013
Page 4 of 6
ORD.A Page 40 of 78
maintenance, repair, replacement, improvemerrt, removal and enlargement of`existing
facilRies. The owners of the adjacent property agree not to erect any structures on said
easemerrt and further agree not to place trees or other obstructions on the easement
that would interfere with the exercise of Grantee's rights herein.
E. Under the terms of the reservation set out in Paragraph A above, the C'dy
hereby grants a private utility easement to CenturyLink over, under and upon the
vacated right-of-way as described above for the construction, operation, maintenance,
repair, replacement, improvement, removaF and enlargement of existing facilities. The
owners of the adjacent property agree not to erect any structures on said easement and
further agree not to place trees or other obstructions on the easement that would
irrterfere with the exercise of Grantee's rights herein.
E. It is provided, however, that such reserved or granted utility and access
easements as set out in Paragraphs A, B, C, D and E above, may be modified to
accommodate a removal, relocation and sitting of the affected utility lines if the City and
the prbperty owners on whose property the utility lines are located agree to the removal;
relocations and sitting being paid by said property owners and with the removal,
relocation and sitting being done in conformity with applicable standards.
Section 2. Gonstitutionalitv or lnvaliditv. If any portion of this Ordinance or
its application to any person or circumstances is held invalid, the remainder of the
Ordinance or the application of the provisions to ather persons or circumstances shall noY
be affected.
Ordinance No 6484
ROW Vacation V1-13
Novemberl3, 2013
Page 5 of 6
ORD.A Page 41 of 78
Seclion 3. Imalementation. The mayor is hereby authorized to implemeM
such administrative procedures as may 6e necessary to carry out the directives of 4his
location.
Section 4. Effective Date. This Ordinance shall take effect and be in force
five (5) days from and after passage, approval, and publication as provided by law.
Section 5. Recordation.The City Glerk is directed to record this Ordinance with
the office of the King County Auditor.
INTRODUCED:
PASSED:
APPROVED:
NANCY BACKUS
MAYOR
AITEST:
Danielle E. Daskam,
City Clerk
AP FO
aniel B:
City Attomey
PUBLISHED:
Ordinance No 6484
ROW Vaca4ion W-13
November 13, 2013
Page 6 of 6
ORD.A Page 42 of 78
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Ortlinance No.8484
Exhibil A
November 73,2013
ORD.A Page 43 of 78
ORD.A Page 44 of 78
Ordinance No. 6484
1 of 3
12/4/2013
PDFConvert.8198.1.V1-13_Staff_Report_093013
RIGHT-OF-WAY VACATION
STAFF REPORT
Right-of-Way (ROW) Vacation Number V1-13
Applicant: Plan A Development LLC
Property Location: Right-of-Way located at the Alley between South Division Street and A Street SE,
south of East Main Street.
Description of right-of-way:
This ROW proposed for vacation consists of the Alley between South Division Street and A Street SE, south to
East Main Street. The Alley is adjacent to Parcels 7815700030, 7815700020, 7815700015 and 7815700005 on
the north side and Parcels 7815700047, 7815700070 and 7815700075 on the south side. All of these parcels,
except for 7815700075 are owned by the applicant. The proposed area of ROW for vacation is 4,813(+/-) square
feet.
The Alley was dedicated for street purposes in 1886 to the City of Auburn from Mary E. and L.W. Ballard through
dedication of the original plat of the City also know as the Town of Slaughter.
See Exhibits “A” and “B” for legal description and survey.
Proposal:
The Applicant proposes that the City vacate the above described right-of-way so that they can create a more
cohesive development on adjoining properties.
Applicable Policies & Regulations:
· RCW’s applicable to this situation - meets requirements of RCW 35.79.
· MUTCD standards - not affected by this proposal.
· City Code or Ordinances - meets requirements of ACC 12.48.
· Comprehensive Plan Policy - not affected.
· City Zoning Code - not affected.
Public Benefit:
· This street vacation decreases the Right-of-Way maintenance obligation of the City.
· The vacated area may be subject to property taxes.
Discussion:
The vacation application was circulated to Puget Sound Energy (PSE), Comcast, CenturyLink, and City staff.
1. PSE – PSE has existing electric and gas facilities and will require an easement.
2. Comcast – Comcast has existing facilities in the right-of-way that services multiple customers and will
require an easement to continue to service those customers.
3. CenturyLink – CenturyLink has existing facilities in the proposed vacation area and will require and
easement.
4. Water – Currently, there is an existing 2” water line within the right-of-way to be vacated. Additionally, the
applicant is proposing to install additional water facilities within the right of way to be vacated. As a
condition of approval, a public water utility easement within the proposed vacation area shall be granted
to the City.
ORD.A Page 45 of 78
Ordinance No. 6484
2 of 3
12/4/2013
PDFConvert.8198.1.V1-13_Staff_Report_093013
5. Sewer – Currently, there is an existing sanitary sewer main along the alley between South Division and A
Street SE within the right-of-way to be vacated. As a condition of approval, a public sewer utility
easement within the proposed vacation area shall be granted to the City.
6. Storm –There are no existing storm facilities in the proposed vacation area. An easement is not needed.
7. Transportation – No comments.
8. Building – No comments.
9. Planning – No comments
10. Fire – No comments
11. Police – No comments
12. Streets – No comments
13. Construction – No comments
14. Innovation and Technology – No comments
15. General Review – A public access easement for the purposes of vehicular access, pedestrian access,
emergency access, individual parcel access and private property access shall be reserved along the
entire length and width of the vacated right-of-way. Any future development or building over the vacated
ROW may require that the developer/owner vacate necessary easements and relocate all affected utilities
prior to construction.
Assessed Value:
ACC 12.48 states “The city council may require as a condition of the ordinance that the city be compensated for
the vacated right-of-way in an amount which does not exceed one-half the value of the right-of-way so vacated,
except in the event the subject property or portions thereof were acquired at public expense or have been part of
a dedicated public right-of-way for 25 years or more, compensation may be required in an amount equal to the full
value of the right-of-way being vacated. The city engineer shall estimate the value of the right-of-way to be
vacated based on the assessed values of comparable properties in the vicinity. If the value of the right-of-way is
determined by the city engineer to be greater than $2,000, the applicant will be required to provide the city with an
appraisal by an MAI appraiser approved by the city engineer, at the expense of the applicant. The city reserves
the right to have a second appraisal performed at the city’s expense.” Note: The city engineer has not required
an appraisal for the value of this right-of-way since the right-of-way was originally acquired through dedication of a
Plat or through a Quit Claim Deed at no cost to the City.
RCW 35.79.030 states the vacation “shall not become effective until the owners of property abutting upon the
street or alley, or part thereof so vacated, shall compensate such city or town in an amount which does not
exceed one-half the appraised value of the area so vacated. If the street or alley has been part of a dedicated
public right-of-way for twenty-five years or more, or if the subject property or portions thereof were acquired at
public expense, the city or town may require the owners of the property abutting the street or alley to compensate
the city or town in an amount that does not exceed the full appraised value of the area vacated.”
The right-of-way was acquired through dedication of a Plat on February 28, 1886 at no cost to the City.
Recommendation:
Staff recommends that the street vacation be granted subject to the following conditions:
1. A public utility easement shall be reserved for City of Auburn sanitary sewer facilities along the entire
length and width of the vacated ROW.
2. A public utility easement shall be reserved for City of Auburn water facilities along the entire length and
width of the vacated ROW.
3. An easement shall be reserved for Puget Sound Energy electric and gas facilities along the entire length
and width of the vacated ROW.
4. An easement shall be reserved for Comcast Cable Corporation cable facilities along the entire length and
width of the vacated ROW.
5. An easement shall be reserved for CenturyLink communications facilities along the entire length and
width of the vacated ROW.
ORD.A Page 46 of 78
Ordinance No. 6484
3 of 3
12/4/2013
PDFConvert.8198.1.V1-13_Staff_Report_093013
6. A public access easement for the purposes of allowing vehicular, pedestrian, and emergency access, to
individual parcels located adjacent to the vacated right-of-way shall be reserved along the entire length
and width of the vacated ROW.
7. Staff recommends that compensation for the value of the right-of-way not be required since the right-of-
way was originally acquired through dedication of a Plat at no cost to the City.
ORD.A Page 47 of 78
ROW Vacation No. V1-13 for Plan A Development LLC
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
12/3/2013
ORD.A Page 48 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6492
Date:
December 31, 2013
Department:
Administration
Attachments:
Ordinance No. 6492
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6492.
Background Summary:
With the election of a new Mayor and the individual prerogatives of the new Mayor's
administration, it is understandable and reasonable that changes would be made that
better suit the new administration.
Ordinance No. 6492 reflects changes in the City's organizational structure with the
commencement of the new Mayoral administration.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Hursh
Meeting Date:January 6, 2014 Item Number:ORD.B
AUBURN * MORE THAN YOU IMAGINEDORD.B Page 49 of 78
ORDINANCE NO. 6 4 9 2
AN ORDINANCE OF THE CITY COUNCIL OF ?HE
CITY OF AUBURN, WASHIIVGTON, AMENDING
SECTIONS 2.03:040, AND 2.03.090 OF THE AUBURN
CITY CODE RELATED TO THE ORGANIZATION OF
CITY ADMINISTRATIVE GOVERNMENT
WHEREAS, the City of Auburn has functioned very well with its organizational
structure and its capable and qualified employees; and
WHEREAS, with the election of a new Mayor and the individual prerogatives of
the new Mayor's administration, it is understandable and reasonable that changes
would be made that better suit that administration; and
WHEREAS, in connection with the commencement of the new Mayoral
administration, it is appropriate that changes affecting #he administration be reflected in
the City Code, yet preserving the responsibilities and prerogatives of the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to Citv Code. That Section 2.03.040 of the Auburn
Gity Code be and the same hereby is amended to read asfollows:
2.03.040 Appointrnent of appointive officers.
I The faayeFMavor shall appoint, and at his/her pleasure may remove, all
sif r-C appoirrtive officers, subject to the provisions of any applicable law; rule
or regulation pertaining to civil service, state law or city ordinances. This
appointive authority applies to acting, interim and permanent appointive officers.
I Appointive o cers shall include. but are not necessarilv limited to the as
ellewsfollowinq:
A. Departrnent Directors..
1. City a erfleyAttomev;
2. Finance difesteFDirector;
3. Human fese sesResources/r+sk—Risk aaager ea Manaaement
difesteFDirector;
4. Innovation and Technoloav d+fesEeFDirector;
5. Parks and fesFea ier Recreation +fesEeFDirector;
6.
Ordinance No. 6492
December 27, 2013
Page 1 of 3ORD.B Page 50 of 78
I Director of Community Develooment and Public we Ic WorksdiresteF;
7. Police sk ie Chief.
8. Director of Administration
B. Assistant Departrnent Director Positions.
1. Assistant sit r-C aEteraejrAttomev;
2. Assistant pe4is Police sqie#Chief, subject to si ril—Civil seFlriEe
Service alesRules;
3. Assistant Director of Enpineering (City eagiaeeFEn ineer
Communitv Development and Public Worksl.
4. Assistant Director of Public Works (Communitv Develooment and
Public Works).
5. Assistant Director of Communitv Develo ment (Communitv
Develoomerrt and Public Worksl.
6. Assistant Director of Human Resources and Risk Manaaement.
C. Administrative Employees..
1. Atlministrative sesFe#a Secretarv (a aye Mavor and siE-C
seaasi srCouncil'se#€se ffice ;
2. Economic deve4ep ea Develonment eFManaaer;
3. Executive assistaa AssistaM to the aaayeFMavor;
4. Intergovernmental seRrises-Services seer+ReteFCoordinator;
5. Communications/-Communitv fela ieasRelations.
D. Temporary assignment posi4ions, including but not limited to lis
Public sa#et a-Safe diFesEeFDirector or pabli Public safeEy-Safe sMie Chief
and De u Police sqie€Chief, or equivalent positions.
It is provided, however, that appointment or termination of the siE r-C
atterfley-Attornev shall be subject to confirtnation by a majority of the members of
the si se tsi{Council. It is further orovided that termination of the Police
Chief shall be subiect to anv aoalicable statutes or rules reaardina termination of
a aolice chief for cause. (Ord. 6287 § 2, 2010; Ord. 6165 § 1, 2008; Ord. 5963
1, 2005; Ord. 5870 § 1, 2004; Ord. 5635 § 1, 2002; Ord. 5858 § 1 (Exh. A),
2001; 1957 code § 1.03.040.)
Section 2. Amendment to Citv Code. That Section 2.03.090 of the Auburn
City Code be and the same hereby is amended to read as follows:
2.03.090 Departrnental coordination duties.
A_The aaayeFMavor shall be responsible for the c.00rdination of the
activities of the various siEy-C sDenartments, bea s-Boards and
se issieFlS-Commissions to eliminate waste and duplication of'efforts, prevent
the e@ar ea Deaartmerrts from working at cross purposes, avoid conflicts in
authority, and promote effective liaison between all agencies that work for the
C•
B. In furtherance of the coordination duties set forth in this Section. the
Mavor is authorized to change the eaorting reauirements of and amona the
various aupointed officers. includina moVina said officers to different deoartmerrts
or divisions. Provided. that the Mavor shall not change the reoortinq
Ordinance No. 6492
December 27,2013
Page 2 of 3ORD.B Page 51 of 78
reauirements of aaaointed officers in the Office of the Citv Attornev. Citv Clerk, or
of commissioned officers of the Police Deaartment.
C. If the chan4e in reoortinq reauiremeMs chanqes the oowers or dutiesof
a Citv Denartment as set forth in this Code, the Mavor shall b ina an amendment
to the abalicable Code sections before the Citv Council as soon as racticable.
1957 code § 1.03.100.)
Section 3. Imolementation. The Mayor is hereby authorized to implement
such administratiVe procedures as may be necessary to carry out the directions of this
legislation.
Section 4. Severabilitv. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance,or the validity of its application to other persons or circumstances.
Section 5. Effective date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
ATTEST:
NANCY BACKUS, MAYOR
Danielle E.Daskam, City Clerk
APPR VED S TO FORM:
aniel B. eid, City Attomey
Published:
Ordinance No. 6492
December 27, 2013
Page 3 of 3ORD.B Page 52 of 78
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5024
Date:
December 31, 2013
Department:
Administration
Attachments:
Resolution No. 5024
Mayor's Memo
Photos
Specs
Specs
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5024.
Background Summary:
The structures located at 2840 Riverwalk Drive have been vandalized to the extent it
has created a life/safety issue (broken glass, exposed electrical wires etc.). The City will
contract with Sierra Construction to bring the building back to the condition prior to the
vandalism.
Reviewed by Council Committees:
Councilmember:Peloza Staff:Hursh
Meeting Date:January 6, 2014 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 53 of 78
RESOLUTION NO. 5024
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, CONFIRMING
THE DETERMINATION OF EMERGENCY FOR
REPAIRS TO CITY PROPERTY, AND RATIFYING
AND CONFIRMING PRIOR ACTS
WFIEREAS, on July 26, 2013, the Gity of Aubum acquired the property
and buildings at 2840 Riverwalk Drive in Aubum; and
WHEREAS, upon inspection of the facilities, City staff discovered that the
buildings have been broken into a number of times by juveniles and adults. The
building contains broken glass, exposed wires, and other dangerous situations;
and
WHEREAS, on December 12, 2013 the Mayor signed a Memorandum
waiving competitive selection processes as authorized by ACC 3.10.050(C) and
RCW 39.04.280(1)(e); and
WHEREAS, based on that Memorandum, the City will execute a contract
with Sierra Construction Companyto perform the work; and
WHEREAS, RCW 39.04.280(2)(b) requires that Staff present proposed
written findings of emergency to the City Council no later than two weeks after
the award of the contract.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. That based on the report provided by Staff, the City Council
makes the following findings:
Resolution No. 5024
December 31,2013
Page 1 of 3RES.A Page 54 of 78
1. The buildings at the property have been broken into a number of times
by juveniles and adults.
2. The building contains broken glass, exposed wires, and other
dangerous situations.
3. The swift repair and security of these buildings will minimize the
potential jeopardy to members of the public, and will minimize continued damage
to the buildings.
4. Tfiese conditions may jeopardize public health or safety. Also,
because of unforeseen circumstances beyond the control of the City, these
conditions will likely result in material loss or damage to City property if
immediate action is not taken.
Section 2. These conditions constitute an emergency justifying the
waiver of competitive selection requirements of Chapters 39.04 and 39.80 RCW,
and of the contract expenditure limits of ACC 3.10'020. The Mayor or the Mayors
designees may enter into additional contracts consistent with this Resolution.
Section 3. That all prior acts consistent with this Resolution are here6y
ratified and confirmed.
Resolution No. 5024
December 31, 2013
Page 2 of 3RES.A Page 55 of 78
Section 4..That this Resolution shall take effect and be in full force upon
passage and signafures hereon.
Dated and Signed this day of 2014.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam, Ciry Clerk
APPRO D A O FORM:
Daniel B. Mei , ity Attom
Resolution No. 5024
December 31, 2013
Page 3 of.3RES.A Page 56 of 78
crrr oF. * . dum
V V i l l
WASHINGTON
To: All Department Heads
From: Peter B. lewis, Ma r
Date:December 12, 013
Re: 284 Rive Ik Drive B ' ing e cy Repairs-Waiver of competiUve
bidding and electio ui
On July 26, 2013, the Ciry of Aubum a uired the pmperty and buildings at 2840 Riverwalk
Drive in Aubum. Upon inspe ion of e facfOtfes, City staff discovered that the buildings have
been broken into an number ti s by juveniles and adults. The building contains broken
giass, exposed wires, and o4her angerous situafions. There is no doubt in my mind over the
need to move swiftly for repair and security of these buildings.
Asprovided forin ACC 3.10.050(C), I find that these conditions may jeopardize public health or
safety. Also; under RCW 39.04280(1)(e), I find that because of unforeseen circumstances
beyond the control of the City,these condi6ons will likely resuk in materiai loss or damage to
City propeity if immediate action is not taken.
Therefore,:l am waiving the following statutory requirements:
1. Competifive bid requirements for public works as required by Chapter 39.04 RCW;
2. Corripefitive selection requirements for architect and engineering services as required by
Chapter 39.80 RCW and,
3. Contract expenditure limits as set forth in ACC 3.10.020.
All departments are hereby authorized and directed to negotiate contracts necessary to secure
and repair the buildings at this location. Contracts at or over$5,000.00 shall be dratted for my
signature.
As required by RCW 39.04.280(2)(b), if a contract is awarded under this authorizadon, staff will
ensure that proposed written findings of emergency are presented to the City Council for{heir
acloption no later than two weeks following the;award of the contract.
RES.A Page 57 of 78
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