HomeMy WebLinkAbout01-13-2014 ciT,roF. 1�_,� Municipal Services Committee
� ; ��-�T Januaryl3, 2014 - 3:30 PM
Itlr City Hall Conference Room 3
�VASH INGTON MINUTES
I. CALL TO ORDER
ChairPeloza called the meeting to order at 3:32 p.m. in Conference Room 3 of City
Hall, 25 West Main Street, Aubum, WA.
A. Roll Call
Members present : Chair Biil Peloza, Vice Chair Wayne Osbome and Member
Ciaude DaCorsi.
Staff present : Mayor Nancy Backus, Chief of Police Bob Lee;Assistant Ghief of
Police Bill Pierson, Parks,Arts and Recreation Director Daryl Faber, Finance
DirectorShelley Coleman, City Attomey Dan Heid, Maintenance and Operations
Manager Randy Bailey, Aubum Golf Pro Chris Morris, Solid Waste and Recycling
Supervisor Joan Nelson and Police Secxetary/Scribe Terry Mendoza. Others
present : Aubum Riverside High School students Ayanna Ford and Brittni
Williams,Aubum Valley Humane Society PresidentDon Edwards,Aubum Valley
Humane Society Executive Director Phil Morgan,Waste Management Public
Sector Services Manager Laura Moser, and Aubum Reporter representative
Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. December 9, 2013 Minutes
Vice Chair Osbome moved to accept the Minutes as presented. '
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. RESOLUTIONS
A. Resolution No. 5021 (Faber)
Parks, Arts and Recreation Director Daryl Faber briefed the
Committee on Resolution number 5021 which authorizes the Mayor to
execufe an agreement between the Cityof Aubum and Golf Now; LLC
for reservations, point of sale, and marketing software services related
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to the Aubum Municipal Golf Course: Staff met over the last 6 months
regarding the various software programs used for tee
time management, financial management and electronic marketing.
Golf Now is the leading National firm in the Intemet tee time
reservations systems as well as point of sale for off site reservations.
The Golf Now Point of Sa/e system meets the desired financial data,
demographic and controls as required by the City of Aubum Flnance
Department. Over 100 Washington golf courses utilize Golf Now as
their point of sales marketing provide� including local courses in
Renton, Tacoma, Kent and Tukwila. The 2-year agreement is a
reciprocal agreement. They are provided with 2 tee times per day as
their revenue so there is no exchange of funds. All other money that
is booked on their system is received by the City through the City's
financial system. Addi6onally, Golf Now is the owner of the Go/f
Channe!so there are many opportunities for extensive marketing.
Committee discussion followed.
Vice Chair Osbome moved to forward to full Council for
consideration. Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. Animal Control and Rescue (Lee)
Assistant Chief of Police Bill Pierson reported on Animal Control and
Rescue operations for the 4th quarter of 2013. The final quarter
represents a full year of animal coritrol services in the Clty of Auburn
and statistics confirm the need for these services in our area.
Statistics also show that the number of 911 dispatched calls and calls
made directly to Animal Control Officer (ACO) George Winner
decreased; however, all other types of calls increased. Also of note
are the 4 wildlife-related calls received - 2 injured crows, a Canadian
Goose, and a Sea Gull - all of which were taken to area animal
hospitals for treatment. For the year, figures indicate that repo►ts are
up by 30% and there were more than one hundred infractions issued
for 3 consecutive quarters. The majority of the infractions arefor
licensing and the number totals approximately 400. Chief of Police.
Bob Lee advised that the verification of these expired licenses will be
laborintensive as there may be a legitimate reason depending on the
status of the pet. Staff is currently working on a solution to handle the
process such as utilizing the PD volunteers. Committee discussion
followed and the following inquiry was made with a request for follow
up. If the number of infractions issued totaled 172 and 103 ofthose
were issued a charge of$50.00 each, what happened to the ofher
69? Staff will research and follow up directly with the Committee.
B. Shopping Cart Update (Bailey)
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Maintenance and Operations Manager Randy Bailey provided a report
on#he bi-annual Shopping Cart status for 2013. There were two
billings that occurred on September 23 and November 19 for shopping
carts and shopping cart disposal fees, res�pectively. The total for
shopping carts billed was $3,240.00 with $3,060.00 in payments
received leaving an outstanding balance of$180.00. The total
invoiced for shopping cart disposal fees was $490.00 with $70.00 in
payments received leaving a.n outstanding balance of$420.00. Of the
total $600.00 outstanding balance, $500.00 (equal fo $150.00 for 5
carts + $350.00 disposal fee} is for Albertson's located in South
Au6urn. Gommittee discussionfollowed.
C. AVHS Board Review/ Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman updated the Committee on the
most recent Aubum Valley Humane Society (AVHS) Board meefing
and Animal Control Licensing Program information through
November, 2013. Chair Bill Peloza also inyited AVHS President, Don
Edwards, and AVHS Executive Director, Phil Morgan, to the table to
participate in the discussion . The Shelter revenue, both operations
and fund raising, through November; totaled $505,052.00 and
represents 86% of the combined annual revenue budget of
$585,445.00. A schedule summarizing the financial results was
presented in the Committee's agenda packet. The board also
approved the 2014 budget which included an approximately 12%
inc�ease in the operations budget. On the Animal Licensing Summary
Report, Chair Peloza inquired about how to improve on the number of
people licensing their pets and what entities can the City partner with
to increase pet licensing. Chair Peloza commented that King County
does not require a rabies shot, so why do we need the city to require-a
rabies shot for a pet license. Mr. Edwards commented that one ofithe
hindrances in order to renew a pet license is that the city requires an
owner to provide proof (a certificate or some type of document) of a
rabies vaccination. Mr. Edwards further stated that not having a
rabies shot is a low risk. State law requires that a pet receive a rabies
shot but most municipalities do not request an actual document as
proof of vaccination. Mr: Morgan added that other jurisdictions use
the rabies vaccination as a way to regulate the mandate of getting a
rabies shot by obtaining a license. Further, licenses are either used
for identification purposes only or used for rabies management.
Committee discussion followed with the subsequent requests: (1)
Committee recommends revisingthe City Code by removing the
rabies requirement in order to license a pet and Director Coleman will
work with the City's Legal department to. get this completed; and
(2) the Committee recommends that AVHS visit all veterinary offices
in Aubum to encourage and promote the marketing of licenses based
on the code change. It was suggested that the AVHS contacf the
other city veterinarians after Council approves the city code
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change. The code revision will be an action item on the next
Municipal Senrices Committee meeting agenda.
D. Resolution No. 5025 (Coleman)
Finance Director Shelley Coleman briefed the Committee on
Resolution 5025 which authorizes the acceptance and appropriation
of Grant Funds in the amount of thirty six thousand finro hundred sixty
four dollars ($36,264.00), and authorizes the Mayor to execute an
Inte�local Agreement between King County and the City of Aubum to
accept said funds forimplementation of the 2014 Waste Reduction
and Recycling grant program. The grant funding will be used for
community education in the local schools and through community
events. Events for 2014 include a community yard sale, sustainable
movie night, residential recycling survey, bulky item collection, and
outre.ach at City-sponsored activities. Committee discussion followed.
E. Resolution No. 5026 (Coleman)
Finance Director Colema.n presented Resolution 5026 to the
Committee. This is an annual services contract with the Seattle-King
County Department of Public Health for local hazardous waste
management. King County has extended $21,578.99 for the City to
promote the Neighborhood Natural Yard Care Program to one
neighborhood and provide hazardous waste education to residents.
Joan Nelson, Solid Waste and Recycling Superviso�, advised that
Public Works will be taking the lead on this program and it will be
focused in either the Lea Hill or North Aubum neighborhood. A
'neighborhood' consists of single family homes and a typical mailing
can reach between 250-1000 households. Committee discussion
followed.
F. Project Matrix
The following changes were identified for the Project Matrix:
Item 31: The reView date was changed to 07/14/14.
Item 41: The reView date was changed to 01/27/14.
V. ADJOURNMENT
The meeting was adjoumed at 4:32 p.m. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, January 27, 2014
in Conference Room 3 of City Hall, 25 V1/est Main Street, Aubum, WA.
Si ned this '1-�7� day of January, 2014.
�-2N. V'�u.P�G-� �
i I Peloza, Ch r Terry e idoza, Pol' Secretary/Scribe
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