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Home My WebLink About12-09-2013 CiTY �JF AUBURN CIIY CLERKS OFFICE ir c�,voF. 1^J� • Municipal Services Committee December 9, 2013 - 3:30 PM. ° City Hall Conference Room 3 WASH INGTON MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 ofCity Hall, 25 West Main Street, Aubum, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osbome and Member John Partridge. Staff present: Mayor Pete Lewis, Deputy Mayor/Mayor-Elect Naney Backus, Assistant Chief of Police Bill Pierson, City Attomey ban Heid, Parks, Arts & Recreation Director Daryl Faber, Financial Services Manager Rhonda Ewing; Solid Waste &Recycling Supervisor Joan Nelson and Police Secfetary/Scri6e 9'erry Mendoza. Others present: Aubum Reporter representative Robert Whale. B. Announcements Chair Peloza announced that the Municipal Services Gommittee meeting scheduled for Monday, December 23, 2013 is canceled. Chair Peloza commented regarding Councilmember Partridges' leaving the Council and his service to the committee. His contributions and worthwhile decision making policies have been appreciated. Vice Ghair Osbome made positive comments as well. Mayor Elect Backus was welcomed and invited to the table. C. Agenda Modifications II. CONSENT AGENDA A. November 25, 2013 Minutes Vice Chair Osbome moved to accept the Minutes as presented. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 III. ORDINANCES Page 1 of 4 A. Ordinance No. 6466 (Heid) An Ordinance of the City Council of the City of Auburn, Washington, creating a new section 10.12.410 to the Auburn City Code relating to inattentive driving. Ordinance No. 6466 seeks to create a new section 10:12.410 to the Auburn City Code relating to the traffic violation of inattentive driVing. It was previously brought to this committee for discussion; however, it was tabled at the request ofVice Chair Osbome in order to conduct further research on the penalty fees. Chair Peloza advised that nothing has changed with this ordinance since it was last discussed. Vice Chair Osborne offered that there was not enough information on the penalty fees provided at the last meefing. As such, he researched it with other local municipalities and found that Kent charges a $150.00 fine, Coyington $250.00, Sumner $300.00, and Federal Way $250.00. Additionally, all the cities in the surrounding areas have this law on their books which is something the City of Auburn does not have currently. Vice Chair Osbome advised that he was satisfied and in favorofiOrdinance No. 6466 as it is written. Committee discussion followed. Vice Chair Osborne moved to forward Ordinance No. 6466 to full Council for consideration. Member Parfridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 IV. DI$CUSSION ITEMS A. Solid Waste Rate Review (Coleman) Solid Waste and Recycling Supervisor, Joan Nelson, provided the committee with an update on the Solid Waste rate increases. The City of Aubum passed rate increases that were effective January 1, 2013. The updated report shows figures through October 2013. The fund is on track to meetthe projected working capital balance ofi $1;660,000.00 which will provide 60 days of Operations and Maintenance cash tlow by the end of 2014. This compares favorably - to fhe rate model projection. The 2013 rate increases help to reduce the commercial subsidy. Finance will be able to make a better evaluation during the first quarfer 2014, after a full 12 month cycle. Finance is scheduled to provide a full 2013 rate review at the March 27, 2014 meeting of the Municipal $ervices Committee. Committee discussion followed. B. Resolution No. 5010 (Faber) Parks, Arts & Recreation Director Daryl Faber briefed the committee on Resolution No. 5010. This is a resolution of the City Council authorizing fhe`Mayor to execute an addendum with the White Page 2 of 4 River Valley Historical Society (WRVHS) to extend the term of the society's lease at Mary Olson' Farm through June 30, 2033 for an annual fee of$1.00. This lease extension will benefit the society in acquiring future grants with a longer term lease policy in place. Committee discussion followed. The Municipal Services Committee agrees on the lease arrangement and recommends forwarding it to the PCDC for action. C. Redflex Collision Data Report for 2013 (Pierson) Bill Pierson, Assistant Chief ofPolice, reported on the Redflex Collision data. The data provided statistics from 2002 through the current year for intersections city wide and for the specific intersectio.ns of: Auburn Way S and 4th Street SE; Auburn Way S and M Street SE; 8th Street NE and Hanrey Road NE; and Aubum Way N at Harvey Road NE/15th Street NE. The results city wide show a reduction across the board, for total accidents, injury accidents, rear end accidents, t-bone accidents(right angle and approach tum), fatalities accidents, and property damage only accidents. The charts provided show the average number of accident types in the six years preceding and six years following the implementation of Redflez cameras. The number of accidents tallied for 2013 occurred between 1/1 and 11/14/2013. Committee discussion followed. D. Concealed Pistol Licenses Benefit Cost Analysis (Pierson) Assistant Chief of Police, Bill Pierson, updated the committee on the costs needed to process concealed pistol licenses, firearms transfers and the benefit of utilizing the new Live Scan Fingerprinting equipment. There is a distinction befinieen concealed pistol permits a.nd fingerprinting - going away ftom ink and moving towards an electronic system. AFIS (Aufomated Fingerprint Identification System) allows the APD to submit fingerprints directly to the agency responsible for running criminal history background checks. Results are subsequently returned to the department by email within one to two days as opposed to mailing the fingerprint cards to the agency and waiting anywhere from 10 fo 30 days for the results to be mailed back. Prints are immediately uploaded to AFIS so it will not allow for errors. The process for a citizen to obtain their Concealed Pistol permit has switched from manually completing forms to submifting everything via the Intemet. The use of Live Scan fingerprinting that is connected directly to the AFIS has only reduced the processing time by approximately 5 minutes; however, the error rate due to manual completion has greafly decreased and results are received much faster and by email instead of waiting for up to 60 days for them to be mailed back. Overall, although the processing time has only shown a minimal reduction the real beneft is that the customer service has been greatly increased as we are able to get fhe prints and results Page3 of 4 much faster. Annual savings is approximately $3,600.00. Committee discussion followed. E. Project Matrix The following changes were identified forthe Project Matrix: Item 28P: The review date changed to 3/24/14. Item 71: The item is completed and removed from the matrix. Item 81; The review date changed to 3/24/14. Status updated. V. ADJOURNMENT The meeting was adjoumed at 4:03 p.m. The next regular meeting of the _ _ Municipal Senrices Committee is scheduled for Monday, January 13, 2014 in Conference Room 3 of City Hall, 25 West Main Street, Aubum, WA. Signed this �3 � day of January, 2014. � P �� - � Bilf Peloza, Ch Terry" M doza; Poli Secretary/Scribe Page 4 of 4