HomeMy WebLinkAbout02-18-2014 21814 Junior City Council Packet
Junior City Council
February 18, 2014 - 5:00 PM
Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. January 21, 2014 Meeting Minutes*
III.DISCUSSION ITEMS
A. Junior City Council Photos and Biographies (Ruth\Hinman)
B. Programming at the Community & Event Center* (Faber)
Citizen survey, planned for this June, regarding programming of the Community &
Event Center.
C. Community & Event Center Operating & Financial Plan Background* (Faber)
D. Downtown District Development*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 30
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 21, 2014 Meeting Minutes
Date:
February 13, 2014
Department:
Administration
Attachments:
January 21, 2014 Meeting Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 18, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 30
Junior City Council
January 21, 2014 - 5:00 PM
Auburn City Hall, Conference Room 3
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Cole Lindell called the meeting to order at 5:06 p.m. in Conference Room 3
at Auburn City Hall, 25 West Main Street in Auburn.
Junior City Councilmembers present: Chair Cole Lindell, Vice Chair Sydney
Campbell, Tyler Cushing, Dalton Hands, Angelina Zalutskiy, Mauricio Martinez-
Torres, Mary Riel and Olivia Thomas.
Staff members present: Deputy Mayor Rich Wagner, Assistant City Attorney Doug
Ruth and Council Assistant Antoinette Manthey.
B. Roll Call
C. Announcements
There were no announcements.
D. Agenda Modifications
There were no modifications to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
December 16, 2013
Motion by Member Martinez-Torres to approve the December 16, 2013 minutes,
seconded by Member Hands. Motion carried unanimously. 7-0.
III. DISCUSSION ITEMS
A. February 2014 Meeting Planning - Parliamentary Training
Deputy Mayor suggested that the next Junior City Council meeting be mainly
focused on parliamentary training, and we will have Ann Macfarlane from Jurassic
Parliament educate the Junior Council on basic parliamentary procedures. Deputy
Mayor Wagner presented the Junior Council with a summary of parliamentary
procedure to give them an idea on what they will be learning at the next Junior
City Council meeting.
Page 1 of 2
CA.A Page 3 of 30
B. Community Center and Future Youth Plans for Les Gove Community
Campus
Deputy Mayor Wagner explained the future youth plans for Les Gove Community
Campus. He informed the Council that they will be working with the Auburn Youth
Council to survey youth and teens on what kind of things they would like to see at
the Les Gove Community Campus. The Junior Council will create the survey and
the Auburn Youth Council will help distribute the survey throughout the
community.
Deputy Mayor suggested that a three-person Les Gove Community Campus
Subcommittee be appointed. Chair Lindell asked for interest in being on the Les
Gove Community Campus Subcommittee, and after tallying the votes, Members
Dalton Hands, Olivia Thomas and Tyler Cushing were selected. Some of the goals
of the LGCC subcommittee include the community survey and determining what
kind of events will be held at the LGCC.
A discussion on building additional dog parks around the community took place.
C. National League of Cities "Authentic Youth Civic Engagement"
Initiative
Deputy Mayor Wagner shared his experience at the National League of Cities
Conference held in November. One of the workshops he attended discussed
authentic youth civic engagement in cities. He presented the Junior Council with
reading materials from NLC.
Deputy Mayor Wagner inquired if professional photos and biographies of the
Junior Council could be on the city website. Assistant City Attorney Ruth will
follow up on the legal procedures in doing so at the next meeting.
IV. ADJOURNMENT
There being no further business to come before the Junior City Council, the meeting
adjourned at 5:28 p.m.
Page 2 of 2
CA.A Page 4 of 30
AGENDA BILL APPROVAL FORM
Agenda Subject:
Junior City Council Photos and Biographies
Date:
February 13, 2014
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
City staff will present to Junior City Council the potential posting of member photos and
biographies on the City website and other website suggestions.
Reviewed by Council Committees:
Councilmember:Wagner Staff:Ruth\Hinman
Meeting Date:February 18, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 5 of 30
AGENDA BILL APPROVAL FORM
Agenda Subject:
Programming at the Community & Event Center
Date:
February 13, 2014
Department:
Administration
Attachments:
Draft Survey
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:Faber
Meeting Date:February 18, 2014 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 6 of 30
Auburn Community and Events Center Programming Survey
January 2014 DRAFT
The City of Auburn will begin construction on the new 20,100 sq. ft. Auburn Community &
Events Center later this year at the Les Gove Community Campus. The new Center will be used
for educational, cultural, recreation and social activities as well as large community and trade
events.
The new facility will add to the amenities already located at the Les Gove Community Campus
which include the Auburn Public Library, Auburn Senior Activity Center, White River Valley
Museum, Discovery Playground, Rotary Spray Park, and the Auburn Activity Center &
Gymnasium. The Auburn Activity Center & Gymnasium is anticipated to be modified into a
Youth/Teen Center upon completion of the Auburn Community & Events Center.
As we move forward with the construction of the new Community and Event Center, the City of
Auburn is seeking input from the Auburn community and other Parks, Arts & Recreation
department program participants to help guide programming efforts at the new Center and
throughout the entire Les Gove Community Campus.
1. Household User Age Group (please select all that apply)
o Preschool (5 and under)
o Youth (6-11)
o Teenage (12-17)
o Adult (18 and over)
o Seniors
2. From the list below, please select the activities that you or any member of your
household would be likely to participate in at one of the facilities at the Les Gove
Community Campus: (please select all that apply in each age group in which it applies)
Fitness Programs Preschool
(5 and under)
Youth
(ages 6-11)
Teen
(ages 12-17)
Adult
(ages 18 & over)
Senior
Aerobics
Pilates
Tai chi
Yoga
Zumba
Boot Camp
Karate
Exercise Equipment
Walking Program
Gymnastics
Rock Climbing
Indoor Sports
Tumbling
Dance
Wellness
Programs
Preschool
(5 and under)
Youth
(ages 6-11)
Teen
(ages 12-17)
Adult
(ages 18 & over)
Senior
Health
DI.B Page 7 of 30
Nutrition
Cooking/Baking
Gardening
Enrichment
Programs
Preschool
(5 and under)
Youth
(ages 6-11)
Teen
(ages 12-17)
Adult
(ages 18 & over)
Senior
Music
Acting
Art
Crafts
Photography
Painting
Pottery
Computer Training
Real Estate
Foreign Language
Dog Obedience
Financial Planning
Other Programs Preschool
(5 and under)
Youth
(ages 6-11)
Teen
(ages 12-17)
Adult
(ages 18 & over)
Senior
Before-School
programs
After-School
programs
Camps
Academic
Assistance
3. Would you or members of your household be interested in participating in any of the
programming areas below geared for all ages:
o Fitness
o Wellness
o Trips
o Sports
o Enrichment Activitivies
o Other? (please explain) _____________________________
4. Are there any other programs that you would like to see offered at the new Community
and Events Center or at some other facility on the Les Gove Community Campus: (please
describe)
(We are always seeking new program instructors (cooking, karate, preschool programs, certified
exercise instructors, etc). Please provide your contact information below if you would be
interested in a teaching opportunity.)
DI.B Page 8 of 30
5. Would you or a member of your household be interested in renting the facility for one
of the following activities?
o Wedding
o Party
o Meeting
o Conference
o Special Event
o Banquet
o Tournament
o Auction
o Other? (please explain) _____________________________
6. Do you belong to a group or organization that could use meeting space at the new
Community and Events Center?
o Yes
o No
If yes, how often
o As needed
o Weekly
o Monthly
o More than once a month
o Other? (please explain) _______________________________________
(If you are interested in learning more information about the meeting spaces, please provide
your contact information below.)
7. What days and times work best for you and the other members of your household to
participate in programs and activities: (check all that apply)
Day:
o Weekdays
o Weekends
Time:
o Morning
o Afternoon
o Evening
8. Would you or members of your household participate in programs if there was an
option for childcare?
o Yes
o No
Thank you for your valuable input into the programming plan for the new Auburn Community
and Events Center and other facilities within the Les Gove Community Campus.
If you would like to be contacted about any of your responses or questions, please include your
contact information.
Name: ________________________
Address: ________________________________
City _______________ State_________Zip_________
Phone : _______________________; Email: ________________________
DI.B Page 9 of 30
AGENDA BILL APPROVAL FORM
Agenda Subject:
Community & Event Center Operating & Financial Plan
Background
Date:
February 13, 2014
Department:
Administration
Attachments:
Draft O&F Plan
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:Faber
Meeting Date:February 18, 2014 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 10 of 30
1
Auburn Community
and Event Center
DRAFT
Operating and Financial
Plan
November 25, 2013
DI.C Page 11 of 30
2
INTRODUCTION
The purpose of the draft operations/business plan is to outline a strategy for the successful development,
construction and operation of the Auburn Community and Event Center.
For over 20 years various committees have been exploring the feasibility of designing, building and
maintaining a Community Center that would both bring the diverse community together as well as create
revenues to assist in offsetting the cost of operations in an effort to meet the needs of our changing
population.
The Community Center Business Operation Plan lays out an action plan to which goals are identified and
matched with specified resources.
DI.C Page 12 of 30
3
EXECUTIVE SUMMARY
Project Description
The City of Auburn is without a dedicated gathering space for a population of over 73,000 people.
According to the 2005 Auburn Parks, Recreation and Open Space Plan, the City of Auburn should have
one Community Center available per 40,000 people and is deficient in this type of facility.
The new Community Center will serve the entire community and be open year-round. It would be used for
various health and wellness programs; multi-generational and multi-cultural events; special events; family
programs; art, craft and music; community education and specialty classes; expanded youth and pre-
school programs; meetings and corporate events; and wedding receptions.
The Auburn Community Center will be approximately 21,752 sf. of net usable space. The facility will
feature a spacious and welcoming lobby and a large community gathering space for up to 450 persons. It
will feature a large patio area opening up to the park. The facility will also provide space for the Parks,
Arts & Recreation administrative offices.
In addition the City would partner with various non-profits such as Veterans Services to provide
programmable meeting space to meet the communities needs.
Community Center will:
• Contribute to community pride and foster a
sense of community – create a community
gathering place for neighbors, family and
friends
• Offer a broad range of activities promoting
social interaction, especially with new
residents of Auburn
• Provide a facility that is financially feasible,
affordable for participants, and can
generate revenue to offset a portion of
operating costs
· Create a sense of belonging and respect
for all the people in the Auburn community,
including, for example, people with different
incomes, ages, and ethnic backgrounds.
The Fourth of July Festival, that draws
thousands of people the Les Gove
Community Campus, where they mingle
and get to know and respect each other, is
an example of the type of gathering that
will be much more possible with the
Community Center as a focal point.
· Bring a sense of vitality and spontaneity by
having staff located at the Community
Center. People registering for activities will
notice the possibilities for their use of the
facility. Staff will be constantly exposed to
the Community Center so they will come
up with activities to keep at the facility busy
which will reduce the net cost of
operations. On-site staff will be able to
manage the Community Center as well as
perform their other duties, reducing the
cost of operations.
· BE THE CENTRAL GATHERING POINT
IN AUBURN
DI.C Page 13 of 30
4
HISTORY
The need for a Community Center in the City of Auburn has been studied for over 30 years. Various
concepts of what should be built have been modified over the years due to the construction of other
facilities.
In 1989, the City of Auburn conducted a bond issue to construct a community center. That issue received
a 58% favorable vote but failed to gain the 60% super majority needed to pass the bond issue.
Subsequent to the vote, the city refurbished the former Auburn Library into the new Auburn Senior
Activity Center and the King County Library System built a new Auburn Library at the Les Gove Campus.
In 2001, a citizen committee (chaired by Councilperson Lynn Norman and Gary Masterjohn) again
discussed the need for a community center. The outcome of that citizen committee included three
conclusions: Auburn lacks adequate community facilities to serve current and future needs; there is
significant community need, interest and support for exploring the development of a community center;
and there exists strong citizen support for using public funds to build a community center.
In 2001, the City of Auburn partnered with the YMCA to assist in meeting the health and fitness needs of
the community and a new Auburn YMCA was built.
In 2004 as part of the City of Auburn visioning process a new Task Force was formed, facilitated by ARC
Architects to focus on community needs. Again the lack of a “large gathering place” and activities for
teens were the prime unmet need voiced by the citizen group.
In 2005, a citizen survey of 400 homes was conducted by Leisure Vision. Construction of a Community
Center as well as improvements to neighborhood parks were the two highest ranked priorities from the
survey.
Based on years of studies, the designs of the facility and key components to be included were developed
by the City of Auburn and the firm of BLRB was hired to provide design services for a new Community
Center.
Tours of numerous community centers have occurred and the best features of each have been
recommended for this project.
In 2009, the Community Center, designed by BLRB Architects, was put out to bid. Bids were opened and
it was determined that due to the Great Recession as well as the economic situation of the region the
project would be postponed.
DI.C Page 14 of 30
5
Les Gove Park and Community Campus – Uniting a Diverse Population
The Les Gove Community Campus is located in the area between 9th Street SE and 12th Street SE in
Auburn, WA. It is a central gathering point in the community. At nearly 21 acres, Les Gove Park is a
recreational and educational campus serving the entire community. The cluster of amenities in this
campus includes the King County library, Parks and Recreation Administration Building, Senior Activity
Center and White River Valley Museum. The campus also includes the popular Rotary Spray Park,
Discovery Playground, public art, bocce courts, and two softball fields. A half-mile paved trail encircles an
attractive bermed and treed area. The City of Auburn offers a diverse population of 73,000 residents. The
Les Gove neighborhood is an area with a diversity of land uses and a diversity of people. The area
adjacent to the Community Center includes single-family neighborhoods, multi-family areas, and a retail
(commercial) area.
Population Demographic Diversity (2010 Census)
1952: 7,000 13% Hispanic/Latino
1982: 28,000 66% White (77% in 2000)
2012: 73,000 10% Asian/Pacific Islander
2040: 100,000 5% Black/African American
3% Native American
3% Other
DI.C Page 15 of 30
6
DI.C Page 16 of 30
7
Auburn Community and Event Center Preliminary Program Models
· Community/Multi-purpose Room
A large 3-bay community room (multi-purpose space) designed to accommodate events for
approximately 450 people (banquet seating) 550 (theater seating) will address some of the need for
meeting and banquet space in Auburn. Space will feature modern technology for training and
workshops intended for Community, Veteran and Human Service advancement in the community.
Physical support spaces include storage as well as a catering kitchen which is sized relative to the
meeting room space. It will also be used for recreation/enrichment classes.
· Classrooms
2 multi-use and program specific classrooms are included in the facility design based on existing
programs, anticipated programming space needs. Classrooms will accommodate lecture space for
up to 30 participants, recreation, education and enrichment classes, martial arts, birthday parties,
senior classes, and also will be available for rental. Examples of classroom activities include:
Aerobics, Pilates, Yoga; Tai Chi and Karate; Dance and Movement classes; Art and Music;
Community Education/Specialty Classes; Parent/Child (Baby) classes and community rental
opportunities.
· Facility Rentals for Large Gathering Area & Classrooms:
· Community events, gatherings, debates, and other special meetings
· Parties and special celebrations
· Service club events and programs
· Wedding Receptions
· Conferences
· Meetings and corporate events
· Trade Shows
· Special Events
· Other Rentals
· Programming for Large Gathering Area & Classrooms
· Expanded pre-school programs: Arts, Dance, Tumbling, Crafts
· Computer Training
· Art & Craft classes: Watercolor, Painting, Pottery, Specialized crafts
· Community Education Classes
§ real estate, foreign language, sales skills, financial planning, etc.
· Enrichment Classes: Cooking, fitness, art, music, dance, etc.
· Options for homeschooled youth: physical education, art, music, band, etc.
· Programs and events for families with a focus on multi-generational activities
· Cultural Programming for Large Gathering Area & Classrooms
· Through a joint effort between Community Services and Parks, Arts & Recreation, coordinate cultural meetings
and events
· Providing cart storage space for cultural groups and service groups who use the facility as an on-going
meeting space.
· Increase recreation and enrichment programs to increase service to culturally diverse population.
· Lobby/Lounge Area
The lobby/lounge area will serve all populations for social gathering, informal activities, waiting for
transportation as well as registering for seminars, training, activities and rentals.
· Friendship/Storage Area
The Friendship area will be set-up to allow for outside organizations to set-up and develop their
events/activities in a dedicated/secure classroom/storage area with cart storage space.
· Office Space
The majority of the Recreation and Arts staff currently located at the Parks and Recreation
Administration Building will operate out of the new Community Center. This will allow for the
development of a renovated Teen Center in the existing Administration Building. In addition office
space may be available for internal and external Community and Human Service organizations.
DI.C Page 17 of 30
8
AREA SUMMARY - COMMUNITY CENTER
Space Description Square Feet
Large Gathering (450 people x approx.18 sf/person)
(3 subdivisions, 36 x 76)
8,208
Parks, Arts & Recreation Offices and Conference Room
4,263
Hallways/Public Art Exhibition Space 2,851
(3) Meeting Rooms with storage & sinks in two rooms (900 sf ea.)
2,700
Public Lobby, Exhibition Space and Reception Desk
1,350
Mechanical/Custodial/Central Receiving
900
Public Restrooms - near gathering
580
General Storage/ Table and Chair Storage
500
Warming/Catering Kitchen
400
TOTAL - COMMUNITY CENTER 21,752
DI.C Page 18 of 30
9
APPENDIX II
Projected Income- Fees to be refined based on residency, non-profit status, income level ect.
Area Revenue
Opportunities
Projected
Revenue Basis of Projection
Activity Rooms
1 & 2
Preschool
Classes $11,200
320 participants @ $35 each
e.g. Nutritious & Delicious, Come
Learn With Me, Tiny Stars
Preschool
Workshops $2,560 128 Participants @ $20 each
e.g. Storybook Theater, At the Hop
Youth Classes $6,400
128 participants @ $50 each
e.g. LEGO Fundamentals,Canvas
Painting, Young Ladies & Gentlemen
Adult Classes $11,500
192 participants @ $60 each
e.g. Watercolor, Home Food
Preserving, Creative Writing
Specialized
Recreation
Classes
$3,060
255 participants @ $12 each
e.g. Nifty Knitters, Fitness Fun Fridays,
What’s Cooking?, Square Dancing
Specialized
Recreation YGC $3,000 600 participants @ $5 each
e.g. Dine Out, Dances, Talent Shows
Family
Instructional
Classes
$2,560 128 participants @ $20 each
e.g. Guitar Lessons, Theater
Activity Rooms
1 & 2
Totals $40,280
Banquet
Rooms 1, 2 & 3
Preschool Dance
& Gymnastic
Classes
$11,840 320 participants @ $35 each
e.g. Ballerina Enchantment,Tumbling
Preschool
PeeWee Sports
Classes
$4,480
128 participants @ $35 each
e.g. Let’s Play Sports, Pee Wee
Sports
Youth Dance &
Gymnastic
Classes
$9,600 192 participants @ $50 each
e.g. Baton, Tumbling, Gotta Dance
Adult Fitness
Classes $15,360 256 participants @ $60 each
e.g. Noon Time Fitness, Boot Camp
Adult Wellness
Classes $15,360 256 participants @ $60 each
e.g. Pilates, Yoga, Tai Chi
DI.C Page 19 of 30
10
Adult Dance
Classes $3,840 64 participants @ $60 each
e.g. Bellydance, Country Western
Breakfast With
Santa $1,800 300 participants @ $6 each
Daddy Daughter
Date Night $5,600 140 participants @ $40 each
Ladies & Lil
Gents $2,500 100 participants @ $25 each
Banquet
Rooms 1, 2 & 3
Totals $70,380
Grand Total for
all Rooms
$110,660 x 80%
= $88,530 Includes an industry standard rate of
20% cancelation rate
DI.C Page 20 of 30
11
Auburn Community and Events Center Maintenance/Operations Expenses (21,752 sq. ft.)
Type of Expense Service Expense Amount
Direct Contracted Janitorial ($3,000 mo.) $36,000
Utilities-Electricity, Gas, Water, Sewer ($1.97 ft.) $39,400
Shared Cost-Facilities/Maintenance/Repairs
Building Supplies & Services ($2.40 ft.) $48,000
Total Direct Expenses:
Indirect Property Insurance $7,000,000 @ .1575 $11,025
Grand Total: Direct & Indirect Expenses: $134,425
DI.C Page 21 of 30
12
DI.C Page 22 of 30
13
DRAFT Community Center & Event Center Fee Schedule
Core Operating Hours
8:00 a.m. – 9:00 p.m., Monday through Friday, Saturday-Sunday schedule to be
determined by usage requirements.
Rental Hours may vary
Non-
Resident
Non-
Auburn
Business
Resident
Auburn
Business
Other Non-
Profit
Auburn
Non-Profit
Approved
Auburn
Cultural
Group*
(providing
free public
activity)
Auburn
Senior
Activity
Center
(resident)
Veterans
Bldg.
(resident
rate)
Full Banquet
Friday: 5pm-11pm
Saturday: 9am-11pm
(full facility from 12pm-closing)
Sunday: 9am-11pm
$150/hour
$120/hour
$120/hour
$90/hour
$90/hour
$80/hour
1/3 Banquet
M-F: 8am-9pm
Sat/Sun: 9am-11pm
(available within 30 days or
less)
$65/hour
$50/hour
$50/hour
$38/hour
$38/hour
$20/hour
$30/hour
Activity Rooms
(can be booked up to six
months in advance)
Mon-Thurs: 8am-9pm
Fridays: 5pm-11pm
Saturday: 12pm-11pm
Sunday: 9am-11pm
$30/per
room
$45/both
rooms
$25/per
room
$40/both
rooms
$25/per
room
$40/both
rooms
$20/per
room
$35/both
rooms
$20/per
room
$35/both
rooms
$15/hour
*Cultural groups may apply for a fee waiver per Auburn City Code 3.68.030
REVENUE
Activity Room 1
Friday 32 weeks x 3 hrs x $25 per hour = $2,400
Saturday 32 weeks x 8 hrs x $25 per hour = $6,400
Sunday 32 weeks x 6 hrs x $25 per hour = $4,800 Total $13,600
Activity Room 2
Friday 32 weeks x 3 hrs x $25 per hour = $2,400
Saturday 32 weeks x 8 hrs x $25 per hour = $6,400
Sunday 32 weeks x 6 hrs x $25 per hour = $4,800 Total $13,600
Full Banquet
Friday 16 weeks x 3 hrs x $120 per hour = $5,760
Saturday 16 weeks x 8 hrs x $120 per hour = $15,360
Sunday 12 weeks x 6 hrs x $120 per hour = $8,640 Total $29,760
1/3 Banquet
Friday 16 weeks x 3 hrs x $50 per hour = $3,600
Saturday 16 weeks x 8 hrs x $50 per hour = $6,400
Sunday 16 weeks x 6 hrs x $50 per hour = $4,800 Total $14,800
Grand Total $71,760
DI.C Page 23 of 30
14
ESTIMATED PROJECTED COST
r Construction Cost Estimate:
Community Center Building Area: 20,250 SF 2009 2014
Building Construction Cost:
Community Center: [20,250 SF x $250/SF] .............. $5,062,500 $5,771,250
2013 estimate [20,250 SF x $285/SF + inflation
factor of 20%]
Site Development Costs
Community Center Site Work [i.e., earthwork,
utilities, parking lots, sidewalks, plazas,
landscaping, lighting, etc.] ........................................ $750,000 $812,500
Off-Site Improvements Allowance [frontage
improvements on 12th Street S.E.] ................................. $175,000 $192,500
ACTUAL BID PRICE APRIL 16, 2009 $6,002,445 $6,776,250
Project Development (Soft) Cost Estimate: Highlighted items are already
spent or have been re-estimated
Architectural/Engineering Fees
Architectural Programming ....................................... 35,000.00 complete
Basic Serv. per WA State Fee Sch (8.0%)BLRB ...... 699,000.00 ($200,000
Civil Engineering ....................................................... 78,000.00 Const. admin.)
Landscape Architect ................................................. 40,000.00 complete
Acoustical Engineer .................................................. 30,000.00 complete
Food Service Consultant .......................................... 8,000.00 complete
Cost Estimating ......................................................... 30,000.00 complete
Hazardous Material Abatement ................................ 30,000.00 complete
Traffic Engineering Consultant ................................. 12,000.00 complete
Supplemental Construction Admin Services ............ 110,000.00 complete
Geotechnical Engineering ............................................... 15,000.00 complete
Site Survey ...................................................................... 35,000.00 complete
Commissioning Consultant .............................................. 30,000.00 $30,000
Additional Consultant Fees (Allowance) ......................... 70,000.00 $50,000
City of Auburn Project Management Costs (.5FTE) 100,000.00 $50,000
Printing/Reproduction Costs............................................ 75,000.00 complete
Permitting Fees ............................................................... 100,000.00 Waived by COA
Construction Inspection and Testing (BLRB)SSS 50,000.00 $40,000
Phone System/Fiber Optics. ............................................ 50,000.00 $40,000
Construction Contingency ($7,130,000 x 5%) ................. 525,000.00 $356,500
F. F. & E. Budget (Lorig Estimate) .................................. 437,000.00 $225,000
Staff Planning & Moving Costs ........................................ 25,000.00 $25,000
WA State Sales Tax ($7,130,000 x 9.5%) ....................... 769,000 $677,350
Overall Project Contingency (BLRB) ............................... 150,000.00 $100,000
PROJECT DEVELOPMENT (SOFT) COST TOTAL $1,793,850
r TOTAL PROJECT COST ......................................................................................$8,570,100
DI.C Page 24 of 30
15
Auburn City Code 3.68 (pending approval)
3.68.030 Waiver of fees for individuals or groups.
A. The Director may waive or reduce an entry, use or program fee for an organization, association, group of
individuals, or an individual, and authorize the supervisor of a facility to do so, irrespective of any special promotion or
event whenever:
1. Such a waiver vindicates a constitutional right guaranteed by the First Amendment to the United
States Constitution through its Fourteenth Amendment or Article I, Section 3 of the Washington Constitution;
2. The user provides services or assistance to the Department in lieu of the fee that would otherwise
apply, or provides in-kind services or leaves improvements to the facility that offset the reduced fee revenue;
3. The user is poor or infirm or is a charitable organization assisting the poor or infirm, and charging the
fee would have the effect of depriving the user or its clients of reasonable access to the facility or of opportunity to
participate in a public event, and would cause hardship or directly reduce the assistance such organization provides to the
poor or infirm;
4. The user is an organization serving the public or the community, lacks its own facility as a result of a
calamity or other temporary distress, and the temporary use of the City’s facility would allow the organization to continue
providing service to the public or community. Such temporary use shall not exceed 90 days without further authorization
from the City Council;
5. Another government requests use of the facility for a public purpose; or the use is granted under a
reciprocal use of facilities agreement with another municipal government;
6. Free admission to the facility furthers a departmental purpose, e.g., the person is a volunteer for a
department-sponsored or co-sponsored event, participates in an athletic event for public spectators, or enters in
connection with a work assignment or to assist a concessionaire or as a parent or guardian to assist the Department in the
instruction or care of a minor or ward or;
B. In determining whether a fee should be waived or reduced, the Director shall be guided by the benefit to the
public and the Department when granting the request, the frequency and amount of usage requested, the effect on and
fairness to other users, its consistency with policies underlying the fee schedule and this chapter, and the consequences
of denying the request.. (Ord. 4406 § 3, 1990.)
DI.C Page 25 of 30
AGENDA BILL APPROVAL FORM
Agenda Subject:
Downtown District Development
Date:
February 13, 2014
Department:
Administration
Attachments:
Downtown District Development
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Deputy Mayor Wagner is requesting suggestions for youth involvement in Downtown
District Development.
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:February 18, 2014 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 26 of 30
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