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Home My WebLink About01-13-2014 * � Planning and Community c��,roc ` Development. , January 13, 2014 - 5:00 PAA wnsH i NcTON Annex Conference Room 3 ' � � MINUTES I. CALL TO ORDER Chair John Holman called the meeting to order at 5:00 p.m; in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Aubum, Washington. A. Roll Call Chair John Holman, Vice-Chair Largo Wates, and Member Yolanda Trout were present. Also present were Mayor Nancy Backus, Interim Planning and Development Directbr Jeff Tate, Public Affairs and Marketing Manager Dana Hinman, Planning Services Manager Elizabeth Chamberlain, Economic Development Manager poug Lein, Interim Assistant Public Wocks Director/City Engineer Ingrid Gaub, Environmental Services Manager Chris Andersen, Engineering Aide Amber Mund, and Planning Secretary Tina Kriss. Members of the public prese.nt: Councilmember Bill Peloza, Councilmembec Wayne Osbome, Giovanni DiQuattro; President and CEO of the.Aubum Area Chamber of Commerce Nancy Wyatt; Executive Director at the Aubum Downfown Association, Laura Westerguard; Laura Theimer; and Robert Whale of the Auburn Reporter. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. 11. CONSENT AGENDA A. Minutes - December 9, 2013 (Tate) Vice-Chair Wales moved and Member Trout seconded to approve the becember 9, 2013 Planning and Community Development Committee minutes as written. Motion carried unanimously, 3-0 ACTION Page 1 of 5 in. A. Project No. CP0746 Mill Creek WeUand 5K Restoration (Andersen) Environmental Senrices Manager Chris Andersen distributed materials to the Committee for AG-G-449, a consultant agreement between the City ofiAubum and Maul Foster 8� Alongi, Inc for environmental antl real estate services for Projecf No. CP0746, Mill Creek Wetland 5K restoration, Professional Services Agreement, AG-C-449. The Committee and staff discussed the cost of the services and services that would be provided by the consultant. The Committee wassupportive of entering into a contract with Maul Foster Alongi, Inc. Vice-Chair Wales moved and Member Trout seconded to recommend City Council grant authorization for the City to enter into consultanf agreement, AG-C-�49,with Maul Foster& Alongi, Inc. for environmental and real estate services for Project No. CP0746, Mill Creek Wetland 5K Restoration. Motion c�arried unanimously. 3-0 B. Resolution No. 5031 �- Comprehensive Downtown Parking Management Plan (CDPMP) (Ghamberlain/Yao) Planning Services Manage.� Elizabeth,:Chamberlain presented the staff report on Resolution No. 5031, and provided background infocmation on the Downtown Parking Management Ptan(CDPMP). Staif reviewed the CDPMP with the Committee and the Committee expressed their gratitude for the work completed by staff to present the CDPMP. After reviewing the plan, the Committee provided the following feedback: "The Committee is supportive of the 3 hour on-street parking and would like to have an update on fhe status annually as development occurs. 'To create a "point of contacY'; the Committee recommended having a central person to answerquestions and provide information related to parking. *The Committee emphasized that they would like all updates and changes to parking posted on the:City website and added to the Aubum Reporter as a method.to inform the public.The Commiitee would also like staff to work in with the Aubum Downtown Association and the Aubum Area Chamber of Commerce to keep the public updates. Page 2 of 5 Chair Holman invited members of the audience forward for public comment: Laura Westerguard, Executive Director of the Aubum Downtown Association, 222 E. Main St., Suite A, Aubum. Ms. Westerguard thanked staff for their work to bring forward the CDPMP. She encouraged staif to use the Aubum Downtown Association (ADA) and the Aubum Area Chamber ofiCommerce to get press releases out, and to continue enhancing the City website to keep the public informed. She encouraged the City to reevaluate the parking plan more frequently than every four to five years and asked that the focus groups and onime surveymg tools contmue to be used annualiy because it is an important issues for the Aubum residents and businesses. • Nancy Wyatt, President and CEO of the Aubum Area Chamber of Commerce, 108 S Division St, Aubum. Ms. Wyatt stated that she appreciates the work the City has gone fhrough to complete the CDPMR,fhe plan is thoughtful and forward thinking. Ms. Wyatt recommended partnenng with the ADA and Aubum Area Chamber of Commerce in order to get the word out to both citizens and business, making sure they are aware of City ch.anges and updates to parking. Ms. Wyatt stated the she 6elieves the increased effort in getting information out would assist in business retention and citizen approyal because this is an important issue. The Committee and staff discussed altemate transportation and private parking altemafives tha# may be used in the future. Vice-Chair Wales moved and Member Trout seconded to recommend Ciry Council adopt Resolution No. 5031. Motion carried unanimously. 3-0 IV. 'DISCUSSION ITEMS A. Kent School District Impact Fees (Coleman) Interim Planning and DeVelopment Director Jeff Tate distributed a map #othe Committee showing the school districts located within the City of Aubum thatthe City collects school impact on behalf of. As required by section 5.2 of the interlocal agreement with the Kent School District regarding 2012-2013 School Impact Fees, the Kent School District submitted the Annual Report of Impact Fee Expenditures and noted there was no activiry to report. Page 3 of 5 The Committee had no questions or comments. B. Resolution No. 5013 (Mund) Engineering Aide Amber Mund presented the staff report for Resolution No. 5013. Resolution No. 5013 sets the date of the public hearing for Franchise Agreement No. 13-37 for T-Mobile West LLC for February 3, 2014 at 7:30 pm'in the Council Chambers. The Committee had no questions regarding the extension. C. Resolution No. 5018 (Mund) Engineering Aide Amber Mund provided background information on Resolution No. 5018, a requesf by MCI Communications, Services; Inc. (MCI) to renew their term for Public Way Agreement No. 08-03'. The proposed agreement was reviewed by City staff and determined that the agreement still meets the needs of the Gity and the applicant. The proposed renewal would be for one additional five year term. The Committee had no quesfions regarding Resolution No. 5018. D. Resolution No. 5029 - Purchase and 8ale Agreement (Chamberlain) Flanning Services Manager,Elizabeth Chamberlain presented the staff reporton Resolution No. 5029. Resolution No. 5029 would authorize the Mayor and City Glerk to execute a Furchase and Sale AgreemeM betwe.en the City of Aubu�n and John Rice for vacant propertyto be used for the Fenster Nature Park located on 2nd Street SE east of V Street SE. The purchase price of the acquisition would be $45,000.00, which has been accepted by the seller; John Rice. The Committee was supportive of Resoltuion No. 5029 and determined that they would take action on this item. Vice-Chair Wales moved and Member Trout seconded to recommend City Council adopt Resolution No. 5029. Motion carried unanimously. 3-0 E. Resolution No. 5030 - Pierce County Countywide Planning Policies (Chamberlain) Review the interlocal agreement with Pierce County for amended Countywide Planning Policies �elated to Centers of Local Importance. Planning Services Manager Elizabeth Chamberlain provided a overview of Resolution No. 5030, the Pierce County Countywide Planning Policies (CPPs). Resolution No. 5030 would approde and Page 4 of 5 • authorize execution of an interlopl agreement with Pierce County, thereby amending the Pierce County Countywide Planning Policies for Centers of Local Importance. � . . Staff reviewed the amendments with Committee and Committee was supportive of the`recommendation to approve Resolution No. 5030 and determined they would take action on this item. ; .;. _ Vice-Chair Wales moved and Membe� Trout seconded to recommend City Council adopt Resolution No. 5030. Motion Carried Unanimously. 3-0 F. Director's Report (Tate) Interim Planning and Devel.opment Director Je.ff Tate reviewed sta4isticts from years 2002through 2013 for Single Family Residential permits'issued and the value, the total number of permits and construction value for eacl�i year and the annual number of inspections and code enforcement actions. G. PCDC Matrix (Tate) The Committee had no changes or additions.. V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjoumed at 6:32 pm. DATED THIS 7 � day of � , 2014. � — 0 o man - air �� Tina Kriss - P nning��Secretary Page 5 of 5