HomeMy WebLinkAbout01-02-2014 COUNCIL OPERATIONS COMMITTEE AGENDA
Special Council Operations Committee
January 2, 2014 - 11:00 AM
Council Conference Room
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
III.ACTION
A. Ordinance No. 6492* (Hursh)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 2.03.040 and 2.03.090 of the Auburn City Code related to the
organization of City administrative government
B. Council Committee Meetings Dates and Times* (Wagner)
IV.DISCUSSION ITEMS
A. Next Steps for Junior City Council (Wagner)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6492
Date:
January 1, 2014
Department:
Administration
Attachments:
Ordinance No. 6492
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6492.
Background Summary:
With the election of a new Mayor and the individual prerogatives of the new Mayor's
administration, it is understandable and reasonable that changes would be made that
better suit the new administration.
Ordinance No. 6492 reflects changes in the City's organizational structure with the
commencement of the new Mayoral administration.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Hursh
Meeting Date:January 2, 2014 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 2 of 15
ORDINANCE NO. 6 4 9 2
AN ORDINANCE OF THE CITY COUNCIL OF ?HE
CITY OF AUBURN, WASHIIVGTON, AMENDING
SECTIONS 2.03:040, AND 2.03.090 OF THE AUBURN
CITY CODE RELATED TO THE ORGANIZATION OF
CITY ADMINISTRATIVE GOVERNMENT
WHEREAS, the City of Auburn has functioned very well with its organizational
structure and its capable and qualified employees; and
WHEREAS, with the election of a new Mayor and the individual prerogatives of
the new Mayor's administration, it is understandable and reasonable that changes
would be made that better suit that administration; and
WHEREAS, in connection with the commencement of the new Mayoral
administration, it is appropriate that changes affecting #he administration be reflected in
the City Code, yet preserving the responsibilities and prerogatives of the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to Citv Code. That Section 2.03.040 of the Auburn
Gity Code be and the same hereby is amended to read asfollows:
2.03.040 Appointrnent of appointive officers.
I The faayeFMavor shall appoint, and at his/her pleasure may remove, all
sif r-C appoirrtive officers, subject to the provisions of any applicable law; rule
or regulation pertaining to civil service, state law or city ordinances. This
appointive authority applies to acting, interim and permanent appointive officers.
I Appointive o cers shall include. but are not necessarilv limited to the as
ellewsfollowinq:
A. Departrnent Directors..
1. City a erfleyAttomev;
2. Finance difesteFDirector;
3. Human fese sesResources/r+sk—Risk aaager ea Manaaement
difesteFDirector;
4. Innovation and Technoloav d+fesEeFDirector;
5. Parks and fesFea ier Recreation +fesEeFDirector;
6.
Ordinance No. 6492
December 27, 2013
Page 1 of 3ACT.A Page 3 of 15
I Director of Community Develooment and Public we Ic WorksdiresteF;
7. Police sk ie Chief.
8. Director of Administration
B. Assistant Departrnent Director Positions.
1. Assistant sit r-C aEteraejrAttomev;
2. Assistant pe4is Police sqie#Chief, subject to si ril—Civil seFlriEe
Service alesRules;
3. Assistant Director of Enpineering (City eagiaeeFEn ineer
Communitv Development and Public Worksl.
4. Assistant Director of Public Works (Communitv Develooment and
Public Works).
5. Assistant Director of Communitv Develo ment (Communitv
Develoomerrt and Public Worksl.
6. Assistant Director of Human Resources and Risk Manaaement.
C. Administrative Employees..
1. Atlministrative sesFe#a Secretarv (a aye Mavor and siE-C
seaasi srCouncil'se#€se ffice ;
2. Economic deve4ep ea Develonment eFManaaer;
3. Executive assistaa AssistaM to the aaayeFMavor;
4. Intergovernmental seRrises-Services seer+ReteFCoordinator;
5. Communications/-Communitv fela ieasRelations.
D. Temporary assignment posi4ions, including but not limited to lis
Public sa#et a-Safe diFesEeFDirector or pabli Public safeEy-Safe sMie Chief
and De u Police sqie€Chief, or equivalent positions.
It is provided, however, that appointment or termination of the siE r-C
atterfley-Attornev shall be subject to confirtnation by a majority of the members of
the si se tsi{Council. It is further orovided that termination of the Police
Chief shall be subiect to anv aoalicable statutes or rules reaardina termination of
a aolice chief for cause. (Ord. 6287 § 2, 2010; Ord. 6165 § 1, 2008; Ord. 5963
1, 2005; Ord. 5870 § 1, 2004; Ord. 5635 § 1, 2002; Ord. 5858 § 1 (Exh. A),
2001; 1957 code § 1.03.040.)
Section 2. Amendment to Citv Code. That Section 2.03.090 of the Auburn
City Code be and the same hereby is amended to read as follows:
2.03.090 Departrnental coordination duties.
A_The aaayeFMavor shall be responsible for the c.00rdination of the
activities of the various siEy-C sDenartments, bea s-Boards and
se issieFlS-Commissions to eliminate waste and duplication of'efforts, prevent
the e@ar ea Deaartmerrts from working at cross purposes, avoid conflicts in
authority, and promote effective liaison between all agencies that work for the
C•
B. In furtherance of the coordination duties set forth in this Section. the
Mavor is authorized to change the eaorting reauirements of and amona the
various aupointed officers. includina moVina said officers to different deoartmerrts
or divisions. Provided. that the Mavor shall not change the reoortinq
Ordinance No. 6492
December 27,2013
Page 2 of 3ACT.A Page 4 of 15
reauirements of aaaointed officers in the Office of the Citv Attornev. Citv Clerk, or
of commissioned officers of the Police Deaartment.
C. If the chan4e in reoortinq reauiremeMs chanqes the oowers or dutiesof
a Citv Denartment as set forth in this Code, the Mavor shall b ina an amendment
to the abalicable Code sections before the Citv Council as soon as racticable.
1957 code § 1.03.100.)
Section 3. Imolementation. The Mayor is hereby authorized to implement
such administratiVe procedures as may be necessary to carry out the directions of this
legislation.
Section 4. Severabilitv. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance,or the validity of its application to other persons or circumstances.
Section 5. Effective date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
ATTEST:
NANCY BACKUS, MAYOR
Danielle E.Daskam, City Clerk
APPR VED S TO FORM:
aniel B. eid, City Attomey
Published:
Ordinance No. 6492
December 27, 2013
Page 3 of 3ACT.A Page 5 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Council Committee Meetings Dates and Times
Date:
January 1, 2014
Department:
Administration
Attachments:
Resolution No. 5017
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:Wagner
Meeting Date:January 2, 2014 Item Number:ACT.B
AUBURN * MORE THAN YOU IMAGINEDACT.B Page 6 of 15
RESOLUTION NO. 5 0 1 7
A RESOLUTION OF THE CITY COUNCIL OF?HE CITY OF
AUBURN, WASHINGTON, REPEALING RESOLUTION NO.
4893 PASSED DECEMBER 17, 2012, AND DESIGNATING
THE MEMBERS, POWERS, DUTIES AND MEETING
TIMES AND DAY OF ALL STANDING COMMITTEES OF
THE CITY COUNCIL OF THE CITY OF AUBURN AND
DESIGNATING THE DEPUTY MAYOR
WHEREAS, the Auburn City Council Operations Committee designates the
formation and membership of the standing committees of the City Council, subjectto
the approval of a majority of the City Council; and
WHEREAS, the Council Operations Committee conducted a meeting on
December 2,2013, at which time the Committee recommended two scenarios for the
membership ofthe standing committees, powers and duties ofistanding committees
and meeting schedules and designation of Deputy Mayor for 2014.
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY A8SEMBLED, HEREWITH RESOLVES AS
FOLLOWS:
Section 1. Aubum Resolution No. 4893 passed December 17, 2012, is
hereby repealed effective December 31, 2013.
Section 2. The Standing Committees of the City Council for the City of
Auburn, Washington are as follows:
A. PUBLIC WORKS:.
Resolution No. 5017
December 16,2013
Page 1ACT.B Page 7 of 15
WAYNE OSBORNE (Chair), BILL PELOZA (Vice Chair), and CLAUDE
DACORSI (member).
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to water and sanitary
sewer utilities, storm drainage, streets and policy
matters involving construction, engineering
utilities, traffc, design standards, and
maintenance), right-of-way use, streeY vacation,
and equipment maintenance and operafions,
transportation (current Publia Works capital
projects, Public Works Capital Improvement Plans,
traffic efficiency, and Transportation Improvement
Program oversight).This Committee will
coordinate equipment rental and utility matters with
4he Finance Committee.
B. FINANCE:
LARGO WALES (Chair), JOWN HOLMAN (Vice Chair), and YOIANDA
TROUT (member).
SCOPE: In addition to the normal monitoring of the financial
expenditures of the approved budget, this
Committee will make recommendations to the City
Council as a whole on policies relating to Capital
Facili4ies Plan, human resources, municipal court,
legal, information services, and Ciry reaf propeRy
transactions including sale, lease, acquisition, and
donations. This corrimittee will coordinate property
transactions with other appropciate Councit
Committees. This Committee will serve as
Council's liaison for the Tourism Board , the Fire
Relief and Pen"sion Board, the Business
Improvement Area (BIA), and the .Aubum Area
Chamber of Commerce.
Resolution No. 5017
December 16, 2073
Page 2ACT.B Page 8 of 15
C. PLANNING AND COMMUNITY DEVELOPMENT:
JOHN HOLMAN (Chair), LARGO WALES (Vice Chair), and YOLANDA
TROUT (member).
SCOPE: Makes recommendations to the City Council as a
whole on policie.s relating to land use planning and
zoning, code enforcement, annexation, building
permits, transportation (long-term planning and
land use and the TransportaEion Improvement
Program), Capital Improvement Plans (Public
Works CIP oversight), parks capital and program
planning, cultural arts and public art,
oommunications, downtown agreements and
operating policies, community services, and
economic development. This Committee will serve
as the Council's liaison for the Arts Commission,
Planning Commission, Human Services
Commission, Transportation, Transit and Trails
Committee, Parks and Recreation Board wifli
regard to planning issues, Planning Commission,
Human Services Committee, Urban 'free Board,
Auburn Downtown Association, Sister Cities, arid
Mukicultural Roundtable.
D. MUNICIPAL SERVICES:
BILL PELOZA (Chair), WAYNE OSBORNE ce Chair), and CLAUDE
DACORSI (member).
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to police, animal control,
emergency planning, telecommunications; solid
waste, airport, parks and recreation operations,
Aubum Intemational Farmers' Market, Mary Olson
Farm, golf course, cemetery, and cable N. This
Committee will serve as the CounciPs liaison for
the Airport Advisory Board, Aubum Intemational
Farmers' Market Board, Aubum Valley Humane
Society Board, Farks and Recreation Board with
regard to operational issues, and Cemetery Board.
Resolution Na. 5017
December 16,2013
Page 3ACT.B Page 9 of 15
E. LES GOVE COMMUNITY CANIPUS COMMITTEE
RICH WAGNER (Chair), LARGO WALES (Vice Chair), WAYNE
OSBORNE (Member)
SCOPE: Makes recommendations to the City Council as a
whole on policies relating to the senior center,
museum, and development and ongoing use of the
Community Center and Activity Center facilities at
Les Gove Community Campus. This Committee
will serve as the Council's liaison for the King.
County Library, Museum Board, and the Boys and
Girls Club.
F. COUNCIL OPERATIONS COMMITTEE:
RICH WAGNER (Chair); BILL PELOZA (Vice Chair), LARGO WALES
Member)
There is created and established a Council Operations Committee for
the city council, the appointment, duties and functions thereof to be as
follows:
Appointment. Membership of the Council Operations Committee shall
consist of the Deputy Mayor, regardless of the Deputy Maybr's length
of tenure on the City Council, and the two other Councilmembers
having the longest tenure on the City Council. Longesttenure is to 'be
calculated as the total length of consecutive service as a
Councilmember. The Oeputy Mayor shall be the Chair of the Council
Operations Committee. The Councilmember having the longest tenure
on the City Council shall be the Vice Chair of the Council Operafions
Committee. In the event two or more members have equal tenure, the
Chair and members of the Council Operations Committee shall be
selected on the basis of the largest number of votes received at the
most receM general election(sj in which the Councilmembers were
respectively elected. It is provided, however, that Councilmembers
whose term of o ce will expire prior to or during the first meeting of a
new City Council and who have not been re-elected or appointed to
another term ofoffice extending beyond the first meeting of a new City
Council shall not be allowed to vote at Council on the approval of the
membership of the new committees.
Resoludon No. 5017
Decemberl6, 2013
Page 4ACT.B Page 10 of 15
Powers and Functions. `The function of the Council OperaUons
Committee is to supervise the formation and membership of all
standing committees of the City CounciL The Council Operations
Committee shall, subject to the approval of a majority of the entire City
Council, designate all of the standing committees ofthe City CounoiL In
addition, the Council Operations Committee shall; biennially at the first
mee6ng of a new City Council, or periodically, submit a list of the
proposed members of all standing committees of the City Council for
approval by a majority vote of the entire City Council. The Council
Operations Committee shall also recommend the Chair for each
standing committee ofi the City Council, which recommendations shall
also be subject to approval!by a majority vote of the entire City Council.
The membership of all standing committees of the City Council shall
consist exclusively of Councilmembers. Each chair of any standing
committee of the City Council shall, in the absence of a quorum at a
meeting of his/her particular standing committee, have the autho ityto
appoint a non-member of 4he standing committee, from the Ci4y Council
to that standing committee forthat meeting to create a quorum for that
meeting, or in the chair's absence the vice-chairman shall be able to
appoint another Councilmember to that particular committee in the
absence of a quorum. The function of the Council Operations
Committee is also to propose amendments to the Rules of Procedure
of the City Council to the full City Council, and to address issues
relating to the whole City Council and make recommendations for
action by the full Ciry Council relative to such issues.
The Council Operations Committee shall also evaluate and recommend
to the whole City Council any actions, responses or sanctions for
violations by Councilmembers of these Rules of Procedure, which
recommendation shall be considered, voted and/or.acted upon by the
Ciry Council in the normal course.
In cases of alleged misconduct or violations of the City Council Rules of
Procedures (ROP), the person suspected of the alleged misconduct or
violation of the ROP shall be afforded'the opportunity to respond, which
opportunity shall be given, with advance notice, in an open meeting of
the Council Operations Gommittee (COC) prior to the COC making any
recommendations regarding censure or reprimand orother disciplinary
action.
Resolution No. 5017
December 16, 2013
Page 5ACT.B Page 11 of 15
Meeting Dates. The Council Operations Committee shall meet the frst
Monday of each month at 5:00 p.m. or more often as needed.
G. DEPUTY MAYOR and COUNCILMEMBER-AT-LARGE:
Counciimember Rich Wagner is designated as Deputy Mayor. Th2
duties of Deputy Mayor are outlined in the City Council Rules of
Procedure
H. COMMITTEE OF THE WHOLE
RICH WAGNER (Ch,air), BILL PELOZA ce Chair), ALL OTHER CITY
COUNCILMEMBERS (Members)
SCOPE: The Deputy Mayor is automatically the chair and
the most senior Councilmember, who is not the
Deputy Mayor, is the Vice Chair. The Committee
receives and discusses information relaf'ive to
issues with broad implications for the City. No
votes'are taken at this committee.
Section 3. Unless otherwise designated by the Chair, the day and time of the
meetings of the Standing Committees of the City Council of the Ciry of Aubum shall
be as follows:
A. PUBLIC WORKS:
3:30 P.M.
First and third Mondays of each month.
B. FINANCE.COMMITTEE:
5:00 P.M.
First and third Mondays of each month.
C. PLANNINGAND COMMUNITY DEVELOPMENT
COMMTITEE:
5:00 P.M.
Second and fourth Mondays of each month.
D. MUNICIPAL SERVICES COMMTITEE:
3:30 P.M.
Resolution No. 5017
December 16,2013
Page 6ACT.B Page 12 of 15
Second and fourth Mondays of each month.
E. LES GOVE COMMUNITY CAMPUS
COMMI7TEE
5:00 P.M.
Fourth Wednesday of each month.
F. COUNCIL OPERATIONS COMMITTEE
5:00 P.M.
First Monday of each month.
G. COMMITTEE OF THE WHOLE
The Council Committee of the Whole shall meet
whenever there is a fifth Monday in any mon4h or as
needed.
Section 4. The City Clerk is authorized and di ected to incorporate the
changes in the committees' scope of authority and function in the City Council Rules
of Procedure.
Section 5. The Mayor is hereby authorized to implement such administratiye
procedures as may be necessary to carry out the directives of this legislation.
Section 6. This Resolution shall take effect and be in full force and effect
upon passage and signature hereon.
DATED and SIGNED this ' of 2012.
URN
PETER B. LE
MAYOR
Resolution No. 5017
December 16, 2013
Page 7ACT.B Page 13 of 15
ATTEST:.
n
Danielle E. Daskam, City Cle k
APPROVED AS TO FORM:
Daniel B. Heid, City Attomey
Resolution No. 5017
December 16, 2013
Page 8ACT.B Page 14 of 15
2014
AUBURN
CITY
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COMMITTEES -
Option
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ACT.B Page 15 of 15