HomeMy WebLinkAbout12-16-2013 CITY OF
� �` Public Works Committee
December 16, 2013 - 3:00 PM
Annex Conference Room 2
wnsH t r�cTOr� MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:00 p.m. in
Conference Room #2, located on.the-second floor of Au6urn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osbome were
present. Also present during the meefing were: Mayor Pete B. Lewis,
Acting City EngineeNAssistant Director Jacob Sweeting, Assistant City
Engineer Ingrid Gaub, Utili4ies Eng'ineer Dan Repp, Transporfa#ion
Manager Pablo Para, Information & Technology Director Ron
Tiedeman, City Attomey Dan Heid, Street Systems Engineer Jai
Carter, Traffic Engineer James Webb, Project Engineer Matt Larson,
Senior Project Engineer Ryan Vondrak, Sanitary Sewer Engineer Bob
Elwell, and Public Works Secretary Jennifer Cusmir.
B, Announcements
There were no announcements.
C. Agenda Modifications
There were no modifications to the agenda.
11. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
that the Committee approve the Public Works Committee Meeting
minutes for date, December 2, 2013.
Motion carried 3-0.
B. Public Works Project No. CP1301 (Carter)
2013 Citywide Sidewalk Repair Project
Assistant City Engineer Gaub answered questions asked by Ghairman
Wagner regarding the selection process for sidewalk repair. Assistant
City Engineer Gaub confirmed that staff tries to concenfrate repairs on
one area to increase the cost effectiveness of the project.
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Itwas moved by Vice-Chair Peloza, seconded by MemberOsbome,
that the Committee recommend City Council grant permission to
advertise for Project No. GP1301, Citywide Sidewalk Repair Project.
Motion carried 3-0.
C. Public Works Project No. CP1323 (Carter)
2014 Local Street Pavement Reconstruction Project
Street Systems EngineerCarterexplained that the consultant learned
a lot working on the 2093 Local Sf.reet Pavement Reconstruction
Project, going through a redesign and covering fhe cost of the change
orders related to design issue.s, and that the City will benefit from this
for the work to be done for 2014 in response to a question asked by
Chairman Wagner.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council grant permission to enter
into an amendment to Consuftant Agreement No. AG C-428 with
Jacobson Engineering Group, Inc. for engineering services for Project
No. CP1323, 2014 Local Street Pavemenf Reconstruction Project:
Motion carried 3-0.
D. Public Works Project No. MS1311 (Webb)
2013-2014 Comprehensive Transportation Plan Update
Transportation Manager Para stated that during the budget process,
staff presented three different scenarios for the levef of effort that
could be expected from a consultant and the budget authorized is for
the minimal level of effort. Para said thatthe consultant will be
focusing on the demand modeling to be completed and anything staff
is not able to complete in-house.
Chairman Wagner spoke about the areas of emphasis that were
recommended by the Committee, such as pedestrian safety and
easUwest bound traffic, and questions whether or not those should be
included in the consultant scope of work. Transportation Manager
Para stated that the Committee's comments will'be addressed in the
plan update and that the work will be completed in-house by City
staff.
Chairman Wagner asked whenthe Committee will be presented with
an outline of the plan update: Transportation Manager Para answered
that there currently is no development schedule. Staff is coord'inating
the update with Planning staff as part of the City's Comprehensive
Plan update.
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Traffic Engineer Webb stated that the Comprehensive Transportation
Plan update is due to be adopted at the end of June 2015. Webb said
that staff is working with Planning staff and getting land use
information and collecting data for the consultant, which is the first
step.
Acting Assistant Director/City Engineer Sweeting asked if there is an
outtine of what the plan will look like that can be reviewed by the
Committee. Traffic Engineer Webb answered that the update is based
on the existing plan and feedback received from
Council. Transportation Manager Rara explained that the document
will be fhe same as the existing document. Staff will update the plan,
add sections requested by the Committee and proposed policies, in
response to a question asked by Ghairma.n Wagner.
Member Osbome spoke about new proposed commuter shuttle
routes.
Transportation Manager Para answered questions asked by Chairman
Wagner regarding the impacf of transit routes and pedestrian
crossings on the transportation modeling.
The Committee and staff discussed including the traffic flow from the
Lea 1-1i11 area in the plan update.
Chairman Wagner recommended additional analysis of SR167
access.
It was moved by Vice-Chair Peloza, seconded by Member Os6ome,
that the Committee recommend City Council grant permission to enter
into a Consultanf Agreement AGC-447 with Fehr and Peers for
engineering services for Project No. MS1311, 2013-2014
Comprehensive Transportation Plan Update.
Motion carried 3-0.
E. Public Works Project No. EM1302 (Larson)
Hidden Valley Vista Storm Outfall-Emergency Replacement
Project Engineer Larson was present. There were no questions from
the Committee.
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
that the Committee recommend City Council approve Final Pay
Estimate No. 1 to Emergency Public Works Contract No. 13-16 in the
amount of$136,831.42 and accept construction of Project EM1302,
Hidden Valley Vista Storm OutFall-Emergency Replacement.
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Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 5019 (Vondrak)
A Resolution ofithe City Council'ofthe City ofiAubum, Washington,
Authorizing the Mayor to Accept a Grant From the Washington State
Transportation Improvement Board for Construction of the South
277th Street Corridor Capacity and Non-Motorized Trail Improvement
Project
Chairman Wagner asked how the amount paid by the developer was
determined. Senior Project;Engineer Vondrak stated that the amount
was negotiated with the developer when the developer entered into
the development agreement with the City.
Senior Project Engineer Vondrak explained that the developer is
contributing 20% ofithe construction cost up to $1 Million.
Senior Project Engineer Vondrak distributed an aerial map of the
projecf vicinity to the Committee. Vondrak reported that the project
should be at 30% design in Spring 2014. Senior Project Engineer
Vondrak confirmed that the entrance to fhe RGP Property at D Street
will be right in/right out turns only, in response to a question asked by
Chairman Wagner. The primary entrance/exif to the development will
be on I Street.
It was moved by Vice-Chair Peloza, seconded by Member Osbome,
that the Committee recommend City Council adopt Resolution No.
4019.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 5016 (Heid)
A Resolution of the City Council of the City ofiAubum, Washington,
Amending the City of Auburn Fee Schedule to Adjust for 2014 Fees
The Committee discussed some of the changestothe fee schedule.
City Attorney Heid stated that staff did request the reductions
questioned by the Corrimittee.
Mayor Lewis explained that it was requested to reduce the additional
meeting fee to encourage development, 'in response to a quesfion
asked by Chairman Wagner.
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The Committee and Mayor Lewis discussed the proposed increase of
the floodplain development permit fee.
Vice-Chair Peloza asked if the animal licensing fees were coordinated
with the Auburn Valley Humane Sociefy (AVHS). City Attomey Heid
noted that the fees were coordinated with the AVHS and that no
changes are being made to the fees atthis time.
Information & Technology Director Tiedeman confirmed that the City
is recuperating the cosf for printing color maps, in response to a
questions asked by Vice-Chair Peloza.
The Committee supported adoption of Resolution No. 5016.
B. Resolution No. 5020 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute an Addendum to the Interlocal
Agreement Between the City of Aubum and the City of Black Diamond
for Information SerVices Technology
There were no questions from the Committee.
Ciry Attomey Heid stated that section one and the exhibit will be
clarified at the request ofiVice-Chair Peloza.
Vice-Chair Peloza noted a scrivener's error.
The Committee supported adoption of Resolution No. 5020.
G. Auburn Way South & 17th Street SE (Webb)
Reviewing the drawing of the intersec#ion at M Street SE and 17th SE,
Traffic Engineer Webb noted the improvements that have been made
to the intersection to enhance the-safety of the pedestrian crossing to
the south of the intersection with the Committee.
Mayor Lewis and the Committee mentioned that they have received
no complaints since the improvements were made. Traffic Engineer
Webb stated that he also has received no citizen complaints.
Staff'is recommending no additional changes be made to the
intersection at this time: The Committee agreed.
D. Lea Hill Odor Complaints (Elwell)
Sanifary Sewer Engineer Elwell stated that staff investigated the
location of the odor complaint and although there was no odor at the
time of the investigation, staff did find that there were some gases
being released from the manhole, which is a normal occurrence due
to hydraulics. Staif concluded that the manhole was probably the
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source of the odor and put scenUdeodorant blocks in the manhole.
Elwell stated that staff continued to investigate the situation and found
that the sewer pipe is fairly well intact and in good shape. The pipe is
also clean and there were no spills or backups found.
Sanitary Sewer Engineer Elwell discussed other possible causes of
intermittent odor coming from the sewer. Elwell responded to
. questions asked by Vice-Chair Peloza regarding the size of the
vault.
Elwell reviewed the alternative solutions for odor control with the
Committee, such as manhole filters or possible installing a second
manhole to increase vent'ilation.
Staff will continue to monitor the area.
E. Capital Project Status Report (Gaub)
'Item 16 — CP1107 — Fulmer Well Field Im�rovements: Utilities
Engine.er Repp explained that once the completion date shown on the
report is reached, the tempo�ary pump in Well 6 will be
operatin�. Repp stated thaf the consultant is currently getting
competidve bids for the cleaning work, in response to a quesfion
asked by Member Osbome.
Utilities Engineer Repp answered Member Osbome questions about
Well 7. ChaiRnan Wagner asked that the finish dates for each phase
of the projecf be noted on the report.
Item 18 — CP1118 —Aubum_Way South Corcidor Imorovements — Fir
Streef SE to Hemlock St�eefSE` Chairman Wagnerasked if the
projecYs advertisement date'is still February 2014. Assistant City
Engineer Gaub answered that the schedule will most likely change,
but until staff has a clear direction from the Stafe regarding fhe Fir
Street signal, the schedule can not be updated.
Assistant City Engineer Gaub stated that the project is at about 92%
design, in response to a question asked by Chairman Wagner.
Chairman Wagner asked about the proposed signal at Fir Street
SE. Acting Assistant Director/City Engineer Sweeting responded,
stating that staff has a meeting with the State to discuss the
signal. Sweeting stated thaf the State is very interested in how the
improvements will fit into the SR164 corridor plan, following a question
asked by Chairman Wagner.
Chairman Wagner asked for a Committee review of the 8R164
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corridor plan be added to the Activities Matrix, to be scheduled
following approval of the design for CP1118 from the State and the
Muckleshoot Indian Tribe.
Item 22 — CP1024 —AWS and M Street SE Intersecfion
Im�rovements: Assistant City Engineer Gaub stated that the-staff
doe"s not,anticipate problerris with the State regarding the project
design, in response to a question asked by Chairman Wagner.
Item 30 — C222A— 277th Auburn Way North to Green River
Bridqe: Member Osbome.asked if staff can move into the construction
phase as soon as the design p,hase is complete. Assistant City
Engineer Gaub confirmed that to be correct.
Assistant City Engineer Gaub stated that the developer is providing
$1 M in funding for the project and approximately $1:3M in donated
right-of-way and storm properfy:
The Committee and staff discussed how the funding for projects is
documented in the Transportation Improvement Program (TIP).
F. Signifcant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions from the Committee.
G. Action Tracking Matrix (Sweefing)
Item F — S�eed Cushion Design: Chairman Wagner verified that staff
is prepared to present this discussion item at the next Public Works
Committee Meeting. Transportation Manager Para stated that staff is
prepared.
Item J —Amberview Aoartment Odor Complaint: Vice-Chair Peloza
stated that he would like to keep this item on the matrix until the
additional staff investigation is complete.
Item D — LED Lighting Standards: Chairman Wagner stated that the
CED traffic signals may need to be included in the Council review of
LED lighting and the brightness of the.traffic signals may be
obstructing the turn signs located on the mast arms. Transportation
Manager Para explained that maintenance staff is currently examining
the regulatory signs and fheir reflec#ivity, which may be the cause of
visibility problems.
Item E —Aubum Way South & 14th St SE: This item can be removed.
V. ADJOURNMENT
There being no further business to come before the Public Works
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Committee, the meeting was adjourned at 3:56 p.m.
Approved this 6th day of January, 2014.
Wayne sbome, hairman JenniferPe smir, Public Works Department Secretary
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