HomeMy WebLinkAbout02-10-2014 MUNICIPAL SERVICES COMMITTEE AGENDA
Municipal Services Committee
February 10, 2014 - 3:30 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. January 27, 2014 Minutes*
III.DISCUSSION ITEMS
A. Auto Thefts* (Lee)
B. Ordinance No. 6398 - Pull Tabs (Dan Heid)
C. Project Matrix*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 27, 2014 Minutes
Date:
January 29, 2014
Department:
Police
Attachments:
January 27, 2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:February 10, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 13
Municipal Services Committee
January 27, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and Member
Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee, Assistant Chief of
Police Bill Pierson, Community Development/Public Works Director Kevin Snyder,
City Attorney Dan Heid, Parks, Arts/Recreation Director Daryl Faber, Finance
Director Shelley Coleman, Solid Waste and Recycling Supervisor Joan Nelson
and Police Secretary/Scribe Terry Mendoza. Others present: Auburn Reporter
representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. January 13, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member DaCorsi
seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Ordinance No. 6483 (Coleman)
Finance Director Shelley Coleman presented Ordinance No. 6483 relating to
Animal Control Licensing to the Committee. At the Committee's request an
amendment was made to Section 1, subsection 6.04.010 repealing the
requirement for proof of rabies vaccination as a condition to obtaining a license.
Chair Peloza commented that he spoke with an Auburn veterinarian regarding the
code change and it was very well received. Additionally, Councilmember DaCorsi
stated that since this amendment is low risk for the City it really is the right thing to
do. Committee discussion followed.
Page 1 of 5
CA.A Page 3 of 13
Councilmember DaCorsi moved to forward Ordinance No. 6483 to full Council for
consideration. Vice Chair Osborne seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
*Note: The correct Ordinance Number is 6483. Due to a scrivener's error it appeared incorrectly
on the original meeting agenda.
B. Resolution No. 5025
Resolution No. 5025 authorizes the acceptance and appropriation of grant funds
in the amount of $36,264.00 and allows for the execution of an Interlocal
Agreement between King County and the City of Auburn for implementation of the
2014 Waste Reduction and Recycling grant program. Member DaCorsi requested
additional clarification on a few items. Regarding the environmental movie night,
where is this held and has it been done before? Joan Nelson, Solid Waste and
Recycling Supervisor, stated that the City's first Sustainable Movie Night was held
in January 2013 at the Auburn Avenue Theater and it was very well attended and
received. Regarding outreach via the media, displays and promotional items, is
there anything else that will be looked at to specifically address residents of the
mobile home parks in the community especially the seniors? Supervisor Nelson
advised that this year the program is targeting the non-senior parks in particular.
Staff had conducted some recycling cart checks at some of these other parks and
found that the recycling was very contaminated. As such, the focus will be on
more one-on-one assistance to residents with specific items being tagged in order
to educate. Member DaCorsi recommended staff attend meetings of the various
homeowner associations. Committee discussion followed.
Vice Chair Osborne moved to forward Resolution No. 5025 to full Council for
consideration. Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
C. Resolution No. 5026 (Coleman)
Resolution No. 5026 authorizes the Mayor to execute a Services Contract with the
Seattle-King County Department of Public Health for reimbursement of funds in
the amount of $21,578.99 related to 2014 local Hazardous Waste Management
program activities. Member DaCorsi requested clarification on one item.
Regarding the choice of one Auburn neighborhood, how is the neighborhood
selected. Solid Waste and Recycling Supervisor, Joan Nelson, stated that a
different neighborhood is targeted each year. This year the South Central
neighborhood, from about Highway 18 until the area at the bottom of Lakeland
Hills, will be the focus. Committee discussion followed.
Vice Chair Osborne moved to forward to full Council for consideration. Member
DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
Page 2 of 5
CA.A Page 4 of 13
IV. DISCUSSION ITEMS
A. Red Light Photo Enforcement (Lee)
Bill Pierson, Assistant Chief of Police, reported on Red Light Photo Enforcement
for the fourth quarter of 2013. Compared to the 4th quarter of 2012 figures show
a slight increase in the total number of red light violations. School zone violations
indicate that Lea Hill, Mt. Baker and Dick Scobee experienced an increase over
the same period last year while Chinook and Arthur Jacobsen decreased. Chair
Peloza commented that a lot of parents are getting ticketed and inquired if it
would be beneficial, from a public relations standpoint, to conduct a survey of
some type with the parents? Or possibly the distribution of an informational flyer.
The intent is to communicate with the citizens about the importance of public
safety specifically in the school zone areas. Chair Peloza requested that the
Police Department make contact with the School District to discuss if
communication would be beneficial, and if yes, what type of communication.
Additionally, Finance Director Shelley Coleman provided the financial
performance on Redflex for 2013. Committee discussion followed.
B. Ordinance No. 6398 - Pull Tabs (Heid)
City Attorney Dan Heid requested additional time for this agenda item. Chair
Peloza moved the item forward to the next regular meeting of the Municipal
Services Committee scheduled for Monday, February 10, 2014.
C. AVHS Board Review / Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman briefed the Committee on the City's Animal
Control Licensing Program and the Auburn Valley Humane Society's (AVHS)
January Board meeting. For 2013 the total number of licenses sold was 5,093. It
is anticipated that this number will increase with the code change relating to
documentation of a rabies vaccination. Vice Chair Osborne requested a report on
the 'total costs for Animal Control' operations to the City to include an estimate of
staff's time (which is not billed).
The AVHS 'Best in Show' event has been relocated from the Auburn Golf Course
to the Spunky Monkey due to food costs. It is unfortunate that our venue could
not be utilized but they were unable to meet on a price point for the meals. The
shelter revenue, both operations and fund raising, totaled $538,394.00 for the
year which represents 92% of the combined annual revenue budget of
$585,445.00. Fund raising expenses closed the year at $101,920.00, which is
71% of the $143,033.00 budget. Committee discussion followed.
D. SCORE Jail Stats (Coleman)
Shelley Coleman, Finance Director, provided an update on the SCORE jail
statistics through December of 2013. The Committee reviewed the various charts
and financial information included in the agenda packet. One of the reports
provides a running total of the City's Average Daily Population (ADP) per month.
For the months of April 2013 through December 2013 our average totals 69.00
Page 3 of 5
CA.A Page 5 of 13
ADP compared to our current billable ADP for 2014 of 84.00. SCORE is almost at
full capacity in January and much of this is attributed to inmate housing issues in
Snohomish County and a reduction in available beds in Pierce County. The
SCORE Finance Board, which is comprised of the Finance Directors from each
member City, previously figured that SCORE would be at full capacity in the year
2020. However, with the increase in contract cities booking inmates, it is
anticipated that full capacity will be reached by 2016. SCORE is requesting
additional staff to accommodate the rise in the inmate population. Committee
discussion followed.
E. Auburn Golf Course Financial Review (Coleman)
Finance Director Shelley Coleman presented the Committee with the Golf Course
(GC) Financial report through 2013. The Golf Course ended 2013 with a loss of
$317K - this is $50K less than 2012. There was nearly 48K Golf rounds for 2013
compared to 46K in 2012. The Banquet room did not meet sales expectations.
Additionally, the Men's Club Membership grew by 70 members and is at a record
high of approximately 400. The increase in membership we feel is due to the
closing of Sumner Meadows Golf Course. Director Coleman advised that the
restaurant's contract is set to expire on 12/31/14. Staff are currently working on a
draft Request for Proposal (RFP). Committee discussion followed.
F. Cemetery Update (Faber)
Parks, Arts and Recreation Director, Daryl Faber, provided the Committee with a
marketing update. The Committee received an online tour of the Cemetery's
updated website which includes newer photos, easier navigation and an overall
friendlier format. New signage has been created and placed around the City
making it easier for citizens to locate the Cemetery. Additionally, marketing efforts
include placing new ads in senior magazines and staff attending benefit-type fairs
focused on seniors.
Finance Director Shelley Coleman reported the City raised some rates in 2013.
The City also changed the allocation to the Cemetery Endowed Care Fund from
15.0% to 10.0%. There was a staff reduction at the Cemetery resulting in savings
to the budget.
G. Project Matrix
The following changes were identified for the Project Matrix:
Item 10P: Review date changed to 4/28/14.
Item 21P: Review date changed to 2/24/14.
Item 29P: Description updated. Staff 'Lead' changed. Review date changed to
4/28/14.
Item 4I: Review date updated to 2/10/14.
Item 6I: Review date updated to 4/28/14.
V. ADJOURNMENT
Page 4 of 5
CA.A Page 6 of 13
The meeting was adjourned at 4:38 p.m. The next regular meeting of the Municipal
Services Committee is scheduled for Monday, February 10, 2014 in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this ______ day of February, 2014.
__________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 5 of 5
CA.A Page 7 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Auto Thefts
Date:
February 4, 2014
Department:
Police
Attachments:
Auto Thefts 2004-2013
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:Lee
Meeting Date:February 10, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 8 of 13
Auto Thefts in Auburn
2004-2013
340 E Main Street, Auburn, WA 98002
DI.A Page 9 of 13
340 E Main Street, Auburn, WA 98002
Auburn Auto Thefts 2004-2013
The total number of Auto Thefts in Auburn between 2004 and 2013 are noted below.
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Auto Thefts 802 869 642 673 640 369 570 600 586 678
This graph depicts Auto Thefts in Auburn and the relation to the King County Prosecutor’s Office Car Theft
Initiative that was launched in 2005.
Between 2004 and 2013, Auburn averaged 643 Auto Thefts. The graph below depicts other agencies in
south King County with populations currently over 70,000.
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 TOTAL AVG
Kent 1,329 1,474 1,563 1,008 835 611 781 789 864 586 9,840 984
Federal Way 1,118 1,573 1,199 939 816 561 741 669 811 778 9,205 921
Renton 985 961 983 676 N/A 481 594 565 631 689 6,565 729
Auburn 802 869 642 673 640 369 570 600 586 678 6,429 643
802
869
642
673
640
369
570 600
586
678
0
100
200
300
400
500
600
700
800
900
1000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Auto Thefts
Auto Thefts
DI.A Page 10 of 13
340 E Main Street, Auburn, WA 98002
Auburn Auto Thefts 2012-2013
Over the past two years the type of car most frequently stolen from Auburn are 1990s model
Honda Accords. The top ten most frequently stolen vehicles are listed below.
#1 - Honda Accord
#2 - Honda Civic
#3 - Acura Integra
#4 - Toyota Camry
#5 - Ford F-series trucks
#6 - Subaru Legacy
#7 - Honda Prelude
#8 - Saturn SL
#9 - Nissan Altima
#10 - Nissan Sentra
DI.A Page 11 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Project Matrix
Date:
January 29, 2014
Department:
Police
Attachments:
Project Matrix
Budget Impact:
$0
Administrative Recommendation:
For review only.
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:February 10, 2014 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 12 of 13
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE EST. COMPL.
DATE STATUS
10P Red Light Photo Enforcement Bob Lee 4/28/2014
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. The amended contract
expires 5/31/14. City will initiate RFP process.
20P Animal Control and Rescue Bob Lee 4/14/2014 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
1st meeting of the month.
21P AVHS Board Review and Animal
Control Licensing Program Shelley Coleman 2/24/2014 On-Going Monthly staff report to be provided after the 3rd
Thursday of the month.
24P Fireworks Update Bob Lee 6/9/2014 On-Going
The Council Operations Committee/MIT met on
5/28/13. Further MIT Fireworks improvements were
announced.
28 P Solid Waste Rate Review Shelley Coleman 3/24/2014
Through MSWMAC input from other cities will help
COA determine if it will change to direct billing. New
rates will go into effect January 1 (2013 & 2014).
Annual rate increases are planned in the next 4-5
years to end the commercial subsidy for residential
service.
29P Golf Course & Restaurant Review Daryl Faber 4/28/2014 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month.
31P Cemetery Update Daryl Faber 4/28/2014 Quarterly update to review Marketing Plan. 2nd
meeting of the month.
NO.ITEM OF INTEREST
3 I Shopping Cart Update Randy Bailey 7/14/2014 January (Prev July-Dec), July (Prev Jan-June).
4 I Ordinance No. 6398 - Pull Tabs Dan Heid 2/10/2014
Annual review of taxation basis to determine if any
changes need to be made -dependent upon status
of economy.Ordinance No.6398 was enacted
2/21/12.
6I SCORE Jail Stats Shelley Coleman 4/28/2014
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. Review SCORE Jail
statistics.
8I Street Sweeping Schedule Randy Bailey 3/24/2014 Review street sweeping schedule.
Last Revision Date: 1/28/14 E:\AGENDA\MunicipalServicesPaperlessPacket\2014\03-February 10\Resources\Matrix 01-28-14.xls
DI.B Page 13 of 13