HomeMy WebLinkAbout02-03-2014 CITY COUNCIL AGENDA PACKET
City Council Meeting
February 3, 2014 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Goodwill Ambassadors Proclamation
Mayor Backus to proclaim Miss Auburn Scholarship Program's 2014 title
holders: Jacque Guyette, Miss Auburn 2014 and Vivian Dao, Miss Auburn's
Outstanding Teen 2014, as "GOODWILL AMBASSADORS FOR THE CITY
OF AUBURN"
2. Appointments to Cemetery Board
City Council to confirm the reappointment of the following to the Cemetery
Board, for a new three year term to expire December 31, 2016:
1. Warren Olson
2. Robert Rakos
3. Appointments to Parks and Recreation Board
City Council to confirm the appointment of the following to the Parks and
Recreation Board, for a new three year term to expire December 31, 2016:
1. Joseph Bauman
City Council to confirm the reappointment of the following to the Parks and
Recreation Board, for a new three year term to expire December 31, 2016:
1. David Domenowske
4. Appointment to Human Services Committee
City Council to confirm the reappointment of the following to the Human
Services Committee for a new three year term to expire December 31, 2016:
1. Barbara Derda
5. Appointments to Transportation, Transit and Trails Committee
Page 1 of 215
City Council to confirm the appointment of the following to the Transportation,
Transit and Trails Committee for a new three year term to expire December
31, 2016:
1. John Daniels, Jr.
2. Jim Fletcher
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
1. Public Hearing on Application from T-Mobile West for
Telecommunications Franchise* (Osborne/Mund)
City Council to conduct a public hearing to receive public comments,
proposals and suggestions on Ordinance No. 6491, granting T-Mobile West
LLC, a Delaware Limited Liability Company, a franchise for
telecommunications
(RECOMMENDED ACTION: City Council conduct the public hearing.)
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. January 27, 2014 Minutes* (Peloza)
B.Planning & Community Development
1. January 27, 2014 Minutes* (Holman)
C.Public Works
1. January 21, 2014 Minutes* (Osborne)
D.Finance
1. January 21, 2014 Minutes* (Wales)
E.Les Gove Community Campus
1. January 22, 2014*
F.Council Operations Committee
IV.CONSENT AGENDA
Page 2 of 215
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the January 21, 2014 regular meeting*
B. 2013 Claims Vouchers (Wales/Coleman)
Claims voucher numbers 427123 through 427201 in the amount of $703,843.27
and dated February 3, 2014.
C. 2014 Claims Vouchers (Wales/Coleman)
Claims voucher numbers 427121 through 427122 and voucher numbers 427127
through 427352 in the amount of $902,658.18 and dated February 3, 2014.
D. Payroll Vouchers (Wales/Coleman)
Payroll check numbers 534456 through 534490 in the amount of $275,969.29, and
electronic deposit transmissions in the amount of $1,312,418.76, for a grand total
of $1,588,388.05 for period covering January 16, 2014 to January 29, 2014.
E. Public Works Project No. CP0912* (Osborne/Snyder)
City Council approve Final Pay Estimate No. 4 for Contract No. 13-03 in the
amount of $3,718.60 and accept construction of Project No. CP0912 Citywide
Guardrail Improvements
F. Public Works Project No. CP1301* (Osborne/Snyder)
City Council to award Contract No. 13-20 with Trinity Contractors, Inc on their low
bid of $184.265.00 for Project No. CP1301, 2013 Citywide Sidewalk Repair Project
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6483* (Peloza/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 6.04.010 of the Auburn City Code relating to animal control licensing
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance No.
6483.)
B. Ordinance No. 6494* (Wales/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, establishing
the Local Sales and Use Tax rate for local revitalization financing for 2014
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance No.
6494.)
VIII.RESOLUTIONS
Page 3 of 215
A. Resolution No. 5025* (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
acceptance of grant funds in the amount of Thirty-six Thousand Two Hundred
Sixty-four Dollars ($36,264.00), and authorizing the Mayor to execute an interlocal
agreement between King County and the City of Auburn to accept said funds for
implementation of the 2014 Waste Reduction and Recycling grant program
(RECOMMENDED ACTION: City Council adopt Resolution No. 5025.)
B. Resolution No. 5026* (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a services contract with the Seattle-King County Department of
Public Health for reimbursement of funds related to 2014 Local Hazardous Waste
Management program activities
(RECOMMENDED ACTION: City Council adopt Resolution No. 5026.)
C. Resolution No. 5031* (Holman/Snyder)
A Resolution of the City Council of the City of Auburn, Washington adopting the
Comprehensive Downtown Parking Management Plan (CDPMP) for parking policy
development and implementation in downtown Auburn
(RECOMMENDED ACTION: City Council adopt Resolution No. 5031.)
D. Resolution No. 5032* (Wales/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
City of Auburn to impose a Sales and Use Tax as authorized by RCW 82.14.415
as a credit against State Sales and Use Tax relating to annexations
(RECOMMENDED ACTION: City Council adopt Resolution No. 5032.)
E. Resolution No. 5036* (Osborne/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor to execute a contract between the City of Auburn and the City of Pacific for
decant facilities usage
(RECOMMENDED ACTION: City Council adopt Resolution No. 5036.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
Page 4 of 215
*Denotes attachments included in the agenda packet.
Page 5 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing on Application from T-Mobile West for
Telecommunications Franchise
Date:
January 23, 2014
Department:
Public Works
Attachments:
Ordinance No. 6491
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Budget Impact:
$0
Administrative Recommendation:
City Council conduct a public hearing to receive public comments, proposals and
suggestions on Ordinance No. 6491, granting T-Mobile West LLC, a Delaware Limited
Liability Company, a franchise for telecommunications.
Background Summary:
Per Auburn City Code Chapter 20.06.030 a public hearing shall be held to consider the
proposed Franchise Agreement No. 13-37 for T-Mobile West LLC for existing
telecommunication systems within the City’s rights of way. The date of the public
hearing was set by Resolution No. 5013 on January 21, 2014 .
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Mund
Meeting Date:February 3, 2014 Item Number:PH.1
AUBURN * MORE THAN YOU IMAGINEDPH.1 Page 6 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 1 of 15
ORDINANCE NO. 6491
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, GRANTING TO
T-MOBILE WEST LLC, A DELAWARE LIMITED
LIABILITY COMPANY, A FRANCHISE FOR
TELECOMMUNICATIONS
WHEREAS, T-Mobile West LLC, a Delaware limited liability
company(“Grantee”) has applied to the City of Auburn (“City”) for a non-exclusive
Franchise for the right of entry, use, and occupation of certain public right(s)-of-
way within the City, expressly to install, construct, erect, operate, maintain,
modify, repair, relocate and remove its facilities in, on, over, under, along and/or
across those right(s)-of-way (“Franchise”); and
WHEREAS, with respect to some of these facilities, they were previously
installed the public rights of ways with the permission of King County, which
managed those right(s)-of-way prior to the annexation of those rights of way into
the City of Auburn; and
WHEREAS, following proper notice, the City Council held a public hearing on
Grantee’s request for a Franchise, at which time representatives of Grantee and
interested citizens were heard in a full public proceeding affording opportunity for
comment by any and all persons desiring to be heard; and
WHEREAS, with respect to those facilities previously installed by
authorization of King County, this agreement supersedes and replaces all
agreements between Grantee and King County; and
WHEREAS, based upon the foregoing recital clauses, and from
information presented at such public hearing, and from facts and circumstances
developed or discovered through independent study and investigation, the City
Council in compliance with RCW 35.99 now deems it appropriate and in the best
interest of the City and its inhabitants that the franchise be granted to Grantee.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN
WASHINGTON, DO ORDAIN as follows:
Section 1. Grant of Right to Use Franchise Area
A. Subject to the terms and conditions stated herein, pursuant to RCW
35.99 the City grants to the Grantee general permission to enter, use, and
occupy the public right(s)-of-way of the City. However, Grantee shall not extend
its occupation of the public rights of way beyond the two facilities that presently
PH.1 Page 7 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 2 of 15
occupy the rights of way as specified in Exhibit “A”, attached hereto and
incorporated by reference (the “Franchise Area”), without having first obtained an
amendment to this agreement and site specific permits from the City authorizing
Grantee to install telecommunications equipment at such other locations than
specified in Exhibit “A”.
B. This Franchise does not authorize the use of the public rights of
ways for any facilities or services other than for wireless telecommunications
facilities.
C. This Franchise is non-exclusive and does not prohibit the City from
entering into other agreements, including Franchises, impacting the Franchise
Area, unless the City determines that entering into such agreements interferes
with Grantee’s rights set forth herein.
D. Except as explicitly set forth herein, this Franchise does not waive
any rights that the City has or may hereafter acquire with respect to City rights-of-
way. This Franchise shall be subject to the power of eminent domain, and in any
proceeding under eminent domain. Grantee acknowledges that the City has the
power of eminent domain and that Grantee’s remedies in the event of the
exercise of such power are set forth in RCW 35.99 and other applicable law.
E. The City reserves the right to change, regrade, relocate, abandon,
or vacate any public right-of-way. If, at any time during the term of this
Franchise, the City vacates any portion of the rights of way containing Grantee
Facilities, the City shall reserve an easement for public utilities within that
vacated portion, pursuant to RCW 35.79.030, within which the Grantee may
continue to operate any existing Grantee Facilities under the terms of this
Franchise for the remaining period set forth under Section 3.
F. The Grantee agrees that its use of the Franchise Area shall at all
times be subordinated to and subject to the City and the public’s need for
municipal infrastructure, travel, and access to the Franchise Area, except as may
be otherwise required by law.
Section 2. Notice
A. Except as defined in the respective filing and emergency work
provisions of Sections 5 and 7 herein, all notices, requests, demands and other
communications shall be in writing and are effective three (3) days after deposit
in the U.S. mail, certified and postage paid, or upon receipt if personally delivered
or sent by next-business-day delivery via a nationally recognized overnight
courier to the addresses set forth below. City or Grantee may from time to time
PH.1 Page 8 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 3 of 15
designate any other address for this purpose by providing written notice to the
other party effective thirty (30) days after the provision thereof.
City: City of Auburn
Engineering Aide, Transportation
25 West Main Street
Auburn, WA 98001-4998
Telephone: (253) 931-3010; Fax: (253) 931-3048
with a copy to: City Clerk
City of Auburn
25 West Main Street
Auburn, WA 98001-4998
Grantee: T-Mobile USA, Inc.
12920 SE 38th Street
Bellevue, WA 98006
Attention: Lease Compliance/ City of Auburn Franchise
B. Any changes to the above-stated Grantee information shall be sent
to the City, referencing the title of this agreement.
C. The above-stated voice and fax telephone numbers shall be staffed
at least during normal business hours, Pacific time zone.
Section 3. Term of Agreement
A. This Franchise shall run for a period of five (5) years, from the date
of execution specified in Section 5.
B. Renewal Option of Term: The Grantee may renew this Franchise
for an additional five (5) year period upon submission and approval of the
application specified under ACC 20.06.130, as it now exists or is amended,
within the timeframe set forth therein (currently 240 to 180 days prior to
expiration of the then-current term), which approval shall not be unreasonably
withheld, conditioned or delayed. Any materials submitted by the Grantee for a
previous application may be considered by the City in reviewing a current
application, and the Grantee shall only submit those materials reasonably
deemed necessary by the City to address changes in the Grantee Facilities or
Grantee Services, or to reflect specific reporting periods mandated by the ACC.
PH.1 Page 9 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 4 of 15
C. Failure to Renew Franchise – Automatic Extension. If the Parties
fail to formally renew this Franchise prior to the expiration of its term or any
extension thereof, the Franchise automatically continues month to month until
renewed or until either party gives written notice at least one hundred eighty
(180) days in advance of the intent not to renew the Franchise.
Section 4. Definitions
For the purpose of this agreement:
“ACC” means the Auburn City Code.
"Emergency" means a condition of imminent danger to the health, safety and
welfare of persons or property located within the City including, without limitation,
damage to persons or property from natural consequences, such as storms,
earthquakes, riots, acts of terrorism or wars.
“Maintenance or Maintain” shall mean examining, testing, inspecting, repairing,
maintaining, modifying and/or replacing the existing Grantee Facilities or any part
thereof as required and necessary for safe operation.
“Relocation” means permanent movement of Grantee facilities required by the
City, and not temporary or incidental movement of such facilities, or other
revisions Grantee would accomplish and charge to third parties without regard to
municipal request.
“Rights-of-Way” means the surface and the space above and below streets,
roadways, highways, avenues, courts, lanes, alleys, sidewalks, and easements,
owned or controlled by the City.
Section 5. Acceptance of Franchise
A. This Franchise, and any rights granted hereunder, shall not
become effective for any purpose unless and until Grantee files with the City
Clerk (1) the Statement of Acceptance, attached hereto as Exhibit “D,” and
incorporated by reference, (2) all verifications of insurance coverage specified
under Section 15, and (3) the financial guarantees specified in Section 16
(collectively, “Franchise Acceptance”). The date that such Franchise Acceptance
is filed with the City Clerk shall be the effective date of this Franchise.
B. Should the Grantee fail to file the Franchise Acceptance with the
City Clerk within thirty (30) days after the effective date of the ordinance
approving the Franchise, the City’s grant of the Franchise will be null and void.
PH.1 Page 10 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 5 of 15
Section 6. Construction and Maintenance
A. The Grantee shall apply for, obtain, and comply with the terms of all
permits required under ACC Chapter 12.24 for any work done upon Grantee
Facilities. Grantee shall comply with all applicable City, State, and Federal
codes, rules, regulations, and orders in undertaking such work, which shall be
done in a thorough and proficient manner.
B. Grantee agrees to coordinate its activities with the City and all other
utilities located within the public right-of-way within which Grantee is undertaking
its activity.
C. The City expressly reserves the right to prescribe how and where
Grantee Facilities shall be installed within the public right-of-way and may from
time to time, pursuant to the applicable sections of this Franchise, require the
removal, relocation and/or replacement thereof in the public interest and safety in
compliance with applicable law.
D. Before commencing any work involving excavation within the public
right-of-way, the Grantee shall comply with the One Number Locator provisions
of RCW Chapter 19.122 to identify existing utility infrastructure.
E. Tree Trimming. Upon prior written approval of the City and in
accordance with City ordinances, Grantee shall have the authority to reasonably
trim trees upon and overhanging streets, public rights-of-way, and places in the
Franchise Area so as to prevent the branches of such trees from coming in
physical contact with the Grantee Facilities. Grantee shall be responsible for
debris removal from such activities. If such debris is not removed within twenty-
four (24) hours of completion of the trimming, the City may, at its sole discretion,
remove such debris and charge Grantee for the cost thereof. This section does
not, in any instance, grant automatic authority to clear vegetation for purposes of
providing a clear path for radio signals. Any such general vegetation clearing will
require an additional and separate approval from the City.
Section 7. Access, Repair and Emergency Work
In the event of an emergency, the Grantee may commence such repair
and emergency response work as required under the circumstances, provided
that the Grantee shall notify the City telephonically during normal business hours
(at 253-931-3010 and during non-business hours at 253-876-1985) as promptly
as possible, before such repair or emergency work commences, and in writing as
soon thereafter as possible. Such notification shall include the Grantee’s
emergency contact phone number for the corresponding response activity. For
PH.1 Page 11 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 6 of 15
any emergency or after normal business hour issues involving the Grantee’s
facilities which requires the Grantee’s immediate response the City shall contact
the Grantee at their network operations center telephonically at 888-662-4662,
which is operated 24 hours a day, seven days a week. The City may commence
emergency response work, at any time, without prior written notice to the
Grantee, but shall notify the Grantee in writing as promptly as possible under the
circumstances of the nature of the emergency and the actions taken to address
it.
Section 8. Damages to City and Third-Party Property
Grantee agrees that if any of its actions under this Franchise impairs or
damages any City property, survey monument, or property owned by a third-
party, Grantee will restore, at its own cost and expense, said property to a safe
condition. Such repair work shall be performed and completed pursuant to City
Code..
Section 9. Location Preference and Interference
A. Any structure, equipment, appurtenance or tangible property of a
utility, other than the Grantee’s, which was installed, constructed, completed or in
place prior in time to Grantee’s application for a permit to construct or repair
Grantee Facilities under this Franchise shall have preference as to positioning
and location with respect to the Grantee Facilities. However, to the extent that
the Grantee Facilities are completed and installed prior to another utility’s
submittal of a permit for new or additional structures, equipment, appurtenances
or tangible property, then the Grantee Facilities shall have such priority. These
rules governing preference shall continue in the event of the necessity of
relocating or changing the grade of any City road or right-of-way. A relocating
utility shall not necessitate the relocation of another utility that otherwise would
not require relocation. This Section shall not apply to any City facilities or utilities
that may in the future require the relocation of Grantee Facilities. Such
relocations shall be governed by Section 11.
B. Grantee shall maintain a minimum underground horizontal
separation of five (5) feet from City water facilities and ten (10) feet from above-
ground City water facilities; provided, that for development of new areas, the City,
in consultation with Grantee and other utility purveyors or authorized users of the
Public Way, will develop guidelines and procedures for determining specific utility
locations.
Section 10. Grantee Information
A. Grantee agrees to supply, at no cost to the City, any information
reasonably requested by the City to coordinate municipal functions with
PH.1 Page 12 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 7 of 15
Grantee’s activities and fulfill any municipal obligations under state law. Said
information shall include, at a minimum, as-built drawings of Grantee Facilities,
installation inventory, and maps and plans showing the location of existing or
planned facilities within the Rights-of-Way. Said information may be requested
either in hard copy or electronic format, compatible with the City’s data base
system, as now or hereinafter existing, including the City’s geographic
information Service (GIS) data base. Grantee shall keep the City informed of its
long-range plans for coordination with the City’s long-range plans.
B. The parties understand that Washington law limits the ability of the
City to shield from public disclosure any information given to the City.
Accordingly, the City agrees to notify the Grantee of requests for public records
related to the Grantee, and to give the Grantee a reasonable amount of time to
obtain an injunction to prohibit the City’s release of records.
C. Grantee shall indemnify and hold harmless the City for any loss or
liability for fines, penalties, and costs (including attorneys fees) imposed on the
City because of non-disclosures requested by Grantee under Washington’s open
public records act, provided the City has notified Grantee of the pending request
and has given Grantee ten working days to obtain an injunction to prohibit the
City’s release of records.
Section 11. Relocation of Grantee Facilities
A. Except as otherwise so required by law, Grantee agrees to
relocate, remove, or reroute its facilities as ordered by the City Engineer at no
expense or liability to the City, except as may be required by RCW Chapter 35.99
in the event the Franchise Area is required for use by the City in performance of
its municipal services. In such event, City will give Grantee prior written notice of
the need for such relocation of the Franchise Area. Notwithstanding the foregoing
however, and pursuant to the provisions of Section 14, Grantee agrees to protect
and save harmless the City from any customer or third-party claims for service
interruption or other similar losses in connection with any such change,
relocation, abandonment, or vacation of the right-of-way(s).
B. If a readjustment or relocation of the Grantee Facilities is
necessitated by a request from a party other than the City, that party shall pay
the Grantee the actual costs thereof.
Section 12. Abandonment and or Removal of Grantee Facilities
A. Within one hundred and eighty days (180) of Grantee’s permanent
cessation of use of the Grantee Facilities, or any portion thereof, the Grantee
shall, at the City’s discretion, remove the affected facilities, or, with the City’s
PH.1 Page 13 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 8 of 15
written permission, abandon in place such facilities whereupon they will transfer
to the City in their AS IS and WHERE IS condition without need of execution of
any further documentation formalizing the transfer, and without representation or
warranty of any kind or nature provided the Grantee shall provide to the City
drawings, maps or other documentation about said facilities to the reasonable
satisfaction of the City. Following such transfer, Grantee shall no longer be
responsible for any liability, maintenance, repair or removal obligations related to
or arising from the transferred facilities.
B. The parties expressly agree that this Section shall survive the
expiration, revocation or termination of this Franchise.
Section 13. Undergrounding
A. The parties agree that this Franchise does not limit the City’s
authority under federal law, state law, or local ordinance, to require the
undergrounding of utilities that can be installed underground.
B. Whenever the City requires the undergrounding of aerial utilities in
the Franchise Area, the Grantee shall underground those portions of Grantee
Facilities that can be installed underground in the manner specified by the City
Engineer at no expense or liability to the City, except as may be required by
RCW Chapter 35.99 or other applicable law. Where other utilities are present
and involved in the undergrounding project, Grantee shall only be required to pay
its fair share of common costs borne by all utilities it utilizes, in addition to the
costs specifically attributable to the undergrounding of Grantee Facilities.
Common costs shall include necessary costs for common trenching and utility
vaults. Fair share shall be determined in comparison to the total number and
size of all other utility facilities being undergrounded and the use thereof by all
applicable parties
Section 14. Indemnification and Hold Harmless
A. The Grantee shall defend, indemnify, and hold the City and its
officers, officials, agents, employees, and volunteers harmless from any and all
costs, claims, injuries, damages, losses, suits, or liabilities of any nature including
attorneys’ fees to the extent caused by Grantee’s performance under this
Franchise, except to the extent such costs, claims, injuries, damages, losses,
suits, or liabilities are caused by the negligence of the City, its agents,
contractors, employees or invitees. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of
liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Grantee and the
PH.1 Page 14 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 9 of 15
City, its officers, officials, employees, and volunteers, the Grantee’s liability
hereunder shall be only to the extent of the Grantee's negligence.
B. The Grantee shall hold the City harmless from any liability for any
damage or loss to the Grantee Facilities caused by maintenance and/or
construction work performed by, or on behalf of, the City within the Franchise
Area or any other City road, right-of-way, or other property, except to the extent
any such damage or loss is directly caused by the negligence or intentional
misconduct of the City, its agents, contractors, employees or invitees performing
such work.
C. The Grantee acknowledges that neither the City nor any other
public agency with responsibility for firefighting, emergency rescue, public safety
or similar duties within the City has the capability to provide trench, close trench
or confined space rescue. The Grantee, and its agents, assigns, successors, or
contractors, shall make such arrangements as Grantee deems fit for the
provision of such services. The Grantee shall hold the City harmless from any
liability arising out of or in connection with any damage or loss to the Grantee for
the City’s failure or inability to provide such services, and, pursuant to the terms
of Section 14(A), the Grantee shall indemnify the City against any and all third-
party costs, claims, injuries, damages, losses, suits, or liabilities based on the
City’s failure or inability to provide such services.
D. Acceptance by the City of any work performed by the Grantee shall
not be grounds for avoidance of this section.
E. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Grantee’s waiver of immunity
under Industrial Insurance, Title 51 RCW , solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this
agreement with respect to acts or events occurring prior thereto.
Section 15. Insurance
A. The Grantee shall procure and maintain for the duration of this
Franchise, insurance against claims for injuries to persons or damage to property
which may arise from or in connection with the performance of the work
hereunder by the Grantee, its agents, representatives, or employees in the
amounts and types set forth below:
1. Automobile Liability insurance covering all owned, non-
owned, hired, and leased vehicles with a minimum combined single limit for
PH.1 Page 15 of 215
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Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 10 of 15
bodily injury and property damage of $1,000,000 per accident. Coverage shall
be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed
to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate and a
$1,000,000 products-completed operations aggregate limit. Coverage shall be
written on ISO occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed operations,
stop gap liability, and personal injury liability assumed under an insured contract.
The Commercial General Liability insurance shall be endorsed to provide the
Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be
no endorsement or modification of the Commercial General Liability insurance for
liability arising from explosion, collapse, or underground property damage. The
City shall be named as an additional insured under the Grantee’s Commercial
General Liability insurance policy with respect to the work performed under this
Franchise using ISO Additional Insured Endorsement CG 20 10 10 01 and
Additional Insured-Completed Operations endorsement CG 20 37 10 01 or
substitute endorsements providing equivalent coverage.
3. Professional Liability insurance with limits no less than
$1,000,000 per claim carried by all licensed professionals employed or retained
by Grantee to perform services under this Franchise.
4. Workers’ Compensation coverage as required by the
Industrial Insurance laws of the State of Washington.
B. The insurance policies are to contain, or be endorsed to contain,
the following provisions for Automobile Liability, Professional Liability, and
Commercial General Liability insurance:
1. The Grantee’s insurance coverage shall be primary
insurance with respect to claims alleging Grantee’s negligence. Any insurance,
self-insurance, or insurance pool coverage maintained by the City shall be in
excess of the Grantee’s insurance and shall not contribute with it.
2. The Grantee’s insurance shall be endorsed to state that
coverage shall not be cancelled by either party except after thirty (30) days’ prior
written notice by certified mail, return receipt requested, has been given to the
City.
C. Acceptability of Insurers. Insurance is to be placed with insurers
with a current A.M. Best rating of not less than A-:VII.
PH.1 Page 16 of 215
------------------------------
Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 11 of 15
D. Verification of Coverage. Grantee shall furnish the City with
documentation of insurer’s A.M. Best rating and with original certificates and a
copy of amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement of the work.
E. Grantee shall have the right to self-insure any or all of the above-
required insurance. Any such self insurance is subject to approval by the City.
F. Grantee’s maintenance of insurance as required by this Franchise
shall not be construed to limit the liability of Grantee to the coverage provided by
such insurance, or otherwise limit the City’s recourse to any remedy to which the
City is otherwise entitled at law or in equity.
Section 16. Performance Security
The Grantee shall provide the City with a bond, or other financial guarantee in a
form and substance reasonably acceptable to the City, in the amount of Fifty
Thousand Dollars ($50,000) running for, or renewable for, the term of this
Franchise. In the event Grantee shall fail to substantially comply with any one or
more of the provisions of this agreement within the applicable cure or grace
period, then there shall be recovered jointly and severally from the principal and
any surety of such financial guarantee any damages suffered by City as a direct
result thereof, including but not limited to staff time, material and equipment
costs, compensation or indemnification of third parties, and the cost of removal or
abandonment of facilities hereinabove described. Grantee specifically agrees
that its failure to comply with the terms of Section 19 shall constitute damage to
the City in the monetary amount set forth therein. Such a financial guarantee
shall not be construed to limit the Grantee’s liability to the guarantee amount, or
otherwise limit the City’s recourse to any remedy to which the City is otherwise
entitled at law or in equity.
Section 17. Successors and Assignees
A. All the provisions, conditions, regulations and requirements herein
contained shall be binding upon the successors, assigns of, and independent
contractors of the Grantee, and all rights and privileges, as well as all obligations
and liabilities of the Grantee shall inure to its successors, assignees and
contractors equally as if they were specifically mentioned herein wherever the
Grantee is mentioned.
B. This Franchise shall not be leased, assigned or otherwise alienated
without the express prior consent of the City by ordinance. The foregoing
PH.1 Page 17 of 215
------------------------------
Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 12 of 15
notwithstanding, Grantee may assign this Franchise in whole or in part without
the need for the City’s consent to any entity that controls, is controlled by, or is
under common control with Grantee, or to any entity resulting from any merger or
consolidation with Grantee, or to any partner of Grantee or to any partnership in
which Grantee is a general partner, or to any person or entity that acquires all of
the assets of Tenant as a going concern.
C. For any assignment requiring City consent, Grantee and any
proposed assignee or transferee shall provide and certify the following to the City
not less than sixty (60) days after the proposed date of transfer: (a) Complete
information setting forth the nature, term and conditions of the proposed
assignment or transfer (redacted for any financial terms); (b) All information
reasonably required by the City of an applicant for a Franchise with respect to the
proposed assignee or transferee; and, (c) An application fee which shall be set
by the City, plus any other costs actually and reasonably incurred by the City in
processing, and investigating the proposed assignment or transfer.
D. Prior to the City’s consideration of a request by Grantee to consent
to a Franchise assignment or transfer, the proposed Assignee or Transferee shall
file with the City a written promise to unconditionally accept all terms of the
Franchise, effective upon such transfer or assignment of the Franchise. The City
is under no obligation to undertake any investigation of the transferor’s state of
compliance and failure of the City to insist on full compliance prior to transfer
does not waive any right to insist on full compliance thereafter.
E. Upon assignment, Grantee shall be relieved of all liabilities and
obligations hereunder accruing thereafter and City shall look solely to the
assignee for performance under this agreement and all such obligations accruing
thereafter hereunder provided such assignee accepts all such obligations in
writing within thirty (30) days of the date of assignment and is of substantially
similar financial strength or credit worthiness as Grantee.
Section 18. Dispute Resolution
A. In the event of a dispute between the City and the Grantee arising
by reason of this Agreement, the dispute shall first be referred to the operational
officers or representatives designated by Grantor and Grantee to have oversight
over the administration of this Agreement. The officers or representatives shall
meet within thirty (30) calendar days of either party's request for a meeting,
whichever request is first, and the parties shall make a good faith effort to
achieve a resolution of the dispute.
B. If the parties fail to achieve a resolution of the dispute in this
manner, either party may then pursue any available judicial remedies. This
PH.1 Page 18 of 215
------------------------------
Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 13 of 15
Franchise shall be governed by and construed in accordance with the laws of the
State of Washington. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically
understand and agree that venue shall be exclusively in King County,
Washington. The prevailing party in any such action shall be entitled to its
attorneys’ fees and costs of suit, which shall be fixed by the judge hearing the
case, and such fees shall be included in the judgment.
Section 19. Enforcement and Remedies
A. If the Grantee shall willfully violate, or fail to comply with any of the
provisions of this Franchise through willful or unreasonable negligence, or should
it fail to heed or comply with any notice given to Grantee under the provisions of
this agreement, the City may, at its discretion, provide Grantee with written notice
to cure the breach within thirty (30) days of notification. If the City determines the
breach cannot be cured within thirty (30) days, the City may specify a longer cure
period, and condition the extension of time on Grantee’s submittal of a plan to
cure the breach within the specified period, commencement of work within the
original thirty day cure period, and diligent prosecution of the work to completion.
If the breach is not cured within the specified time, or the Grantee does not
comply with the specified conditions, the City may, at its discretion, either (1)
revoke the Franchise with no further notification, or (2) claim damages of Two
Hundred Fifty Dollars ($250.00) per day against the financial guarantee set forth
in Section 16 for every day after the expiration of the cure period that the breach
is not cured.
B. Should the City determine that Grantee is acting beyond the scope
of permission granted herein for Grantee Facilities and Grantee Services, the
City reserves the right to cancel this Franchise and/or require the Grantee to
apply for, obtain, and comply with all applicable City permits, franchises, or other
City permissions for such actions, and if the Grantee’s actions are not allowed
under applicable federal and state or City laws, to compel Grantee to cease such
actions.
Section 20. Compliance with Laws and Regulations
A. This Franchise is subject to, and the Grantee shall comply with all
applicable federal and state or City laws, regulations and policies (including all
applicable elements of the City's comprehensive plan), in conformance with
federal laws and regulations, affecting performance under this Franchise.
Furthermore, notwithstanding any other terms of this agreement appearing to the
contrary, the Grantee shall be subject to the police power of the City to adopt and
enforce general ordinances necessary to protect the safety and welfare of the
general public in relation to the rights granted in the Franchise Area.
PH.1 Page 19 of 215
------------------------------
Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 14 of 15
B. The City reserves the right at any time to amend this Franchise to
conform to any hereafter enacted, amended, or adopted federal or state statute
or regulation relating to the public health, safety, and welfare, if required by such
statute or regulation, or relating to roadway regulation, or a City Ordinance
enacted pursuant to such federal or state statute or regulation upon providing
Grantee with thirty (30) days written notice of its action setting forth the full text of
the amendment and identifying the statute, regulation, or ordinance requiring the
amendment. Said amendment shall become automatically effective upon
expiration of the notice period unless, before expiration of that period, the
Grantee makes a written call for negotiations over the terms of the amendment.
If the parties do not reach agreement as to the terms of the amendment within
thirty (30) days of the call for negotiations, the City may enact the proposed
amendment, by incorporating the Grantee’s concerns to the maximum extent the
City deems possible, or Grantee may terminate this agreement without further
liability or penalty subject to its prompt removal of the Grantee Facilities in
compliance with applicable terms herein.
C. The City may terminate this Franchise upon thirty (30) days written
notice to the Grantee, if the Grantee fails to comply with such amendment or
modification within such thirty (30) day period.
Section 21. License, Tax and Other Charges
This Franchise shall not exempt the Grantee from any future license, tax,
or charge which the City may hereinafter adopt pursuant to authority granted to it
under state or federal law for revenue or as reimbursement for use and
occupancy of the Franchise Area.
Section 22. Consequential Damages Limitation
Notwithstanding any other provision of this agreement, in no event shall
either party be liable for any special, incidental, indirect, punitive, reliance,
consequential or similar damages.
Section 23. Severability
If any portion of this Franchise is deemed invalid, the remainder portions
shall remain in effect provided the provision deemed invalid is not a material term
to this agreement.
Section 24. Titles
PH.1 Page 20 of 215
------------------------------
Ordinance No. 6491
Franchise Agreement No. 13-37
September 24, 2013
Page 15 of 15
The section titles used herein are for reference only and should not be
used for the purpose of interpreting this Franchise.
Section 25. Implementation.
The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directions of this legislation.
Section 26. Termination.
Grantee shall have the right to terminate this agreement with respect to an
individual Franchise Area authorized hereunder, without penalty, upon one
hundred twenty (120) days prior written notice. In such event, all applicable fees
and/or costs set forth herein shall be equitably adjusted as of the effective date of
termination
Section 27. Effective date.
This Ordinance shall take effect and be in force five days from and after its
passage, approval and publication as provided by law.
INTRODUCED: ___________________
PASSED: ________________________
APPROVED: _____________________
________________________________
NANCY BACKUS, MAYOR
ATTEST:
___________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
__________________________
Daniel B. Heid, City Attorney
Published: _________________
PH.1 Page 21 of 215
L A K ELAKETAPPSTAPPS
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132ND AVE SE
38TH AVE S
STEWART RD SW
A ST SE
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A U B U R N-BLACK DIAMOND RD SE
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A ST SE
B ST NW
AUBURN WAY S
C ST SW
I ST NE
M ST SE
AUBURN WAY N
R ST SE
124TH AVE SE
WEST VALLEY HWY N
132ND AVE SE
S 277TH ST
C ST NW
15TH ST SW
W MAIN ST
15TH ST NW
SE 304TH ST
E MAIN ST
LA
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W
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41ST ST SE
29TH ST SE
SE 312TH ST
51ST AVE S
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ORAVETZ RD SE
M ST NE
D ST NW
A ST NE
4TH ST SE
104TH AVE SE
A ST NW
SE 320TH ST
WEST VALLEY HWY S
LEA HILL RD SE
EMERALD DOWNS DR NW
37TH ST NE
S 316TH ST
321ST ST S
AUBURN-BLACK DIAMOND RD SE
D ST NE
112TH AVE SE
RIVERWA L K D R SE
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SUMNER-TAPPS HW
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17TH ST SE
3RD ST SW
132 N D W AY SE16TH ST NW
INDUSTRY DR SW
124TH AVE SE
112TH AVE SE
112TH AVE SE
R ST SE
A ST SE
S E 3 0 4 T H S T
SE 320TH ST
M U C K L E S H O O TMUCKLESHOOTCASINOCASINO
T H E
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O U T L E T
O U T L E T
C O L L E C T I O N
C O L L E C T I O N
K I N GKINGCOUN T YCOUNTY
K E N TKENT
P A C I F I CPACIFIC
P I E R C EPIERCECOUNTYCOUNTY
A L G O N AALGONA
S U M N E RSUMNER
E D G E W O O DEDGEWOOD
Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
Exhibit "A" - T-Mobile Franchise Area
T Mobile Facilities
SE4042A
SE04028B
Hydrology
Streams
Lakes and Rivers
Political Boundaries
City of Auburn
Surrounding Cities
King and Pierce Counties
Transportation
Arterials
Highways
Locals
Printed On: 11/7/2013
Map ID: 4317
SE4042A
SE04028B
PH.1 Page 22 of 215
Ordinance No. 6491
Exhibit B
February 24, 2013
Page 1 of 1
EXHIBIT “B”
GRANTEE FACILITIES
EXISTING T-MOBILE FACILITIES IN CITY OF AUBURN ROW
Site ID: SE4042A, “Peasley Canyon”
Location:
33043 46th Place South
Auburn, WA 98001
Description: Telecommunications Facility consisting of above ground radio equipment
cabinets located in a 12’x17’ cedar wood fence enclosure in the Right-of-
Way (ROW), with antennas collocated on an existing 88’ above-ground
wooden utility pole in the ROW with connecting underground conduit.
Site ID: SE04028B, Mountain View Cemetery/PR
Location:
5605 S 324th Place
Auburn WA 98001
Description: Telecommunication Facility consisting of antennas located on an existing
75’ above-groundround wood utility pole in the Right of Way with
connecting underground conduit to the radio equipment cabinets located
on adjacent private property.
PH.1 Page 23 of 215
Ordinance No. 6491
Exhibit C
February 24, 2013
Page 1 of 1
EXHIBIT “C”
GRANTEE SERVICES
SERVICES PROVIDED BY T-MOBILE WITHIN THE CITY OF AUBURN:
Telecommunications Services authorized by the Federal Communications Commission;
including but not limited to the following:
THE TRANSMISSION, AMPLIFICATION AND RECEPTION OF RADIO
COMMUNICATION SIGNALS, INCLUDING BUT NOT LIMITED TO THOSE RELATED
TO:
· VOICE,
· DATA,
· IMAGES AND VIDEO
· E-911/EMERGENCY ACCESS
· 3-G AND 4-G
PH.1 Page 24 of 215
Ordinance No. 6491
Exhibit D
February 24, 2013
Page 1 of 1
EXHIBIT “D”
STATEMENT OF ACCEPTANCE
T-Mobile West LLC, A Delaware limited liability company, , for itself, its successors and
assigns, hereby accepts and agrees to be bound by all lawful terms, conditions and
provisions of the Franchise attached hereto and incorporated herein by this reference.
T-Mobile West LLC
By: Date:
Name:
Title: Acting Regional Director, Engineering &
Operations
STATE OF _______________)
)ss.
COUNTY OF _____________ )
On this ____ day of _______________, 2014, before me the undersigned, a Notary
Public in and for the State of __________, duly commissioned and sworn, personally
appeared, __________________ of _________, the company that executed the within
and foregoing instrument, and acknowledged the said instrument to be the free and
voluntary act and deed of said company, for the uses and purposes therein mentioned,
and on oath stated that he/she is authorized to execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal on
the date hereinabove set forth.
Signature
NOTARY PUBLIC in and for the State of
___________, residing at
MY COMMISSION EXPIRES:
PH.1 Page 25 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 27, 2014 Minutes
Date:
January 28, 2014
Department:
Police
Attachments:
January 27, 2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:February 3, 2014 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 26 of 215
Municipal Services Committee
January 27, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and Member
Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee, Assistant Chief of
Police Bill Pierson, Community Development/Public Works Director Kevin Snyder,
City Attorney Dan Heid, Parks, Arts/Recreation Director Daryl Faber, Finance
Director Shelley Coleman, Solid Waste and Recycling Supervisor Joan Nelson
and Police Secretary/Scribe Terry Mendoza. Others present: Auburn Reporter
representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. January 13, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member DaCorsi
seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Ordinance No. 6483 (Coleman)
Finance Director Shelley Coleman presented Ordinance No. 6483 relating to
Animal Control Licensing to the Committee. At the Committee's request an
amendment was made to Section 1, subsection 6.04.010 repealing the
requirement for proof of rabies vaccination as a condition to obtaining a license.
Chair Peloza commented that he spoke with an Auburn veterinarian regarding the
code change and it was very well received. Additionally, Councilmember DaCorsi
stated that since this amendment is low risk for the City it really is the right thing to
do. Committee discussion followed.
Page 1 of 5
MS.1 Page 27 of 215
Councilmember DaCorsi moved to forward Ordinance No. 6483 to full Council for
consideration. Vice Chair Osborne seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
*Note: The correct Ordinance Number is 6483. Due to a scrivener's error it appeared incorrectly
on the original meeting agenda.
B. Resolution No. 5025
Resolution No. 5025 authorizes the acceptance and appropriation of grant funds
and allows for the execution of an Interlocal Agreement between King County and
the City of Auburn for implementation of the 2014 Waste Reduction and Recycling
grant program. Member DaCorsi requested additional clarification on a few items.
Regarding the environmental movie night, where is this held and has it been done
before? Joan Nelson, Solid Waste and Recycling Supervisor, stated that the City's
first Sustainable Movie Night was held in January 2013 at the Auburn Avenue
Theater and it was very well attended and received. Regarding outreach via the
media, displays and promotional items, is there anything else that will be looked at
to specifically address residents of the mobile home parks in the community
especially the seniors? Supervisor Nelson advised that this year the program is
targeting the non-senior parks in particular. Staff had conducted some recycling
cart checks at some of these other parks and found that the recycling was very
contaminated. As such, the focus will be on more one-on-one assistance to
residents with specific items being tagged in order to educate. Member DaCorsi
recommended staff attend meetings of the various homeowner associations.
Committee discussion followed.
Vice Chair Osborne moved to forward Resolution No. 5025 to full Council for
consideration. Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
C. Resolution No. 5026 (Coleman)
Resolution No. 5026 authorizes the Mayor to execute a Services Contract with the
Seattle-King County Department of Public Health for reimbursement of funds
related to 2014 local Hazardous Waste Management program activities. Member
DaCorsi requested clarification on one item. Regarding the choice of one Auburn
neighborhood, how is the neighborhood selected. Solid Waste and Recycling
Supervisor, Joan Nelson, stated that a different neighborhood is targeted each
year. This year the South Central neighborhood, from about Highway 18 until the
area at the bottom of Lakeland Hills, will be the focus. Committee discussion
followed.
Vice Chair Osborne moved to forward to full Council for consideration. Member
DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
Page 2 of 5
MS.1 Page 28 of 215
IV. DISCUSSION ITEMS
A. Red Light Photo Enforcement (Lee)
Bill Pierson, Assistant Chief of Police, reported on Red Light Photo Enforcement
for the fourth quarter of 2013. Compared to the 4th quarter of 2012 figures show
a slight increase in the total number of red light violations. School zone violations
indicate that Lea Hill, Mt. Baker and Dick Scobee experienced an increase over
the same period last year while Chinook and Arthur Jacobsen decreased. Chair
Peloza commented that a lot of parents are getting ticketed and inquired if it
would be beneficial, from a public relations standpoint, to conduct a survey of
some type with the parents? Or possibly the distribution of an informational flyer.
The intent is to communicate with the citizens about the importance of public
safety specifically in the school zone areas. Chair Peloza requested that the
Police Department make contact with the School District to discuss if
communication would be beneficial, and if yes, what type of communication.
Additionally, Finance Director Shelley Coleman provided the financial
performance on Redflex for 2013. Committee discussion followed.
B. Ordinance No. 6398 - Pull Tabs (Heid)
City Attorney Dan Heid requested additional time for this agenda item. Chair
Peloza moved the item forward to the next regular meeting of the Municipal
Services Committee scheduled for Monday, February 10, 2014.
C. AVHS Board Review / Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman briefed the Committee on the City's Animal
Control Licensing Program and the Auburn Valley Humane Society's (AVHS)
January Board meeting. For 2013 the total number of licenses sold was 5,093. It
is anticipated that this number will increase with the code change relating to
documentation of a rabies vaccination. Vice Chair Osborne requested a report on
the 'total costs for Animal Control' operations to the City to include an estimate of
staff's time (which is not billed).
The AVHS 'Best in Show' event has been relocated from the Auburn Golf Course
to the Spunky Monkey due to food costs. It is unfortunate that our venue could
not be utilized but they were unable to meet on a price point for the meals. The
shelter revenue, both operations and fund raising, totaled $538,394.00 for the
year which represents 92% of the combined annual revenue budget of
$585,445.00. Fund raising expenses closed the year at $101,920.00, which is
71% of the $143,033.00 budget. Committee discussion followed.
D. SCORE Jail Stats (Coleman)
Shelley Coleman, Finance Director, provided an update on the SCORE jail
statistics through December of 2013. The Committee reviewed the various charts
and financial information included in the agenda packet. One of the reports
provides a running total of the City's Average Daily Population (ADP) per month.
For the months of April 2013 through December 2013 our average totals 69.00
Page 3 of 5
MS.1 Page 29 of 215
ADP compared to our current billable ADP for 2014 of 84.00. SCORE is almost at
full capacity in January and much of this is attributed to inmate housing issues in
Snohomish County and a reduction in available beds in Pierce County. The
SCORE Finance Board, which is comprised of the Finance Directors from each
member City, previously figured that SCORE would be at full capacity in the year
2020. However, with the increase in contract cities it is anticipated that this will
change to the year 2016. SCORE is requesting additional staff to accommodate
the rise in the inmate population. Director Coleman stated in her memo to Mayor
Backus and Councilmember John Holman, representatives to SCORE from the
City, that the staff to inmate ratio is high and needs to be addressed to ensure the
safety of inmates and staff. Committee discussion followed.
E. Auburn Golf Course Financial Review (Coleman)
Finance Director Shelley Coleman presented the Committee with the Golf Course
(GC) Financial report through 2013. This is the final GC report as it will be rolled
over into the general fund beginning in 2014. The figures for operating loss
includes depreciation costs which drive the $317,352.00 total. If it is looked at
from a working capital standpoint the GC experienced an increase of
approximately $66,000.00 for the year. This also indicates an improvement in the
year-to-date rounds played for the same period last year. Daryl Faber, Parks,
Arts and Recreation Director, commented that the GC experienced a 4.0% up tick
in golf play compared with the State at 2.0% which means the City captured a fair
share of the market. Additionally, the Men's Club Membership grew by 70
members which is a combined result of marketing efforts and a percentage from
the closing of Sumner Meadows. Director Coleman advised that the restaurant's
contract is set to expire on 12/31/14. Staff are currently working on a draft
Request for Proposal (RFP) and it should be included in the next month. The
RFP process should start in the Spring and conclude by the end of Summer.
Committee discussion followed.
F. Cemetery Update (Faber)
Parks, Arts and Recreation Director, Daryl Faber, provided the Committee with a
marketing update. The Committee received an online tour of the Cemetery's
updated website which includes newer photos, easier navigation and an overall
friendlier format. New signage has been created and placed around the City
making it easier for citizens to locate the Cemetery. Additionally, marketing efforts
include placing new ads in senior magazines and staff attending benefit-type fairs
focused on seniors.
Finance Director Shelley Coleman reported that the City did a few things in 2013
for revenue such as raising some rates. The City also changed the allocation to
the Cemetery Endowed Care Fund which was reduced from 15.0% to 10.0%. On
the expenditure side there was a staff reduction at the Cemetery resulting in
savings to the budget.
G. Project Matrix
The following changes were identified for the Project Matrix: Page 4 of 5
MS.1 Page 30 of 215
Item 10P: Review date changed to 7/28/14.
Item 21P: Review date changed to 2/24/14.
Item 29P: Description updated. Staff 'Lead' changed. Review date changed to
7/28/14.
Item 4I: Review date updated to 2/10/14.
Item 6I: Review date updated to 7/28/14.
V. ADJOURNMENT
The meeting was adjourned at 4:38 p.m. The next regular meeting of the Municipal
Services Committee is scheduled for Monday, February 10, 2014 in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this ______ day of February, 2014.
__________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 5 of 5
MS.1 Page 31 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 27, 2014 Minutes
Date:
January 28, 2014
Department:
Planning and Development
Attachments:
January 27, 2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Holman Staff:
Meeting Date:February 3, 2014 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 32 of 215
Planning and Community
Development
January 27, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair John Holman called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair John Holman, Vice-Chair Largo Wales, and Member Yolanda
Trout were present. Also present were Mayor Nancy Backus; Director
of Community Development and Public Works Kevin Snyder; Parks,
Arts and Recreation Director Daryl Faber; Assistant Director of
Community Development Services Jeff Tate; Director of
Administration Michael Hursh; Planning Services Manager Elizabeth
Chamberlain; Economic Development Manager Doug Lein; Planner
Gary Yao; and Planning Secretary Tina Kriss.
Members of the public present were: Councilmember DaCosi, Robert
Whale of the Auburn Reporter, Matthew Ells, Derek Faber, Jean Lix,
Russ Campbell, Human Services Committee Members Lela Brugger,
Barbara Derda, JoAnne Walters and Chair Jason Berry.
B. Announcements
1. Presentation (Hursh)
a. Human Services Committee (Hursh)
Director of Administration Michael Hursh introduced Members of
the Human Services Committee Lela Brugger, Barbara Derda,
JoAnne Walters and Committee Chair Jason Berry.
Chair Jason Berry expressed his gratitude in working with the
Human Services Committee and the opportunity the Committee
has in working with a broad number of agencies. The agencies
and services funded are very diverse. Mr. Berry emphasized
that it is amazing to see the scope of services the City provides
support for. Chair Berry stated the Human Services Committee
continues agency visits which allows the Committee to see the
hands-on work of the agencies, the needs of the community, who
is served, and how well the organization is running. The Human
Services Committee is very appreciative of the support of Director
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PCD.1 Page 33 of 215
Hursh, Emily Pearson, and former employee Kirsten Reynolds. It
is also very encouraging to see other City staff members
engaging to learn and understand the work of the Human
Services Committee.
As the Committee continues providing recommendations for
funding, the Committee will be looking at how the needs overlap
and how to better plan for funding in a way that supports a
comprehensive approach for the community.
Director Hursh explained the Committee has been reviewing the
homeless issue over the last six months and will continue to meet
with representatives serving the homeless population to
understand how best to solidify policy. The Committee will begin
planning for the 2015-2016 bi-annual funding cycle in
spring. Director Hursh expressed his appreciation for the faithful
support of the members Human Services Committee.
The Planning and Community Development Committee agreed
that that they would like to meet for a joint session to continue to
review the goals and work of the Human Services
Committee. The Committee thanked the Human Services
Committee for their continued work and the many
accomplishments.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - January 13, 2014 (Tate)
Member Trout requested that two scrivener’s errors be corrected. On
page 2 of 5, paragraph 2 of III.A., remove the duplicate word “the”. On
page 3 of 5, III.B., remove the duplicate word “would”.
It was moved by Member Trout, seconded by Vice-Chair Wales, that
the Committee approve the Planning and Community Development
Committee Meeting minutes for January 13, 2014, as amended.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Temporary Sign Provisions ACC 18.56 - Signs (Yao)
Planner Gary Yao provided background information on the Temporary
Sign Provisions in place. Ordinance No. 6403, approved by Council
on February 21, 2012, extended the use of portable and temporary
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PCD.1 Page 34 of 215
signs through March 15, 2014. Staff stated that there have been no
major problem or issues in the extended administration of this
temporary program. The Committee and staff discussed extending the
program. After discussion, the Committee determined they would be
supportive of extending the ordinance related to temporary signs for a
period of two years (2), exclude any language regarding economic
conditions; and require all portable, temporary signs to be taken in at
night. The Committee recommended reviewing the extension prior to
the new expiration date to determine if the ordinance will be extended
or if any problems or issues have been noted by staff.
Staff will be taking the temporary sign provisions' extension before the
Public Works Committee for review at their next meeting.
B. Department Operations Briefings (Tate)
Assistant Director of Community Development Services Jeff Tate
reviewed a schedule of upcoming briefings on department operations
with the Committee. The Committee was supportive of the schedule
and had no items to add.
C. Rental House Briefings (Chamberlain)
Planning Services Manager Elizabeth Chamberlain updated the
Committee on the tasks implemented following the adoption of
Ordinance No. 6477, regulating rental housing. Assistant Director of
Community Services Development Jeff Tate explained that Green
River Community College is working with the City on a quarterly basis
to provide a list of addresses to help the City identify properties where
there are potentially multiple students needing proactive outreach.
The Committee and staff discussed the City's approach for continued
outreach with rentals that are not compliant through the 1st quarter of
2014 and then moving them over into code enforcement thereafter.
The Committee concurred with this approach.
Chair Holman invited members of the public forward for public
comment on the status of rental housing.
Russ Campbell, 31606 126th Ave. SE, Auburn Mr. Campbell stated it
has been about a year since he discussed the rental housing issue
with the City. He understands “nothing happens overnight” yet stated
he is encouraged that progress is moving right along. Mr. Cambell and
staff discussed the three rentals within his neighborhood and Mr.
Campbell noted that the process will take time.
D. Overview of Permits and Fees (Tate)
Jeff Tate, Assistant Director of Community Development Services
provided an overview of permits and fees. A review of the TrakiT Page 3 of 4
PCD.1 Page 35 of 215
program was provided to the Committee to showcase how staff
processes permit and assesses fees for development. The Committee
was appreciative of the overview and encouraged by the process.
The Committee emphasized their appreciation for the philosophy of
Auburn, being customer centric and customer oriented.
E. Director's Report (Tate)
Assistant Director of Community Development Services Jeff Tate
updated the Committee on the following items:
The pile driving construction of the Trek building is ahead of schedule
by two weeks since the piling does not need to be installed to the
depth originally planned.
In early December, approximately 4,000 2014 business license
renewals were sent out by the City. Staff has processed about two-
thirds of the renewals. Next week follow-up renewal notices will be
sent to the remaining one-third of the businesses. In mid March a list
of businesses will be developed who have not renewed and code
enforcement outreach will begin.
F. PCDC Status Matrix (Tate)
The Committee had no additions or changes for the PCDC Matrix but
did express that they would like to discuss the additional Pedestrian
Kiosk construction.
The Downtown Parking Management Plan, Resolution No. 5031 will
be going forward to full Council on February 3, 2014. The date will be
changed on Rental Housing to reflect a review in April.
IV. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:34
p.m.
DATED THIS ____________DAY OF _________________, 2014.
_________________________________________
John Holman - Chair
_________________________________________
Tina Kriss - Planning Secretary
Page 4 of 4
PCD.1 Page 36 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 21, 2014 Minutes
Date:
January 29, 2014
Department:
Public Works
Attachments:
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Osborne Staff:
Meeting Date:February 3, 2014 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 37 of 215
Public Works Committee
January 21, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice-Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting
were: Mayor Nancy Backus, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Utilities Engineer Dan Repp,
Transportation Manager Pablo Para, Community Development &
Public Works Director Kevin Snyder, Engineering Aide Amber Mund,
Project Engineer Matt Larson, Project Engineer Kim Truong, Sanitary
Sewer Engineer Robert Elwell, Finance Director Shelley Coleman,
Environmental Services Manager Chris Andersen, Planning Services
Manager Elizabeth Chamberlain, Assistant City Attorney Steve Gross,
Director of Administrative Services Michael Hursh, Senior Project
Engineer Ryan Vondrak, Senior Project Engineer Jacob Sweeting,
Financial Planning Manager Martin Chaw, Assistant Planning Director
Jeff Tate, and Public Works Secretary Jennifer Cusmir.
Members of the public in attendance included: John McGhee, Auburn
Adventist Academy.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were two modifications to the agenda adding Discussion Item
L., Resolution No. 5039 and Discussion Item M., Resolution No. 5040.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Public Works Committee Meeting
minutes for date, January 6, 2014.
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PW.1 Page 38 of 215
Motion carried 3-0.
B. Right-of-Way Use Permit No. 13-39 (Mund)
The Auburn Downtown Association Wellness Fair
Engineering Aide Mund explained that Right-of-Way Use Permit is for
the Auburn Downtown Association to hold a Wellness Fair. The
applicant is requesting to use B Street NE between Main Street and
1st Street NE and the adjacent parking lots. This will be a one-day
event and this is the first time that an application has been submitted
for this event.
There were no questions from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 13-39 for
the Auburn Downtown Association Wellness Fair.
Motion carried 3-0.
C. Right-of-Way Use Permit No. 13-41 (Mund)
Auburn Adventist Academy
Engineering Aide Mund stated that this is the third year Auburn
Adventist Academy has applied for a Right-of-Way Use Permit for
their half-marathon. There are a few changes to the conditions of the
permit, but the route has remained the same.
Member DaCorsi asked about the condition that states the applicant
must provide notification to residents. Engineering Aide Mund said
that the applicant is required to distribute a mailer to all the residents
in the area 30 days prior to the event.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 13-41 for
the Auburn Adventist Academy Half-Marathon.
Motion carried 3-0.
D. Public Works Project No. CP1322 (Larson)
Annual Traffic Signal Improvements
Project Engineer Larson reviewed the scope of the project with the
Committee, which includes various traffic signal system improvements
throughout the City.
Chairman Osborne asked if the detection system at the 15th Street
NE/Auburn Way signal will be repaired as part of the project’s
scope. Transportation Manager Para answered that repairs to the
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PW.1 Page 39 of 215
15th Street NE/Auburn Way intersection are included in the scope of
work.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee grant permission to initiate Project No. CP1322,
Annual Traffic Signal Improvements.
Motion carried 3-0.
E. Public Works Project No. CP1120 (Truong)
Lea Hill Safe Routes to School
Project Engineer Truong reported that Change Order No. 2 covers the
cost to replace the existing traffic loops that were unavoidably
damaged during project construction and also to install asphalt
concrete along SE 320th Street.
Assistant Director of Engineering Services/City Engineer Gaub
explained that the traffic loop was not identified as being a
requirement and was damaged during construction and could not
have been avoided and was not at the contractor’s fault.
Assistant Director of Engineering Services/City Engineer Gaub
answered questions regarding the change order process asked by
Member DaCorsi.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Change Order No. 2 to Contract No. 13-
07 in the amount of $35,769.77 for work on Project No. CP1120, Lea
Hill Safe Routes to School.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 5013 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
Setting a Public Hearing to Consider a Franchise Agreement with T-
Mobile West LLC
Engineering Aide Mund stated that adoption of Resolution No. 5013
will set the date for the public hearing for T-Mobile to have a franchise
agreement for facilities that are currently existing and installed under
an agreement with King County. The King County agreement has
currently expired. A franchise agreement with the City of Auburn will
bring the facilities into compliance with City Code.
Engineering Aide Mund answered questions asked by Vice-Chair
Peloza regarding Right-of-Way usage fees, which are not
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PW.1 Page 40 of 215
applicable.
Engineering Aide Mund confirmed that there was an application fee
paid, answering a question asked by Chairman Osborne.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council adopt Resolution No.
5013.
Motion carried 3-0.
B. Resolution No. 5018 (Mund)
A Resolution of the City Council of the Auburn, Washington,
Authorizing the Renewal of Public Way Agreement 08-03 and
Amending the Terms to the Agreement with MCI Communications
Engineering Aide Mund stated that Resolution No. 5018 is for a
renewal of a MCI agreement for facilities that are in the Right-of-Way,
but do not currently serve any citizens in the City.
Engineering Aide Mund answered questions asked by Chairman
Osborne regarding the two agreements with MCI, which were
previously combined.
Assistant Director of Engineering Services/City Engineer Gaub
answered questions asked by Chairman Osborne regarding the MCI
loop on Main Street, explaining that the loop is used to reach the
CenturyLink building located between 3rd and 2nd Streets.
Following a question asked by Vice-Chair Peloza, Engineering Aide
Mund verified that the agreement was reviewed by the City’s Legal
Department.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council adopt Resolution No.
5018.
Motion carried 3-0.
C. Resolution No. 5027 (Elwell)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute an Amendment to the Sewer
Franchise Agreement Between the City of Auburn and King County to
Operate, Maintain and Construct Sewer Mains, Service Lines and
Appurtenances In, Over, Along, and Under County Roads
Sanitary Sewer Engineer Elwell explained that Resolution No. 5027
amends the existing franchise agreement with King County to include
the City’s sewer service area which lies in unincorporated King County
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PW.1 Page 41 of 215
and update the legal description of the remaining unincorporated
areas to reflect annexations that have occurred since the previous
agreement. The amendment only updates the boundaries in the
agreement and does not change the terms of the agreement.
Larger maps of the areas were provided to the Committee for
review.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council adopt Resolution No.
5027.
Motion carried 3-0.
D. Resolution No. 5038 (Para)
A Resolution of the City Council of the City of Auburn, Washington,
Repealing Resolution No. 4826 Regarding Reduction of Speeds on
Arterial Street Routes in the City
Transportation Manager Para said that Resolution No. 5038 will
repeal Resolution No. 4826, which reduced speed limits on certain
arterial routes within the City in an effort to preserve City streets and
provide for traffic safety. The resolution also authorizes staff to return
the speed limits to what they were prior to the passage of Resolution
No. 4826, according to the City’s engineering standards.
Chairman Osborne stated that he supports adoption of Resolution No.
5038. Vice-Chair Peloza stated that he also supports adoption of
Resolution No. 5038, based on the recommendation of engineering
staff.
Member DaCorsi asked which arterial routes would be
affected. Transportation Manager Para answered the streets include
West Valley Highway, East Valley Highway, W Main Street and 37th
Street.
Transportation Manager Para stated that staff, as with the other
streets, will follow through with the engineering analysis and posting
the appropriate speed limits on A Street SE, through the corridor,
following questions asked by Chairman Osborne and Member
DaCorsi.
Transportation Manager Para answered questions asked by Chairman
Osborne regarding the speed limit on East Valley Highway, leading
into the City of Sumner.
Transportation Manager Para responded to questions asked by
Member DaCorsi, regarding the considerations taken by staff when
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PW.1 Page 42 of 215
determining the speed limits on arterial streets.
Vice-Chair Peloza requested a map of the locations where the speed
limits have changed following completion of the changes.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council adopt Resolution No.
5038.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 5032 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the City of Auburn to Impose a Sales and Use Tax as
Authorized by RCW 82.14.415 as a Credit Against State Sales and
Use Tax Relating to Annexations
Finance Director Coleman explained that Resolution No. 5032 levies
the 0.1% sales tax credit against the state sales tax for annexation of
the Lea Hill Area. The West Hill Area did not qualify because the
area’s population was not large enough. Coleman stated that the tax
credit is intended to help with the cost of the annexation.
Every year, the City must show the state how the money is
utilized. The City must show the revenues received from the area as
well as the anticipated expenses.
The Committee supported adoption of Resolution No. 5032.
B. Ordinance No. 6494 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
Establishing the Local Sales and Use Tax Rate for Local
Revitalization Financing for 2014
Finance Director Coleman spoke about Ordinance No. 6494, which
levies the 0.022% sales tax credit against the state sales tax for local
revitalization financing. The intent of the credit is to provide financial
assistance to cities to assist with financing public improvements in an
identified revitalization.
Finance Director Coleman and Assistant Director of Engineering
Services/City Engineer Gaub addressed questions asked by Vice-
Chair Peloza regarding the funding of the Promenade Project.
C. Planning Project No. CP0746 (Andersen)
Mill Creek Wetland 5K Restoration
Environmental Planning Manager Andersen distributed copies of an
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PW.1 Page 43 of 215
aerial map of the recommended restoration improvement segments of
the Mill Creek Wetland 5K Reach Ecosystem Restoration Project
(ERP).
Environmental Planning Manager Andersen provided background
information on the restoration project to the Committee. Using the
aerial map, Andersen identified the segments of Mill Creek that are
included in the project.
Andersen reviewed the scope of work for the restoration project with
the Committee.
The Committee and staff discussed significant impacts of a potential
closure of 15th Street NW during the construction phase of the project
and that it is not the preferred option from staff.
Environmental Planning Manager Andersen spoke about the scope of
work for the consultant, Maul Foster & Alongi, Inc.
The Committee and staff discussed the cost of the services provided
by the consultant.
Environmental Planning Manager Andersen and Vice-Chair Peloza
discussed the possibility of obtaining WIRA9 funding for the
project. Vice-Chair Peloza invited Andersen to attend the WIRA9
management meeting, scheduled for January 22, 2014.
The Committee requested that staff renegotiate the consultant’s
mileage fee so that it matches the IRS mileage reimbursement
amount.
D. Resolution No. 5029 (Chamberlain)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute a Purchase and Sale
Agreement Between the City of Auburn and John Rice
Planning Services Manager Chamberlain presented the staff report on
Resolution No. 5029. Resolution No. 5029 would authorize the Mayor
and City Clerk to execute a Purchase and Sale Agreement between
the City of Auburn and John Rice for vacant property to be used for
the Fenster Nature Park located on 2nd Street SE east of V Street
SE.
The purchase price of the acquisition would be $45,000.00, which has
been accepted by the seller, John Rice. The purchase is being funded
though the Parks and Planning Department budgets. Chamberlain
stated that the funds were allocated through Budget Amendment No.
6, which was already approved by the City Council.
E. Resolution No. 5030 (Chamberlain)
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PW.1 Page 44 of 215
A Resolution of the City Council of the City of Auburn, Washington,
Approving and Authorizing Execution of an Interlocal Agreement with
Pierce County, Thereby Amending the Pierce County Countywide
Planning Policies for Centers of Local Importance
Planning Services Manager Chamberlain provided the Committee with
a background summary.
Planning Services Manager Chamberlain reviewed Resolution No.
5030, the Pierce County Countywide Planning Policies (CPPs) with
the Committee and discussed the process by which CPPs were
developed and how they are now amended.
Chamberlain stated that the Planning and Community Development
Committee reviewed Resolution No. 5030 at their January 13, 2013
meeting and moved the item to action and recommended adoption by
the City Council.
The Committee supported adoption of Resolution No. 5030.
F. Resolution No. 5031 (Chamberlain/Yao)
A Resolution of the City Council of the City of Auburn, Washington,
Adoption the Comprehensive Downtown Parking Management Plan
(CDPMP) for Parking Policy Development and Implementation
Planning Services Manager Chamberlain presented the staff report on
Resolution No. 5031, and provided background information on the
Downtown Parking Management Plan (CDPMP).
Planning Services Manager Chamberlain reviewed the
recommendations provided to staff by the Planning and Community
Development Committee.
Chamberlain stated that the Planning and Community Development
Committee reviewed Resolution No. 5031 at their January 13, 2013
meeting and moved the item to action and recommended adoption by
the City Council.
Member DaCorsi commented on the thoroughness of the CDPMP.
Chairman Osborne spoke about the importance of planning for
commuter parking.
G. Utility System Development Charges (SDC) Analysis Report (Repp)
Utilities Engineer Repp, Financial Planning Manager Chaw and the
Committee reviewed the System Development Charge Report
completed by the consultant, the FCS Group.
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PW.1 Page 45 of 215
Based on the report, staff is recommending changing the System
Development Charges (SDCs) to provide funding to utility capital
improvements and using the Average Integrated Approach because it
is widely used and accepted and because it is uncomplicated.
The Committee and staff discussed how SDCs are currently
calculated by the consultant using the City’s Fulmer Wellfield project
as an example. Also discussed, were the differences between
upgrade projects and expansion projects.
Financial Planning Manager Chaw suggested inviting the consultant to
a Committee Meeting to discuss other approaches to SDCs that they
have seen.
Utilities Engineer Repp spoke about parts of the City’s Capital Plan
that are driving an increase in SDCs. Chairman Osborne suggested
considering phasing in increases in SDCs as was done for funding the
utilities’ depreciation.
Vice-Chair Peloza asked for staff to provide specific examples of how
SDCs are calculated using different scenarios.
The Utility System Development Charges (SDC) discussion will
continue at the next Public Works Committee Meeting, February 3,
2014.
H. Capital Project Status Report (Sweeting)
Member DaCorsi thanked staff for incorporating his prior suggestions
into the report. Chairman Osborne and Vice-Chair Peloza both agreed
that the report is improved.
Item 4 – C410A – S 277th Wetland Mitigation Monitoring: Vice-Chair
Peloza noted a scrivener’s error in the Status section.
Item 7 – CP0909 – Academy Booster Pump Station: Vice-Chair
Peloza noted an error in the Street Utilities column.
Item 13 – CP1107 – Fulmer Wellfield Improvements: Following a
question asked by Vice-Chair Peloza, Senior Project Engineer
Sweeting explained that the % Design Completion was adjusted from
95% to 80% to reflect where design is for the entire project effort, 95%
was a reflection of the first phase only.
Assistant Director of Engineering Services/City Engineer Gaub also
noted that the scope of the project has been reduced since it was
originally added to the report.
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PW.1 Page 46 of 215
Item 19 – CP1024 – AWS and M Street SE Intersection
Improvements: Senior Project Engineer Sweeting verified the TIB
funding has been secured, in response to a question asked by
Chairman Osborne. Assistant Director of Engineering Services/City
Engineer Gaub noted that grant funds are not included in the report
until they have been received.
Chairman Osborne asked about how the arterial projects are included
in the report. Assistant Director of Engineering Services/City Engineer
Gaub explained that the arterial projects are included in the overall list
of projects. When the SOS program began, the Committee requested
that the SOS project be listed separate from the other projects.
Item 31 – CP1224 – 2013 Local Street Reconstruction: Assistant
Director of Engineering Services/City Engineer Gaub stated that the
contractor is working on the punchlist and toward the January 2014
completion date, answering a question asked by Member DaCorsi.
Other SOS Projects: Vice-Chair Peloza asked about the status of the
traffic counts on Green River Road and spoke about the condition of
the segment of the road leading to the Golf Course. Vice-Chair Peloza
asked if staff is considering including Green River Road in the scope
of work for the Local Streets project. Assistant Director of Engineering
Services/City Engineer Gaub stated that staff would review the
feasibility of including Green River Road, but noted that there are
other roads in the City on the list to be included in the 2014 project
which have a higher traffic volume. Staff will provide Vice-Chair
Peloza with the traffic counts for Green River Road. Vice-Chair Peloza
asked that an item regarding Green River Road be included on the
Action Tracking Matrix.
I. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Item 1 Green River Community College: Staff will investigate the
status of the crosswalk flashers and review the report for an accident
that occurred at the crosswalk. Vice-Chair Peloza asked that staff
include the investigation on the Action Tracking Matrix.
J. Action Tracking Matrix (Gaub)
Item D – LED Lighting Standards: Assistant Director of Engineering
Services/City Engineer Gaub provided the Committee with a
background summary regarding the item. Gaub stated that all of the
LED lighting that has been installed meets current standards and
technical specifications and there may be no quantitative way to make
changes to the standards.
Chairman Osborne suggested that the item be removed from the
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Matrix and Vice-Chair Peloza agreed.
Transportation Manager Para responded to questions asked by
Member DaCorsi regarding the performance of the LED lighting.
Item H – Riverwalk Sidewalk Project: Assistant Director of
Engineering Services/City Engineer Gaub stated that the Riverwalk
Sidewalk Project will be included in both the Comprehensive
Transportation Plan update and the Transportation Improvement
Program (TIP). Chairman Osborne suggested that the item be
removed from the Matrix because the status of the item can be
tracked during review of the TIP. The Committee agreed.
Item F – Green River Watershed/Levee Presentation: Assistant
Director of Engineering Services/City Engineer Gaub suggested that
this presentation may need to be made by County staff and asked for
Committee direction.
Vice-Chair Peloza recommended the item be removed from the Matrix
and instead schedule a County presentation on the levee system for a
Committee of the Whole meeting. Chairman Osborne agreed.
Item J – Regulatory Sign Visibility: Assistant Director of Engineering
Services/City Engineer Gaub explained that the LED lighting on traffic
signals meets the standards for brightness and if drivers are having
difficulty seeing the signs next to the lights it is more likely that the
sign needs to be replaced. Maintenance and Operations has a
program in place for 2014 to examine and replace the signs as
needed.
Vice-Chair Peloza asked that “Green River Road Traffic Count
Comparison to Others Selected Streets” be included on the matrix.
Vice-Chair Peloza asked that a staff follow up on the night vision at
the crosswalk on 320th Street be added to the matrix.
Item A – Track Completed Projects: Assistant Director of Engineering
Services/City Engineer Gaub noted that the maps in the meeting room
and Council Conference Room have been updated to show the 2013
Completed Project and 2014 Active Projects.
Utilities Engineer Repp stated that the SDC discussion will continue at
the next Committee Meeting, in response to a question asked by
Chairman Osborne.
K. Resolution No. 5039* (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Contract with Washinton2
Advocates, LLC, for Consulting Services
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Director of Administrative Services Hursh and the Committee
discussed both Resolution No. 5039 and Resolution No. 5040
concurrently.
Director of Administrative Services Hursh distributed the 2013
Activities and 2014 Outlook reports provided by the consultants,
Washinton2 Advocates, LLC and Thompson Consulting Group.
Hursh noted that a correction has been made to the contract with
Washinton2 Advocates, LLC. The amount of the contract is reduced to
$7,500.00.
Director of Administrative Services Hursh presented background
information regarding the contract with both consultants.
The Committee, Mayor Backus, and Director of Administrative
Services Hursh reviewed the 2013 Activities and 2014 reports.
Chairman Osborne spoke about his work as part the National League
of Cities Transportation and Infrastructure and Services Committee.
The Committee supported adoption of Resolution No. 5039.
L. Resolution No. 5040* (Hursh) (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Contract with Thompson
Consulting Group for Consulting Services
Resolution No, 5040 was discussed concurrently with Resolution No.
5039. The Committee supported adoption of Resolution No. 5040.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:45 p.m.
Approved this 3rd day of February, 2014.
Page 12 of 12
PW.1 Page 49 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 21, 2014 Minutes
Date:
January 27, 2014
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Wales Staff:
Meeting Date:February 3, 2014 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 50 of 215
Finance Committee
January 21, 2014 - 5:00 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:01 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex
located at One East Main Street.
A. Roll Call
Chair Wales, Vice Chair John Holman, and Member Yolanda Trout
were present.
Officials and staff members in attendance during the meeting
included: Mayor Nancy Backus, Director of Administration Michael
Hursh, Finance Director Shelley Coleman, Assistant City Attorney
Steve Gross, Director of Community Development and Public Works
Kevin Snyder, Assistant Director of Engineering Services/City
Engineer Ingrid Gaub, Transportation Manager Pablo Para, Sewer
Utility Engineer Robert Elwell, Solid Waste and Recycling Supervisor
Joan Nelson, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Resolution Nos. 5039 and 5040 were added to the agenda for
Committee action.
II. CONSENT AGENDA
A. Minutes of the January 6, 2014 regular meeting
Vice Chair Holman moved and Member Trout seconded to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. 2013 Claims Vouchers (Coleman)
Claims voucher numbers 426877 through 427021 in the amount of
$2,520,180.46 and dated January 21, 2014.
Committee members reviewed the 2013 and 2014 claims vouchers
Page 1 of 6
FN.1 Page 51 of 215
and the payroll vouchers.
Member Trout moved and Vice Chair Holman seconded to approve
and forward the 2013 and 2014 claims vouchers and payroll vouchers
to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. 2014 Claims Vouchers
Claims voucher numbers 426871 through 426873 and voucher
numbers 427022 through 427120 in the amount of $2,768,339.58 and
one wire transfer in the amount of $792.00 and dated January 21,
2014.
See 2013 claims vouchers above for approval of 2014 claims
vouchers.
D. Payroll Vouchers
Payroll check numbers 534407 through 534455 in the amount of
$949,606.03, electronic deposit transmissions in the amount of
$1,257,913.93 for a grand total of $2,207,519.96 for the period
covering January 2, 2014 to January 15, 2014.
See 2013 claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 5039
A Resolution of the City Council of the City of Auburn, Washington
authorizing the Mayor to execute a contract with Washington2
Advocates, LLC, for consulting services.
Director of Administration Hursh presented Resolution Nos. 5039 and
5040 and distributed copies of the Washington2 Consulting and
Thompson Smitch Consulting Group annual report of activities and
outlook for the coming year.
Washington2 Advocates has performed lobbying efforts on the City's
behalf and subcontracted some of the activities to Thompson Smitch.
Thompson has been responsible for managing the local, state and
regional lobbying while Washington2 Advocates has handled issues at
the national level. Mr. Hursh noted the contract for Washington2
Advocates is in the amount of $7,500.00, and the contract with
Thompson Consulting is in the amount of $11,000.00.
Some of the issues the local and national lobbying teams worked on
in 2013 included: funding for the completion of SR167 and
SR509 gateways project, effects of sequestration, monitoring the
effects of the Violence Against Women Act, support for the
Marketplace Fairness Act, monitoring the Water Resources
Page 2 of 6
FN.1 Page 52 of 215
Development Act, support for the Maritime Goods Movement Act
related to the Harbor Maintenance Tax, Veterans and Human
Services Center funding, Amtrak station, City Council advocacy, M
Street Overpass opening coordination, facilitating contacts between
the City and Sound Transit, tracking federal funding, and monitoring
state legislation.
Vice Chair Holman spoke in favor making the Harbor Maintenance
Tax and the Maritime Goods Movement Act a priority in 2014.
Chair Wales suggested meeting with the lobbyists prior to or while at
the National League of Cities Conference to coordinate the City's
priorities and message.
Member Trout moved and Vice Chair Holman seconded to approve
and forward Resolution No. 5039 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Resolution No. 5040
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a contract with Thompson
Consulting Group for consulting services
Member Trout moved and Vice Chair Holman seconded to approve
and forward Resolution No. 5040 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION ITEMS
A. November 2013 Financial Report (Coleman)
Finance Director Coleman presented the November 2013 Financial
Report. The General Fund revenues exceed budget by $2.1 million
and expenditures are less than budgeted.
Finance Director Coleman pointed out that through November 2013,
the amount of sales tax collections from construction exceeds $1.7
million. Director Coleman also directed the Committee's attention to
the charts regarding collection of real estate excise tax (REET) and
noted the excise tax collection has exceeded budget estimates by
approximately $800,000.00. There was brief discussion regarding the
use of REET 1 and REET 2 revenue.
Director Coleman noted that the sewer operating loss has decreased
compared to last year. Also, the Sewer Metro charges are now
reported separately.
Page 3 of 6
FN.1 Page 53 of 215
Director Coleman reported that requests for proposals for cemetery
management are due Friday.
There was also brief discussion regarding the advantages of
purchasing water supply from Tacoma.
B. Ordinance No. 6494 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
establishing the Local Sales and Use Tax Rate for Local Revitalization
Financing for 2014
Ordinance No. 6494 levies the .022% sales tax credit against the state
sales tax for local revitalization financing. The City is able to collect
up to $250,000.00 annually to help service the debt for the
Promenade capital improvements. The City is required to annually
adopt an ordinance authorizing the levy of the sale tax credit.
In 2010, the City issued $7.24 million in bonds to fund capital
improvements for the Promenade, plaza and parks.
Director Coleman reported the Ordinance will come before the full
Council for adoption no later than the second meeting in February.
C. Resolution No. 5025 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance and appropriation of grant funds in the
amount of thirty six thousand two hundred sixty four dollars
($36,264.00), and authorizing the Mayor to execute an Interlocal
Agreement between King County and the City of Auburn to accept
said funds for implementation of the 2014 Waste Reduction and
Recycling grant program
Resolution No. 5025 authorizes an Interlocal Agreement with King
County for the 2014 Waste Reduction and Recycling Grant Program.
King County has appropriated $36,264.00 for the City to promote
waste reduction and recycling to residents and schools.
D. Resolution No. 5026 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Services Contract with the Seattle-
King County Department of Public Health for reimbursement of funds
related to 2014 local Hazardous Waste Management program
activities
Resolution No. 5026 authorizes a contract with Seattle-King County
Department of Public Health for the Local Hazardous Waste
Management Program. King County has extended $21,578.99 for the
City to promote the Neighborhood Natural Yard Care Program to one
neighborhood and provide hazardous waste education to residents.
Page 4 of 6
FN.1 Page 54 of 215
Three workshop presentations on natural yard care will be given to the
North Auburn neighborhood. The program also funds hazardous
waste education through a newsletter, flyers and other outreach
methods.
E. Resolution No. 5032 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City of Auburn to impose a Sales and Use Tax as
authorized by RCW 82.14.415 as a credit against State Sales and
Use Tax, relating to annexations
Resolution No. 5032 levies the .1% sales tax credit against the state
sales tax for annexation of the Lea Hill area. The last year of the tax
credit will be 2016.
F. Resolution No. 5027 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute an Amendment to the Sewer
Franchise Agreement Between the City of Auburn and King County to
operate, maintain and construct sewer mains, service lines and
appurtenances in, over, along, and under County Roads
Sewer Utility Engineer Bob Elwell presented Resolution No. 5027,
which authorizes an amendment to the sewer franchise agreement
between the City and King County to operate, maintain, and construct
sewer mains within county roads.
During the 2009 Comprehensive Sewer Plan, the City added an
additional area to its sewer service area, which lies in unincorporated
King County. The amendment updates the boundaries within which
the agreement is affected. All other terms of the franchise agreement
remain the same.
G. Resolution No. 5038 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
repealing Resolution No. 4826 regarding reduction of speeds on
arterial street routes in the City
Transportation Manager Pablo Para presented Resolution No. 5038.
In 2012, the City Council adopted Resolution No. 4826 to reduce the
speed limits on certain arterials within the city in an effort to preserve
City streets and provide for traffic safety. Staff recommends
repealing Resolution No. 4826 as the reduction in speed limits did not
accomplish the level of street preservation desired or significantly add
to traffic safety.
H. City's Bond Rating
Finance Director Coleman presented notification from Standard &
Poor's Ratings Services (S&P) that the City's bond rating has been
Page 5 of 6
FN.1 Page 55 of 215
raised to "AA+" from "AA" on the City's general obligation bonds.
S&P noted Auburn's economy, City management, budgetary flexibility
and liquidity, and debt and contingent liability profile as strong.
I. Other Discussion
Chair Wales requested an opportunity to review the contract with the
Auburn Symphony. Assistant City Attorney Gross reported the Parks,
Arts and Recreation Department staff are working on a draft annual
contract for the Symphony, which is under review by Legal.
Chair Wales requested that the contract include provisions for audit
and performance expectations. Mayor Backus reported the proposed
contract provides for various deliverables.
Chair Wales also requested that a future Finance Committee agenda
include a discussion item relating to Council compensation,
particularly a comparison with other cities.
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 6:00 p.m.
APPROVED this ____ day of February, 2014.
____________________________ _________________________
Largo Wales, Chair Danielle Daskam, City Clerk
Page 6 of 6
FN.1 Page 56 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 22, 2014
Date:
January 30, 2014
Department:
Administration
Attachments:
Agenda
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 3, 2014 Item Number:CC.1
AUBURN * MORE THAN YOU IMAGINEDCC.1 Page 57 of 215
cmroF_ _ •L.es Gove Community Campus
January 22, 2014- 5:A0 PM
Annex Conference Room 2
VJASHINGTON AGENDA
I. CALL TO OROER
A. Roll Call
B. Announcements
C. Agenda Modifications
11. CONSENT AGENDA
A. Minutes-December 4. 2013" Tatel
Les Gove Community Campus Committee to approve the minutes from the December
4, 2013 Les Gove Community Campus mee6ng as written.
III. DISCUSSION ITEMS
A. Update of A chitectural Drawins s for Const'uction Bid ITate)
Progress report and schedule, including the plan fo clarifying interior lighting
spec cations.
B. Camous Securitv Plan (Faber)
C. Citizens Survev (Faber)
D. Neiahborhood Planning Meeting Format fTate)
Discuss meeting content ouUine with desired outcomes and schedule.
E. 7raffic Analysfs Progress (Faber)
Discuss vehicies and movement, Campus intemal circulation and Deal's Way closure.
F. Review Proiect Budoet Items Not Currentiv in Construction Contract (Thomas)
Items such as storage carts, irrterior and exterior fumiture, fixtures, signage, art stage,
kitchen appliances 8 utensils, landscaping, etc.
G; Aetion Tracking Matrix' (IN ner)
IV. ADJOURNMENT
Agendas and minutes are available fo the public at the City Clerk's Office, on the City website
httn://www:auburnwa.vov), and via e-mail. Complete agenda packets are available for review af
the City Clerk's O ce.
Denotes attachments included in the agenda packet.
Page 1 of 13CC.1 Page 58 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the January 21, 2014 regular meeting
Date:
January 27, 2014
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 3, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 59 of 215
City Council Meeting
January 21, 2014 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Wagner, Bill Peloza,
Largo Wales, Wayne Osborne, John Holman, Claude DaCorsi, and
Yolanda Trout.
Department Directors and staff members present: Chief of Police Bob
Lee, Director of Community Development and Public Works Kevin
Snyder, IT Operations Manager Ashley Riggs, Parks, Arts and
Recreation Director Daryl Faber, Economic Development Manager
Doug Lein; Assistant Director of Engineering Services/City Engineer
Ingrid Gaub, Assistant Director of Community Development Services
Jeff Tate, Interim Director of Human Resources and Risk Management
Rob Roscoe, Director of Administration Michael Hursh, Public Affairs
and Marketing Liaison Dana Hinman, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Planning Commission
City Council to approve the reappointment of the following
Planning Commission members for a new three year term to
expire December 31, 2016:
1. Robert Baggett
2. Ron Copple
3. Joan Mason
Deputy Mayor Wagner moved and Councilmember Peloza
seconded for confirm the reappointment of Planning Commission
Members Baggett, Copple and Mason to new three year terms
expiring December 31, 2016.
MOTION CARRIED UNANIMOUSLY. 7-0
2. Arts Commission
Page 1 of 12
CA.A Page 60 of 215
City Council to approve the reappointment of the following Arts
Commission members for a new three year term to expire
December 31, 2016:
1. DeNae McGee
2. Ronalee Schwend
3. Colleen Maloney
City Council to approve four new appointments to the Arts
Commission for a three term to expire December 31, 2016:
1. Donna M. Smart
2. Feney O. Perez
3. Jan G. Jensen
4. Charlotte Gollnick
Deputy Mayor Wagner moved and Councilmember Peloza
seconded to confirm the reappointment of Arts Commission
Members McGee, Schwend, and Maloney to new three year terms
expiring December 31, 2016.
Deputy Mayor Wagner moved and Councilmember Peloza
seconded to confirm the appointment of Donna Smart, Feney
Perez, Jan Jensen and Charlotte Gollnick to the Arts Commission
for three year terms expiring December 31, 2016.
MOTION CARRIED UNANIMOUSLY. 7-0
3. Airport Board
City Council to approve the reappointment of Mark Babcock for a
new three year term to expire December 31, 2016.
Deputy Mayor Wagner moved and Councilmember Peloza
seconded to confirm the reappointment of Mark Babcock to the
Airport Advisory Board for a three year term expiring December
31, 2016.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Agenda Modifications
Resolution Nos. 5039 and 5040 were added to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
Page 2 of 12
CA.A Page 61 of 215
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Jon Lindenauer, 2916 58th Pl S, Auburn
Mr. Lindenauer, representing No North Auburn Garbage Site Citizens
Group, stated the comment period for the Metro King County Solid
Waste Transfer Station Plan Review will end February 3, 2014. Mr.
Lindenauer urged Mayor Backus and the City Council to submit a
statement requesting further study of the entire plan of transfer stations
county-wide. Mr. Lindenauer expressed opposition to building a new
solid waste transfer station anywhere in Auburn and recommended
the remodel of the existing Algona transfer station. Mr. Lindenauer
submitted a written copy of his comments together with a copy of a
joint comment letter from the cities of Kenmore, Redmond, Shoreline
and Woodinville to King County Department of Natural Resources and
Parks dated November 1, 2013.
Cindy Flanagan, 6012 S 298th Place, Auburn
Ms. Flanagan spoke on behalf of members of the No North Auburn
Garbage Site Citizens Group. Ms. Flanagan reported at the January
10th Metro Solid Waste Management Advisory Committee meeting,
King County Solid Waste reported that 43 sources reported that there
was significant interest in considering strategies that would allow not
building a northeast station. At the meeting, no comments were made
regarding South King County. Ms. Flanagan requested that the City's
representative on the King County Regional Policy Committee speak
on behalf of the City and the No North Auburn Garbage Site Citizens
Group and express opposition to the proposed sites in South King
County. Ms. Flanagan submitted a written copy of her comments.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met January
13, 2014. The Committee reviewed Resolution No. 5021 authorizing
an agreement with Golf Now, LLC for reservations, point of sale and
marketing software for the Auburn Golf Course. The Committee also
discussed animal control and rescue, the shopping cart program, pet
licensing, Resolution No. 5025 accepting a grant for waste reduction
and recycling, Resolution No. 5026 accepting funds from King County
for the Local Hazardous Waste Management Program, and the
Committee's project matrix. The next regular meeting of the Municipal
services Committee is scheduled for January 27, 2014.
Page 3 of 12
CA.A Page 62 of 215
B. Planning & Community Development
Chair Holman reported the Planning and Community Development
Committee met January 13, 2014. The Committee reviewed Project
No. CP0746, the Mill Creek Wetland 5K Restoration Project consultant
agreement with Maul Foster & Alongi, Inc., Resolution No. 5031
related to the Comprehensive Downtown Parking Management Plan,
Resolution No. 5029 approving a Purchase and Sale Agreement with
John Rice for a small tract of land to be used for the Fenster Nature
Park located on 2nd Street SE east of V Street SE, and Resolution No.
5030 approving an Interlocal Agreement related to Pierce County
Countywide Planning Policies. The Committee also discussed Kent
School District impact fees, Resolution No. 5013 setting a date for a
public hearing on a Franchise Agreement with T-Mobile
West, Resolution No. 5018 authorizing a renewal of a Public Way
Agreement with MCI Communications Services, and a comparison of
construction permits, commercial construction valuation, business
licenses, real estate excise tax collections, and sales tax revenue
from 2012 to 2013. Chair Holman displayed a slide of the construction
permits, business license and tax revenue comparison reflecting an
increase in economic activity. The next regular meeting of the
Planning and Community Development Committee is scheduled for
January 27, 2014.
C. Public Works
Chair Osborne reported the Public Works Committee met earlier this
afternoon. The Committee reviewed a right-of-way use permit for the
Downtown Association for a wellness fair and a right-of-way permit for
the Seventh Day Adventist Academy for a half marathon on June 13,
2014. The Committee also reviewed Public Works Project CP1322,
the Annual Traffic Signal Improvements; a change order for Public
Works Project CP1120, the Lea Hill Safe Routes to School Project;
Resolution No. 5013 setting the date for a public hearing on a
Franchise Agreement with T-Mobile West, Resolution No. 5018
authorizing the renewal of Public Way Agreement with MCI
Communications, Resolution No. 5027 authorizing an amendment to
the Sewer Franchise Agreement with King County, and Resolution No.
5038 repealing Resolution No. 4826 to restore speed limits on certain
arterials in the city. The Committee discussed the November
2013 Financial Report, Resolution No. 5032 relating to the sales tax
credit for the Lea Hill annexation mitigation, Ordinance No. 6494
relating to the Local Sales and Use Tax for Local Revitalization
Financing, Consultant Agreement No. AG-C-449 with Maul Foster &
Alongi, Resolution No. 5030 relating to Countywide Planning Policies,
Resolution No. 5029 authorizing a Purchase and Sale Agreement with
John Rice, the Downtown Parking Management Plan, utility system
development charges, the capital project status report, significant
infrastructure projects by other entities, Resolution No. 5039
Page 4 of 12
CA.A Page 63 of 215
authorizing a consultant agreement with Washington2 Advocates, and
Resolution No. 5040 authorizing a consultant agreement with
Thompson Group. The next regular meeting of the Public Works
Committee is scheduled for February 3, 2014.
D. Finance
Chair Wales reported the Finance Committee met this evening at
5:00. The Committee reviewed and approved 2013 claims vouchers in
the amount of approximately $2.5 million, 2014 claims vouchers in the
amount of nearly $2.8 million, and payroll vouchers in the approximate
amount of $2.2 million. The Committee also reviewed the
November 2013 Financial Report, Ordinance No. 6494 relating
to Local Revitalization Financing, Resolution No. 5025 accepting a
grant for the Waste Reduction and Recycling Program, Resolution No.
5026 accepting King County funds for the Local Hazardous Waste
Program, Resolution No. 5032 levying a sales tax credit for annexation
mitigation, amendment of the King County Sewer Franchise
Agreement, and Resolution No. 5038 repealing Resolution No. 4826
and restoring the speed limits on certain arterials. The Committee also
received a report from Standard & Poor's Rating Service announcing
the City's bond rating was increased from "AA" to "AA+". Standard &
Poor noted Auburn's economy, City management, and budgetary
flexibility and liquidity as strong. The next regular meeting of the
Finance Committee is scheduled for February 3, 2013 at 5:00 p.m.
E. Les Gove Community Campus
The next regular meeting of the Les Gove Community Campus
meeting is scheduled for Wednesday, January 22, 2014, at 5:00 p.m.
F. Council Operations Committee
The Council Operations Committee has not met since the last City
Council meeting.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the January 6, 2014 regular meeting
B. 2013 Claims Vouchers (Wales/Coleman)
Claims voucher numbers 426877 through 427021 in the amount of
$2,520,180.46 and dated January 21, 2014.
C. 2014 Claims Vouchers (Wales/Coleman)
Claims voucher numbers 426871 through 426873 and voucher
numbers 427022 through 427120 in the amount of $2,768,339.58 and
one wire transfer in the amount of $792.00 and dated January 21,
2014. Page 5 of 12
CA.A Page 64 of 215
D. Payroll Vouchers (Wales/Coleman)
Payroll check numbers 534407 through 534455 in the amount of
$949,606.03, electronic deposit transmissions in the amount of
$1,257,913.93 for a grand total of $2,207,519.96 for the period
covering January 2, 2014 to January 15, 2014.
E. Project No. CP0746 (Holman/Tate)
City Council to approve consultant services agreement AG-C-449 with
Maul Foster & Alongi, Inc. for environmental and real estate services
for Project No. CP0746 Mill Creek Wetland 5K Restoration
F. Public Works Project No. CP1120 (Osborne/Snyder)
City Council to approve Change Order No. 02 in the amount of
$35,769.77 to Contract No. 13-07 for work on Project No. CP1120 Lea
Hill Safe Routes to School
Deputy Mayor Wagner moved and Councilmember Peloza seconded
to adopt the Consent Agenda.
Deputy Mayor Wagner spoke in favor of the Consent Agenda, which
includes claims and payroll vouchers and project related items.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
A. Ratification of Resolution No. 5017 (Wagner/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
repealing Resolution No. 5893 passed December 17, 2012, and
designating the members, powers, duties and meeting times and day
of all standing committees of the City Council of the City of Auburn and
designating the Deputy Mayor
Deputy Mayor Wagner moved and Councilmember Peloza seconded
to ratify Ordinance No. 5017, which was adopted by the City Council
on December 16, 2013.
MOTION CARRIED UNANIMOUSLY. 7-0
VII. RESOLUTIONS
A. Resolution No. 5013 (Osborne/Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
setting a public hearing to consider a Franchise Agreement with T-
Mobile West LLC
Councilmember Osborne moved and Councilmember Peloza
seconded to adopt Resolution No. 5013. Page 6 of 12
CA.A Page 65 of 215
Resolution No. 5013 sets the date for a public hearing on the
application from T-Mobile West for a telecommunications franchise.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5018 (Osborne/Snyder)
A Resolution of the City Council of the Auburn, Washington,
authorizing the renewal of Public Way Agreement 08-03 and amending
the terms to the agreement with MCI Communications
Councilmember Osborne moved and Councilmember Peloza
seconded to adopt Resolution No. 5018.
Resolution No. 5018 authorizes the renewal of an existing Public Way
Agreement with MCI Communications.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 5021 (Peloza/Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement between the City of
Auburn and Golf Now, LLC for reservations, point of sale, and
marketing software services related to the Auburn Municipal Golf
Course
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 5021.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 5027 (Osborne/Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an amendment to the Sewer
Franchise Agreement between the City of Auburn and King County to
operate, maintain and construct sewer mains, service lines and
appurtenances in, over, along, and under County roads
Councilmember Osborne moved and Councilmember Peloza
seconded to adopt Resolution No. 5027.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Resolution No. 5029 (Holman/Tate)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Purchase and Sale
agreement between the City of Auburn and John Rice
Councilmember Holman moved and Councilmember Wales seconded
to adopt Resolution No. 5029.
Page 7 of 12
CA.A Page 66 of 215
Resolution No. 5029 authorizes property acquisition related to the
Fenster Levy Setback Project.
MOTION CARRIED UNANIMOUSLY. 7-0
F. Resolution No. 5030 (Holman/Tate)
A Resolution of the City Council of Auburn, Washington, approving and
authorizing execution of an interlocal agreement with Pierce County,
thereby amending the Pierce County Countywide Planning Policies for
Centers of Local Importance
Councilmember Holman moved and Councilmember Wales seconded
to adopt Resolution No. 5030.
Resolution No. 5030 ratifies amendments to the Pierce County
Countywide Panning Policies, including the designation of the Pierce
County portion of Auburn as a Center of Local Importance.
MOTION CARRIED UNANIMOUSLY. 7-0
G. Resolution No. 5034 (Wagner/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
amending Resolution No. 5017 passed December 16, 2013 relating to
the standing committees of the City Council of the City of Auburn
Deputy Mayor Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 5034.
Deputy Mayor Wagner moved and Councilmember Peloza seconded
to amend Section 1, item F, to change the day and time of the Council
Operations Committee to 4:00 p.m. on the fourth Wednesday of each
month.
MOTION CARRIED UNANIMOUSLY. 7-0
MOTION TO ADOPT RESOLUTION NO. 5034, AS AMENDED,
CARRIED UNANIMOUSLY. 7-0
H. Resolution No. 5038 (Osborne/Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
repealing Resolution No. 4826 regarding reduction of speeds on
arterial street routes in the city
Councilmember Osborne moved and Councilmember Peloza
seconded to adopt Resolution No. 5038.
Councilmember Osborne stated the City Council passed Resolution
No. 4826 in 2012 for the purpose of reducing speed limits on certain
arterials to preserve city streets. Staff reports the reduction in speed
limits did not accomplish the level of street preservation desired and
Page 8 of 12
CA.A Page 67 of 215
recommends restoring the speed limits of certain arterials.
Councilmember Peloza spoke in favor of Resolution No. 5038.
MOTION CARRIED UNANIMOUSLY. 7-0
I. Resolution No. 5039
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a contract with Washington2
Advocates, LLC, for consulting services
Councilmember Wales moved and Councilmember Holman seconded
to adopt Resolution No. 5039.
Councilmember Wales spoke in favor of Resolution No. 5039,
which authorizes a consulting services agreement for lobbying efforts
on behalf of the City.
Councilmember Peloza spoke in favor of Resolution No. 5039.
MOTION CARRIED UNANIMOUSLY. 7-0
J. Resolution No. 5040
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a contract with Thompson Consulting
Group for consulting services
Councilmember Wales moved and Councilmember Holman seconded
to adopt Resolution No. 5040.
Councilmember Wales reported that the firm of Thompson Group has
managed the local, state, and regional lobbying efforts for the City in
the past, and Resolution No. 5040 continues the relationship with the
consulting group.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Wagner reported on his attendance at the Auburn Arts
Commission meeting, the South County Chambers of Commerce
Legislative Coalition meeting, and the Junior City Council meeting held
earlier this evening.
Councilmember Trout reported on her attendance at the Puget Sound Page 9 of 12
CA.A Page 68 of 215
Regional Council workshop for newly elected officials, the Sound Cities
Association breakfast for elected women, and the Auburn Senior
Center coffee hour.
Councilmember Osborne reported on his attendance at the Law
Enforcement and Fire Fighters Retirement/Disability (LEOFF) Board
meeting, the South Sound Chambers of Commerce Legislative
Coalition meeting, King County Councilmember Peter von
Reichbauer's Good Eggs Breakfast, the Regional Transit Committee
meeting, the Sound Cities Association Board and Joint Committee
meetings, Economic Development Conference hosted by the Seattle-
King County Economic Development Council, a meeting of a coalition
of suburban cities to discuss regional transit issues, and the Auburn
Area Chamber of Commerce luncheon.
Councilmember Peloza reported on his attendance at the Sister Cities
International Committee meeting, the South Sound Chamber of
Commerce Legislative Coalition meeting, the Auburn Airport Advisory
Board meeting, and the King Conservation District's tour of Mary Olson
Farm.
Councilmember Holman reported on his attendance at the Seattle-King
County Economic Development Council Annual Economic Forecast
Conference and the Church of Jesus Christ of Latter-day Saints Stake
Conference in Auburn.
Councilmember Wales reported on her attendance at the Pierce
County Regional Council meeting, the Auburn Area Chamber of
Commerce luncheon, and the Seattle-King County Economic
Development Council Economic Forecast meeting.
Councilmember DaCorsi reported on his attendance at the South
County Chambers of Commerce coalition breakfast, King County
Councilmember Peter von Reichbauer's Good Eggs Breakfast, the
Sound Cities Association workshop for newly elected officials, and the
Association of Washington Cities training relating to executive
sessions.
B. From the Mayor
Mayor Backus welcomed back to the City, Kevin Snyder, as the new
Director of Community Development and Public Works.
Mayor Backus reported that she continues to meet with departments
and employee groups. Mayor Backus also reported on her attendance
at the Committee to End Homelessness Legislative breakfast meeting,
the Auburn Area Chamber of Commerce Career Day where she
provided the welcome for the students, the Comcast Newsmakers
interview, the press conference held by King County Executive Dow Page 10 of 12
CA.A Page 69 of 215
Constantine on the King County Transportation Benefit District, the
Sound Cities Association Board of Directors meeting, and the Sound
Cities Association Women's Leadership breakfast. Mayor Backus was
also on hand at the Washington State Department of Labor and
Industries' presentation of the prestigious Voluntary Protection
Program Star designation to USG Corporation in recognition of their
health and safety program. The Auburn USG manufacturing plant has
operated for 3,000 days without a lost time injury. Mayor Backus
announced she will participate in the one night count to identify the
number of homeless in the Auburn community.
IX. EXECUTIVE SESSION
At 8:57 p.m., Mayor Backus recessed the meeting to executive session
for approximately fifteen minutes to discuss potential litigation per RCW
42.30.110 (1)(i). Mayor Backus indicated possible action by the Council
may follow the executive session. Department Directors and staff required
for the executive session included Assistant City Attorney Steve Gross,
Interim Human Resources and Risk Management Director Rob Roscoe,
Finance Director Shelley Coleman, and Assistant Director of Engineering
Services/City Engineer Ingrid Gaub.
Mayor Backus reconvened the meeting at 9:14 p.m.
Assistant City Attorney Gross read the title of Resolution No. 5028:
Resolution No. 5028
A Resolution of the City Council of the City of Auburn, Washington,
authorizing Notice of Planned Final Action regarding City of Auburn use of
eminent domain proceedings.
Councilmember Osborne moved and Councilmember Peloza seconded to
adopt Resolution No. 5028.
Resolution No. 5028 gives notice of the City's intent to employ potential
eminent domain proceedings for City Project CP1119, Auburn Way South
Corridor Improvements - Fir Street to Hemlock Street.
MOTION CARRIED UNANIMOUSLY. 7-0
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:15 p.m.
APPROVED this ______ day of February, 2014.
Page 11 of 12
CA.A Page 70 of 215
_____________________________ ___________________________
Nancy Backus, Mayor Danielle Daskam, City Clerk
Page 12 of 12
CA.A Page 71 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
2013 Claims Vouchers
Date:
January 27, 2014
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Claims voucher numbers 427123 through 427201 in the amount of $703,843.27 and
dated February 3, 2014.
Reviewed by Council Committees:
Finance
Councilmember:Wales Staff:Coleman
Meeting Date:February 3, 2014 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 72 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
2014 Claims Vouchers
Date:
January 30, 2014
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Claims voucher numbers 427121 through 427122 and voucher numbers 427127
through 427352 in the amount of $902,658.18 and dated February 3, 2014.
Reviewed by Council Committees:
Finance
Councilmember:Wales Staff:Coleman
Meeting Date:February 3, 2014 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 73 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
January 27, 2014
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 534456 through 534490 in the amount of $275,969.29, and
electronic deposit transmissions in the amount of $1,312,418.76, for a grand total of
$1,588,388.05 for period covering January 16, 2014 to January 29, 2014.
Reviewed by Council Committees:
Finance
Councilmember:Wales Staff:Coleman
Meeting Date:February 3, 2014 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 74 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0912
Date:
January 27, 2014
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 4 for Contract No. 13-03 in the amount of
$3,718.60 and accept construction of Project No. CP0912 Citywide Guardrail
Improvements.
Background Summary:
This project consisted of furnishing and installing nearly 10,000 linear feet of guardrail
along Kersey Way/R Street SE, Mountain View Drive SW, and Green River Road SE
including guardrail terminals and transition sections. This project also included removal
and construction of asphalt concrete pavement, removal and construction of cement
concrete flatwork, new signage, pavement striping, and fencing to accommodate the
new guardrail.
A project budget contingency of $63,391.00 remains in the 102 (Arterial Street) fund.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:February 3, 2014 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 75 of 215
Project No: CP0912Project Title:
Project Manager: Matthew Larson
Project Initiation
Initiation Date: 4/1/2013 Mid Year
Advertisement Date: 7/30/2013 Contract Award
Award Date: 9/3/2013 Change Order Approval
Contract Final Acceptance
Funding Prior Years 20132014 Future Years Total
102 Fund - Unrestricted 50,00050,000
102 Fund - Federal Grant502,275502,275
Total0552,27500552,275
Activity Prior Years 20132014 Future Years Total
Design Engineering - City Costs36,66136,661
Construction Contract Bid381,7763,719385,495
Line Item Changes 38,55338,553
**Construction Engineering - Utility Costs (15,272)(15,272)
Construction Engineering - City Costs38,4475,00043,447
Total 0 456,884 32,000 0 488,884
BUDGET STATUS SHEET
Citywide Guardrail Improvements
Date: January 27, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Total 0 456,884 32,000 0 488,884
Prior Years 20132014 Future Years Total
*102 Funds Budgeted ( )0(552,275)00(552,275)
102 Funds Needed0456,88432,0000488,884
*102 Fund Project Contingency ( )0 (95,391)00(63,391)
102 Funds Required 0032,00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
102 Arterial Street Budget Status
**Agreement with utility companies to cover construction costs to vactor excavate guardrail post holes in lieu of relocating utility facilities that
were in conflict with the project improvements.
H:\PROJ\CP0912 Citywide Guardrail Improv\Budget\Budget Status Sheets\Budget Status Sheet Citywide
Guardrail Improvements.xls 1CA.E Page 76 of 215
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1301
Date:
January 27, 2014
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract No. 13-20, to Trinity Contractors, Inc on their low bid of
$184,265.00 for Project No. CP1301, 2013 Citywide Sidewalk Repair Project.
Background Summary:
The 2013 Citywide Sidewalk Repair Project will repair approximately 1580 square yards
of damaged sidewalks with an emphasis on fixing potential tripping hazards. This will be
accomplished by removing and replacing damaged concrete sidewalk panels, replacing
11 curb ramps, and grinding/sawcutting down uneven surfaces in the walking path.
Construction of this project (CP1301) is anticipated to start in February 2014 and be
completed in April 2014.
A budget contingency of $32,882.00 remains in the 328 Capital Improvement Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:February 3, 2014 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 84 of 215
Project No: CP1301Project Title:
Project Manager: Jai Carter
Initiation/Consultant Agreement
Initiation Date: __December 3, 2012___ Permission to Advertise
Advertisement Date: __January 7, 2014_____ Contract Award
Award Date: _ ___________ Change Order Approval
Contract Final Acceptance
Funding20132014 Future Years Total
328 Fund - Capital Improvement Fund*260,00000260,000
Total260,00000260,000
*Funds will be carried forward into 2013.
Funds Budgeted (Funds Available)
BUDGET STATUS SHEET
2013 Citywide Sidewalk Repair Project
Date: February 3, 2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Activity20132014 Future Years Total
Design Engineering - City Costs**01,00001,000
Construction Contract Bid 0184,2650184,265
Authorized Contingency (20%)036,853036,853
Construction Engineering - City Costs**05,00005,000
Total 0227,1180227,118
**City staff costs for design and construction are not charged against the project budget and are not shown here.
20132014 Future Years Total
***328 Funds Budgeted ( )(260,000)00(260,000)
328 Funds Needed 0227,1180227,118
***328 Fund Project Contingency ( )(260,000)00(32,882)
328 Funds Required 0227,11800
*** ( # ) in the Budget Status Sections indicates Money the City has available.
Estimated Cost (Funds Needed)
328 Local Street Budget Status
1 of 1CA.F Page 85 of 215
CA.F Page 86 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6483
Date:
January 24, 2014
Department:
Finance
Attachments:
Ordinance No. 6483
Budget Impact:
$0
Administrative Recommendation:
City Council introduce and adopt Ordinance No. 6483.
Background Summary:
Ordinance No. 6483 amends Auburn City Code to remove the requirement for proof of
rabies vaccination in order to obtain pet licensing.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:February 3, 2014 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 87 of 215
ORDINANCE NO. 6 4 8 3
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTION 6.04.010 OF THE AUBURN CITY CODE
RELATING TO ANIMAL CONTROL LICENSING
WHEREAS, the City enacted Ordinance No. 6424 and Ordinance No.
6457, adopting and amending different provisions pertaining to animal control;
and
WHEREAS, Section 246-100-197 of the Washington Administrative Code
WAC) requires all dogs, cats, and ferrets to be vaccinated against rabies, and
WAC 246-100-070 requires local jurisdictions to enforce this requirement; and
WHEREAS, the initial approach to the above referenced WAC provisions
was to tie rabies vaccinations to animal licensing; and
WHEREAS, in working with the Aubum Valley Humane Society and King
County Animal Control, it is now felt that while rabies vaccinations should be
required, as they are per Sections 6.04.015 and 6.04210 of the Aubum City
Gode and consistent with the WAC provisions, rabies vaccinations should not be
tied to, and be a requirement for, animal licensing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to Citv Code. That section 6.04.010
ACC be and the same hereby is amended to read as follows:
6.04.010 License Required.
It is unlawful for any person to own, keep, or have control of a dog or cat
over the age of 8 weeks, whether confined or not, within the corporate
boundaries of the City without having a current license tag attached to the
Ordinance No. 6483
January 21, 2014
Page 1 of 3ORD.A Page 88 of 215
collar or hamess which is wom by the dog or cat or having been lawfully
implarrted with a microchip. Any dog or cat which is off the premises of its
owner must have a current license, regardless of ita age. If any dog and/or
cat which is required to be licensed is found without a current license, it
may be seized and impounded by the animal control agency or the law
enforcement agency of the City. Additionally, such seizure and
impoundment will not preclude the issuance of a criminal complaint.eef
Ord..
6457 § 2, 2013; Ord. 6424 § 3, 2012.)
Section 3. Imalementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 4. Severabilitv. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
orcircumstances.
Section 5. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
NANCY BACKUS, MAYOR
Ordinance No. 6483
January 21, 2014
Page 2 of 3ORD.A Page 89 of 215
ATfEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attomey
Published:
Ordinance No 6483
January 21, 2014
Page 3 of 3ORD.A Page 90 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6494
Date:
January 24, 2014
Department:
Finance
Attachments:
Ordinance No. 6494
Budget Impact:
$250,000 a yr for 25 yrs.
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6494.
Background Summary:
Ordinance No. 6494 levies the .022% sales tax credit against the state sales tax for local
revitalization financing. SB 5045 authorizing the tax credit was passed by the state
legislature during the 2009 regular session. The intent of the legislation was to provide
financial assistance to Cities to assist with financing public improvements in an identified
revitalization area to promote community and economic development.
The City first applied for the use of local revitalization financing on August 11, 2009 and
the Department of Revenue approved the City’s application on September 16, 2009,
authorizing up to $250,000.00/yr for the local revitalization program (Promenade capital
improvements).
In 2010, the City issued $7.24 million in 2010 C/D Bonds for the purpose of funding
capital improvements for the Promenade. Annual debt service payments for these bonds
continue through the year 2035. Funds from the sales tax credit, combined with REET2
funds are used to pay for the annual debt service costs of the local revitalization
project. As of the end of 2013, the remaining principal balance is $6.36 million.
The tax credit is available to the City for up to 25 years. 2014 will be the fifth year that
the City has asked the State for the tax credit. As provided by the state, in order for the
City to continue receiving the tax credit, the City must request this each year by
Ordinance.
Based upon historical taxable retail sales, the above rate of .022% is estimated to
generate $250,000 for local revitalization funding during the State’s fiscal year July 1,
2014 – June 30, 2015.
AUBURN * MORE THAN YOU IMAGINEDORD.B Page 91 of 215
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wales Staff:Coleman
Meeting Date:February 3, 2014 Item Number:ORD.B
AUBURN * MORE THAN YOU IMAGINEDORD.B Page 92 of 215
------------------------------
Ordinance No. 6494
January 14, 2014
Page 1 of 2
ORDINANCE NO. 6 4 9 4
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ESTABLISHING THE LOCAL
SALES AND USE TAX RATE FOR LOCAL REVITALIZATION
FINANCING FOR 2014
WHEREAS, The City of Auburn (“City”) enacted Ordinance 6301 on April
19, 2010, which established a local sales and use tax as provided for in Section
39.14.510 of the Revised Code of Washington (“RCW”); and,
WHEREAS, this tax is imposed in order to pay the debt service on Local
Revitalization Financing bonds in accordance with Chapter 39.14 RCW; and,
WHEREAS, Chapter 39.14 RCW provides that the City shall, from time to
time, adjust the tax rate so that it is set at the rate reasonably necessary to
receive the state contribution over 10 months, in accordance with RCW
82.14.510(3);
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. The sales and use tax rate established in Section 3.2 of
Ordinance 6301 is hereby amended to .022% beginning July 1, 2014.
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 3. Severability. The provisions of this ordinance are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the
remainder of this ordinance, or the validity of its application to other persons or
circumstances.
ORD.B Page 93 of 215
------------------------------
Ordinance No. 6494
January 14, 2014
Page 2 of 2
Section 4. Effective date. This Ordinance shall take effect and be in
force five days from and after its passage, approval and publication as provided
by law.
INTRODUCED: ___________________
PASSED: ________________________
APPROVED: _____________________
________________________________
NANCY BACKUS, MAYOR
ATTEST:
___________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
__________________________
Daniel B. Heid, City Attorney
Published: _________________
ORD.B Page 94 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5025
Date:
January 24, 2014
Department:
Finance
Attachments:
Resolution No. 5025 with agreement
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5025.
Background Summary:
King County requests to enter into an interlocal agreement with the City of Auburn for
the 2014 Waste Reduction and Recycling (WRR) Grant Program. King County has
appropriated $36,264.00 for the City to promote waste reduction and recycling to
residents and schools.
The grant funding will be used to support the following: Sustainable Movie Night,
Community Yard Sale, Bulky Item Collection, Residential Recycling Survey, classroom
presentations, outreach at City-sponsored events, and public place recycling.
This WRR Grant provides a 25% match to Department of Ecology’s Coordinated
Prevention Grant.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:February 3, 2014 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 95 of 215
RESOLUTION NO. 5025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE
ACCEPTANCE OF GRANT FUNDS IN THE AMOUNT OF
THIRTY-SIX THOUSAND TWO HUNDRED SIXTY-FOUR
DOLLARS ($36,264.00), AND AUTHORIZING THE MAYOR.
TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN
KING COUNTY AND THE CITY OF AUBURN TO ACCEPT
SAID FUNDS FOR IMPLEMENTATION OF THE 2014
WASTE REDUCTION AND RECYCLING GRANT
PROGRAM
WHEREAS, King County and the City of Aubum have adopted the King
County Solid Waste Management Plan, which includes recycling and waste
reduction goals; and
WHEREAS, in order to help meet these goals, the King County Solid
Waste Division has established a waste reduction and recycling grant program
for the suburban cities; and
WHEREAS, this program provides funding to further the development of
local waste reduction and recycling for Auburn businesses and residents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED,
HEREWITH RESOLVES AS FOLLOWS:
Section 1. The City Council authorizes the acceptance of THIRTY-SIX
THOUSAND TWO HUNDRED SIXTY-FOUR DOLLARS ($36,264.00) which
Resolurion No 5025
January 2,2014
Page 1
RES.A Page 96 of 215
constitutes reimbursement. of funds for implementing the 2014 Waste
Reduction and Recycling Grant Program.
Section 2. The Mayor of the City ofiAuburn is authorized to execute an
Interlocal Agreement with King County for the reimbursement of said funds. A
copy of said Agreement is attached hereto and designated Contract #5637165
and is incorporated by reference herein.
Section 3. The Mayor is hereby authorized to implement such
administrafive procedures as may be necessary to carry out directions of the
legislation.
Section 4. This Resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this day of 2014.
CITY OF AUBURN
NANCY BACKUS,
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
Resolution No. 5025
January 2,2014
Page 2
RES.A Page 97 of 215
APPROVED AS TO FORM:
aniel B. Hei ,
Gity Attomey
Resolution No.5025
January 2,2014
Page 3
RES.A Page 98 of 215
CONT'RACT#5637165
INTERAGENCY AGREEMENT FOR 2014
Between
HI1VG COUNTY and the CTTY OF AUBURN
This one-year Interagency Agreement"AgreemenY'is executed between King County,:a Charter Counry
and political subdivision of the State of Washington, and the Ciry of Auburn, a mnnicipal corporation of
the State of Washington, hereinafter referred:to as "County" and "City" respectively. Collectively,the
County and City will be referred to as "Party"or"Parties."
PREAMBLE
King Counry and the City of Aubum adopted the 2001 King County Comprehensive Solid Waste
Management Plan,which includes waste reduction and recycling goals. In order to help meet these
goals,the King County Solid Waste Division}ias established a waste reduction and recycling grant
program for the cities that operate under the King Counry Comprehensive Solid Waste Management
Plan. This program provides funding to further the development and/or enhancement of local waste
reduction and recycling projects and for broader resource conservaYion projects that integrate with waste
reducrion and recycling programs and services. This grant program does not fund household hazardous
waste collection activities. Program eligibility and grant administration terms aze discussed in the Grant
Guidelines,a4tached to this Agreement as Exhibit B. Grant funding for this program is subject to the
yearly 6udget approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operaYe
upder the King County Comprehensive Solid Waste Management Plan.The CiTy will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Auburn by the County for waste reduction and recycling programs and/or services as outlined in
the scope of work and budget attached as Exhibit A.
1
RES.A Page 99 of 215
II.RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The Ci
1. Funds provided to the Ciry by the County pwsuantto this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2014 shall not exceed$36,264.
2. This Agreement provides for distribution of 2014 grant funds to the CiTy. However, 2014 funds
are nofavailable until January 1, 2014,and 2014 funding is contingent upon King County
Council approval of the 2014 King Counry tindget. The Counry shall notify the City in writing of
the funding status.
3. During this one-year grant program,the Ciry will submit a minimum of one, but no more than
fow, progress reports to the County in a fortn approved by the County. Reports must be signed
by a Ciry official. These reports wil( include:
a. a description of each activiry accomplished pertaining to the scope of work; and
b. reimbursement requests with either copies of invoices for each expenditure for which
reimbursement is requested or a financial statement, prepazed by the City's fmance
department,that includes vendor name,description of service,date of service, date paid
and check number.
If the City chooses to submit up to the maximum of four(4)progress reports and reguests for
reimbursement during the one-year grant program,they shall be due to the County on the last day
of the month following the end of each quarter-Apri13Q July 30, October 31 -except for the
final progress report and request for reimbursement which shall be due by March 31, 2015.
If the City chooses to submit the minimum of one progress report and request for reimbursement
during the one-year grant program, it shall be due to the County by March 31, 2015.
Regardless of the number of progress reports the City chooses[o submit, in order to secure
reimbwsement,the City must provide in writing to the County by the 5`"working day of January
2015,the dollar amount of outstanding expenditures for which the City has not yet submitted a
reimbursement request.
4. T'he City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effecti4eness of the projecu for which grant funds were
utilized,according to the evaluation methods specified in the scope of work. The final report is
due within six months of completion of the project(s)outlined in the scope of work, but do later
than June 30,2015.
2
RES.A Page 100 of 215
5. If the City accepts funding through this grant program for the provision of Waste Reducrion and
Reoycling programs and projecu for other incorporated areas of King Counry,the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances,rules and regulations in theperformance of work described herein. T'he City assures
that its procedures aze consistent with laws relating to public contract bidding procedures,and the
County neither incurs nor assumes any responsibility for the Ciry's bid,award or contracting
process.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the suthority of thisAgreement shall discriminate on the basis of race,color,sex,religion,
nationality,creed,marital status,sexual orientation,age,or presence of any sensory,mental; or
physical handicap in the employmentpr application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code,Chapter 12.16.
8. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
Counry Code,Chapter 12.18. The Ciry shall comply fully with all applicable federal,state and
tocal laws,ordinances, executive orders and regulations that prohibitsuch discriminarion. These
laws include,6ut aze not limited to, RCW Chapter 49.60 and Titles VI and VII ofthe Civil Righu
Act of 1964.
9. The Ciry shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The Cityshall useboth sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
0. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County,to ensure proper
accounting for all project fundsand compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service.
provided in the performance of this Agreement.
These records shall be maintained for a period of six{6)years aRertermination hereof unless
permission to destroy them is granted by the Office ofthe Statc Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review or sudit by the County
and/or by federal or state of cials as so authorized by law.
l 1.The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three(3)years. The records
shall be compiled into a yeazly evaluation report, a copyof which shall be submitted to King
County by March 31 of each yeaz through the yeaz 2017.
3
RES.A Page 101 of 215
12.The Ciry agrees to credit King County on all printed materialsprovided by the County,which the
City is dnplicating, for distribudon. Either King Cou6ty's name and logo must appear on King
County materials(including fact sheets,case studies,etc.), or, at a minimum,the City will credit
King Counryfor artwork or text provided by tfie County as follows: "artwork provided courtesy
of King County Solid Wazte Division"and/or"text provided courtesy of King County Solid
Waste Division."
13.The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request,the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced,provided that the County credits the
City for the piece.
l4.The Ciry will provide the King County Projeot Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event,as soon as they are available but no later than thirty(30)days prior to the
event. If there isany change in the datc or the location of an event,the City will notify the
Counry a minimum of thirty(30)days prior,to the event If the event brochiire is required for
admission to the Ciry's event, the Ciry is exempt&om having to provide ttie brochwe to King
Counry.
15. If the City accepts funding through this grant program for the provision of recycling collection
evenu for adjacenfareas of unincorporated ICing County,the City shall send announcemenu of
the eventsto all residences listed in the carrier routes provided by King County. The
announcements and all other printed materials related to these evenu shall acknowledge King
County as the funding source.
T6. The City understands that funding for recycling collection events for adjacent azeas of
unincorporated King County will be allocated on a yearly basis subject to the King Counry
CounciPs yearly budget approval process.
17.This project shall be administered by Joan Nelson, Solid Waste&Recycling Supervisor; City of
Aubum;25 West Main Street;Auburn, WA 98001;Phone: (253)931-5103; Email:
jenelson auburnwa.sov, or designee.
B. 7'he Counri:
1. The Counry shaU administer funding for the waste reduction and recycling grant program.
Funding is desi ated by ciry and is subject to the King Counry CounciPs yearly budget approval
process. Provided that the funds aze allocated through the King County Council's yearly budget
approval process, grant funding to the City will include a base allocation of$5,000 per year with
the balance of funds xo be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a ciry receiving less th8n$10,000 per year,that city shall receive an
additional allocation that would raise their total grant funding to$]0,000 per year..
a
RES.A Page 102 of 215
2. The CiTy of Auburn`s budgeted grant funds for 2014 are$36,264. Unspent 2014 funds will not
cazry over to 2015.
3. Within forty-five(45)days of receiving a request for reimbursement from the City,the County
shall either notify the City of any exceptions to the request which have been identified orshall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. T'he County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and 6udgetattached as Exhibit A,unless the scope has been amended according to Seotion V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s)are iacomplete (i.e., do not include proper documentation
of;expenditures and/oradequate description of each activity described in the scope of work for
which reimbursement is being requested),and/or are not consistent with the scope of work and
budget attached as Exhibit A.
4. The County agreesto credit the Ciry on all printed materials provided by the City to the Counry,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials{including factsheets, case studies, etc.), or,ata minimum,the Counry wilLcredit
the Ciry for artwork or text provided by the Giry as follows: "artwork provided courtesy of the
Ciry of Aubum"and/or"text provided courtesy of the City of Auburn."
5. The Counry retains the right to share,the written material(s)produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Morgan John,Project
Manager of the King Counry Solid Waste Division.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1,2014 or the date of execution of the
Agreementbyboth the Codnry and the City, if executed after January l, 2014 and shall terminate on
June 30,2015. The City shall not incur any new charges afterDecember 31, 2014. However, if
execution by either Party does aot occur until after January 1,2014,this Agreement allows for
disbursement of grant funds to the City for County-approved programs initiated between January 1, 2014
and the (ater execution of the Agreement provided that the City complies with the r8porting requirements
of Section II.A of the Agreement.
5
RES.A Page 103 of 215
IV.TERNIINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty(30) days advance written
notice.
B. This Agreemerrt may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III,dpon thirty(30)days advance written notice. Reasons for
termination for cause may include but not b,e limited to: nonperformance;misuse of funds;and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3.and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1)the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date oftermination; and(2)the City shall be released from ariy obligation to provide further services
pursuant to this Agreement.
D. Nothing 6erein:shall limit, waive, or extinguish.any right orremedy provided by thisAgreement or
law that either Party may have in the event that tfie obligations,terms and conditions set forth in this
Agreement aze breached by the other Pazty. .
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendmenu to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
Counry Comprehensive Solid`Waste Management PIan.Funds may be moved between tasks in the scope
of wo;k, attached as Exhibit A, only upon w{itten requgst by the City and written approval by King
Counry. Such requests will only be approved if the proposed change(s) is(are) consistent with and/or
achieves the goals siated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDENINIFICATION
The City shall protect, indemnify, and hold hazmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its su6contractors pursbant to this Agreement. The City shall defend at its own expense any and all
claims, demands, sdits,penalties, losses, damages, or cosu of any kind whatsoever(hereinafter "claims")
brought against the County arising out of or incident to the Ciry's execution of,performance of or failure
to perform this A eement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film,tape,or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent,trademark, trade name,and/or
otherwise results in unfair trade practice.
6
RES.A Page 104 of 215
VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Ageement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement 6y the City, its agents,representatives, employees,and/orsubcontractors. The minimum
limits ofthis insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. Ifthe policy has an.aggregate
limit,a$2,000,000 aggregate shall apply.Anydeductible or self-insured retentions shall be the sole -
responsibility of the City. Such insurance shall cover the Counry, its officers, officials, employees,
and agents as additional insureds against liability a;ising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Cartificate of Insurance and additional insu=ed
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements,a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and isa member of
the Washington Cities Insurance Authority(WCIA),a written acknowledgemenUcertification of
current membership is attached to this Ageement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the ageement of the County and City hereto, and any oral
or written representations or understandings not incotporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agi eement shall not be deemed to be waiver of any other or subsequent breach and`shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the Counry, which shall be attached to the original Agreement.
IX. TIlVIE IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence,clause or phrase of this Agreement is, for anyreason, found to be
unconsNtutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
thevalidity ofthe remaining portions.
7
RES.A Page 105 of 215
XL NOTICE
Any notice required or permitted under this Agreement shal] be deemed sufficiently given or served if
sent to the King Codnty Solid Waste Division and the City at the addresses provided below:
Morgan John,Project Manager,or a provided designee,
King County Solid Wastc Division
Department of Natural Resoarces and Pazks
20I South Jackson Street, Suite 701
Seattle, WA 98104-3855
If to the City:
Joan Nelson, Solid Waste&.Recycling Supervisor
City of Aubum
25 West Main Street
Auburn, WA 98001
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:.
C Kina Coantv
BY
Title) Pat D.McIaughiin,Director
Solid Waste Division
For pow Constantine,King Counry Executive
Date Date
8
RES.A Page 106 of 215
Exhibit A
CITY OF AUBURN
SGOPE OF WORK
2014 SOLID WASTE DIVI3ION i
WASTE REDUCTIONJ RECYCLING GRANT i
A. BASIC INFORMATION
i
1. Appiicent: City of Aubwa
2. Project 1YUe: Ciry of Aubwp Westo Redugtion&Racycling Progrem
i
3. Grant Maneger: Joan Nelson,Solld Westa&Rocycling Supervisor
Cfty of Aubura
zs we tHem so-ooc
n n,,wn 9sooi
Phoao:(233)931=5103
Fax:(253)876-1900
Emeil:jenelson(t aubumwa.eov
4. Project Mauager: Kathlean Edmen,3olid Westa Gl stomar Care Spxlslist
City of Aubtvn
25 West Main 3troot
Aubmtt,WA 98001
Phone:(253)931-3047
Fex:(253)8761900
Emai1: ked nsn(glauburnwe.¢or
s. BWing CoordlosWr. Consuelo Rogol,Flrianctal Aaalyst
Clry of Aub au
zs wost Matn suooe
Auburn,WA 9800I
P6ona:(253)804-5023
Email:
6. Eteqnosted doller amouM: 2014(ireat Awmd 56,264.00
2-KinR Countv Special Recvclinr Evmtts-S 20.000.00
2014 Totel 36,264.00
B. PROPOSED 5COPE OF WORK
Pro)ects:
Task#1 Roeidential Recyeling,
Task#Z Sc6001 Eov(ronmentel Educetton
Taek il3 Pablie P1ace Recyclfng
Projecf Managers: AuMun's Solid Wasto CusWmer Caze Specielist will rmplement and meaage tho pmjects.
Ihe Solid Wasoe Bc Racycling Suparvieor wlll menage the adminiehadon teaks of tha Grent(budgot,reporHng,and ireim!>iusomants), Bath'positions era fully flmdad by tha City" of Aubiun SoHd Wasto Division.
Sctiedulo: January 1,2014-Dacsmbar 31,2014 j
i
Goala: To increase the awaroness of md perticipetion in Aubum's waebo roduction aud mcycling prograzne,and W increase iwastedivaraionintheRasidendaleadSchoalwaeteatreams,
1
IRES.A Page 107 of 215
Exhibit A
Beckground:
Reatdential Commanity
Tho Ciry of Auburn provides recycling,westa pravsntion,end food scrap rocycling outreach and aducetion to ra9idmtv
through modta evanuas snch as: nowslatters,edvartieing,wabsita smoimcomeab,phona maesagos,flyern,and rocycling
ovents. The Ctty also provides en"at homd'city-wide gazage selo oppornmiry for singlo-family and mobile home pack
reaidante to promota rausa. Tha City rocognizoa thb impmtenca of aducadng its divarsa communiry about diffaront
ma@wds of waste roduction and rocycling end has publiehad newalotters and erticles,given cleseroom weste reductioa and
rocycling presentadons,aoswarod citiun guasHons,and g{van rasourcas w rasidants who ask for ess3stanco.
Auburn School Dlatr[d(A3D)
City of Aubtan Solid Weste Diviaion watinuas to work closelywith ASD's Resource ConservaHon Manager to promote
wasta raductian and racycling in the Aub sa echools. Tha ASD is committed w susrainabllity and suivas ro continuo
raducing ita waete atleem. Ciry of Auburn prov3des prasenmt[ona to 3`grada students end ASD 8°i gtade teachas rocantly
rook ovar the Powadul Choicas Progiam. Meny Aubum achoole pa cipabe m tlu King Couary Ci een 9chools and
WashingWn arean Schools Arogrems.
Task#1: Reaidential Recvcline
A. Progrem/Project Doacriptloa
Ae,yidentiel Recvcling Ouvaach&Aasistanoe-The City of Aubum will produce and mail s newslattm to all
singla•family residanta. The naweletror wlll includa informetion on wasto pmvanNon,rousa,end rocycling. Tha
City will also usa diffmront forma of madia,proeont ic ns,end promotionel ltame to promote waste reduction and
recycling progiams;Including en eavlronm6ntal"Movie Night" In 2014,tho Cily's coasultent wlll focus on
providing outreach to tho City's mobila home park roside s. In addition,tha City of Aubum plans to davelop a
Residentlal Recycling Survey to got faedbaok diractly fi nt rosidents.
Jty Residential daraae 3ele—The City will promote wasto reduction and rouse by sponsoring a three-day city-
wide garege eele for sfl einglafemily rosldems.
H. Dellverebles
Residendal Recvcllne Outraech&Assiatance-1Le City wlll produoe or 6ave professionally pmduced media
P+P Yg and promotional items,which may inchido,bnt are not 1'muted to:posters,atickars,mvironm tal
taol kits,decals,and aubaidized wmpoat bins. Thesa matorials will bo usod W promou wasro raductlon and
recycling And the Movio Nig,ht. Tha Residandal Recycktig Smvey will also be s da ivmable.
C Residential aeraee Sele—T'ha"Daraga Sete Kits"given to each participant end advartieamarte will be the
dolivarables,
C. xp Ontcomes!Impscta
Rosidential Recvcling Outreach&Aaviatence-NewslatWrs and edveRisemonta will promoto upcoming City ead
Couaty evants and inform residente about resourcos available fot wasta reductlon end reaycling speoific to thefr
hama.The City wiIl lncroaae awm mess of md participetion ia the City's Wasta Radnctioa and Rocycling
Program. 7'6e Rasidertial Recyclmg Survey will provida information on how effoctive the City's autreaph efforts
ere md what aroas nead moro ettentlon.
Citv Rasideotial Garaae Sale—The criy-wIde gerage sale w1ll mcourege residents to roduce waste and reuse. '
D. &valaatton
Rasidantial Recvclin¢Outreach Aasismnco-The City willrecord tha number of newsletters and articles d
and dism'buxd to City oY Aub aa rosidaMe(Singlo Fmmity/Daplex and Moblle Home Perk). Tha City will record
the number of displays ead promotional iteme croated,displayod or dishibutod. Tha City will also uack tho
mm bor of calls,amails,or fexoa wa rocaiva rageMmg thasa items. Tha Clty will also count the number of
residents who attand tha Movio Night. Racycla cart etiecks In ttie moblle homa perks before and efter oun each ls
conducted will determino whothar program_effmis ara successfiil.
y ResidenHal Gare e 5ale—Tha City will i econl the numbar of"Qarage Sala Kits"dletributad. A survay wlll
also be conductad(salf-addrossad postcazd mailed back to the City or online survoy),datermining the numbar af
items sold or given away.
2
RES.A Page 108 of 215
Sxhibit A
Task#2: School Environmental Edncation I
A Program/Project Descrtptlon
School Programs&Prosentations-City staff and a consuUaut will continua to provido wesu raduction,recycling
end food'scrap recycliug mazerIals and prasoritations to alamentery achool classrooms end othar sohools upon i
roqwat::A consultent.will work.with tha Autitirn School DLsU lct Roso ca Consorvstlon Managor(RCIv on
wasta raductIon and rocyclinB Pi'oB g for the schools.
i
B. Delivetebles
School Proerama&Presentations—The numbar of classroom prasentations wIll ba a dalivareble.Tho amount of
matacials reoyclal at tlia Aubiun Schools will also be a deflvafable.Pra-and post-classroom presentstton siuveys
wip ba completed
C. Expected 0utcomes!Impsets
School Pro eme 8c Prasamations—City stafF and tha consukant will promota valusbla loseons about wasta
raduction and racycling m awdents and teachars. T6aso lossons will than ba shared with paronts and may
influenoa purchasing and disposal dociaions.
D. EvaluaUoa
School Pro¢rama&Presantations-Tha City will racord tha numbar of clessroom prasentations givon.to Auburn
studams: 7'ha pre-and post-classroom preseutstion sarveya will datermina tha effectivaness of tha information
prasantad. The amount of materisis rocyclad at each school will ba hackad by tha RCM.
Task#3: Pnblic Placa Recvclins
A. Progrem Deacripdon
Conteinbrs&Su lias-Racycling containers ara locatad at City Parks anil t6a pubGc downtown area w promota
recycling. The quandty of containars per Iocallon varies according to activizies and seaeonal citizen euendenca.
B. Delivarebles
Containers 8c Suoolies—Containor lids,hardware,and locks will be tha daliverablea.
C. Ezpected 0uteomes/Impacts
Containers&Supplies-By continuing to locate reoycling coataineis in public azeas,tha City will incroase
awazaneae of and participedon in tha City's Westa Roduction end Racycllng Program.
D. EvaluaUon
Containers 8c Su lies-The City will record tho number oF contamars end aupplios at eech location.
Tho Ctty will track the amount of gazbege end recycling collected,and will moasura weate divarsion.
i
j
I,
ii
3
IRES.A Page 109 of 215
Exhib.it A
C. PROPOSED BUDGET
Task#1 Reaidentisl Recvcline
Residential Recyoling Oatieach&Assistance 28,796.75
Residendal Community Yazd Sale 2,617.25
Total Task#1 31,414.00
Task#2 Sc6001 Emironmental Educallon
Schools Progcam Outreach&Assistance 3,905.00
Total Task#2 S 3,905.00
Taelt#3 Pablic Place Reevcline
Recyoling Containers& Supplies 945.00
Tatal Task#3 S 945.00
TOTAL 2014 GRANT FUNDING 36,264.00
4
RES.A Page 110 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5026
Date:
January 24, 2014
Department:
Finance
Attachments:
Resolution No. 5026 with contract
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5026.
Background Summary:
Seattle-King County Department of Public Health requests to enter into a contract with the
City of Auburn for the Local Hazardous Waste Management Program. King County has
extended $21,578.99 for the City to promote the Neighborhood Natural Yard Care Program
to one neighborhood and provide hazardous waste education to residents.
Neighborhood Natural Yard Care Program
Three workshop presentations will be given to an Auburn neighborhood. The presentations
will focus on various yard care techniques that contribute to environmental health and
safety. The Water and Storm Utilities also contribute resources to this program.
Residential Hazardous Waste Education
Household hazardous waste education to residents will include: a postcard, flyer, or
newsletter mailed to residents and a consultant to provide outreach at City-sponsored
events.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:February 3, 2014 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 111 of 215
RESOLUTION NO. 5026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
TO EXECUTE A SERVICES CONTRAGT WITH THE
SEATfLE-KING COUNTY DEPARTMENT OF PUBLIC
HEALTH FOR REIMBURSEMENT OF FUNDS RELATED
TO 2014 LOCAL HAZARDOUS WASTE MANAGEMENT
PROGRAM ACTIVITIES
WHEREAS, the Seattle King-Gounty Department of Public Health has agreed to
reimburse the City of Aubum in the amount of $21,578.99 for costs associated with #he
City's Local Hazardous Waste Management Program; and
WHEREAS, in order to accept the monies offered by the Seattle-King County
Department of Pubiic Health, it is necessary for the City to enter into a services contract
which specifies the administrative procedures governing the reimbursement of funds
spent in the Ciry's Local Hazardous Waste Management Program.
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHJNGTON, iN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS FOLLOWS:
Section 1. The Mayor and City Clerk of the City of Auburn are authorized to
execute the King County Contract for Services, a copy of which is attached hereto and
designated Contract# EHS3366 and is incorporated by reference herein.
Sec4ion 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directions of this legislation, including
providing for the expenditure and appropriation therefore in appropriate budget
documents.
Resolution No. 5026
January 2, 2014
Page 1 of 2
RES.B Page 112 of 215
Section 3. This Resolution shall be in full force and effect upon passage and
signatures hereon.
Dated and Signed this day of 2014.
CITY OF AUBURN
NANCY BACKUS
MAYbR
ATTEST:
Danielle E. Daskam,
City Clerk
APP VED S TO FORM:
Daniel B. Heicl,
City Attomey
Resolution No. 5026
January 2, 2014
Page 2 of 2
RES.B Page 113 of 215
Public Health(,
Seattle & King County
King County Corrtract# EHS3366
Federal Taxpayer ID# 91-6001228
Federal Sub-recipient- No
This form is available in altemate formats for people with disabilities upon request
2014 COMMUNITY SERVICES CONTRACT WITH OTHER GOVERNMENT, INSTITUTION,
OR JURISDICTION
THIS GONTRACT is entered into by KING COUNTY (the "Couniy"), and City of Aubum (the
Contrector"), whose address is 25 W Main St., Aubum, Washington 98001 998. The County
department oVerseeing the work to be performed in this Contrect is the SeaHle-King County Department
ofPublic Heakh (aka, Public Health -Seattle& King County, "PHSKC").
Contract Summarv
PHSKC Division: Environmental Health
Projecf TIUe: Local Hazardous Waste Management.Program
Contract Amount: Twenty One Thousand Five Hundred Seventy E1ght Dollars and Ninety Nine
Ce rts
Contraet StaR Date: 01/01/2014 Contract End Date: 12131/2014
Fund Source Information
FEDERAL: $0 COUNTY: $21,578.99 STATE: $ 0 OTHER: $0
Seecific Fundina Details(Award number. CFDA#. Amounts. Eifedive Dates)
1) Local Hazardous Waste ManagemeM program funding
WFiEREAS, the County has been advised that the foregoing are the current funding sources, Tunding
levels and effective dates, and
WHEREAS, the County desires to have certain services performed by the Contractor as described in this
Contract, and asauthorized 6y the 2014 Annual Budget.
NOW THEREFORE, in consideration ofpayments, covenants, and agreements hereinafter mentioned,
to be made and performed by the parties hereto, the parties mutually agree as follows:
I Ineomoration of Exhibiffi
The Contractor shall provide services and comply wfth the requirements set forth in the following
attached exhibits, which are incorporated herein by reference:
Program Exhibits and Requirements
Exhibit A: Scope of Work
Exhibit B: Budget
Exhibit C: Invoice
Exhibit D: Contractor's Certifidate of Insurance and AddiGonal Insured Endorsemerrt
I I Term and TerminaUon
A This Contract shall commence on 1/1/2014 8:00:00 AM, and shall terminate on 12/31/2014$:00:00
AM, uniess extended or tertninated earlier, pursuant#o the terms and conditions of the Con4ract.
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B This Contract may be terminated by the County or the Contractor without cause, in whole or in
part, prior to the date specified in Subsedion II.A. above, by providing the other party thirty(30)
days advance written notice of the termination. The Contract may be suspended by the County
without cause, in whole or in part, prior to the date specified in Subsection II.A. atiode, by proViding
the other party thirty (30)days advance written notice of the suspension.
C The County may terminate or suspend this Contract, in whole or in part, upon seven (7)days
advance written notice in the eveM: (1)the Contractor materially breaches any duty, obligation, or
service required pursuard to this Contract, or(2)the du6es, obligations, or services required herein
become impossibie, illegal, or not feasible. If the Contract is tertninated by the County pursuant to
this Subsection II.C. (1),the Contractor shall be liable for damages, including any addftional costs
of procurement of similar services from another sourc:e.
If the termination resufts irom acts or omissions of the Contractor, including but not limited W
misappropriation, nonperformance of required services, or fiscal mismanagement,the Contractor
shall retum to the County immediately any funds, misappropriffied or unexpended, which have
been paid to the Contractor by the County.
D If Courrty or ather expected or actual funding is withdrawn, reduced, ar limited in any way prior to
the tertnination date set forth above in Subsection II.A., the County may, upon written notification
to the Contractor,terminate or suspend this Cont2ct in whole or in part.
If the Contrad is terminated or suspended as provided in this Section (1)the Counly wiil be liable
ony forpaymeM in accordance with the terms of this Contract for services rendered prior to the
eifective date of termination or suspension; and (2)the Contractor shali be released from arry
obligation to provide such further services pursuant to the Contrad as are affected by the
termination or suspension..
Funding or obligation under this Contract beyond the current appropriation yearis conditional upon
appropriation by the County Council of sufficient funds tosupport the activities described irtthe
Contract. Should such appropriation not be approved, this Contrad wiil terminate at the Gose of
the current appropriation year.
if the Contract is suspended as provided in this Section the County may provide written
authorization to resume activities.
E Nothing herein shall limit,waive, or extinguish any right or remedy provided by this Contrad or law
that either party may have in the event that the obligations,tertns, and conditions set forth in this
Contract are breached by the other parly.
III" Comnensation and Method of Pavment
A The County shall reimburse the Contracfor forsatisfactory completion of the services and
requirements specified in this Contract, payable upon receipt and approval by the County of a
signed invoice in substantially the fortn of the attached Invoice Exhibit which complies with the
attached Budget Exhibit.
B The Contractorshall subm8 an invoice and all accompanying reports as speafied in the attached
exhibits not more than 60 working days after the ctose of each indicated reporting period. The
County shall make payment to the Contractor not more than 30 days after a corriplete and
accurate invoice is received.
C The Contractor shall submit its final invoice and all outstanding reports within 90 days of the date
this Contract terminates. If the Gontractor's final irnoice and reports are not submitted by the day
specified in this subsection,the County will be reiieved of all liability for payment to the Contractor
of the amounts set forth in said invoice or any subsequent invoice.
D When a budget is attached hereto as an ezhibk, the Contractor shall apply the funds received from
the County under this Contract in accordanoe with said budget. The Contrect may contain
separate budgets for separate program components. The Contractor shall request prior approval
from the County for an amendmerrt to this Contract when the cumulative amount of transfers
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among the budget categories is expected to exceed 10%of the Contract amount in any Contract
budget. Supporting documents necessary tn explain fully the nature and purpose of the
amendment must accompany each request for an amendment.
E If travel costs are contained in the attached budget, reimbursement of Contractor travel, lodging,
and meal expenses are limfted to the eligible costs based on the following rates and criteria..
1 The mileage rate allowed by King County shall not exceed the current Intemal Revenue
Service(IRS) rates per mile asallowed for business related travel. The IRS mileage rate
shall be paid for the operation, mainfenance and depreciation of individually owned vehicles
for that time which the vehide is.used during work hours. Parking shall be the actpal cost.
When rental vehicles are authorized, govemment rates shall be requested. If the Contrador
does not request go4emment rates,the Contractor shall be personally responsible for the
difference. Please reference the federal web site for curtent rates: http:/Mrww.gsa.gov.
2 Reimbursement for meals shall be limited to the per diem rates established by federai travel
requisitions for the host aty in the Code of Federal Regulations,41 CFR§301, App.A.
Please reference http://www.gsa.gov for the current host city per diem rates.
3 Accommodation rates shall not exceed the federal lodging limit plus host ciry taxes.'fhe
Contractor shall always request govemment rates.
4 Air travel shall be by coach class at the lowest possible price available at the time the
County requests a particular trip. In general, a trip is associated with a particular work activity
of limited duration and only one round-trip ticket, per person, shall be billed per trip. Any air
travel occurring as part of federal grarrt must be in accordance with the FlyAmerip Act.
IV Intemal Control and Accountinc Svstem
The Contractor shall establish and maintain a system of accounting and intemal controls which complies
with applicable, generally accepted govemment acxounting standards(GAGAS).
V DebarmeM and Susoension CerHftcaUon
Entities that are debarced, suspended, or proposed for debarment by the U.S. Govemment are excluded
from receiving federal funds and contracting with the County. The Contractor, by signature to this
Contract, certfies that the Contractor is not presently debarred, suspended, or proposed for deba(ment
by any Federal department or agency. The Contrador also agrees that it will not enterinto a subcontracY
with a contractor that is debarred, suspended, or proposed for debartnent. The Contractor agrees to
notify King County in the event it, or a subcontractor, is debarred, suspended, or proposed far detsarmerrt
by any Federal department or agency.
VI MaiMenance of Records/Evaluatlons and Insoectio
A The Contrador shall maintain accourrts and records, including personnel, properiy, financial, and
programmatic records and other such records as may be deemed necessary by the CouMy to
ensure proper accourrting for ail Comracf funds and compliance with this Corrtract.
B In accordance with the nondiscrimination and equal employment opportunity requirements set forth
in Section XIV. below, the Contractor shall maintain the following:
1 Records of employment, employment advertisements, application fortns, and other pertinent
data, records and information related to employment, applications for employment or the
administration or delivery of services or any other benefits under this Contrad; and
2 Records, including written quotes, bids, estimates or proposals submitted to the Contrador
by ail businesses seeking to participate on this Corttrad, and any other infortnation
necessary to documeM the actual use of and payments to subcontradors and suppliers in
this Contract, including employment records.
The County may visit the sfte of the work and the Contractors office to review the foregoing
records. The Contrador shall provide every assistance requested by the County during such
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visits. In all other respects,the Corrtractor shall make the foregoing records available to the
County for inspection and copying upon request. If this Contrad involves federal funds,the
Contrador shall compy with all record keeping requirements set forth in any federal rules,
regulaHons or statutes included or referenced in the contract documents.
C Except as provided in Section VII of this Contract, the records listed in A and B above shall be
maintained for a period of six(6) years after termination hereof unless permission to destroy them
is granted by the Office of the Archiqist in accordance with Revised Code of Washington (RCVN
Chapter 40.14.
D Medipl rec;ords shail be maintained and preserved by the Contrador in accordance wRh state and
federal mediqi records statutes, including but not limRed to RCW 70.41.190, 70.02.160,antl
standard medipt records practice. If the Contractor ceases operations under this Contract,the
Contrador shall be responsible for the disposition and maintenance of such medicat records.
E The Contractor agrees to cooperate wiM the County or its agent in the evaluation of the
Contractor's performance unde this Contract and to make available all information reasonably
2quired by any such evaluation process. The results and records of said evaluations shall be.
maintained and disctosed in accordance with RCW Chapter 42.56.
F The Contrador agrees that all ir formation, records, and data collected in connection with this
Contrad shall be proteded from unauthorized disclosure in accordance with applicable state and
federai law.
VII Comolfance witl the Health Insurance Portabilitv and AccouMabilitv Act of 1996(HIPAAI
The Contrador shall not use protected health infortnation created or shared under this Co,ntract in any
manner that would constitute a violation of HIPAA and any regulations enacted pursuant to its
provisions. Contractor shall read and certify compliance with all HIPAA requirements at
http://www.kingcou nty.govlhealthservices/health/partnershipslcontracts
VIII Audits
A if the Contractoris a municipai entity or other govemment institution orjurisdictiom, it shall notify
the Courrty in writing within 30 days of when its annual report of examinaHon/audit conducted by
the Washington State Audftor has been completed.
B Additional audft or review requirements which may be imposed on the County will be passed on to
the Contractor and the Contrador will be required to wmply with any such requirements.
1X Corrective Actlon
If the County determines that a breach of contract has occurred, that is, the Contractor has failed to
compiy with any terms or conditions of thisCorrtract or the Gontractor has failed to provide in any
manner the work or services agreed to herein, and if fhe County deems said breach to wartanf cortective
adion, 4he foliowing sequerrtiai procedure will apply:
A The Counly will notify the Contractof in writing of the.nature of the breach;
The Contrador shall respond in writing within three(3)working days of its receipt of such
notification,which response shall indicate the steps being taken to correct the speafied
deficiencies. The corrective action plan shall specify the proposed completion date for bringing the
Contract into compliance, which date shall not be more than ten (10)days from the date of the
Contractor's response, unless the County, at its sole discretion, specifies in writing an extension in
the number of days to complete the corrective actions;
B The County will notify the Contractor in writing of the Courrty's determination as to the sufficiency
of the Contractor's cortective adion plan. The determination of sufficiencyof the Contradors
corrective adion plan shall be at the sole discretion of the County;
C In the event that the Contrador dces not respond wRhin Me appropriate time with a wrredive
adion plan, or the Contractor's coRedive adion plan is determined by the County to be
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insuffiaent,the County may commence termination or suspension of this Cantract in whole or in
part pursuarrt to Section II.C.;
D In addkion, the County maywithhold arrypayment owed the Contrador or prohibk the Contractor
from incurring additional obligations of funds until the County is satisfied that corrective action has
been taken or completed; and
E Nothing herein shall be deemed to affect or waive any rights the parties may have.pursuant to
Sedion II. Subsections B, C, D, and E.
X Disoute Resolution
The parties shall use their best, good-faifh efforts to cooperatively resolve disputes and problems that
arise in connedion with this Contrad. Both parties will make a good faith eifort to crontinue without delay
to carry out their respective responsibilities under this ContracYwhile attempting to resolve the dispute
under this section.
XI Hold Hartnless and lndemnification
A In providing services under this Contract, the Contractor is an independent Contractor, and neither
it nor its officers, agents, employees, or subcontractors are employees of the Courity for arry
purpose. The Contractar shall be responsible for all federal and/or state tax, industrial insurance,.
and Social Security liabiliry that may result from the performance of and compensation for these
services and shall make no Gaim of career service or civil service rights which may acorue to a
County employee under state or loqi law.
The County assumes no responsibility for the payment of any compensation, wages, benefits, or
tazes by, or on behalf of the Contractor, its employees, subcontractors and/orothers by reason of
this Contract. The Contractor shall proted, indemnify, and save harmless the County, its offcers,
agents, and employees from and against any and all claims, costs, and/or losses whatsaeVer
occurring or resulting from (1) the Contrador's failure W pay any such compensation, wages,
benefits, or taxes, and/or (2) the supplying to the Contrador of work, services, materials, or
supplies by Contractor employees or other suppliers in connection with or support of the
perfortnance of this Contract.
B The Contractor further agrees that it is financially responsible for and will repay the County all
indicated amounts following an audit exception which occurs due to the negligence, intentional act,
and/or failure, for any reason, to comply with the tertns of this Contract by the Contractor, its
officers, employees, agents, or subcontrectors. This duty to repay the County shall not be
diminished or extinguished by Me prior termination of the Contract pursuant to the Term and
Tertnination sedion.
C The Contrador shall defend, indemnify, and hold harmless the County, Rs officers, empioyees, and
agents firom any and all costs, daims,judgments, and/or awards of damages, arising out of, or in
any way resulting from, the negligent acts or omissions of the Contrador, its officers, employees,
subcontractors and/or agents in its perforinance or non-performance of its obligations under this
Contract. In the event the County incurs any judgment, award, and/orcost arising therefrom
including attorneys'fees to enforce the provisions of this article, all such fees, expenses, and costs
shall be recoverable from the Contractor.
D The County shall defend, indemnity, and hold harmless the Contractor, its officers,employees, and
agents from any and all costs, Gaims;judgments, and/or awaMs of damages, arising out of, or in
any way resuRing fram,the negligen4 acts or omissions of the County, its officers, employees, or
agents in its performance or non-perfortnance of its obligations under this Contract. In the event
the Contractor incurs any judgment, award, and/or cost arising therefrom including attomeys'fees
to e force the provisions of this article,.all such fees, expenses, and costs shall be recoverable
from the County.
E Claims shall include, but not be limited to, assertions that use or transfer of software,book,
document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder,
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constitutes an infingement of any pyright, patent, trademark,trade name, andlor otherwise
resuits in ur fair trade pradice.
F Nothing contained within this provision shall affed and/or alter the application of any other
provision contained within this Contract.
G The indemnification, protection, defense and save hartnless obfigationscontained herein shall
survive the expiration, abandonment or terminafion of this CoMract.
XII Insurance Reauirements
By the date of eicecution of this Contract,the Contractor shall procure and maintain for the duration of
this Contrad, insurance against daims for injuries to persons or damages to property which may arise
from, or in connection with,the performance of work hereunder by the Contractor, its agents,
represerrtatiyes, employees, and/or subcor tradors.The costs of such insurance shali be paid by the
Contrador or subcontractor. The Contractor may Tumish separate certficates of insurance and policy
endorsements for each subwntractor as evidence of compliance wfth the insurance requirements of this
ContrSct. The CoMractor is responsible for ensuring compliance with all of the insurance requirements
stated herein. Failure by the Contractor; its agents, employees, officers, subcontractors, proViders,
and/or provider subcontractors to comply with the insurance requirements stated herein shall bonstkute a
material breach of this Confract. Spec,ific coverages and requirements are at
http:/Nvww.kingcounty.gov/healthservices/lieafth/partnerships/contracts; contractors shall read and
proVide required insurance documentation prior to the signing of this Agreement.
XIII AssianmentlSubcontracUna
A The Contrador shall not assign or suboontrad any portion of this Contract or transfer or assign'
any claim arising pursuant to this Contract without the written consent of Me County: Said consen4
musYbe sought in wriUng by the ConVactor not less than fifteen (15) days prior to the date of any
proposetl assignment.
B "Subcontract" shall mean any agreemenYbetween the Contractor and asubcontractor orbetween
subcontractors that is based on this Contract, rovided that the term "subcontracY' does not
include the purchase of(1)support services not related to the subjedmatter of this Contract, or(2)
supplies.
C The Contractor shall indude Sedions III.D:, III.E., IV, V, VI,VII,XI, XII,XIII,XIV,XV, XVI, and
XVII,)CVIII, XXIV, XXV, XXVI, XXVII, and 4he Funder's Special Tertns and Conditions, if attached,
in every subcontract that relates to the subject matter of this Corrtract.
D The Contractor agrees to include the following language verbatim in every subcantrad,for
services which relate to the subject matter of this Contract
Subcontrador shall protect, defend, indemnify, and hold harmless King County, its officers,
employees and agents from any and all costs, daims,judgments, and/orawards of damages
arising out of, or in any way resulting from the negligent act or omissio s of subcontractor, its
o cers, employees, andlor agents in connection with or in support of this Contract. SubconMactor
expressly agrees and understands that King CouMy is a third party beneficiary to.this Cor tract and
shall have the right to bring an action against subcorrtractor to enforce the provisions of fhis
Pa 9 Ph"
XIV Nondisc imination and Eaual Emolovment Ooaortunftv
The Contrador shall comply wkh all applipble federal, state and local laws regarding discrimination,
including those set forth in this Section.
During performance of the Contract, the Contractor.agrees that it will not discriminate against any
employee or appiicant for employmeM because of the employee or applicaM's sex, race, color, marital
status, national origin, religious a liation, disability, sexual orientation, gender identity ar expression or
age except by minimum age and retirement provisions, unless hased upon a bona fide occupational
qualfication. The Contractor will make equal employment opportuniry efforts to ensure that applicants
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and employees are treated,without regard to their sex, race, color, marital status, national origin,
religious affiliation, disability, sexual orientation, gender identity or expression or age.Additional
requirements are et http://www.kingcounty.govlheatthservices/health/partnerships/contracts; cantractors
shall read and certify compliance. ,
XV Conflict of Interest
A The Contrador agrees to compty with appliqble provisions of K.C.C: 3.04. Failure to compy with
such requirements shall be a material breach of this contract, and may resuR in termination of this
Contract pursuant to Section II and subject the Contrador to the remedies stated therein, or
othervvise available to the Courriy at lauv or in equity.
B The Contractor agrees, pursuant to KCC 3.04.060,that it will not willfiilly attempt to secure
preferential treatme t in fts dealings with the County by offering any valuable consideration,thing
of value or gift, whether in the form of services, loan, thing or promise, in any form to any County
official or employee. The Contractor.acknowledges that 'rf it is found to have violated the
prohibition found in this paragraph, its current contracts with the County will be cancelled and it
sFiall not be able to bid on any County contract for a period of two years.
C The Contrador acknowledges that for one year after leaving County employment, a former County
empioyee may not have a finanpal or beneficial interest in a contract or grant that was planned,
authorized, or funded by a CouMy action in which the former County employee participated during
County employment. Contrador shall identify at the 6me of offer current or fortner County
employees involved in the preparation of proposals or the anticipated perfortnance of 1Nork if
awarded the Contract. Failure to ideMify current or former County employees involved in this
transaction may result in the County's denying or terminating this ConVad. After Contrad award,
the Contractof is responsible for noti(ying the County's Project Manager of currerrt oc fortner
County employees who may become involved in the Contract any time during the term of the
Contract.
XVI Eauinment Purchase. Maintenance. a d Ownershiu
A The Contrador agrees that any equipment purchased, in whole orin part, with Contract funds at a
cost of$5;000 per item or more, when the purchase of such equipment is reimbursable asa
Contract budget item, is upon its purchase or receipt the property of the County and/or
federaUsfate govemment The Contractor ghall be responsible for all such property, including the
proper care and maintenance of the equipment.
B The Contractor shall ensure that all such equipment will be retumed to the County or federai/state
govemment upon termina6on of this Contrad unless othervvise agreed upon by the parties.
XVII Prourietarv Riahts
The parties to this Contract hereby mutually agree that if any patentable orcopyrightable material or
artide should result from the work described herein, all rights accruing from such material ar artiGe shall
be the sole property of the party that produces such material or artiGe. If any patentable or
copyrighfabie material or article should result from the woAc described herein and is joinUy produced by
both parties, all rights accruing from such material or artiGe shail be owned in accordance wkh US
Patent Law. Each party agrees to and does hereby grant to the other party, irrevocable, nonexGusive,
and royalty-free license to use, according to law, any materiel or article and use any method that may be
developed as part of the work under this Contract.
The foregoing products license shall notapply to existing training materials, consulting aids, checklists,
and other materials and documents of the Contractor which are modified foruse in the performance of
tnis comract.
The foregoing provisions of this sec4ion shall not apply to exis6ng training materials, nsulting aids,
checklists, and other materials and documents of the Contrador that are not modfied for use in the
performance of this Contract.
XVIII PoliUcal AcNvftv Prohibited
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None of the funds, materials; property, or services provided directly or indirectly under this Contract shall
be used for any partisan political activity or to further the election or defeat of any pndidate for public
office.
XIX Kina Countv Recvcled Product Procurement Policv
In accordance with King County Code 18:20, 4he Contractor shall use recycled paper and both sides of
sheet of paper whenever practipbte, when submitting proposals, reports, and invoices, A paper copies
are required.
XX Future Su000rt
The County makes no commitment to support the services contracted for herein and assumes no
obligafion for future support of the activity contracted herein except as expressly set forth in this
Contract.
XXI Entire ContractlWaiver of Default
The parties agree that this Contract is the complete expression of the terms hereto and any oral or
written representations or understandings not incorporated herein are excluded. Both parties recognize
that time is of the essence in the performance of the provisions of this Contract. Waiverof any default
shall not be deemed to be a waiver of any subsequent defauk. Waiver or breach of any provision of the
Contract shall not be deemed to be a waiver of any ofher or subsequentbreach and shall not be
construed to be a modification of the terms of the Contract unless stated to be such fhrough wr'itten
approVal by the County, which shall be attached tothe original Contrad.
XXII Contract Amendments
ERher party may request changes to this Contrect. Proposed changes which are mutualy agreed upon
shall be incorporated by written amendmerits to this Contract.
XXIII Notfces
Whenever this Contrad provides far notice to be provided by one,party to another, such notice shall be
in writing"and directed to the chief executive otfice of the Contractor and the project representative of the
County;depaRmerrt specified on page orie of this Contract.My time within which a party must take some
action shall be computed from the date that the notice is received by said paRy.
XXN Services Provided in Accordance with Law and Rule and ReaulaUon
The Contrador and any subcontractor agree to abide by the laws of the state of Washington, rules and
regulations promulgated thereunder, and regulations of the state and federal goqemments, as
applica6le, which control disposition of funds granted under this Contract, aii of which are incorporated
Fierein 6y reference.
In the event that there is a conflict between any of the language contained in any exhibit or attachment to
this Contract;the language in the Contract shall have control over the language contained in the exhibit
or the attachment, unless the parties affirmatively agree in writing to the contrary.
XXV ADDIIGebI@ LeW
This Contract shall be construed and interpreted in accordance with the laws of the State of Washington.
The venue for any action hereunder shall be in the Superior Court for King County, Washington.
XXVI No Thircl Partv Beneflciaries
Except for the parties to whom this Contract is assigned in compliance with the terms of this Confract,
there are no third party beneficiaries to this Contract, and this Contract shall not impart any rights
enforceable by any person or entity that is not a party hereto.
XXVIIContractor Certification
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Bysigning this Contract, the ConVactor certfies that in addition to agreeing to the terms and conditions
provideif herein, the ConVaator certifies that it has reatl and understands the contracting requirements
on the PHSKC website (http://www.kingcounty.gov/health/contracts), and agrees to comply with all of the
contrad terms and conditions detailed on that site, including EEO/Nondiscrimination, HIPAA, Insurance,
and CredeMialing, as applipble.
IN WITNESS WHEREOF, the parties hereby agree to the terms and condRions of this Contract:
KING COUNTY CONTRACTOR
FOR
King County Ezecutive Signature
Date Name(Please type or print)
Date
Approved as to Form:
OFFICE OF THE K NG COUNTYPROSECUTING ATTORNEY
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EXFIIBTTA
SCOPE OF WORK
CITY OF AUBURN
innoia-i2r3ino a
sackerouna
The Local Hazardous Waste Management Plan(hereaRer referred to as the"Plan'as updated in
1997 and 2010,was adopted by the partner agedcies(King County Solid Waste Division, Seattle
Public Utiliries, King County Water and Land Resources Division and the Seattie-King County
Department of Public Health)and cities located in King County. 7'he Washington State
Department of Ecology in accordance with RCW 70.105220 subsequently approved the Plan.
The City is an active and valued partner in the regional Local Hazardous Waste Management
Program (hereafter referted to as the"Program").
1'he purpose of this Exhibit is to define the relationship associated with the Program's funding of
City activitiesperformed under the auspices of the Plan and as approved by the Program's
Management Coordination Committee(hereinaffer referred to as the"MCC"): This Agreement
further defines the responsibilities of the City and Seattle-King County Department of Pubfic
Health with respect to the transfer of Program monies.
Scone of Work
The City of Aubum will assist in the protnotion of natural yazd care to one Auburn
neighborhood.
7'he Ciry will create and mail a newsleuer, flyer or postcard about household hazardous waste to
Auburn residents, and also hirea consultant to prodide outreach, education and presentations at
public events.
Resoonsibilities of the Parties
T6e Ci
1. The Ciry shall develop andsubmit project propo'sals and budget requests to the Program's
Contract Administrator. Funds provided to the City by the Local Hazardous Waste
Management Program pursuant to this Contract shall be used to implement hazazdous
waste programs and/or services as approved by the MCC.
2: For reimbursement the City shall submit the following to the Fund Manager:
a) An invoice (see Exhibit C). Invoices should be sent to the Fund Manager for
approval and payment.
b) A brief description of activity accomplished and funds expended in
accordance with the scope of work.
c) Copies of invoices for expenditures or a financial statement prepazed by the
City's finance department. The financial statements should include vendor
EHS3366-City of Auburn 1
RES.B Page 123 of 215
names, a description of services provided, date paid and a check or warrant
number.
3. 1'he City shall notify the Fund Manager no later than December 15'"regarding the amount of
outstanding expenditures for which the City has not yet submitted a reimbursement request.
4. It is the responsibility of the City to comply with all applicable county, state and/or federal
reporting requiremenu with respect to the collection and transfer of moderate risk wastes.
The City shall report to the Contract Administrator the quantity, by type, of moderate risk
waste collected using Program funds. T'he Ciry shall also provide the Contract Administrator
with copies of EPA's Non-Hazardous Waste Manifest or similar form, associated with the
transport of moderate risk waste collected through Program-funded events.
5. The Ciry issolely responsible for any and all spills, leaks or other emergencies arising at the
facilitiesassociated with the City's evenu or in any other way associated with activiries
conducted within the scope of this Contract. In the event of a spill or other emergency,the
City is responsible for complying with all applicable laws and regulations.
6. The Ciry agrees to appropriately acknowledge the Program in all media produced-in part or
in whole-with Program funds. 7'he intent of this provision is to further strengthen this
regional partnership in the public's mind.
7. The Ciry agrees to provide the Progam with copies of all media material produced for local
hazardous waste management everts or activities that have been funded by the Program. The
City also agrees to allow the Program to reproduce media materials created with Program
money provided that the Program credits the Ciry as the originator of that material.
8. This project shall be administered by Joan Nelson at the City of Auburn, 25 W Main Streey
Auburn, at(253)931-5103, (jenelson@aub imwa.gov) or her designee.
9. Questions or concerns regazding any issue associated with this Exhibit that cannot be handled
by the Contract Administrator or Fund Manager should be referred to the LHWMP Program
Director for resoWtion.
Seattla-Kine Coanri Deoartment of PubGc Health
1. Seattle-King County Department of Public Health shall administer, via the attached
Contract,the transfer of Program funds to the City for hazardous waste management
events and activities.
2. Within ten (10)working days of receiving a request for reimbursement from the Ciry,
the Fund Manager shall either notify the City of any exceptions to the request which
have been identified or shall process the request for payment. If any exceptions to the
request aze made,this shall be done by written notification to the City providing the
reason for such exception. The Fund Manager will not authorize payment for activities
and/or expenditures that are not included in the scope of work, unless the scope has been
amended. The Fund Manager retains the right to withhold all or partial payment if the
City's invoices are incomplete(e.g.they do not include proper documentation of
expenditures for which reimbursement is being requested)or are not consistent with the
submitted scope of work.
Proeram Contacts
Lynda Ransley Madelaine Yun
EHS3366-City of Aubum 2
RES.B Page 124 of 215
LHWMP Program Director HWMP Fund Manager
150 Nickerson Street, Suite 204 150 Nickerson Street, Suite 204
Seattle, WA 98109 Seaftle, WA 98109
206-352-8163 206-352-7128
lvnda.ranslev(c Kin c ounty.gov madelaine.vunna kingcounri.eov
Paul Shallow
LHWMP Contract Administrazor
401 Fifth Avenue, Suite 1100
Seattle, WA 98104
206-263-8487
paul.shallow(cDk inecounri.
EHS3366—Ciry of Aubum 3
RES.B Page 125 of 215
EXHIBIT B
2014 BUDGET
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
City of Auburn
25 W Main Street,
Aubuin,WA 98001-4998
Com ^nent Deseri don Bud et
Household Hazardous Waste Education 21,578.99
Household Hazardous Waste Collection
TOTAL 21,578.99
EHS3366—Ciry of Aubum
RES.B Page 126 of 215
EXHiBTI'C
2014 INYOICE
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
From: Ciry of Aubum
25 W Main Street,
Aubum,WA 98001-4998
Ta Madelaine Yun,Fund Manager
Local fIazardous Waste Management Program in King County
Seattle-KingCounry Department of Public Health
150 Nickerson St,Suite 204
Seattle,WA 98109
Contract#EHS3366
Period of time: 2014 to 2014.
In performance of a signed Contract between King Coumy and the City of Auburn, I hereby certify that
the following expenses were incurred during the above-mendoned period of time.
Signature Date
Component
Budget Current Expenses Previous Charges Balance.
Descri don
Housetiold Hazardous $21,578.99
Waste Eduearion
Household Hazardous
Waste Collection
TOTAL 21,578.99
For Health De aztrnent Use Onl
FOR HEALTH DEPARTMENT USE ONLY
Oracle Purchase Order# Invoice Date Invoice#Amoimt to be 'd
Oracle R bisition# Oracle Recei # Oracle CPA#
Local Hazardous Waste Management Program Approval:
Madelaine Yun IHW-NR-0100 Date
EHS3366—Ciry of Aubum
RES.B Page 127 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5031
Date:
January 27, 2014
Department:
Planning and Development
Attachments:
Resolution No. 5031
CDPMP
CDPMP - Appendex A
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 5031.
Background Summary:
Resolution No. 5031 proposes to adopt the Comprehensive Downtown Parking
Management Plan (CDPMP), which will guide parking policy development and
implementation within downtown Auburn within the following framework:
*To manage existing parking assets, assess current parking demand, forecast future
parking needs, and develop a first-rate downtown parking system as an additional
amenity that keeps up with existing businesses, projects underway, and future
development; and
*To balance business, residential, visitor, and commuter parking needs in light of
redevelopment and increased transit service.
Work on the CDPMP commenced in August 2011, following adoption of the Draft Work
Plan by the Planning and Community Development Committee in July 2011.
The draft Downtown Urban Center (DUC) On-Street and Off-Street Parking Supply and
Demand Analysis (Task 1) was presented to the Planning and Community Development
Committee in October 2011 and revised December 2011. Staff subsequently revised the
analysis in December 2011, inclusive of feedback received from the Planning and
Community Development Committee and updated data for several City-owned off-street
parking lots in downtown Auburn.
The draft Downtown Parking Survey Report (Task 2) was presented to the Planning and
Community Development Committee in July 2012. The report summarizes responses
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 128 of 215
from Auburn Citizens at-large, downtown Auburn business and property owners, and a
diverse cross-section of stakeholders to the Downtown Parking Survey conducted in
May 2012, which gauged perception of existing parking and the preferred methods of
moving forward in meeting future parking needs in downtown Auburn.
The draft CDPMP table of contents was presented to the Planning and Community
Development Committee in October 2012; the draft CDPMP (Tasks 3 and 4), which
incorporated and refined the findings of the existing DUC On-Street and Off-Street
Parking Supply and Demand Analysis and Downtown Parking Survey, was presented to
the Planning and Community Development Committee in August 2013.The Planning
and Community Development Committee did not express any feedback that
necessitated revision of the draft CDPMP presented. The Auburn Transit Center parking
portion of the CDPMP was further discussed with the Planning and Community
Development Committee in November 2013 and refined per the feedback received.
Adoption of the CDPMP (Task 5) culminates the Draft Work Plan. The CDPMP was
recommended for approval by the Planning and Community Development Committee on
January 13, 2014, as the lead action committee. The second committee review was on
the January 21, 2014 meeting of the Public Works Committee, which concurred with the
recommendation of the Planning and Community Development Committee.
Reviewed by Council Committees:
Planning And Community Development, Public Works Other: Legal, Planning, and
Public Works
Councilmember:Holman Staff:Snyder
Meeting Date:February 3, 2014 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 129 of 215
RESOLUTION NO. 5031
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, ADOPTING TIiE
COMPREHENSIVE DOWNTOWN PARKING
MANAGEMENT PLAN (CDPMP) FOR PARKING
POLICY DEVELOPMENT AND IMPLEMENTATION
IN DOWNTOWN AUBURN
WHEREAS, the City of Aubum on May 21, 2001 adopted the Auburn Downtown
Plan as a subarea plan of the City of Aubum's Comprehensive Plan; and
WHEREAS, the Auburn Downtown Plan enumerates a vision of continuous
revitalization of downtown Auburn as the physical and cultural heart of the Aubum
community and development of a mixed-use district; and
WHEREAS, parking is an essential component in facilitating the Aubum
Downtown Plan's vision; and
WHEREAS, the City of Auburn identified an increasing need to balance
competing parking user demands, anticipated redevelopment of the Aubum Junction
blocks and other redevelopment activity in downtown Auburn, and anticipated
expansion of Sounder commuter train services; and
WHEREAS, the previous comprehensive parking plan entitled the Downtown
Parking Plan was adopted by the City of Aubum in 1996 by Resolution 2826; and
WHEREAS, the Planning and Community Development Committee of City
Gouncil adopted the Draft Work Plan for the Comprehensive Downtown Parking
Management Plan ('CDPMP') on July 11, 2011 to develop and adopt a new
comp[ehensive parking plan to supersede the 1996 Downtown Parking Plan; and
ResoluGon No. 5031
January 29, 2014
Page 1 of 4
RES.C Page 130 of 215
WHEREAS, City of Aubum staff commenced work on the CDPMP in August
2011; and
WHEREAS, the draft Downtown Urban Center (DUC) On-Street and Off-Street
Parking Supply and Demand Analysis was presented to and discussed by the Planning
and Community Developmerrt Committee of City Council on October 24, 2011; and
WHEREAS, the draft Downtown Urban Center (DUC) On-Street and Off-Street
Parking Supply and Demand Analysis was revised in December 2011; and
WHEREAS, public participation in the development of the CDPMP was solicited
from Aubum citizens at-large, downtown Aubum business and property owners; and a
diverse cross-section of stakeholders through the Downtown Parking Survey conducted
in May 2012; and
WHEREAS, the Downtown Parking Survey Report was preserrted to and
discussed by the Planning and Community Development Committee of City Council on
July 9, 2012; and
WHEREAS, the scope of the CDPMP was preserrted to and discussed by the
Planning and Community Development Committee of Ciry Council on October 8, 2012;
ancl
WHEREAS, the draft CDPMP was presented to and discussed by the Planning
and Community Development Committee of City Council on August 26, 2013 and
further discussed by Planning and Community Development Committee of City Council
on November 25, 2013; and
Resolution No. 5031
January 29, 2014
Page 2 of 4
RES.C Page 131 of 215
WHEREAS, the Planning and Community DeyelopmeM Committee of City
Council recommended approval of the draft CDPMP to the full Aubum City Council on
January 13, 2014; and
WHEREAS, the Public Works Committee of City Councii concurred with the
recommendation of Planning and Community Development Committee on January 21,
2014; and
WHEREAS, upon the recommendation of staff, City Council determines that
adoption of the CDPMP will facilitate the Aubum Downtown Plan's vision and is
therefore in the best interest of the City;
NOW, THEREFORE, THE CITY GOUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN, AS FOLLOWS:
Section 7. Adoation. The Comprehensive Downtown Parking Management
Plan ('CDPMP'), comprised of the following documents: (1) "Comprehe sive Downtown
Parking Management Plan (CDPMP)" dated January 29, 2014 and (2) "Comprehensive
Downtown Parking Management Plan (CDPMP) —Appendix A" dated January 29, 2014,
ap, of which are marked as "Exhibit A" with the original resolution and on file with the
Au6um City Clerk, is hereby adopted and approved by reference as if fully set forth
herein as a guidance document for parking policy development and implementation in
downtown Auburn. It is herewith directed that all of the documents Iisted which comprise
the CDPMP be available at the City Clerk's Office for public inspection.
Section 2. The Downtown Parking Plan, adopted by the City of Aubum by
Resolution 2826 is hereby supplanted by the CDPMP. In the event of any conflict, the
CDPMP shall control.
Resolu4ion No. 5031
January 29, 2014
Page 3 of 4
RES.C Page 132 of 215
Section 3. Imolementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 4. Effective date. This resolution shall be in full force and
effect upon passage and signatures hereon.
DATED AND SIGNED this_day of February, 2014.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED A TO FORM:
D ie . eid, ty Attomey
ResoluUOn No. 5031
January 29, 2014
Page 4 of 4
RES.C Page 133 of 215
Comprehensive Downtown Parking Management Plan (CDPMP)
January 2014
RES.C Page 134 of 215
RES.C Page 135 of 215
Mayor Nancy Backus
City Councilmembers
Rich Wagner, Deputy Mayor
Claude DaCorsi
John Holman
Wayne Osborne
Bill Peloza
Yolanda Trout
Largo Wales
Prepared by:
Planning and Community Development Department
Jeff Tate, Interim Planning Director
Elizabeth Chamberlain, Planning Services Manager
Gary Yao, Planner
RES.C Page 136 of 215
RES.C Page 137 of 215
Executive Summary
1. Introduction
1.1 - Purpose and Approach1.2 - Plan Components1.3 - Plan Area and Applicability1.4 - 7 Simple Rules of Planning for Parking
2. The Parking System
2.1 - Existing Parking Infrastructure, Resources, and Usage2.2 - Future Parking Infrastructure, Resources, and Usage2.3 - Parking Organization, Management, Planning, and Investment2.4 - Parking Operations, Maintenance, and Marketing and Communications
3. Parking Case Studies
3.1 - Parking Organization, Management, Planning, and Investment3.2 - Parking Operations, Maintenance, and Marketing and Communications
4. The Parking Best Practices Toolbox
4.1 - How to Use the Toolbox
Figure 4.1.1 - The Toolbox
5. The Parking Action Plan
5.1 - Near-Term Recommendations5.2 - Short-Term Recommendations (1-5 Years)5.3 - Long-Term Recommendations (6-10 Years)
Appendix A
1
3
3457
8
8143235
38
3843
51
51
52
54
545661
RES.C Page 138 of 215
RES.C Page 139 of 215
Executive Summary
The Comprehensive Downtown Parking Management Plan (CDPMP), which primarily addresses parking policy
within the Downtown Urban Center (DUC) zoning district, begins with an overview of the plan’s purpose
and approach:
• To manage existing parking assets, assess current parking demand, forecast future parking needs, and
develop a first-rate downtown parking system as an additional amenity that keeps up with existing
businesses, projects underway, and future development; and
• To balance business, residential, visitor, and commuter parking needs in light of redevelopment and
increased transit service.
The CDPMP is also guided by the 7 Simple Rules of Planning for parking:
• Pinpoint the Parking• Strike a Balance• Crown the Customer King• Provide “Free” Parking• Reduce the “Last Mile”• Clarify the Code• Change It Up
The plan then moves into an overview of the City’s parking system, including existing and future parking
infrastructure and resources available and existing and future usage:
• Of the approximately 4,879 parking spaces available inventoried as of December 2011, parking areas that
experience particularly vexing problems of high occupancy are limited to Wayland Arms (King County
Housing Authority) block and Multicare Auburn Medical Center blocks for on-street parking and (on
weekdays) the Auburn Transit Center garage and surface parking lot blocks for off-street parking.
• In the short term (5 years) there is an anticipated increase in parking demand of approximately 1,483
spaces and increase in parking supply of approximately 806 spaces. At peak hour, considering existing
public on- and off-street parking spaces available in the entire DUC, a 243-space deficit is anticipated.
• In the long term (10 years) there is an anticipated cumulative increase in parking demand of
approximately 1,873 spaces and cumulative increase in parking supply of approximately 806 spaces. At
peak hour, considering existing public on- and off-street parking spaces available in the entire DUC, a
633-space deficit is anticipated.
Other components of the City’s parking system are the existing organizational and management structure,
planning efforts, investment strategies, operations, and maintenance. Opportunities for improvement
highlighted include:
• Increase in coordination between City departments and divisions with regards to the parking system’s
various components (on-street, off-street, citations, marketing, etc.);• Increase in regularity of planning for parking;• Increase in planning for parking impacts on special event days;• Continued coordination with police and potentially increase parking enforcement; and• Refinement of marketing and communications for the parking system.
1RES.C Page 140 of 215
Case studies follow the review of these parking system components.
Parking best practices, including those from the aforementioned case studies, are then summarized and
collected into the Best Practices Toolbox (table), based on feedback from the parking surveys received
from Downtown businesses and citizens and staff’s research and experience related to parking. Not all best
practices are applicable to Downtown Auburn at this time. As such, the recommended actions for each best
practice are identified as follows: continuation, modification, implementation, or no action. See Chapter 4 of
the CDPMP for the entirety of the best practices toolbox.
The CDPMP closes with a detailed action plan of existing best practices that the City can draw from for
modification or implementation. The action plan includes proposed near-term recommendations (up to 1
year), short-term recommendations (1-5 years), and long-term recommendations (6-10 years), as follows:
Near-Term (up to 1 year)
• Revise timed parking limits to 3 hours throughout the DUC• Clarify existing code and implement a parking inventory database• Update the City’s website to make more useful for parking seekers• Design and install updated signs for on-street parking identifying availability and rules
Short-Term (1-5 Years)
• Expand and modify the residential parking zone beyond D ST NW per demand• Plan for spillover areas on the fringe of downtown• Designate one department or division that is the single point of contact for all parking-related matters,
despite whatever organizational structure exists behind-the-scenes• Regularly readjust current parking practices at least every 5th year• Regularly reevaluate peak parking supply and demand every year• Evaluate funding options and implement a multi-faceted plan to finance additional public parking for
anticipated parking deficits• Establish a parking ambassador program• Require organizers to better plan for special events• Develop and implement a 3-strikes parking enforcement policy• Design and install easy-to-read off-street parking signs• Create alerts for parking availability-impacting maintenance and construction activity• Design and install trailblazer signs to direct drivers to available off-street public parking
Long-Term (6-10 Years)
• Increase transit access, citywide/regionally• Revise timed parking limits, as needed• Continue to plan for spillover areas on the fringe of downtown• Increase transit access, around downtown
2 RES.C Page 141 of 215
1. Introduction
1.1 – Purpose and Approach
The Comprehensive Downtown Parking Management Plan (CDPMP) serves the same vision enumerated for
downtown in the City’s Auburn Downtown Plan and Comprehensive Plan: to support the continuous revitalization
of downtown Auburn as the physical and cultural heart of the Auburn community and development of a
mixed-use district. To facilitate that vision, the CDPMP is a concerted effort to manage existing parking
assets, assess current parking demand, forecast future parking needs, and develop a first-rate downtown
parking system as an additional amenity that keeps up with existing businesses, projects underway, and
future development.
Initiative for developing the CDPMP emerged in a downtown Auburn at the crossroads of:
• Balancing business, residential, visitor, and commuter parking needs in downtown;
• Evolving parking demands in downtown, including a new sushi restaurant and gym on E Main ST
and additional anticipated redevelopment in the Auburn Junction blocks south of City Hall, the fruits
of various downtown public art programs and multi-million dollar investments in streetscape and
infrastructure improvements; and
• Expansion of Sounder commuter train services.
The first step towards the CDPMP were taken with the approval of the Draft Work Plan by the Planning
and Community Development Committee in July 2011. It has since progressed as follows:
• October 2011 – Downtown Urban Center On- and Off-Street Parking Supply and Demand Analysis was completed.
The analysis inventoried all of the parking spaces available within downtown, whether public or
privately owned, and their occupancies throughout the day.
• December 2011 – Downtown Urban Center On- and Off-Street Parking Supply and Demand Analysis was revised to
reflect changes to the user-type for City-owned and/or –operated surface parking lots.
• July 2012 – Citizens Survey/Business and Property Owners Survey/Stakeholder Interviews gauged people’s
perceptions of parking in downtown, the anecdotal statistics of the parking experience.
• August 2013 – Comprehensive Downtown Parking Management Plan (CDPMP) draft is completed. The CDPMP
combines the previously gathered numerical and anecdotal statistics of parking in downtown with
professional staff insight and experiences of other jurisdictions.
• January 2014 – CDPMP is presented to the Planning and Community Development Committee for
finalization and adoption of an administrative framework for staff to implement a first-rate parking
system in downtown.
• Future date – Public open houses will be conducted for further refinement of the CDPMP in future
iterations.
3RES.C Page 142 of 215
1.2 – Plan Components
The CDPMP is organized into four components: the Parking System (Chapter 2), Parking Case Studies
(Chapter 3), Parking Best Practices Toolbox (Chapter 4), and Parking Action Plan (Chapter 4).
Chapter 2 examines the existing parking system, with a focus on City-owned and City-run parking in terms
of physical parking resources, administration and planning, operations, and marketing. The chapter is
divided into the following sections:
Existing and Future Infrastructure, Resources, and Usage
• How many and where are parking spaces located?• Where are the most vexing parking issues?• What are occupancy trends in downtown overall?• How will parking demand change over time?• How many parking spaces are expected to be added?
Organization, Management, Planning, and Investment
• Who in the City is responsible for what?• How has the City planned for parking in the past?• How does the City plan for parking in the future?• How and when does the City invest in additional parking spaces?
Maintenance and Operations
• How does the City’s parking operate on a daily basis?• How are parking regulations enforced?• How are permit fees and violation fines paid?• How are the City’s parking resources maintained?
Marketing and Communications
• How does the City get word out about parking options for businesses, residents, visitors, and commuters?• How does the City show where parking is located?
Chapter 3 presents case studies of how the above-referenced parking system components are operated in
other jurisdictions and institutions. Some policies and practices presented are intended to be best practices
(whose applicability to the City is analyzed in Chapter 4) while others serve as cautions.
Chapter 4, following review of the City’s existing parking system and case studies, presents the various best
practices employed in the provision of parking, parking demand management, and operations of a parking
system. Not all policies and practices listed in the toolbox are intended to be applicable for the City in this
iteration of the CDPMP; instead, it is a collection of tools that should be considered whenever the City is
looking to fine-tune its parking system.
Chapter 5, the final part of the CDPMP, assembles a recommended action plan of near-term (up to 1 year
implementation), short-term (1-5 year implementation), and long-term (6-10 year implementation) changes to
the City’s parking system.
4 RES.C Page 143 of 215
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Legend
Downtown UrbanCenter (DUC)
SR-18
1.3 – Plan Area and Applicability
The CDPMP, in terms of geographic implementation, primarily addresses parking policy within the
Downtown Urban Center (DUC) zoning district, which includes the Auburn Junction blocks where
development activity of significant scale is expected (Figure 1.3.1).
5
Figure 1.3.1 - Map of Downtown Urban Center (DUC) and Auburn Junction
The physical effects of parking policies applicable to the DUC, however, may not be necessarily quarantined
within the politically defined boundaries of the DUC. In response to that potential, staff have identified
RES.C Page 144 of 215
Potential Parking Spillover Areas (PPSAs) (Appendix A) where impacts of DUC parking policies may
warrant extension of DUC parking policies into those areas (or at the very least, consideration of toolbox
best practices in Chapter 4) to diffuse the impacts. PPSAs were identified based on the following criteria:
• Areas within ¼-mile from the DUC and Downtown Business Improvement Area (BIA), whose
boundaries include areas not otherwise included within the DUC; and
• Where availability of on-street public parking is potentially impacted by spillover parking demand
generated from the DUC and BIA and/or large businesses, institutions, public gathering places, and
other high parking demand uses within the PPSAs themselves.
Operationally speaking, the CDPMP’s recommended action plan in Chapter 5 primarily focuses on City-
owned and City-run parking resources. Many best practices identified in the toolbox in Chapter 4, especially
those applicable to parking in private development, have already been adopted as part of the development
regulations applicable to the DUC contained in Auburn City Code (ACC) Chapter 18.29 or in the Downtown
Urban Center Design Standards.
6 RES.C Page 145 of 215
1.4 – 7 Simple Rules of Planning for Parking
The 7 Simple Rules of Planning for Parking serve as guiding principles for development of Auburn-specific
parking policy in this iteration of the CDPMP. They derive from the parking supply and demand realities
observed in downtown Auburn, the feedback about downtown parking received1, and staff analysis of parking
approaches taken in other jurisdictions.
1. PINPOINT THE PARKING
Direct people effectively and efficiently to available parking. There is not a parking supply problem
everywhere, all the time.
2. STRIKE A BALANCE
Address the needs of overlapping and/or competing parking interests. In downtown Auburn, these needs are
broadly identified as those of residents, businesses, visitors, and commuters.
3. CROWN THE CUSTOMER KING
Prioritize visitor parking. Make visitor parking as easy as possible in prime locations.
4. PROVIDE “FREE” PARKING
Avoid paid parking, whenever possible. While parking is never truly without costs, visitors, residents,
businesses, and commuters should shoulder part of those costs only as a last resort.
5. REDUCE THE “LAST MILE”
Shorten the distance, perception-wise, between parking space and destination. The vibrantly urban, compact,
and walkable mixed-use character that downtown Auburn continues to grow into is inherently incompatible
with the provision of plentiful home-, office-, store-, and restaurant- front parking.
6. CLARIFY THE CODE
Write code that streamlines the process of parking system organization, management, planning,
maintenance, and operations.
7. CHANGE IT UP
Reassess each component of the CDPMP to meet current needs, as parking system conditions change and
new parking best practices emerge. The CDPMP is not intended to be static; it merely establishes the
framework for fine-tuning the parking system at any given time.
7
1 Besides specific problematic parking areas, responses from the Downtown Parking Survey conducted in July 2012 also
identified the following parking concerns: the distance between parking space and destination, non-residents parking on
residential streets, confusing and/or lack of parking signage, and the poor design of parking spaces.
RES.C Page 146 of 215
2. The Parking System
2.1 – Existing Parking Infrastructure, Resources, and Usage
EXISTING INFRASTRUCTURE AND RESOURCES
According to the Downtown Urban Center On- and Off-Street Parking Supply and Demand Analysis, which cross-
referenced code-specified parking and available Public Works data with physical observations for on-
street parking and cross-referenced the City’s and Google Maps’ aerial imagery and previous studies and
reports with physical counts for off-street stalls, there were a total of 4,8792 parking spaces in the DUC as
of December 2011. The different types of parking available, along with the general locations of each type
(Figures 2.1.1 and 2.1.2), are as follows:
• On-street public parking (unlimited time, time-limited, permit only, and loading zones)
Locations: almost all blocks in the DUC
• Off-street public parking (time-limited)
Locations: within one to two blocks from E/W Main ST,between the Auburn Justice Center and the
Burlington Northern-Santa Fe (BNSF) railroad tracks
• Off-street permit parking3 (unlimited time)
Locations: within one to two blocks from E/W Main ST,between the Auburn Justice Center and the
BNSF railroad tracks
• Off-street private parking
Locations: almost all blocks in the DUC
All on-street and off-street public and permit parking spaces in the DUC are located within an
approximately 1/4-mile walking distance4 from Auburn Transit Center, Auburn Junction, and Multicare
Auburn Medical Center blocks, where demand is currently and anticipated to be the highest (see
‘EXISTING USAGE’ under Chapter 2.1 and ‘FUTURE USAGE’ under Chapter 2.2). This includes parking
spaces located across C ST NW/SW and the BNSF railroad tracks to the west for Auburn Transit Center and
Auburn Junction blocks and parking spaces located across Auburn Ave N/A ST SE and Auburn Way N/S to
the east for Auburn Junction and Multicare Auburn Medical Center blocks (Figure 2.1.3). That being said,
there is opportunity for improvement in east-west connections to parking spaces.
8
2 Excluding on- and off-street public and private parking spaces inaccessible due to S Division ST Promenade construction,
other off-street private parking spaces in lots inaccessible for data collection, and single-family off-street private garage and
driveway parking; this underestimates the number of parking spaces as of January 2014. See ‘Chapter 3 – Methodology’ in the
Downtown Urban Center On- and Off-Street Parking Supply and Demand Analysis for how parking supply in the DUC was specifically
measured.
3 Including City employee and non-police fleet parking.
4 The widely adopted walking distance that a transit user will tolerate between point of origin and transit station.
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Downtown UrbanCenter (DUC)
On-Street PermitParking
On-Street PublicParking
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Figure 2.1.1 - Location of On-Street Parking
Approximately 1/5 of parking spaces in the DUC are City-owned and/or City-run; the remainder are
provided by the private sector. Neither the City nor the private sector currently provide hourly or daily paid
parking. Paid parking in the City is limited to monthly permit parking provided by the City and parking
provided as part of commercial and residential unit sales and leases in the private sector.
EXISTING USAGE
According to the occupancies observed in the Downtown Urban Center On- and Off-Street Parking Supply and Demand
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Private Off-Street Parking
Permit Off-Street Parking
Public Off-StreetParking
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10
Analysis, the DUC as a whole skews toward higher parking occupancy during the first half of the day and
specifically experiences peak parking occupancy during lunchtime (11am-2pm)5 on weekdays. While not an
exact daily occupancy for all days in the DUC, it was observed for the Analysis that during this time 2,666
Figure 2.1.2 - Location of Off-Street Parking
5 Morning (9-11am), lunchtime (11am-2pm), afternoon (2-5pm), and evening (5-7pm) time segments per the Downtown Urban
Center On-and Off-Street Parking Supply and Demand Analysis.
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Downtown UrbanCenter (DUC)
.25mi Radius ofMulticare AuburnMedical Ctr Blocks
.25mi Radius ofAuburn TransitCtr Blocks
.25mi Radius ofAuburn Junction
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parking spaces are occupied (56%) and 2,213 parking spaces are available (44%). On the weekend, the DUC
experiences peak parking occupancy during daytime Saturday6, with 1,721 (35%) parking spaces occupied and
3,158 (65%) spaces available.
6 Due to limited resources, data collected on weekends for the Downtown Urban Center On- and Off-Street Parking Supply and Demand
Analysis was limited to daytime and nighttime only, rather than specific time segments. For the same reason, off-street parking
occupancies are extrapolated, as off-street parking observed does not include all off-street parking spaces in the DUC.
Figure 2.1.3 - Parking Within Walking Distance (1/4 Mile)
RES.C Page 150 of 215
Block-by-block, peak parking occupancy also occurs during lunchtime on weekdays, with the average block
43% occupied. Few blocks, even when considering on- and off-street parking separately, ever exceed 85%
occupied, the widely adopted threshold for optimal parking occupancy espoused by Donald Shoup, parking
professor, researcher, economist, and author of The High Cost of Free Parking. For those blocks that do, very few
exceed 85% occupancy for more than one time segment per day.
There are 2 types of blocks with on- or off-street parking that exceed 85% occupancy throughout the day
(Figure 2.1.4). The less problematic are blocks with available parking spaces nearby when exceeding 85%
occupancy (blocks of moderate concern). For example, >85% occupancy in on-street parking on one block is
potentially negated with <85% occupancy in off-street parking on the same block and/or <85% occupancy
in on- or off-street parking within a 2-block radius. Blocks that fall into this category include the Auburn
Avenue Theater, Truitt Building, and Agrishop blocks for on-street parking and the Truitt Building and (on
the weekend) Multicare Auburn Medical Center blocks for off-street parking. The more vexing blocks are
those without available parking spaces nearby when exceeding 85% occupancy (blocks of heavy concern).
These include the Wayland Arms (King County Housing Authority) block and Multicare Auburn Medical
Center blocks for on-street parking and (on weekdays) the Auburn Transit Center garage and surface parking
lot blocks.
12 RES.C Page 151 of 215
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Downtown UrbanCenter (DUC)
Blocks of ModerateConcern
Blocks of HeavyConcern
SR-18
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Figure 2.1.4 - Blocks of Parking Concern (Existing)
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14
2.2 – Future Parking Infrastructure, Resources, and Usage
FUTURE INFRASTRUCTURE AND RESOURCES
Prior to the Comprehensive Downtown Parking Management Plan
(CDPMP), there has been no recent consideration by the City to
expand on- and off-street parking resources in the DUC.
Per the Comprehensive Transportation Plan, only one future roadway
capacity improvement project identified (F ST SE between 4th ST
SE and Auburn Way S) includes the addition of on-street parking
and is located outside of the DUC.
Additionally, neither land acquisitions for off-street parking nor
improvement of existing municipal properties for off-street parking
have been identified in the 2013-2018 Capital Facilities Plan.
The Auburn Transit Center garage and surface parking lots
(Figure 2.2.1), which are already at capacity, are not operated by
the City, but by Sound Transit. While Sound Transit committed
to a second Auburn Transit Center parking garage as part of the
Sound Transit 2 package of improvements approved by voters
in 2008, and the Comprehensive Transportation Plan recommends
that Sound Transit immediately work with the City to create the
additional parking, the facility has been put on hold as funding
has not been identified. Funding of $1.3 million to $1.5 million,
however, does exist from Metro for an Auburn Transit Center-
adjacent parking facility that serves commuters during weekdays
and other users at all other times, though no specific site has
been selected and acquired. The funding originates from the sale
agreement for the existing Metro park and ride near 15th ST
NE and A ST NE, but no construction date has been forecasted.
While the City is open to discussing interim Sound Transit and
Metro parking solutions, the planned permanent Sound Transit-
and Metro-funded parking spaces are therefore not included as
available future supply7.
Instead, any physical expansion of overall parking supply in the
foreseeable future is anticipated to be code-required off-street
parking constructed for private development in the DUC only. As
of the report’s writing, only plans for one project has emerged that
will noticeably increase parking supply in the DUC. The project
occupies half of the northeastern block of Auburn Junction, where
Figure 2.2.1 - The Auburn
Transit Center garage (above)
and surface parking lots (bottom)
are already at capacity.
7 Though not anticipated, Scenario 1b in the ‘FUTURE USAGE’ subsection includes as available future supply the number
of Sound Transit- and Metro-funded parking spaces matching the anticipated increase in transit demand, solely as basis for
analysis of existing public parking resources’ ability to accommodate non-transit demand.
RES.C Page 153 of 215
development activity of significant scale is expected to occur8 in
downtown Auburn. Per the plans received by the Planning and
Development Department, the project will be a 5-story, 126-
unit, commercial/residential mixed use building (Figure 2.2.2)
providing a net increase of 1109 parking spaces to the parking
supply identified in the Downtown Urban Center On-and Off-Street
Parking Supply and Demand Analysis. Three (3) additional blocks of
mixed use buildings totaling about 693 units are expected to be
constructed in Auburn Junction10 and about 693 parking spaces
will be added to the DUC’s parking supply11.
Other potential private development and redevelopment activity
in the DUC is unlikely to result in increases to the DUC’s
overall parking supply. The Market Analysis prepared for the
City by Gardner Economics in 2011 noted that structured and
underground parking is the biggest barrier to development in the
Auburn Junction blocks. In addition, the Auburn Junction Design
Guidelines allow for exemption from providing on-site parking for
non-residential uses if “adequate parking in public rights-of-way
and offsite public facilities” can be demonstrated. For the rest of
the DUC, ACC Section 18.29.060(H) also specifies that changes
of use in existing buildings, expansions of not more than 25%
in floor area, and new retail and restaurant developments of less
than 3,000SF are exempt from providing any additional parking
spaces at all. While any development or redevelopment activity in
the DUC outside of those exemptions are required to contribute
to contribute a fee in lieu of providing required parking spaces,
the date of construction for a City parking structure, if any, is
indeterminate.
As such, about 803 parking spaces are anticipated to be added to
the DUC overall in the foreseeable future.
FUTURE USAGE
Parking demand forecasting performed for the DUC derives from
known projects in the pipeline, the Market Analysis, Sound Transit’s
June 2013 CEO Report, and Sound Transit’s 2012 Station Access
Analysis. The three (3) documents identify the primary demand-
impacting trends and activities, as follows:
15
Figure 2.2.2 - Rendering of
the proposed 5-story, 126-unit,
commercial/residential mixed
use building in the northeastern
block of Auburn Junction.
8 Plans have been received for the northeastern block. The mostly City-owned southeastern and southwestern blocks sold
October 2013. See ‘FUTURE USAGE’ subsection for detailed demand modeling.
9 The project will provide 54 parking spaces and repurpose the existing Cavanaugh parking structure, whose 56-space second
floor was not included in the parking supply in the Downtown Urban Center On-and Off-Street Parking Supply and Demand Analysis, to
provide the remainder of its code-required parking.
10 See ‘FUTURE USAGE’ subsection for detailed demand modeling.
11 Per the Auburn Junction Design Standards, all residential uses in Auburn Junction are required to provide parking spaces on-site
per the one (1) parking space per dwelling unit ratio specified in ACC Section 18.29.060(H).
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Market Analysis (Gardner Economics)
• Demand for retail space in Auburn Junction will arrive after residential development has
commenced.
• Smaller scale apartment projects are viable with phased development of commercial space.
CEO Report (Sound Transit)
• Three (3) Seattle-bound and one (1) Tacoma/Lakewood-bound Sounder commuter rail roundtrips
will be added in the next 4 years (2013-2017), if plans do not otherwise change.
Station Access Analysis (Sound Transit)
• Auburn Transit Center arrivals by car (park and ride) will decrease over time with shift to arrivals
by public transportation, bicycling, and walking.
Since anticipated development and redevelopment for the DUC is unclear relative to anticipated
development in Auburn Junction and the Sound Transit’s projections only extends to 2017, demand
forecasting in the current CDPMP will be limited in scope to the subsequent 10 years. Specifically, parking
demand in the DUC can be forecasted with reasonable accuracy in the short term (2014-2018, 1-5 years) and
vaguer accuracy in the long term (2019-2023, 6-10 years).
SHORT TERM (1-5 YEARS)
Residential Parking Demand:
The project at the northeastern Auburn Junction block will add 126 studio, 1-bedroom, and 2-bedroom
apartment units per application materials received by the Planning and Development Department.
As previously identified, the remaining Auburn Junction blocks are likely to collectively add 693
apartment units12. Over the next 5 years, construction of 819 apartment units can be assumed with
reasonable confidence. Per the parking ratios specified in ACC Section 18.29.060(H), the total new
short-term residential parking demand is 819 spaces.
Commercial Parking Demand:
The project at the northeastern Auburn Junction block will add 5,195SF of commercial space per
application materials received by the Planning and Development Department.
While no project has come forward for the other blocks, ground floor spaces in Auburn Junction that
front E/W Main Street and S Division Street are required to be retail, restaurant, or personal service
16
12 The 126-unit building proposed in half of the northeastern Auburn Junction block is reasonably consistent with the Market
Analysis. It is consequently realistic to assume that the other Auburn Junction blocks will be developed with no more than 126
units each per half block. Excluding the parcels that contain the Sunbreak Café, a successful restaurant entity that is unlikely
to be developed, there are 2.75 blocks available for residential development.
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uses per the Auburn Junction Design Guidelines. Given the ratio of commercial space to parcel size in the
proposed project in the northeastern block of Auburn Junction, it is assumed that the same ratio for
ground floors in the remaining blocks will be developed as commercial space.
Under that scenario, approximately 29,075SF of commercial space in total will become available as a
result of short-term development activity, of which 22,389SF will be occupied in the short-term. This
is based on the total SF of the remaining Auburn Junction parcels plus vacated alleyways, less the
following:
• The Plaza Park and Sunbreak Café parcels at the northwest Auburn Junction block; the former, a
permanent public amenity and the latter, a successful restaurant entity; and
• 6,686SF in the northwest Auburn Junction block, whose commercial spaces will likely be occupied
in the long-term, assuming that this block will be the last to develop (since it has not sold and is
not owned by the City, unlike most of the properties in the southeast and southwest blocks)
The Market Analysis identified this commercial demand as retail or restaurant in nature. More specifically,
it predicted positive localized effects of a residential base at Auburn Junction on demand for food
(restaurants/groceries), apparel, healthcare, entertainment (public venues/retail), personal care (services/
retail), and books and magazines. As demand for groceries is already served by the existing Safeway just
east of Auburn Junction, across A ST SE, it is unlikely that an additional grocery store will locate in
Auburn Junction. Since groundfloor spaces in Auburn Junction are required to be retail, restaurant, or
personal service uses, it is also unlikely that medical offices will locate in Auburn Junction.
Should the occupancy of the commercial space at Auburn Junction be a scenario where it is divided
evenly between the localized short-term commercial demand generated by the projected residential
base, the following SF of occupancy and associated parking demand per ACC Section 18.29.060(H) is
expected:
• Food (restaurants) – 4,478SF at 0.5/4 seats13 = 26 parking spaces• Apparel – 4,478SF at 2/1,000SF = 9 parking spaces• Entertainment (public venues) – 2,239SF at 5/1,000SF14 = 11 parking spaces• Entertainment (retail) – 2,239SF at 2/1,000SF = 4parking spaces• Personal care (services) – 2,239SF at 2/1,000SF15 = 4 parking spaces• Personal care (retail) – 2,239SF at 2/1,000SF = 4 parking spaces• Books and magazines – 4,478SF at 2/1,000SF = 9 parking spaces
There is also about 12,254SF of commercial vacancy in the DUC overall, of which 3,200SF is expected
to be occupied in the short-term by a business that provides spa-like services. Since personal care
(services) require 2/1,000SF, the parking demand for this business is 6 parking spaces.
The total new short-term commercial parking demand is therefore 73 spaces.
17
13 Each seat is 15SF of floor area (excluding kitchens) on average per Design and Equipment for Restaurants and Food Service: A
Management View, “A Business Link” (Government of Alberta website), and Chuck Gohn Restaurant Associates NW; 30% of
floor area is for kitchens per “The Average Cost of Opening a Restaurant”, based on an Ohio State University Survey.
14 Per ACC Section 18.29.060(H) footnote (1), a parking study may be required to parking demand for uses not listed; in lieu
of doing so for the CDPMP, parking demand for entertainment venues in Auburn Junction were calculated at 5/1,000SF, the
ratio for commercial recreation (indoor) uses per ACC Section 18.52.020.
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18
Auburn Transit Center Demand
Per the June 2013 CEO Report, Sound Transit intends to add one (1) Seattle-bound Sounder commuter
rail roundtrip in 2013, 2016, and 2017, and one (1) Tacoma/Lakewood-bound roundtrip in 2016, for a
total of 3 additional morning trips to Seattle and 1 additional morning trip to Tacoma in the short-term
(thru 2018).
Per the 2013 Service Implementation Plan (SIP), there were 963 daily boardings across seven (7) Seattle-bound
trains and 21 daily boardings across two (2) Tacoma-bound trains at Auburn Transit Center.
Assuming proportional growth between service and ridership, Sounder commuter rail service expansion
in the short-term could potentially bring 425 new riders to Auburn Transit Center. Based on previous
and October 2013 Public Works staff observations, 80% of arrivals at Auburn Transit Center are by
car (park and ride)16. No statistically significant decrease in percentage of car (park and ride) arrivals is
expected in the short term (thru 2018)17.
Therefore, the new total short-term parking demand for 425 riders is 340 spaces.
Displaced Parking Demand
Existing off-street private, permit, and public parking lots in the Auburn Junction blocks will become
permanently displaced as part of development in the short term. During lunchtime on weekdays, when
the DUC experiences peak parking occupancy, the existing off-street parking lots in the Auburn
Junction parcels to be developed are occupied by 251 cars; during the day on Saturday, when the DUC
experiences peak parking occupancy on the weekend, the same are occupied by 39 cars18.
The displaced total short-term parking demand is 251 spaces on weekdays and 39 spaces on weekends.
15 Per ACC Section 18.29.060(H) footnote (1), a parking study may be required to parking demand for uses not listed; in lieu
of doing so for the CDPMP, parking demand for personal care services in Auburn Junction were calculated at 2/1,000SF, the
ratio for retail uses in the DUC per ACC Section 18.29.060(H); retail uses below 15,000SF generate the same parking demand
as personal service shops per ACC Section 18.52.020.
16 The 2012 Station Access Analysis noted 65% of arrivals by car (park and ride), and the 2011 State of the Stations noted 62% of
riders surveyed arrived by car (park and ride). This is contrary to multiple observations made by the Public Works Department
and therefore disregarded.
17 While the 2012 Station Access Analysis projects that arrivals by car (park and ride) by 2030 will decrease to 47% with land use
projections or 33% with land use projections and Auburn Transit Center-adjacent improvement projects, this is not anticipated
to occur based on previous trends observed by Public Works Division staff, demographic information on Sounder commuter
rail riders, and anticipated decreases in existing transit services to and from Auburn Transit Center.
18 Extrapolated from off-street parking observed for the Downtown Urban Center On- and Off-Street Parking Supply and Demand Analysis,
which does not include data for all off-street parking spaces due to limited resources.
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Total New Short-Term Parking Demand - At a Glance (Figure 2.2.3)
Parking Demand Generator No. of Parking Spaces
Residential 819
Commercial 73
Residential + Commercial 892
Auburn Transit Center 340
Displaced Parking Demand (Weekday)251
Displaced Parking Demand (Weekend)39
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1st St SW
3rd St SW
2nd St SE
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Legend
Downtown UrbanCenter (DUC)
Residential
Total Demand - 819Total Supply - 803
Commercial
Total Demand - 73Total Supply - 0
Transit
Total Demand - 340Total Supply - 0
Displaced
Total Demand - 251Total Supply - 0
SR-18
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Figure 2.2.3 - Total New Short-Term Parking Supply and Demand - By Location
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22
19 City-owned and/or run unlimited time, time-limited, and loading zones on-street public parking and time-limited off-street
parking open to non-permit holders.
Total New Short-Term Parking Scenarios
Parking Scenario 1a: Weekday Peak (11am - 2pm)
New Sound Transit- and Metro-Funded Parking Garages NOT Constructed
Supply Demand Result
803 new dedicated off-
street parking spaces
1,483 parking spaces 680 deficit in dedicated off-
street parking spaces
2,125* existing unoccupied
parking spaces at weekday
peak in the DUC
680 parking spaces not provided by
dedicated off-street parking spaces
1,445 surplus in total available
parking spaces in the DUC
437* existing public19
parking spaces
680 parking spaces not provided by
dedicated off-street parking spaces
243 deficit in total available
public parking spaces in the
DUC
If Sound Transit- and Metro-funded parking garages are not constructed, dedicated off-street
parking is not anticipated to be adequately supplied. Though the new parking demand can be absorbed
into the DUC’s total existing parking resources, inclusive of permit-only and private off-street parking
spaces, it cannot be adequately absorbed by only the total available public parking resources, even when
considering commuters parking in on- and off-street public parking throughout the entire DUC.
Parking Scenario 1b: Weekday Peak (11am - 2pm)
New Sound Transit- and Metro-Funded Parking Garages ARE Constructed
Supply Demand Result
1,143 new dedicated off-
street parking spaces
1,483 parking spaces 340 deficit in dedicated off-street
parking spaces
2,125* existing unoccupied
parking spaces at weekday
peak in the DUC
340 parking spaces not provided by
dedicated off-street parking spaces
1,785 surplus in total available
parking spaces in the DUC
437* existing public
parking spaces
340 parking spaces not provided
by dedicated off-street parking
spaces
93 surplus in total available
public parking spaces in the
DUC
If Sound Transit- and Metro-funded parking garages are constructed, dedicated off-street parking
is still not anticipated to be adequately supplied. Though not only can the new parking demand be
absorbed into the DUC’s total existing parking resources, inclusive of permit-only and private off-street
parking spaces, it can also be adequately absorbed by only the total available public parking resources in
the entire DUC. Most of these available public parking resources are located within an approximately
1/4-mile walking distance of Auburn Junction, where the bulk of future non-transit demand is
anticipated. There is opportunity for improvement, however, in east-west connections to parking spaces
across C ST NW/SW and the BNSF railroad tracks to the west and across Auburn Ave N/A ST SE and
Auburn Way N/S to the east.
RES.C Page 161 of 215
Parking Scenario 1c: Weekend Peak (Daytime Saturday)
New Sound Transit- and Metro-Funded Parking Garages NOT Constructed
Supply Demand Result
803 new dedicated off-street
parking spaces
92121 parking spaces 128 deficit in dedicated off-
street parking spaces
3,158** existing unoccupied
parking spaces at weekend
peak in the DUC
128 parking spaces not provided by
dedicated off-street parking spaces
3,130 surplus in total available
parking spaces in the DUC
429*** existing on-street
public parking spaces
128 parking spaces not provided by
dedicated off-street parking spaces
301 surplus in total available
on-street public parking
spaces in the DUC
If Sound Transit- and Metro-funded parking garages are not constructed, dedicated off-street
parking is still not anticipated to be adequately supplied even with no Sounder commuter rail service on
weekends. That being said, the new parking demand can be adequately absorbed by the total available
public parking resources in the DUC, even without accounting for off-street public parking resources.
Most of these available public parking resources are located within an approximately 1/4-mile walking
distance of Auburn Junction, where the bulk of future non-transit demand is anticipated. There is
opportunity for improvement, however, in east-west connections to parking spaces across C ST NW/SW
and the BNSF railroad tracks to the west and across Auburn Ave N/A ST SE and Auburn Way N/S to
the east.
* Adjusted for existing off-street private, permit, and public parking spaces in Auburn Junction blocks
that will become permanently displaced as part of development in the short term.
** Extrapolated from off-street parking observed for the Downtown Urban Center On- and Off-Street Parking
Supply and Demand Analysis, which does not include data for all off-street parking spaces due to limited
resources.
*** Off-street public parking unable to be extrapolated from the off-street parking observed for the
Downtown Urban Center On- and Off-Street Parking Supply and Demand Analysis.
23
20 Sounder commuter rail service does not currently run on weekends. Per the 2013 SIP, weekend Sounder commuter rail
service is not anticipated.
RES.C Page 162 of 215
LONG TERM (6-10 YEARS)
Residential Parking Demand
Outside of the apartments developed in Auburn Junction over the short-term, the number of apartments
developed in the DUC overall over the long-term is unknown. No City document projects the expected
apartment units in the DUC overall over the next 10 years with reasonable confidence.
Assuming residential market saturation for the DUC and absent any anticipated new significant
residential development in the long-term, the total new long-term residential parking demand is hence
0 spaces.
Commercial Parking Demand
The final 6,686SF of commercial space developed in the Auburn Junction blocks will likely be occupied
in the long term, to account for the lag between development of residences and occupancy of associated
commercial space.
Should the occupancy of the commercial space at Auburn Junction be divided evenly between the
long-term localized commercial demand generated by the projected residential base, the following SF of
occupancy and associated parking demand per ACC Section 18.29.060(H) is expected21:
• Food (restaurants) – 1,337SF at 0.5/4 seats = 8 parking spaces• Apparel – 1,337SF at 2/1,000SF = 3 parking spaces• Entertainment (public venues) – 669SF at 5/1,000SF = 3 parking spaces• Entertainment (retail) – 669SF at 2/1,000SF = 1 parking spaces• Personal care (services) – 669SF at 2/1,000SF = 1 parking spaces• Personal care (retail) – 669SF at 2/1,000SF = 1 parking spaces• Books and magazines – 1,337SF at 2/1,000SF = 3 parking spaces
In addition, assuming the remaining 9,054SF2223 of vacant commercial space in the DUC is occupied
in the long-term as a result of the anticipated demand generated by Auburn Junction, and occupancy
is divided evenly between the long-term localized commercial demand generated by the projected
residential base, the following SF of occupancy and associated parking demand per ACC Section
18.29.060(H) is expected:
• Food (restaurants) – 1,811SF at 0.5/4 seats = 11 parking spaces• Apparel – 1,811SF at 2/1,000SF = 4 parking spaces• Entertainment (public venues) – 905SF at 5/1,000SF = 5 parking spaces• Entertainment (retail) – 905SF at 2/1,000SF = 2 parking spaces• Personal care (services) – 905SF at 2/1,000SF = 2 parking spaces
24
21 See ‘Commercial Parking Demand’ under ‘FUTURE USAGE – SHORT-TERM (1-5 YEARS)’ for detailed calculation
methodology.
22 Based on an October 2013 physical survey of vacant commercial spaces in the DUC, excluding vacancies with off-street
private parking. With 1,000+ off-street private parking spaces available at the weekday peak of lunchtime (11am-2pm), it is
not anticipated that occupancy of vacant commercial spaces with off-street private parking will generate any on-street parking
impacts, nor is it anticipated that the same occupancy will be statistically significant regarding the overall reduction of parking
supply in the DUC.
23 Excludes any potential vacancies in the long-term, in the DUC.
RES.C Page 163 of 215
• Personal care (retail) – 905SF at 2/1,000SF = 2 parking spaces• Books and magazines – 1,811SF at 2/1,000SF = 4 parking spaces
The total new long-term commercial parking demand is therefore 50 spaces.
Auburn Transit Center Demand
While the June 2013 CEO Report and 2013 SIP identify Sounder commuter rail service expansion for the
short term, no document projects service levels beyond the short term (thru 2018). For the purposes of
estimating parking demand in the CDPMP and absent any projection or promise by Sound Transit, it
is assumed that Sound Transit will mirror Sounder commuter rail service expansion in the short-term,
and thus parking demand for 3 additional Seattle-bound roundtrips and 1 additional Tacoma/Lakewood-
bound roundtrip in the long-term (thru 2023) is anticipated.
Using the same assumption of proportional growth between service and ridership24, Sounder commuter
rail service expansion in the long-term could potentially bring 425 new riders to Auburn Transit Center.
Based on previous and October 2013 Public Works staff observations, 80% of arrivals at Auburn Transit
Center are by car (park and ride)25. No statistically significant decrease in percentage of car (park and
ride) arrivals is expected in the long term (thru 2023)26.
Due to the anticipated mode shift in arrivals to Auburn Transit Center, the new total long-term parking
demand for 425 riders is 340 spaces.
Displaced Parking Demand
Existing off-street private, permit, and public parking lots in the Auburn Junction blocks will already
have become permanently displaced as part of development in the short term.
The displaced total long-term parking demand is therefore 0 spaces on weekdays and weekends.
25
24 See ‘Auburn Transit Center Demand’ under ‘FUTURE USAGE – SHORT-TERM (1-5 YEARS)’ for detailed calculation
methodology.
25 The 2012 Station Access Analysis noted 65% of arrivals by car (park and ride), and the 2011 State of the Stations noted 62% of
riders surveyed arrived by car (park and ride). This is contrary to multiple observations made by the Public Works Division
and therefore disregarded.
26 While the 2012 Station Access Analysis projects that arrivals by car (park and ride) by 2030 will decrease to 47% with land use
projections or 33% with land use projections and Auburn Transit Center-adjacent improvement projects, this is not anticipated
to occur based on previous trends observed by Public Works Department staff, demographic information on Sounder commuter
rail riders, and anticipated decreases in existing transit services to and from Auburn Transit Center.
RES.C Page 164 of 215
Total New Long-Term Parking Demand - At a Glance (Figure 2.2.4)
Parking Demand Generator No. of Parking Spaces
Residential 0
Commercial 50
Residential + Commercial 50
Auburn Transit Center 340
Displaced Parking Demand (Weekday)0
Displaced Parking Demand (Weekend)0
26 RES.C Page 165 of 215
Aub urn
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W Main St E Main St
2nd St NW
3rd St NW
1st St NW
3rd St NE
4th St NE
2nd St NE
1st St NE
1st St SW
3rd St SW
2nd St SE
4th St SE
Legend
Downtown UrbanCenter (DUC)
Residential
Total Demand - 0Total Supply - 0
Commercial
Total Demand - 50Total Supply - 0
Transit
Total Demand - 340Total Supply - 0
Displaced
Total Demand - 0Total Supply - 0
SR-18
27
Figure 2.2.4 - Total New Long-Term Parking Supply and Demand - By Location
RES.C Page 166 of 215
Total New Long- and Short-Term Combined Parking Demand - At a Glance (Figure 2.2.5)
Parking Demand Generator No. of Parking Spaces
Residential 0
Commercial 50
Residential + Commercial 50
Auburn Transit Center 340
Displaced Parking Demand (Weekday)0
Displaced Parking Demand (Weekend)0
28 RES.C Page 167 of 215
Aub urn
WestAuburnSr HS
AuburnTransitCtr
Junc tion
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City HallAnnex
MulticareAuburnMed Ctr
PostOffice
AuburnSr HS
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W Main St E Main St
2nd St NW
3rd St NW
1st St NW
3rd St NE
4th St NE
2nd St NE
1st St NE
1st St SW
3rd St SW
2nd St SE
4th St SE
Legend
Downtown UrbanCenter (DUC)
Residential
Total Demand - 819Total Supply - 803
Commercial
Total Demand - 123Total Supply - 0
Transit
Total Demand - 680Total Supply - 0
Displaced
Total Demand - 251Total Supply - 0
SR-18
29
Figure 2.2.5 - Total New Long- and Short-Term Combined Parking Supply and Demand - By Location
RES.C Page 168 of 215
Total New Long- and Short-Term Combined Parking Scenarios
Parking Scenario 1a: Weekday Peak (11am - 2pm)
New Sound Transit- and Metro-Funded Parking Garages NOT Constructed
Supply Demand Result
803 new dedicated off-
street parking spaces
1,873 parking spaces 1,070 deficit in dedicated off-
street parking spaces
2,125* existing unoccupied
parking spaces at weekday
peak in the DUC
1,070 parking spaces not provided by
dedicated off-street parking spaces
1,055 surplus in total available
parking spaces in the DUC
437* existing public27
parking spaces
1,070 parking spaces not provided by
dedicated off-street parking spaces
633 deficit in total available
public parking spaces in the
DUC
If Sound Transit- and Metro-funded parking garages are not constructed, dedicated off-street
parking is not anticipated to be adequately supplied. Though the new parking demand can be absorbed
into the DUC’s total existing parking resources, inclusive of permit-only and private off-street parking
spaces, it cannot be adequately absorbed by only the total available public parking resources in the DUC,
even when considering commuters parking in on- and off-street public parking throughout the entire
DUC.
Parking Scenario 1b: Weekday Peak (11am - 2pm)
New Sound Transit- and Metro-Funded Parking Garages ARE Constructed
Supply Demand Result
1,483 new dedicated off-
street parking spaces
1,873 parking spaces 390 deficit in dedicated off-street
parking spaces
2,125* existing unoccupied
parking spaces at weekday
peak in the DUC
390 parking spaces not provided by
dedicated off-street parking spaces
1,735 surplus in total available
parking spaces in the DUC
437* existing public
parking spaces
390 parking spaces not provided
by dedicated off-street parking
spaces
47 surplus in total available
public parking spaces in the
DUC
If Sound Transit does construct a second Auburn Transit Center garage, dedicated off-street
parking is still not anticipated to be adequately supplied. Though not only can the new parking
demand be absorbed into the DUC’s total existing parking resources, inclusive of permit-only and
private off-street parking spaces, it can also be adequately absorbed by only the total available public
parking resources in the DUC. Most of these available public parking resources are located within
an approximately ¼-mile walking distance of Auburn Junction, where the bulk of future non-transit
demand is anticipated. There is opportunity for improvement, however, in east-west connections to
parking spaces across C ST NW/SW and the BNSF railroad tracks to the west and across Auburn Ave
N/A ST SE and Auburn Way N/S to the east.
30
27 City-owned and/or run unlimited time, time-limited, and loading zones on-street public parking and time-limited off-street
parking open to non-permit holders.
RES.C Page 169 of 215
Parking Scenario 1c: Weekend Peak (Daytime Saturday)
New Sound Transit- and Metro-Funded Parking Garages NOT Constructed
Supply Demand Result
803 new dedicated off-street
parking spaces
98128 parking spaces 178 deficit in dedicated off-
street parking spaces
3,158** existing unoccupied
parking spaces at weekend
peak in the DUC
178 parking spaces not provided by
dedicated off-street parking spaces
2,980 surplus in total available
parking spaces in the DUC
429*** existing on-street
public parking spaces
178 parking spaces not provided by
dedicated off-street parking spaces
251 surplus in total available
on-street public parking
spaces in the DUC
If Sound Transit- and Metro-funded parking garages are not constructed, dedicated off-street
parking is still not anticipated to be adequately supplied even with no Sounder commuter rail service on
weekends. That being said, the new parking demand can be adequately absorbed by the total available
public parking resources in the DUC, even without accounting for off-street public parking resources.
Most of these available public parking resources are located within an approximately ¼-mile walking
distance of Auburn Junction, where the bulk of future non-transit demand is anticipated. There is
opportunity for improvement, however, in east-west connections to parking spaces across C ST NW/SW
and the BNSF railroad tracks to the west and across Auburn Ave N/A ST SE and Auburn Way N/S to
the east.
* Adjusted for existing off-street private, permit, and public parking spaces in Auburn Junction blocks
that will become permanently displaced as part of development in the short term.
** Extrapolated from off-street parking observed for the Downtown Urban Center On- and Off-Street Parking
Supply and Demand Analysis, which does not include data for all off-street parking spaces due to limited
resources.
*** Off-street public parking unable to be extrapolated from the off-street parking observed for the
Downtown Urban Center On- and Off-Street Parking Supply and Demand Analysis.
31
28 Sounder commuter rail service does not currently run on weekends. Per the 2013 SIP, weekend Sounder commuter rail
service is not anticipated.
RES.C Page 170 of 215
2.3 – Parking Organization, Management, Planning, and Investment
ORGANIZATION AND MANAGEMENT
The DUC parking system, which includes privately and
municipally owned and/or operated parking spaces, falls
under the authority of various private property owners and at
least 6 departments and divisions within the City. These City
departments and divisions include Planning, Public Works,
Maintenance and Operations, Facilities, Police, and the Court
Clerk.
Some components of the parking system are mainly managed by
one department or division while responsibility for others are
shared by multiple departments and divisions. Responsibilities are
not clearly identified in the ACC. For instance, while signage in
the City’s off-street parking lots is collaboratively executed between
the Facilities Department and Planning Division, the Public
Works Division is identified as the responsible entity for “marking”
off-street permit parking spaces for the City’s vehicles per the ACC.
As such, there is opportunity for both increased coordination
and clarity of roles. Examples of these opportunities include
wayfinding signs (Figure 2.3.1) interspersed throughout the City
(managed by the Public Works Division) that currently directs
drivers towards landmarks only, but not to off-street no-permit
parking in the DUC (managed by the Planning Division) and
clarity of roles so that Planning and Public Works staff at the
Permit Center can either directly provide information on how to
pay or contest a parking citation (processed by the Court Clerk)
or direct customers to the appropriate City contact with the
information.
PLANNING
The City has not undertaken comprehensive planning for parking
in the DUC with regularity, nor has it adopted any framework for
future parking planning efforts.
Downtown Parking Plan (1996)
In fact, the last comprehensive parking plan (the Downtown
Parking Plan) adopted for the DUC dates from 1996. The
impetus for developing the Downtown Parking Plan was threefold:
• Passage of the Commute Trip Reduction law in
Washington State, which mandated employers of a certain
size to undertake measures to reduce single-occupancy
vehicle commutes; the Downtown Parking Plan examined
32
Figure 2.3.1 - Typical
wayfinding sign, which does not
currently direct drivers to off-
street parking
RES.C Page 171 of 215
parking supply and demand management strategies as
part of that mandate;
• Recurring parking concerns expressed by the downtown
business community; and
• Anticipation of parking demand generated by a future
transit hub (Auburn Transit Center).
The scope of the Downtown Parking Plan included the following:
• Extensive parking supply and demand analysis, including
turnover rates, between the hours of 7am and 6pm for all
areas of downtown Auburn29;
• Future demand forecasting, incorporating projections from
the City’s Comprehensive Plan tempered with observations of
development trends in downtown Auburn;
• Identification of significant downtown Auburn parking
issues ; and
• Parking policies to address identified parking issues.
The parking policies fell under the umbrella strategy of
reducing demand for parking, utilizing existing public parking
resources more efficiently, increasing usage of underutilized
private parking through lease and shared parking
arrangements, and providing guidance for future purchase and
establishment of public off-street parking lots in a manner
that is phased, cost effective, and affordable for the City and
downtown business and property owners.
Some specific parking policies directly affecting the City’s
physical parking resources have been adopted, such as the
conversion of on-street parking spaces along the west side
of Auburn Way S, between E Main ST and 2nd ST SE, to
unlimited time, no-permit on-street parking, as it exists today
(Figure 2.3.2).
Most specific parking policies that more indirectly affect
the City’s parking system have been adopted in the ACC.
Policies such as maximum off-street parking requirements
for development, shared parking and other required off-street
parking reduction incentives, and employer incentives for non-
single occupancy vehicle commutes have been adopted in ACC
Chapter 18.52 – Off-Street Parking and Loading, ACC Chapter
33
Figure 2.3.2 - Looking south
from E Main ST at on-street
parking on the west side of
Auburn Way S, implemented as
a result of the 1996 Downtown
Parking Plan.
29 “Downtown” did not include all blocks of DUC and was generally smaller in geographic area.
RES.C Page 172 of 215
18.29 – DUC Downtown Urban Center District, and ACC Chapter 10.02 – Commute Trip Reduction.
Other parking policies have not been adopted and are no longer applicable currently. For example, the
proposed policy of encouraging employees to park in the residential neighborhoods east of Auburn Way
N/S conflicts with concerns raised about non-residents parking on residential streets in the Downtown
Parking Survey. On the other hand, some parking policies were not adopted, but are still applicable, such
as better use of signage to direct drivers to available City off-street parking.
Comprehensive Downtown Parking Management Plan (CDPMP) (2013)
The current CDPMP comes seventeen (17) years subsequent the last concerted comprehensive planning
effort. It contains much of the same elements as the Downtown Parking Plan as the level of assessment
performed is either equivalent or in excess of that in other cities’ plans.
Unlike the previous parking plan however, which was prepared by consultants, the current CDPMP
is a product of City staff. The CDPMP also adds the toolbox, which presents the various best practices
employed in the provision of parking, parking demand management, and operations of a parking system.
It is a collection of tools intended to be updated periodically and should be considered at a glance
whenever the City is looking to fine-tune its parking system. In its current iteration it includes best
practices for provision of special event parking and real-time parking information, parking topics not
addressed by the previous plan.
With the toolbox and as a whole, the CDPMP sets the framework for parking planning at a specific
point in time and allows for flexibility to update its contents to suit future parking needs.
INVESTMENT
The City’s current investment in the provision of off-street parking in the future is based on a two-pronged
fee-in-lieu-of strategy.
All Auburn Junction development, per the Auburn Junction Design Guidelines, must provide required residential
parking spaces on-site, though the same does not apply to non-residential uses. Although required non-
residential parking spaces do not need to be provided on-site, a fee-in-lieu-of payment30 is required to be
made towards a fund for a future parking structure in the DUC if the non-residential demand cannot be
adequately fulfilled by existing on- and off-street public parking resources31.
DUC development at large also have the option for fee-in-lieu-of payments per ACC Section 18.29.060(H)
as an alternative to provision of required spaces on-site32. Unlike the fee-in-lieu-of payments for Auburn
Junction development, however, neither the Downtown Urban Center Design Standards nor the ACC direct these
payments toward funding a future parking structure in the DUC.
34
30 No per space fee-in-lieu-of payment is defined. Assessed on a case-by-case basis.
31 The radius from an Auburn Junction development within which existing on- and off-street public parking resources may be
considered “supply” is not defined.
32 The maximum number of required on-site parking spaces allowed via fee-in-lieu-of payments is not defined.
RES.C Page 173 of 215
2.4 – Parking Operations, Maintenance, and Marketing and Communications
OPERATIONS
Operation of the DUC parking system falls to the City for on-
street parking spaces and off-street public and permit parking lots
and private property owners for off-street parking lots located on
their own property.
Activities associated with parking operations are minimal. None of
the City’s on-street parking spaces are metered, so operation is no
more than ingress and egress from these spaces. Additionally, no
off-street parking lot operated by the City or privately owned ever
“opens” or “closes” in the DUC by way of gates or personnel. The
only operational activity for parking is undertaken by Multicare
Auburn Medical Center, which contracts out to a private company
for operation of its complimentary valet service (Figure 2.4.1).
OPERATIONS – SPECIAL EVENTS
Several seasonal events (Figure 2.4.2) currently draw big crowds
to downtown Auburn and introduce additional demand into the
existing parking system, while sometimes simultaneously reducing
available parking supply.
Activities associated with the operation of the parking system
on event days, like non-event days, is similarly minimal. No
personnel direct drivers to parking for the Auburn International
Farmers Market, which takes place weekly in the Auburn Transit
Center plaza during summer months. Nor do any personnel direct
drivers to parking for the Auburn Good Ol’ Days festival, which
takes place annually in the vicinity of E/W Main Street and closes
several streets. Maps of parking locations on event days are not
available online for either event and are generally not required for
permit approval of special events.
OPERATIONS – RATES, FEES, ENFORCEMENT,
AND FINES
RATES
No rates for hourly or daily parking have been established
for the City. The City’s on- and off-street parking spaces are
available to drivers who park for the short-term or for the
evening at no cost. Likewise, privately owned and operated
off-street parking lots in the City do not charge for customer
and visitor parking.
35
Figure 2.4.1 - Complimentary
valet parking is advertised at the
entrance to Multicare Auburn
Medical Center on N Division
ST.
Figure 2.4.2 - Dancers at the
Auburn International Festival
(above) and cars along E Main
ST for the Auburn Good Ol’
Days festival (below), both
events that draw big crowds to
downtown Auburn.
RES.C Page 174 of 215
FEES
The City charges a $10 per month permit parking fee for parking in its off-street permit parking lots.
Permit parking is available for business owners, employees, downtown residents, commuters who are
residents of Auburn (until 2014), and Green River Community College students. Parking permits are
acquired at the City’s Permit Center. Fees for permit parking are established administratively by the
Planning Division.
Privately owned and operated off-street parking lots may assess monthly parking fees for its tenants
as well. Data for how many private property owners assess such a fee and how much they charge is
unavailable.
ENFORCEMENT
For City owned and/or operated on- and off-street parking spaces, 2 parking enforcement officers in the
Police Department enforce maximum time limits, amongst other parking regulations, and impound
abandoned vehicles.
Enforcement in off-street parking lots owned and operated by private parties varies; typically, private
property owners contract out for towing services on larger off-street parking lots.
FINES
The City issued 3,383 parking citations in 2011 and levies a variety of fines for parking violations cited.
These fines include $25 for parking in excess of the maximum allowed time for on- or off-street parking
($35 if not paid within 15 days of the parking citation’s issuance) and $30 for violations of loading zone
restrictions. Other parking violations with no fines defined include parking in a no-parking zone and
parking too far away from the curb.
Fines for parking citations are paid and processed at the Court Clerk. Many parking citations can
be waived by participation in community service for non-profits at a rate of $10 waived per hour
volunteered.
Fines for improper parking in privately owned and operated off-street parking lots are established by
private property owners. Towing fees are set by the companies that private property owners contract
towing services to.
MAINTENANCE
Maintenance of the City’s on-street parking, such as striping of spaces and signage, clearly falls to the
Maintenance and Operations Division. Maintenance of the City’s off-street parking lots, on the other hand,
is not as clearly designated in code or in practice.
While the Facilities Department currently maintains off-street parking lot signs, the Planning Division
designates off-street public and permit parking spaces, processes parking permit fees, and otherwise manages
the City’s off-street parking resources.
Both on- or off-street parking owned and/or operated by the City is swept and restriped on a more or less
regular basis, but no formal maintenance schedule or plan exists. Likewise, private off-street parking is
required to be consistent with the applicable parking code at construction, but is not explicitly mandated by
36 RES.C Page 175 of 215
any City code section to perform specific maintenance per a formal
schedule.
MARKETING AND COMMUNICATIONS
The City’s parking philosophy and parking policies require further
refinement through the CDPMP as neither are currently clearly
defined. Regarding the former, the existing Downtown Parking
Plan does offer overall direction for the downtown parking. The
Downtown Parking Plan, however, dates from 1996 and is not an
actively referenced document for downtown parking policymaking.
The City’s parking policies and fines themselves are contained in
Auburn City Code, rather than at a centralized location on the
City’s website, and occasionally contradict with what is signed.
There are also opportunities for improvement in promoting City’s
off-street permit parking program, administered by the Planning
Division at the Permit Center, on the City’s website and on off-
street permit parking lot signage. Avenues of promotion beyond
the City are currently limited to the passing of information from
the Auburn Downtown Association (ADA) and Auburn Area
Chamber of Commerce to its members.
The question of how to obtain a parking permit and where off-
street permit parking exists for the general public is typically
answered at the Permit Center, where a map of off-street parking
available in the City is available. There is no map, however, that
identifies the on--street parking spaces available to the general
public.
At on-street parking spaces , the City has installed signs that
identify time limits, although these signs’ designs are not uniform
On the other hand, signs with ‘FREE PARKING’ (Figure
2.4.3) in a large-sized font proclaim available public parking at
each City owned and/or operated off-street parking lot. Due to
permit parking spaces interspersed amongst public parking spaces
(Figure 2.4.4), while signed and marked appropriately, drivers
have expressed confusion deciphering whether a parking space was
designated for public or permit parking.
37
Figure 2.4.3 - ‘FREE PARKING’
sign in large font at the entrance
to the off-stree public and permit
parking lots between E Main ST
and 1st ST NE at B ST NE.
Figure 2.4.4 - Off-street permit
parking space (foreground)
located adjacent to off-street
parking spaces (background), in
an area also connected to the
Safeway parking lot.
RES.C Page 176 of 215
3. Parking Case Studies
3.1 – Parking Organization, Management, Planning, and Investment
ORGANIZATION AND MANAGEMENT
Location(s): City of San Diego
Approach: One point of contact for all parking, multiple
departments with collaborative authority over the
parking system.
Key Points: • The primary point of contact for the public is
the ‘Parking Administration’, which processes
residential parking permits, payment of
parking citations, and provides general parking
information from the City.
• Behind the scenes, however, one department
or division is clearly defined as the ultimate
authority for a certain component of the parking
system
Location(s): City of Vancouver, B.C.
Approach: One point of contact for on-street parking, one
point of contact for off-street parking, authority
over the parking system split along the same lines.
Key Points: • The primary on-street parking point of contact
for the public is Engineering Services, which
processes residential and commercial on-street
parking permits, payment of on-street parking
citations, requests for on-street parking meters,
and all other on-street parking related matters.
• The primary off-street parking point of contact
for the public is Easypark (Figure 3.1.1), a
non-profit corporation owned by the City, which
processes off-street parking permits, payment of
off-street parking citations, and all other matters
related to off-street parking.
Location(s): City of Champaign, IL, City of Lynchburg, VA,
City of Monterey, CA
Approach: One point of contact for all parking, one
department or parking authority with control over
38
Figure 3.1.1 - The City of
Vancouver’s EasyPark website
features parking lot finder,
citation payment system, and
citation appeal system for off-
street parking - all located front
and center on its homepage.
RES.C Page 177 of 215
the parking system.
Key Points: • The one department or parking authority
usually does not have control over parking
standards for private development and
enforcement of parking regulations.
PLANNING
As mentioned previously, the CDPMP matches or exceeds the
level of assessment performed in other cities’ parking plans.
Where they differ is when cities choose to undertake an effort to
produce or procure a parking plan.
Location(s): City of Bellingham
Approach: Financial shortfalls in the budget.
Location(s): City of Pasadena, CA
Approach: Struggling downtown and the desire to spur new
development (Figure 3.1.2).
Location(s): City of Redwood City, CA
Approach: Anticipation of new development and visitors who
will mostly arrive by car.
Location(s): City of Ventura, CA
Approach: Simultaneous with update of Downtown Specific
Plan.
INVESTMENT
Of the other cities’ parking plans surveyed, the Downtown
Redmond Parking Study from 2008 examines the various options
available for financing downtown parking infrastructure most
comprehensively. The options below33, however, are not exhaustive
nor meant to be mutually exclusive (use of multiple funding
sources is the rule rather than exception for public financing).
Options Affecting Customers
Approach: Event surcharges
Key Points: • Ticketing fees that are authorized by a public
39
33 Updated to include current financing options available and not identified in the study.
Figure 3.1.2 - A dilapidated
building in Old Pasadena in
the 1980s (above) and the same
building now (below).
RES.C Page 178 of 215
facilities district, such as the one established for the ShoWare Center in the City of Kent.
Approach: On-street parking fees
Key Points: • Parking meters and/or permits.
Approach: Parking fine revenues
Key Points: • N/A
Options Affecting Businesses
Approach: Business improvement area (BIA)
Key Points: • Assessment on business owners based on square footage, assessed land value, and/or
business and operation (B&O) taxes
• Useful for funding parking operations and marketing
Options Affecting Property Owners
Approach: Local improvement district (LID)
Key Points: • Assessment on property owners to repay bonds sold to finance improvement
• Benefit to the land must be more intense than to the rest of the city and must be actual,
physical, and material, and not merely speculative or conjectural
• Useful for funding capital development (ex. parking structure)
• Useful as one component of revenue bond without the need for general obligation bond
backing (and drawing down the available debt capacity of the city)
Options Affecting Developers
Approach: Fee-in-lieu-of parking
Key Points: N/A
Approach: Options affecting developers – public/private development partnerships
Key Points: • Ex. public acquisition of land and sale or lease of land/air rights not needed for parking
• Ex. private development of mixed-use development with sale or lease back of the public
parking portion upon completion, a turnkey project
Options Affecting the General Public
Approach: General obligation bonds
Key Points: • Bonds issued to finance parking improvements underwritten by the general fund when
40 RES.C Page 179 of 215
repayment of debt is unable to be serviced by parking revenues alone
• Bonds can be issued by public vote or council decree
• Legal limit for all voter-approved debt in a city is 7.5% of assessed property values; non-
voted debt is 1.5% of assessed property values
Approach: Refinancing general obligation bonds
Key Points: • Refinancing existing debt and shifting savings from the general fund to debt coverage for
parking improvements
Approach: Revenue bonds
Key Points: • Bonds issued to finance parking improvements underwritten by parking and other
specific revenues rather than by the general fund; however, unless utilization and revenue
projections (such as LID revenues) are strong and predictable enough to cover debt and
operations and provide a coverage cushion, general obligation bonds may still be required
• Legal limit for debt is not affected, unless general obligation bond backing is required
Approach: 63-20 financing
Key Points: • Bonds (tax-exempt) issued by a non-profit corporation on behalf of the city
• Financed assets must be “capital” and must be turned over free and clear to the
government by the time that bonded indebtedness is retired
Approach: Public facilities districts (PFD)
Key Points: • An independent taxing authority and district under Washington State statue that may
charge fees for the use of its facilities, levy an admissions tax not exceeding 5%, and impose
a vehicle parking tax not exceeding 10%
• State law also allows PFDs to impose two different types of sales and use taxes: local sales
and use taxes of up to 0.033% to finance regional centers and local sales and use taxes up
to 0.2% to finance, design, construct, remodel, maintain, or operate public facilities (if
approved by voters)
Approach: Downtown and neighborhood commercial districts
Key Points: • Uses incremental increases in local sales and use tax revenue subsequent establishment of
the district to finance community revitalization projects, such as “publicly owned or lease
facilities”
Approach: Community revitalization financing
Key Points: • Uses incremental increases in property taxes to finance parking improvements
• Tax “increment area” must be established with approval from local governments imposing
at least 75% of the regular property taxes
41RES.C Page 180 of 215
• Tax increment is calculate at 75% of any increase in assessed property value
Approach: Local revitalization financing
Key Points: • Uses incremental increases in local sales and use tax revenues and property tax revenues
within the “revitalization area”, additional funds from other local public sources, and a
state contribution to finance parking improvements
• Tax increment is calculate at 75% of any increase in assessed property value
• State contribution applications are currently closed
Approach: State and federal grants
Key Points: • No current grants for downtown parking structures have been found
Approach: Parking fund
Key Points: • Establishes parking commissions and funding mechanisms for parking improvements and
maintenance and operations
Approach: General fund contribution
Key Points: • For a one-time capital improvement or on-going contributions to maintenance and
operations of a downtown parking system
42 RES.C Page 181 of 215
3.2 – Parking Operations, Maintenance, and Marketing and Communications
OPERATIONS
Location(s): Various
Approach: Parking meters and/or pay stations as a tool to
promote parking turnover; act as a means of
distributing limited amount of on-street spaces in
commercial areas where demand exceeds supply;
provide short-term parking spaces for shopping or
personal errands; improve traffic circulation and
economic viability of downtown commercial areas
by maximizing the number of patron visits; and
to generate revenue for the city.
Key Points: • Individual conventional meters that accept coins
and credit cards (City of Salem) (Figure 3.2.1)
• Individual “smart” meters that accept coins,
credit cards, and pay-by-phone, with different
prices at different times of the day; has resulted
in higher revenues and fewer parking citations,
but may result in less turnover (City of San
Francisco) (Figure 3.2.2)
• Individual “smart” meters that accept coins and
credit cards, resets any remaining parking time
available to zero when a car leaves, and prohibits
drivers from paying for more time when the car
has already parked for the maximum time limit
applicable to the parking space (City of Santa
Monica)
• Conventional pay-and-display pay stations that
accept coins and credit cards (City of Boulder)
(Figure 3.2.3)
Location(s): City of Tacoma
Approach: Parking operations and maintenance contracted
out to Republic Parking
Key Points: • Since 1987, Republic Parking has provided daily
operational oversight for 2,500 parking spaces
located within the city’s lots and garages
• The city’s budget for 2011-2012 allocated
$1,214,800 for operations and maintenance of
43
Figure 3.2.1/3.2.2/3.2.3 - Meters
from Salem, San Francisco, and
Boulder, respectively (top to
bottom).
RES.C Page 182 of 215
its parking facilities; this includes $20,000 for
Republic Parking’s management fee of 1.5% of
net parking revenues and the remainder for ‘out
of pocket’ expenses to operate and maintain its
parking facilities
Location(s): Research Drive Parking Garage, Duke University
(Figure 3.2.4)
Approach: Environmental and parking operation efficiency
best practices
Key Points: • Received 2012 International Parking Institute
Award of Excellence
• Environmentally sensitive design that
incorporates vegetated canopies on the roof,
vegetated walls, and rainwater-collecting cisterns
• Real-time space availability display boards
(spaces available on each level)
• Automated entries and exits and an express
ramp for frequent users using vehicle
identification technology
• Pay stations for payment prior to leaving rather
than payment at exits
Location(s): 123 Baxter Street Garage, New York (Figure
3.2.5)
Approach: Land use and parking operation efficiency
through use of an automatic mechanical parking
system (a la a vending machine)
Key Points: • Entire process for parking or retrieval of a car
takes around 2 minutes
• Occupies less space than conventional garages,
which makes it especially practical for high-
density locations
• One attendant “operates” the entire garage
• Potential inefficient ingress and egress during
periods of overwhelming demand, such as
morning and evening rush hour
• High initial investment
44
Figure 3.2.4 - The Duke
University Research Drive
Parking Garage features (top
to bottom) vegetated rooftop
canopies, space availability
display boards, and pay stations
prior to exiting.
RES.C Page 183 of 215
• Potential fire code limitations
• Potential for mechanical failure, as some
systems have experienced, trapping vehicles
inside the garage
OPERATIONS – SPECIAL EVENTS
Location(s): River Days, Renton
Approach: Shuttles from off-site parking facilities and
extensive information provided
Key Points: • Complimentary shuttles move people between
off-site parking facilities and the festival
• Information provided online include directions
to parking lots and garages, the free shuttle to
non-downtown parking, and location and timing
of street closures (Figure 3.2.6)
Source(s): “Special Event Parking Basics”, Campus Safety
Magazine
Approach: Parking operation efficiency and safety best
practices
Key Points: • Changing cashier locations accommodates
queues and promote faster entrances and exits
• Payment upon entry prevents bottlenecks at
exits
• Limiting cash transactions reduces delay
• Make multiple entrances and exits available
• Designated pedestrian walkways quickly and
safely move visitors to and from garage
OPERATIONS – RATES, FEES, ENFORCEMENT,
AND FINES
RATES
Location(s): City of Tacoma
Approach: Reinstatement of paid parking, removed
during downtown’s decline in the 1970s,
as on-street parking became increasingly
45
Figure 3.2.5 - New York City’s
first automatic parking garage,
located at 123 Baxter Street.
Figure 3.2.6 - The Renton River
Days website provides clear
parking information.
RES.C Page 184 of 215
congested again
Key Points: • During the first 6 months of operation (January – June 2011), revenue exceeded
projections by around $60,000 ($364,782.41 vs. $303,510.69)
• Bus pass sales doubled and off-street parking lot occupancy increased to near-capacity
for University of Washington (UW) – Tacoma
FEES
Location(s): City of Kent, City of Olympia, City of Puyallup, City of Renton, City of Tacoma
Approach: Charging for monthly off-street parking
Key Points: • Data includes monthly off-street parking lots and garages owned and/or operated by
the cities and by private parking operators as of February 2013
• The lowest monthly rate for a parking lot was $15, operated by Diamond Parking, and
located next to the marine and Heritage Park Fountain, though several blocks away
from downtown Olympia
• The highest monthly rate for a parking lot was $148, operated by Republic Parking
on behalf of the City of Tacoma, and located next to many businesses, attractions, and a
Sound Transit LINK light rail station
• The unweighted average monthly rate for a parking lot was $56
• The lowest monthly rate for a parking garage was $35, operated by Diamond Parking,
at the downtown Renton transit center
• The highest monthly rate for a parking garage was $164, operated by Republic
Parking on behalf of the City of Tacoma, and located next to several businesses, the
Convention Center, Tacoma Art Museum, UW – Tacoma, and a Sound Transit LINK
light rail station
• The unweighted average monthly rate for a parking garage was $74
ENFORCEMENT
Location(s): City of Chattanooga, TN
Approach: Parking enforcement officers doubling as downtown customer service representatives
(“parking ambassadors”)
Key Points: • Parking ambassador service provided by Republic Parking
• In addition to parking enforcement, parking ambassadors assist people with parking
correctly, give courtesy garage passes to drivers who have experienced difficulty with
parking, provide maps and directions, provide informal security in coordination with
police, and pick up litter (Figure 3.2.7)
46 RES.C Page 185 of 215
• Newspapers report that parking spaces on
the busiest commercial streets have freed
up considerably since parking ambassador
program implementation
FINES
Location(s): City of Somerville, MA
Approach: Superior customer service for parking permit
and citation processing
Key Points: • Customer service representatives at the
Office of the Parking Clerk consistently
praised for efficiency and pleasantness,
despite only an average rating of 2 out of 5
stars on Yelp
MAINTENANCE
Location(s): City of Chicago, IL
Approach: On-street parking is operated and maintained by
Chicago Parking Meters LLC through a 75-year
concession, which includes price-setting rights
Key Points: • $1.2 billion lump sum paid to the city, but long-
term budget shortfall
• Rapid rise in parking rates
• Increase in inoperable meters
Location(s): City of Tacoma
Approach: Parking operations and maintenance contracted
out to Republic Parking
Key Points: • Republic Parking operates and maintains all
of the city’s 2,500+ off-street parking spaces;
maintenance costs incurred are reimbursed to
Republic Parking as part of the contract
Location(s): City of Vancouver
Approach: • Maintenance of signs, meters, off-street parking
lots and garages is performed by the Parking
Services Division in the Community and
Economic Development Department
47
Figure 3.2.7 - Parking
ambassador in Chattanooga
provides assistance to visitors
as well as enforcing parking
regulations.
RES.C Page 186 of 215
Key Points: N/A
Location(s): City of West Hollywood, CA
Approach: Off-street parking lots and garages are operated
and maintained by the Parking Services Division
in the Public Works Department
Key Points: • N/A
Location(s): Plymouth State University, Plymouth, NH
Approach: Maintenance of off-street parking lots regularly
scheduled
Key Points: • Text and email reminders to move cars for
subscribers
• Signs at off-street parking lots the day of closure
for maintenance
MARKETING AND COMMUNICATIONS
Location(s): City of Ventura, CA
Approach: Radius map of destinations from main parking
garage
Key Points: • Demonstrates the concept of “park-once” and
visiting multiple destinations
Location(s): City of Denver, CO
Approach: Public Works Department “parking angels”
reward legally parked cars with $5 parking cards
during the holiday season
Key Points: • Caught the attention of multiple news sources
(TV stations, newspapers, online sources)
• Simultaneous with a social media campaign
Location(s): City of Denver, CO
Approach: Parking homepage with street sweeping
reminders and all components of the parking
system front and center
Key Points: • Divided into four user-friendly links: ‘Report
a Problem’ for broken meters, lights, potholes/
48
Figure 3.2.8 - The Denver
parking website features easy-
to-find links for reporting a
problem, purchasing parking
permits, finding public parking,
and paying for citations.
Figure 3.2.9 - New York City
on-street parking signs pre- (left)
and post-redesign (right).
RES.C Page 187 of 215
MERJE | ENVIRONMENTS & EXPERIENCES 3.3 City of Novato, CA - Wayfinding & Signage Program I WAYFINDING ANALYSIS
DESIGN OPTION 4A
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sinkholes, and illegally parked cars, ‘Parking
Permits’ for residential and handicap parking
permits, ‘Public Parking’ for where and how
to park, and ‘Tickets and Towing’ for paying
citations, removing boots, and locating a towed
vehicle (Figure 3.2.8)
Location(s): City of New York, NY
Approach: Redesigned parking signs for readability
Key Points: • Fewer signs, less text, and more “white space”
(Figure 3.2.9)
• Former signs were called “a cross between an
Excel spreadsheet and a totem pole” by Janette
Sadik-Khan, Transportation Commissioner
Location(s): City of Novato, CA
Approach: Thematically tied-together signs (Figure 3.2.10)
Key Points: • Parking signage is thematically tie to general car
and pedestrian wayfinding signage
• “Trailblazer” signs directing drivers to parking
are thematically tied to parking facility signage
• On-location parking signage identify the
location and/or name of the lot and basic rules –
and not much else
Location(s): City of Seattle
Approach: • e-Park, a real-time live feed of available
parking spaces in participating parking garages
throughout downtown (Figure 3.2.11)
Key Points: N/A
Location(s): City of Los Angeles, City of San Carlos, City of
San Francisco, CA
Approach: Parker app provides real-time parking availability
information for both on-street parking spaces and
off-street parking spaces in City and privately
owned and/or operated parking lots and garages
Key Points: • Availability is based on information transmitted
from networked wireless sensors at each parking
space
49
Figure 3.2.10 - The proposed
Novato sign program features
parking signs that are
thematically tied to general
wayfinding and other signs in
the city.
Figure 3.2.11 - Seattle’s e-Park
sign boards show available
parking spaces in participating
downtown parking garages.
RES.C Page 188 of 215
50
• Each wireless sensor is self-powered, requires
4-6 minutes to install, and costs $300/installation
and $120/year in software licensing fees (per USA
Today in a 2011 article)
• App provides a map of parking locations, rates,
and types (time limits) (Figure 3.2.12); allows
for adding inventory to its map database, even
without paying for and installing sensors
• App can search for parking in proximity by
destination and also direct drivers via voice
navigation to the nearest space
Figure 3.2.12 - The Parker
app displays locations and rates
of on- and off-street parking
and real-time availability for
parking spaces equipped with a
networked wireless sensor.
RES.C Page 189 of 215
4. The Parking Best Practices Toolbox
4.1 – How to Use the Toolbox
The Parking Best Practices Toolbox is a collection of general best practices employed in the provision
of parking, parking demand management, and operations of a parking system. Experiences of other
jurisdictions examined and guiding principles from planning and parking literature drove what best
practices ended up in the toolbox.
The best practices contained herein, however, are not meant to be static; some may be removed and other
may be added to the framework of the toolbox as parking patterns and results from parking research
continue to evolve. In addition, what is a parking best practice generally is not necessarily a parking best
practice specifically applicable to the DUC.
As such, the Parking Best Practices Toolbox has been structured as such:
• Description of the best practice;
• Whether or not the best practice is currently implemented;
• The action proposed for the best practice (continuation, modification, implementation, or no action); and
• Where to find additional information, if available.
In short, the toolbox embodies an at-a-glance evaluation of best practices applicable generally and
specifically, in the CDPMP’s current iteration.
Please turn to the next page for the Parking Best Practices Toolbox (Figure 4.1.1).
51RES.C Page 190 of 215
Best Practice (BP)Now Action More Information
Commute trip reduction Yes Continue ACC10.02.070
Frequent transit access, citywide/regional Yes Modify
Long-term rec
Comprehensive Transportation Plan
Off-street permit parking Yes Continue
On-street paid parking, conventional meters No No action1 Case study
On-street paid parking, "smart" meters No No action1 Case study
On-street permit parking No Implement Short-term rec
Roadway pricing No No action1
Timed parking Yes Modify
Near-term rec
Long-term rec
Unbundled parking No No action2 Commute Trip Reduction Plan
Elimination of parking minimums No No action3
Establishment of parking maximum Yes Continue ACC18.29.060(H)
Parking lot lighting Yes Continue DUC Design Standards
Parking lot pedestrian connections Yes Continue DUC Design Standards
Parking lot screening Yes Continue DUC Design Standards
Parking over, under, behind, or side of buildings Yes Continue DUC Design Standards
Parking structure screening Yes Continue DUC Design Standards
Parking structure w/ active street frontage Yes Continue DUC Design Standards
Parking structures w/ environmentally-sensitive design Yes Continue DUC Design Standards
Reductions for shared parking Yes Continue ACC18.29.060(H)(3)
Smart growth Yes Continue ACC18.29.010
Parking spillover area planning, downtown-adjacent No Implement
Short-term rec
Long-term rec
Single contact for all City parking matters No Implement Short-term rec
Regular readjustment of current parking practices No Implement Short-term rec
Regular reevaluation of current parking conditions No Implement Short-term rec
Planning for investment in public parking, per supply deficit No Implement
Short-term rec
Case study
Bikeshare No No action5
Carshare No No action5
Downtown valet No No action5
Frequent transit access, around downtown No Implement Long-term rec
Parking ambassadors No Implement
Short-term rec
Case study
Parking policy transparency No Implement
Near-term rec
Case study
Parking shuttle No No action5
Parking structures w/ automated entry/exit and express ramps No No action4 Case study
Parking structures w/ pay-before-leaving pay stations No No action4 Case study
Parking structures w/ real-time space availability displays No No action4 Case study
Planning for special events No Implement
Short-term rec
Case study
Soft enforcement No Implement Short-term rec
Existing Parking Infrastructure - Demand Management
Future Parking Infrastructure - Development Regulations and Design
Organization and Management
Operations
Planning
Investment
52 RES.C Page 191 of 215
Best Practice (BP)Now Action More Information
Clarity of maintenance roles No No action5
Centralized City parking webpage No Implement
Near-term rec
Case study
Easy-to-read off-street parking signs No Implement
Short-term rec
Case Study
Easy-to-read on-street parking signs No Implement
Near-term rec
Case study
Parker smartphone app No No action6 Case study
Parking alerts, for construction/maintenance No Implement Short-term rec
Positive publicity for parking system No Implement
Short-term rec
Case study
Real-time availability displays, for off-street parking No No action5 Case study
Trailblazer signs No Implement
Short-term rec
Case study
Marketing and Communications
Maintenance
1 Current demand does not warrant best practice; current parking supply is sufficient; citizens not interested in best practice
2 Current transit service levels and development patterns not feasible to expect interest in completely car-free lifestyle
3 Current deisre to address parking impacts of anticipated development; parking minimums are already more generous in the DUC
than in the rest of the City
4 Currently no parking structures are planned
5 Current demand does not warrant best practice; unknown when sufficient demand is anticipated
6 Currently too expensive; not intuitive to use when parking remains available, as in the DUC overall
53
Figure 4.1.1 - The Parking Best Practices Toolbox.
RES.C Page 192 of 215
54
5. The Parking Action Plan
5.1 – Near-Term Recommendations
Best Practice
5.1.1 Timed parking
Action: Modify
Description: Revise parking time limits for the City’s on- and off-street public parking spaces to 3 hours
throughout the DUC
Pros: • Allows visitors to patronize multiple businesses at a leisurely pace, no matter where they
park
• Reduces the confusion of brought upon by a myriad of time limits and signs, of which
some currently conflict with each other, even on the same street
Cons: • Lacks the nuance of area-specific time limits that would address the various needs for
different types of parking in the DUC
• Additional costs will be incurred to replace signs if redevelopment and increased demand
necessitate area-specific time limits again
• May be more difficult for parking enforcement officers to discern cars parked all day (cars
of commuters and downtown employees, for example)
Best Practice
5.1.2 Parking policy transparency
Action: Implement
Description: Remove all code referencing the City’s on- and off-street parking, create a new parking
database maintained by staff, and insert new code specifying available parking that adopts
the parking database by reference
Pros: • Eliminates code that currently conflicts with on-street parking as-signed/as-marked or is
outdated
• Parking database can be updated administratively
• Parking database can serve double-duty as public information on where to park in the
DUC
Cons: • Parking database would require time to develop
Best Practice
5.1.3 Centralized City parking webpage
Action: Implement
RES.C Page 193 of 215
Description: Update website to include easy-to-locate map and information for on- and off-street public
and permit parking available in the City (including potentially a ‘Where to Park If This
Area is Full’ feature for areas and lots that experience peak parking occupancy in excess of
85%), pictures of all signs and explanations of what they mean, and better marketing for
the City’s off-street permit parking program
Pros: • Centralizes information for DUC parking
• Provides information for alternative parking options when the desired parking lot or street
is full
• Provides information to help discern whether a parking space is public or permit,
addressing the difficulty of doing so raised in the Downtown Parking Survey
• Relatively easy and inexpensive to implement
Cons: • In itself, may not be the most intuitive tool for finding parking spaces, especially for those
that do not plan ahead or use smartphones
Best Practice
5.1.4 Easy-to-read on-street parking signs
Action: Implement
Description: Design and install easy-to-read signs that identify availability and rules of on-street public
parking
Pros: • Relatively easy and inexpensive to implement
Cons: • Additional costs will be incurred to replace signs if redevelopment and increased demand
necessitate area-specific time limits again
55RES.C Page 194 of 215
56
5.2 – Short-Term Recommendations (1-5 Years)
Best Practice
5.2.1 On-street permit parking
Action: Modify
Description: Expand and modify residential parking zone beyond D ST NW per demand; begin by
providing 2 free parking permits per single-family residence, duplex unit, or townhouse
unit with less than 2 off-street parking spaces (garage or paved), 1 free parking permit per
single-family residence, duplex, unit, or townhouse unit with 2 or more off-street parking
spaces (garage or paved), and 1 free parking permit per multifamily unit with less than 1
off-street parking space (garage or paved) per unit; charge nominal fee for additional permit
and raise fees as demand necessitates; tailor to each residential parking zone by inventory of
on-street parking supply
Pros: • Provides long-term parking for residents and prevents other cars from parking all day in
spaces convenient and valuable to residents, thereby encouraging downtown employees and
commuters to obtain off-street parking permits
• Free permits to a certain extent is more or less in line with the overwhelming Downtown
Parking Survey response of not having to pay for parking
• Reinforces a “customer-first” ethic amongst downtown employees who choose to park on-
street all day by providing impetus to purchase an off-street parking permit
Cons: • Past opposition has stalled implementation of residential parking zones in areas just
beyond the DUC
Best Practice
5.2.2 Parking spillover area planning, downtown adjacent
Action: Implement
Description: Consider areas expected to experience impacts from DUC parking, even if not technically
located within the DUC
Pros: • Addresses potential parking spillover impacts from the DUC so that parking problems are
not simply shifted away from the DUC into surrounding areas
Cons: • Past opposition has stalled implementation of residential parking zones in areas just
beyond the DUC
Best Practice
5.2.3 Single contact for all City parking matters
Action: Implement
Description: Designate one department or division that is the single contact for all parking-related
matters in the City, despite whatever the organizational structure is behind-the-scenes
RES.C Page 195 of 215
57
Pros: • Reduces confusion of who is in charge of parking in the City and increases transparency,
as perceived by the public; is a more user-friendly approach to interactions with the public
Cons: • N/A
Best Practice
5.2.4 Regular readjustment of current parking practices
Action: Implement
Description: Make minor adjustments to permit rates, time limits, residential permit zones, etc. to
respond to current parking conditions in the DUC every year and make major adjustments
every 5th year in the parking planning cycle
Pros: • Responds to current parking conditions in the DUC, implements current parking best
practices for the City, and modifies or eliminates failing parking policies
Cons: • Additional costs will be incurred if additional consultation and staffing from private
parking consultants are required for implementation rather than City staff alone
Best Practice
5.2.5 Regular reevaluation of current parking conditions
Action: Implement
Description: Evaluate supply and demand of parking in the DUC at peak weekday hours (11am-2pm)
every year, comprehensively every 4th year in the parking planning cycle
Pros: • Evaluates current parking conditions in the DUC to guide implementation of current
parking best practices for the City and modification or elimination of failing parking
policies
Cons: • Additional costs will be incurred if additional consultation and staffing from private
parking consultants are required for implementation rather than City staff alone
Best Practice
5.2.6 Planning for investment in public parking, per supply deficit
Action: Implement
Description: Evaluate funding options, existing and potential overflow from Auburn Transit Center,
and implement a multi-faceted plan to finance additional public parking, per supply deficit
observed
Pros: • Addresses potential public parking supply deficit identified by the CDPMP
• Reduces risk with diversity of funding options utilized
Cons: • Does not consider measures to reduce parking demand and congestion in problem areas of
downtown without expanding the physical infrastructure of public parking
RES.C Page 196 of 215
58
Best Practice
5.2.7 Parking ambassadors
Action: Implement
Description: Assign parking ambassador responsibilities to existing parking enforcement and downtown
patrol officers, including provision of information (and informal safety by parking
enforcement officers)
Pros: • Generates goodwill
• Reinforces a “customer-first” ethic by pointing people in the right direction in terms
of destinations and parking in the DUC, including alternative parking options when the
desired parking lot or street is full
• Decentralizes the delivery of information centralized at the City’s Permit Center and
website
• Provides additional transparency to parking policies
• Diversifies the role of existing parking enforcement officers
Cons: • Requires coordination between multiple departments and divisions and relies on one
representative to convey each department or division’s respective parking policies
• Additional costs will be incurred if additional consultation and staffing from private
parking operators are required for implementation
Best Practice
5.2.8 Planning for special events
Action: Implement
Description: Require organizers to designate event parking, distribute information for event parking,
make multiple exits available, and establish pedestrian paths
Pros: • Addresses difficulties experienced during event parking, as expressed in responses from
the Downtown Parking Survey
• Addresses potential parking spillover impacts from the DUC so that parking problems
from special events are not simply shifted away from the DUC into surrounding areas
• Generates goodwill with efficient organization of special events
Cons: • N/A
Best Practice
5.2.9 Soft enforcement
Action: Implement
RES.C Page 197 of 215
59
Description: Develop and implement 3-strikes parking enforcement policy wherein the first 2 strikes
consist of dismissible tickets and education on where to park
Pros: • Generates good will
• Allows those genuinely unfamiliar with downtown parking an opportunity to park
“correctly”
• Reinforces a “customer-first” ethic amongst downtown employees who choose to park on-
street all day by providing impetus to purchase an off-street parking permit
Cons: • Off-street permit parking demand already exceeds supply
• May shift cars to unlimited time on-street parking on residential streets beyond the DUC
Best Practice
5.2.10 Easy-to-read off-street parking signs
Action: Modify
Description: Design and install easy-to-read signs that identify availability of off-street public parking,
identifier/location of off-street parking lot, and alternative parking options
Pros: • Relatively easy and inexpensive to implement
• Reduces perceived last mile when off-street parking lot is easy to identify and remember
• Reduces parking demand and congestion in problem areas of downtown without
expanding physical infrastructure of parking by shifting demand to underutilized off-street
parking lots
Cons: • May work too well, shifting parking supply problems to formerly underutilized off-street
parking lots
Best Practice
5.2.11 Parking alerts, for construction/maintenance
Action: Implement
Description: Alert interested parties and drivers through the City’s website, emails, text alerts, and pre-
closure on-location signage so that they are not caught off-guard when regularly available
parking becomes unavailable
Pros: • Provides additional transparency to parking availability
• Allows people to plan for alternative parking and/or transportation options
• Decentralizes the delivery of information centralized at the City’s Permit Center and
website (through text alerts and on-location signage)
RES.C Page 198 of 215
60
• Utilizes existing City communication channels (website and construction notices)
Cons: • Additional costs will be incurred if additional technological resources are required (text
alerts)
• May become unwanted information overload if implemented incorrectly
Best Practice
5.2.12 Trailblazer signs
Action: Implement
Description: Direct drivers to available off-street parking
Pros: • Decentralizes the delivery of information centralized at the City’s Permit Center and
website
• Relatively easy and inexpensive to implement
Cons: • May work too well, shifting parking supply problems exclusively to off-street parking lots
• Additional costs will be incurred to replace signs if comprehensive downtown signage
program is implemented in the future
RES.C Page 199 of 215
61
5.3 – Long-Term Recommendations (6-10 Years)
Best Practice
5.3.1 Frequent transit access, citywide/regional
Action: Modify
Description: Evaluate demand and petition for demand-appropriate reductions to current 30-minute
headways and expansion of evening service
Pros: • Reduces parking demand and congestion by making trips to and from downtown more
enticing and feasible, without expanding physical infrastructure of parking
• Expands the customer base for the DUC
• Responds to anticipated growth in demand required to support increase from current
levels of transit access
Cons: • May be difficult for buy-in from cash-strapped transit agencies
Best Practice
5.3.2 Timed parking
Action: Modify
Description: Revise parking time limits for the City’s on- and off-street public parking spaces to area-
specific time limits as-needed
Pros: • Provides nuanced time limits that address various needs for different types of parking in
the DUC, especially areas with high peak occupancy
• Increases the ultimate number of visitors to the DUC by increasing turnover
Cons: • May increase confusion brought upon by a myriad of time limits and signs
• Additional costs will be incurred to replace existing 3-hour time-limit signs
Best Practice
5.3.3 Parking spillover area planning, downtown adjacent
Action: Implement
Description: Continue to consider areas expected to experience impacts from DUC parking, even if not
technically located within the DUC
Pros: • Addresses potential parking spillover impacts from the DUC so that parking problems are
not simply shifted away from the DUC into surrounding areas
• May be easier to implement in the long-term as potential parking spillover impacts from
the DUC become more identifiable
RES.C Page 200 of 215
62
Cons: • Past opposition has stalled implementation of residential parking zones in areas just
beyond the DUC
Best Practice
5.3.4 Frequent transit access, around downtown
Action: Implement
Description: Evaluate demand and petition for demand-appropriate reductions to current 30-minute and
1-hour headways, expansion of service area by rerouting, and expansion of evening service
Pros: • Reduces parking demand and congestion in problem areas of downtown by reducing the
last mile between parking space and destination, without expanding physical infrastructure
of parking
• Responds to anticipated growth in demand required to support increase from current
levels of transit access
Cons: • May be difficult for buy-in from cash-strapped transit agencies
• Additional costs will be incurred if additional consultation and staffing from private
paratransit operators for implementation is required
RES.C Page 201 of 215
Potential Parking Spillover Areas (PPSA's)
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
7/9/2012*Potential Parking Spillover Areas (PPSA’s) are areas within .25 miles from the edges of the
Downtown Urban Center (DUC) and Business Improvement Area (BIA), whose boundaries
delineate downtown Auburn. Availability of on-street public parking in PPSA’s is potentially
impacted by spillover parking demand generated from downtown Auburn and/or large
businesses, institutions, public gathering places, and other parking-generating uses within the
PPSA itself.
Downtown Urban Center (DUC) &
Business Improvement Area (BIA)
Potential Parking Spillover Area*
(PPSA)
Appendix ARES.C Page 202 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5032
Date:
January 24, 2014
Department:
Finance
Attachments:
Resolution No. 5032
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5032.
Background Summary:
Resolution No. 5032 levies the .1% sales tax credit against the state sales tax for annexation
of the Lea Hill Area. Washington State Senate Bill 6686 authorizing the tax credit was passed
by the state legislature during the 2006 regular session. The intent of the legislation was to
provide financial assistance to Cities with Planned Annexation Area (PAA's) that did not
produce revenues sufficient to cover the costs of urban levels of services. The tax credit will
provide sufficient funding, along with the other revenues of the area, to provide those
services.
The City moved forward with the annexation of Lea Hill based upon the availability of this tax
credit. Cities wishing to take advantage of this tax credit incentive had to commence
annexation prior to January 1, 2010. The tax credit is available to the city for up to 10 years
and is limited to the maximum of .1% credit against the State tax or the difference between
the City's cost to provide, maintain, and operate municipal services for the annexation areas
and the general revenues that the City receives from the annexation area during a given
year. 2013 will be the seventh year that the City of Auburn has asked the State for the sales
tax credit. The last year of this tax credit will be 2016.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wales Staff:Coleman
Meeting Date:February 3, 2014 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 203 of 215
RESOWTION NO. 5 0 3 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE CITY OF
AUBURN TO IMPOSE A SALES AND USE TAX AS
AUTHORIZED BY RCW 82.14.415 AS A CREDIT AGAINST
STATE SALES AND USE TAX, RELATING TO
ANNEXATIONS
WHEREAS, this is not a new tax but a reallocation of the sales tax
already collected by the state which will then be remitted to the City to assist
with funding the costs of the newly annexed area; and
WHEREAS, in accordance with Chapter 35A.14 RCW, on the 16t" day of
January, 2007 and on the 16t" day of April, 2007, the City Council of the City of
Auburn, Washington, passed its Resolution Numbers 4138 . and 4176
respectively, calling for special elections to be held in connection with the
primary election on August 21, 2007, at which election the question of
annexation was presented to the voters of the Lea Hill Annexation Area; and
WHEREAS, the notice of intention to annex was filed with the King
Counry Boundary Review Board and subsequently approved; and
WHEREAS, in accordance with Chapter 35A.14 RCW the annexation
was put to a vote of the people in the annexation area on August 21, 2007; and
WHEREAS, the King County Records, Elections and Licensing Services
Division, on September 5, 2007, certified that the referendum had been
approved by the voters; and
WHEREAS, following a favorable vote on the annexation proposition, the
City Council of the City of Auburn, Washington, adopted its Ordinance Na
Resolu4on No. 5032
January 14, 2014
Page 1 of 3RES.D Page 204 of 215
6121, on September 17, 2007, annexing said Lea Hill Annexation Area, an
annexation area that has a population of'at least ten thousand people; and
WHEREAS, the City Council of the Ciry of Aubum, Washington, finds
and determines that the projected cost of at least $5,763,960 to provide
municipal services to the annexation area exceeds the projected general
revenue estimated to be $5,275,633 that the City would otherwise receive from
the annexation area on an annual basis; and
WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under
the circumstances of this annexation, to impose a sales and use tax as
authorized with that ta c being a credit against the state tax.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The Aubum City Council does hereby authorize
the City's Finance Director to set the threshold for imposing the sales and use
tax credit at two million and seventy one thousand dollars ($2,071,000) for the
Lea Hill annexation area.
Section 2. Implementation. The Mayor of the City of Aubum is
hereby authorized to implement such administrative procedures as may be
necessary to carry out the directions of this Resolution.
Resolution No. 5032
January 14, 2014
Page:2 of 3RES.D Page 205 of 215
Sectlon 3. Effective Date. This Resolution shall take effect and be in full
force upon passage and signatures hereon.
DATED and SIGNED THIS DAY OF 2014.
CITY OF AUBURN
ATTEST: NANCY BACKUS, MAYOR
Danielle E. Da§kam,
City Clerk
APP VED AS TO FO M:
niel B. Heid,
City Attomey
Resolution No. 5032
January 14, 2014
Page 3 of 3RES.D Page 206 of 215
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5036
Date:
January 27, 2014
Department:
Public Works
Attachments:
Resolutin No. 5036
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5036.
Background Summary:
Resolution No. 5036 authorizes the Mayor to execute a Contract between the City of
Auburn and the City of Pacific to allow the City of Pacific to deliver limited waste
materials to the City of Auburn’s Decant Facility. The Contract also requires Pacific to
participate in long term Decant Facility improvements.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:February 3, 2014 Item Number:RES.E
AUBURN * MORE THAN YOU IMAGINEDRES.E Page 207 of 215
RESOLUTION NO. 5036
A RESOLUTION OF THE CITY GOUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT BETWEEN THE
CITY OF AUBURN AND THE CITY OF PACIFIC FOR
DECANT FACILITIES USAGE
WHEREAS, the City of Pacific has inadequate facilities to handle the waste
materials produced from their public works streeY sweeping and Vactor maintenance;
and
WHEREAS, the City of Aubum has sufficient capacity at their decant faality to
handle the Pacific waste materials and is willing to provide for the proper handling,
processing and disposal of the City of Pacifids street sweeper and Vactor truck
materials at a cost that is acceptable fo the City.
NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING
COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City ofAubum is hereby authorized to execute
an Interlocal Agreement between the City of Aubum and the City of Pac c for Decarrt
Facility Usage in substantial conformity with the Agreement attached hereto as Exhibit
A" and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Resolution No. 5036^
January 13, 2014
Page 1 of 2RES.E Page 208 of 215
Section 3. This resolution shall be in full force and effect upon passage and
signatures hereon.
Dated and Signed this day of 2014.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROV AS TO FORM:
arnef B. Heid, City Attome
Resolution No. 5036
Januaryl3, 2014
Page 2 of 2RES.E Page 209 of 215
Exhibit A
CONT tACT FOR SERVICES
BETWEEN THE CITY OF PACIFIC
AND THE CITY OF AUBURN
FOR DECANT FACYLI4IES USAGE
THIS AGREEMENT is made and executed by and between the City of Pacific, a
Washington municipal corporation, hereafter designated as"Pacific," and the City of
Auburn, a Washington municipal corporation, hereafterdesignated as "Aubum."
WHEREAS, Pacific has inadequate facilities to properly handle the Waste Materials
produced as a result of their Public Works streeh s veeping and Vactor maintenance
activities; and
WHEREAS, Auburn has sufficient caqacity at their decant facility to handle the Pacific
Waste Materials.
NOW, THEREFORE, for the consideration stated in this Agreement, Pacific and Aubum
do agree:as follows:
1. PURPOSE
The purpose of this Agreement is to provide forproper handiing, processing and
disposal of Street Sweeper and Vactor truck materials; herein referred to as "Waste
Materials" generated by Pacific.
2. RESPONSIBILITIES
The City of Pacific shall deliver Waste Materials to the decant area of the City of Aubum
Maintenance & Operations facility (hereafter, the"Facility', currendy located at 1305 C
Street SW during the hours of 7:00 am and 3:00 pm. The unloading of the Waste
Materials by Pacific at the Faciliry is to be done under the supervision of an Auburn .
employee at the Facility. Pacific will only send operators to use the decant facility that
have been properly trained by Aubum on the safe and efficient use of the facility and
dumping of Waste Materials.
If conditions at the Facility require, Aubum reserves the right to request Pacific to retain
its Waste Materials urrtil such time as the conditions at the Facility allow Aubum to
accept the Waste Materials again. Au6urn will give Pacific as much advance notice of
these conditions as is practicable. Au6um further reserves the right to reject any
individual shipment of Waste Materials.
Resolution No. 5036
January 13, 2013
Exhibit A
Page 1 of 6RES.E Page 210 of 215
Aubum will provide for the dewatering and the disposal of the Waste Materials in
compliance with all local, state, and federal permits pertaining to the dewatering and
disposal of such Waste Materials.
3. VOLUME
Aubum shall accept from PacifiCs Waste Materials in the foliowing volumes: notto
exceed SO tons per month or a total of 300 tons per year as measured atAubum'struck
scale. Au6urn may accept Waste Material from Paciflc that exceeds these Volumes
upon the review of a written request from Pacifc. All such requests shall be made to
Auburn's Public Works Maintenance and Operations Manager thirty (30) days in
advance of proposed delivery of such additional Waste Materials.
4. COST FOR SERVICES
Pacific shall pay Aubum $100.00 per month base fee for administration costs and
70.00 per ton of Waste Materials for processing,testing and disposal fee (measured as
scale weight). Aubum will bill Pacific on a quarterly basis.
Aubum reserves the right to increase these fees in response to increases in labor,
disposal, and regulatory costs. Aubum.shall give Pacific at least sixty (60) days advance
wriEten nofification of any proposed fee increases.
5. DECANT FACILITY IMPROVEMENTS
Paciflc recognizes that the capacity of Auburn's Facility is limited and that additional
capacity will need to be provided, as both Cities waste disposal needs continue to grow,
in order to provide long-term service to Pacific.
Pacific will also agree to participate in pla.nning and funding of long term capacity
improvements to the decant process in Au6um, including but not limited to
improvements to the existing facility, installation ofadditbnal facility or othermeans to
add additional capacity. By way of example onry, and not by way of limitation, Pacific
and Aubum contemplate that subsequent amendments or agreements might address
the following types of issues: planning, design and construcdon costs for potential
improvements to the existing Facility or construcdon of a new decant facility. The
parties agree that Aubum will act as lead entity in all aspects of any proposed
improvement project. Aubum will consult in advance of any final decisions with Pacific
for the purposes of determining Pacific's future needs and Pacific's desire to participate
in funding for an improved facility or a new facility.
Resolution No. 5036
January 13, 2013
Exhibit A
Page 2 of 6RES.E Page 211 of 215
6. TERM
The duration of this Agreement shall be for an initial term of three (3) years beginning
anuary 1, 2014 through December 31, 2016, and may be extended thereafter for an
optional, additional term of three (3) years beginning January 1, 2017 through
December 31,2019, by written amendment of the Parties, including but not limited to
mutual agreement on proposed changes-increases or decreases- to the cost for
services Section 4 of this Agreement, not laterthan sixty (60) days prior to the end of
the initial term. It is further provided, however, that either parly mayterminate this
Agreement upon providing one hundred twenty (120) days advance written notice to
the otherparty.
7. REOPENER
Either pait.q may request that any provision of this Agreement can be renegotiated by
submitting a written request with fouiteen (14) days advanced notice. Any amendment
of this Agreement shall be in writing and shall be signed by both parties consistent with
Section 13 of this Agreement.
8. HOLD HARMLESS AND INDEMNIFICATION
a) Pacific shall indemnify and hold Auburn and its agents, employees, officers
and/or voluntee s, harmless from and shall process and defend at its own
expense any and all claims, demands, suits, at law or equity, actions, penalties,
losses, damages or costs, of whatsoever kind or nature, brought against Aubum
arising out of, in connection with, or incidentto the execution of this Agreement
and/or PacifiCs performance or failure to perform any aspect of thisAgreement;
provided, however, that if such claims are caused by or result from the
concurrent negligence of Aubum, its agerrts, employees, o cers and/or
volunteers, this indemnity provision shall be valid and enforceable only to the
extent of the negligence of Pacific; and provided further, that nothing herein
shall require Pacific to hold harmless or defend Auburn, its agents, employees
officers and/or volunteers from any claims arising from the sole negligence of
Auburn, its agents, employees, officers and/or volurrteers. No liabil'iry shall
attach to Aubum by reason of entering into this Agreement except as expressly
provided herein.
b) Auburn shall indemniry and hold Pacific and its agents, employees, officers
and/or volunteers, harmless from and shall process and defend at its own
expense any and all claims, demands; suits, atJaw or equity, actions, penalties,
losses, damages, or costs, of whatsoever kind or nature, brought against Pacific
arising out of, in connection with, or incident to the execution of this Agreement
and/or Auburn's performance or failure to perform any aspect of this Agreement;
provided, however, that if such claims are caused by or result from the
Resolution No. 5036
January 13, 2013
Exhibit A
Page 3 of 6RES.E Page 212 of 215
concurrent negligence of Pacific, its agents, employees, officers and/or
volunteers, this indemn'ity provision shall be valid and enforceable only to the
extent of the negligence of Auburn; and provided further, that nothing herein
shall require Aubum to hold harmless or defend Pacific, its agents, employees,
officers and/or volunteers from any claims arising from the sole negligence of
Pacific, its agents, employees, officers and/or volunteers. No liability shall attach
to Pacific by reason of entering into this Agreement except as expressly provided
herein.
c) Should a wurt of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the everit of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Auburn and Pacific, its officers, officials, employees,
and volunteers, any damages allowed shall be levied in proporaon to the
percentage of negligence attributable to each party, and each parly shall have
the right to seek contribution from the other party in proportion to the
percentage of negligence attributable to the other party. It is further specifically
and expressly understood that the indemnification provided herein consdtutes
the Parties' waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification. This waiver has been mutually
negotiated by the Parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
d) AUBURN SHALL HAVE NO LIABILITY FOR, AND SHALL BE HELD HARMLESS
FROM AND AGAINST, ALL CLAIMS, DAMAGES, LIABILITlES AND COSTS ARISING
OUT OF OR RELATING TO THE PRESENCE, DISCOVERY, OR FAILURE TO
DISCOVER, REMOVE, ADDRESS, REMEDIATE OR CLEANUP ENVIRONMENTAL OR
BIOLOGICAL HAZARDS RESULTING FROM PACIFIC DELNERIES OR OTHERWISE
ATTRIBUTABLE TO PAQFIC, SPECIFICALLY INCLUDING, BUT NOT LIMlI'ED T0,
MOLD, FUNGUS, HAZARDOUS WASTE, SUBSTANCES OR MATERIALS.
9. RESOLUTION OF DISPUTES AND GOVERNING LAW
a) Alternative Dispute Resoludon If a dispute arises from or relates to this
Agreement or the breach thereof and if the dlspute cannot be resolved through
direct discussions, the parties agree to endeavor first to settle the dispute in an
ami ble manner by mediation before resortlng to arbitration. The mediator may
be selected by agreement of the parties. Following mediation, or upon written
agreement of the parties to waive medlation, any unresolved controversy or
claim arising from or relating to this Agreement or breach thereof shall be settled
through arbitretion. The arbitretor may be selected by agreement of the parties
or through IGng County court procedu es. All fees and expenses for mediation or
arbitration shall be bome by the partles equally. However, each parry shail bear
Resolution No. 5036
January 13, 2013
Exhibft A
Page 4 of 6RES.E Page 213 of 215
the expense of its own counsel, experts, witnesses and preparation and
presentation of evidence.
b) 9 olicable Law and ]urisdiction This Agreement shail be govemed by the laws of
the State of Washington. Although the agreed to and designated primary
dispute resolution method as set forth above, in the everrt any claim, dispute or
action arising from or relating to this Agreement cannot be submitted to
arbitration, then itshall be commenced exclusiyely in the King Counry Superior
Court or the United States District Court, Western District of Washington as
appropriate. The prevailing party in any such action before the courts shall be.
entitled to recover its costs of suit and reasonable attorneys' fees.
10. WRITTEN NOTICE
All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effectfve three (3) 6usinessdays
after the date of mailing by registered or certified mail, and shall be deemed sufficientiy
giVen.if sent to the addressee at the address stated in this Agreement or such other
ad.dress as rrfay be hereafter specified in writing. If written notice is provided by
electronic mail (e-maip, then suchwritten notice shall'become effective one (1)
business dayafter it is successfully sent.
11. NON-DISCRIMINATION
Parties shall not discriminate in any manner related to this Agreement on the basis of
race, color, national origin, sex, religion, age, mar tal status or disabiliry in employment
or the provision of services.
12. SEVERABILITY
If any provision of the Agreement shall be held invalid, the remainder of this Agreement
shall not be:affected thereby if such remainder would then continue to serve the
purposes and objectives of both parties.
13. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties. Any
modifications oramendments to this Agreement shall be in writing and shall be signed
by each party.
DATED this day of 2014.
Resolution No. 5036
January 13, 2013
Exhibit A
Page 5 of 6RES.E Page 214 of 215
CITY OF PACIFIC CITY OF AUBURN
Leanne Guier, Mayor Nancy Backus, Mayor
100'3` Avenue SE 25 W. Main Street
Pacific, WA 98047 Auburn, WA 98001
ATTEST: ATTEST:
Amy Stevenson-Ness, ty Clerk Dani Daskam, ty Clerk
APPROVED AS TO FORM: APP VE TO FORM:
Kenyon Luce, Qty Attorney n Heid, Ciry Attomey
Resolution No. 5036
January 13, 2013
Exhibit A
Page 6 of 6RES.E Page 215 of 215