HomeMy WebLinkAbout01-06-2014 cmoF. =-��� Finance Committee
January 6,2014 - 5:00 PM
Annex Conference Room 7
WASH I NGTON MIN UTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
confe�en_ce Room 1 located on the second floor of the City Hall Annex
located at One East Main Street.
A. Roll Call
Chair Wales; Vice Chair John Holman and Member Yolanda?rouf were
present. -
Officials and staff members present included: Mayor Nancy Backus,
Director of Administration Michaei Hursh, Finance Director Shelley
Coleman, City Attomey Daniel B. Heid; and City Clerk Danielle Daskam.
Also present were Kari_ Hegge and Chandler Price from the Aubum
Riverside High School Civics Class.
B. Announcements
There was no announcement.
C. Agenda Modifications
Ordinance No. 6492 was added to the agenda as a discussion item.
IL CONSENTAGENDA
A. Minutes of the December 16, 2013 regular meeting
Vice Chair Holman moved and Member Trout seconded to approve the
minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
2013 claims voucher numbers 426.641,through 426848 in the amountof
$1,985,773.74 and dated January 6, 2014.
2014 claims voucher numbers 426849 through 426870 in the amount of
$223,340.72 and dated January 6, 2014.
Committee members reviewed the claims vouchers and payroll
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vouchers and briefly discussed claims vouchers 426644 and 426808.
Member Trout moved and Vice Chair Holman seconded to approve and
forward the claims and payroll vouchers to the fuil Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroil check numbers 534370 through 534406 in the amounYof
$964,264.33 and electronic depos.it transmissions in the amount of
$1,316,202.70 for a grand total of$2,280,467.03 for the period covering
December 12; 2013 to January 1, 2014.
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. Resolution No. 5021 (Faber)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the Mayor to execute an agreement befween 4he Gity of
Aubum and GolfiNow, LLC forreservations, point of sale, and marketing
software services related to the Auburn Municipaf GolfCourse
Finance Director Coleman presented Resolution No. 5021. Resolution
No. 5021 authorizes an agreement with Golf Now to provide a software
reservation system, marketing system, receipting and updated point of
sale system. Golf Now is utilized by most of the surrounding area golf
courses.
B. Sales and Use Tax Forecasfi (Coleman)
Finance Director Coleman reviewed a chart reflecting the sales and use
tax revenue by year from 2006 to 2014.
In the year 20,07, the City received $17,574,203.00 in salesand use tax.
The 2014 Budget anticipates sales and use tax revenue of
$14,585.795.00.
Finance Director Coleman explained that approximately ten years ago, a
levy lid lift was authorized by the voters for the City's Save Our Streets
programs to fund repair and renovation of City streets. After six
years, the levy lid lift expired, and the City Council designated $2 million
from property tax collection each year for the Save Our Streets Fund for
the repair of City neighborhood streets. In the 2013-2014 Budget, the
$2 million in property 4ax previously identified for street repair was
retained by the General Fund and the sales tax on construction was
designated forstreet repair and the<Save Our Streets Fund. In 2013,
the amount of sales tax on construction was just under $2 million.
Finance Director Coleman stated that Public Works maintains a map of
the completed and planned Save Our Streets projects.
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Finance Director Coleman also explained that the sales tax sourcing
change has also impacted §ales and use tax collection. In July 2008,
sales tax collection changed to a destination based system, The City
receives $2 million in sales tax mitigation from the State of Washington.
C. Ordinance No. 6492"
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 2.03.040 and 2.03.090 of the Aubum City Code
related to the organizafion of the City administrative govemment.
City Attomey Heid presented Ordinance No. 6492 for discussion. The
ordinance eliminates identification of positions and includes a provision
that requires the Mayor to proVide an organizational chart and proposals
for ohanges to the organizational chart. The ordinance provides the
Mayo�with more flexibility in reorganizing the employment duties and
posi6ons. The ordinance was reviewed by the Council Operations
Committee on January 2, 2014.
D. Future Discussion Items
Chair Wales stated the following items will be discussed in the future:
-Wellness Committee Funding
-Review of the Theater contract
-Golf Course restaurant contract
IV. ADJOURNMENT
There being no further business, the meeting adjoumed at 5:35 p.m.
APPROVED this r ay of�C��Sw� 2014.
l/ {I ����
r o W e , ai D ielle Daskam, City Clerk
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