HomeMy WebLinkAbout02-24-2014 MUNICIPAL SERVICES COMMITTEE AGENDA
Municipal Services Committee
February 24, 2014 - 3:30 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. February 10, 2014 Minutes*
III.ACTION
A. Resolution No. 5041* (Faber)
A resolution of the City Council of the City of Auburn, Washington authorizing the
Mayor and City Clerk to execute an agreement between the City of Auburn and the
Auburn Symphony Orchestra for tourism promotion services.
IV.DISCUSSION ITEMS
A. False Alarm Prevention Program* (Lee)
B. AVHS Board Review / Animal Control Licensing Program* (Coleman)
C. Project Matrix*
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 24
AGENDA BILL APPROVAL FORM
Agenda Subject:
February 10, 2014 Minutes
Date:
February 11, 2014
Department:
Police
Attachments:
February 10, 2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:February 24, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 24
Municipal Services Committee
February 10, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee, City
Attorney Dan Heid and Police Secretary/Scribe Terry Mendoza.
Others present: Auburn Reporter representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. January 27, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Auto Thefts (Lee)
At the request of Chair Peloza, Chief of Police Bob Lee reported on
Auto Thefts in the City of Auburn. Statistics were provided for a 10-
year period from 2004 through 2013. The statistics are provided
monthly to the Washington Association of Sheriffs and Police Chiefs
(WASPC) by every law enforcement agency in the state. Between
2004 and 2013, the City of Auburn averaged 643 auto thefts. By
comparison the City of Auburn's 10-year average is well below those
of other local South King County jurisdictions with populations over
70,000 to include Kent, Federal Way and Renton. In 2005, the King
County Prosecutor's Office (KCPO) realized that auto theft was a
major issue not only for King County but in the State of Washington.
Page 1 of 2
CA.A Page 3 of 24
KCPO decided to assign prosecutors to go after prolific auto thieves
and an Auto Theft Task Force was formed. The emphasis on these
prolific auto thieves proved successful. The number of auto thefts in
2005 totaled 41,290 compared to 2013 which totaled 25,737.
Committee discussion followed.
B. Ordinance No. 6398 - Pull Tabs (Dan Heid)
City Attorney Dan Heid provided a report and additional handouts
regarding Ordinance No. 6398. The first handout was a revenue
status report from pull tabs and punch boards. The second handout
highlighted the current City Code referencing the City tax levied upon
punch boards and pull tabs. On this same handout the WA State law
which allows options for how Cities can tax punch boards and pull
tabs was shown. In the City of Auburn, we are currently assessing a
10.0% tax on the gross revenues minus the amount of cash or
merchandise awarded. The final handout indicated what other local
municipalities (Bellevue, Federal Way, Kent and Renton) are currently
assessing on this same tax. Bellevue and Renton are doing a straight
5.0% without regard to any cash/merchandise awarded. Federal Way
and Kent assess the 10.0% tax on the gross revenues (minus the
cash/merchandise awarded) which is consistent with the City of
Auburn process. Committee discussion followed.
C. Project Matrix
A new item of interest was added to the project matrix:
Item 9I: Auto Thefts. Lead is Bob Lee. Review period is every six
months. Next report is due at the first meeting in August 2014.
IV. ADJOURNMENT
The meeting was adjourned at 3:52 p.m. The next regular meeting of the
Municipal Services committee is scheduled for Monday, February 24, 2014
in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this ________ day of February, 2014.
_______________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 2 of 2
CA.A Page 4 of 24
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5041
Date:
February 4, 2014
Department:
Parks/Art and Recreation
Attachments:
Resolution 5041
Contract
Budget Impact:
$75,000
Administrative Recommendation:
City Council approve Resolution 5041.
Background Summary:
The City of Auburn has supported the Auburn Symphony Orchestra for the past several
years to assist in promoting and marketing Auburn as a destination for arts and events
that in turn contribute to the economy. Performing art programs serve as an economic
driver and the activities of the Auburn Symphony Orchestra assists in attracting visitors
to Auburn. Previous contracts have been specific to Orchestra concerts and Chamber
concerts alone. For 2014, it is proposed that the City enters into one contract with a
specific scope of services that ties to the entire Symphony season rather than individual
concerts. The scope outlines sponsorship services, marketing, outreach and audience
building, and organization efforts that assist in showcasing Auburn as a destination for
arts and events.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Faber
Meeting Date:February 24, 2014 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 5 of 24
----------------------------
Resolution No. 5041
February 5, 2014
Page 1 of 2
RESOLUTION NO. 5 0 4 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND THE AUBURN
SYMPHONY ORCHESTRA FOR TOURISM PROMOTION
SERVICES
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination; and
WHEREAS, there are activities located and occurring within the corporate
boundaries of the City the promotion of which would be beneficial to the City and to the
residents and businesses of the City; and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the
Service Provider, herein; and
WHEREAS, a program of advertising for such events would help to insure the
success of such activities by informing people about them encouraging people to attend
and attracting tourists to the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism
it would be advantageous for the City to contract with the Service Provider for
promotional services in connection therewith.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor and City Clerk are hereby authorized to execute an
Agreement between the City and the Auburn Symphony Orchestra for tourism
ACT.A Page 6 of 24
----------------------------
Resolution No. 5041
February 5, 2014
Page 2 of 2
promotion services, which agreement shall be in substantial conformity with the
agreement attached hereto as Exhibit A and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2014.
CITY OF AUBURN
_________________________
NANCY BACKUS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
ACT.A Page 7 of 24
2014 Auburn Symphony Orchestra Contract
Draft date 1.30.14
Page 1 of 5
CITY OF AUBURN and AUBURN SYMPHONY ORCHESTRA
CONTRACT FOR TOURISM PROMOTION SERVICES
THIS CONTRACT is made and entered into on the _______ day of ________________,
2014, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereinafter referred to as the “City,” and the AUBURN SYMPHONY ORCHESTRA,
a not-for-profit corporation organized pursuant to 26 U.S.C. 501(C)(3), hereinafter referred to as
the “Service Provider,” on the following terms and conditions.
WHEREAS, the City is interested in promoting and marketing Auburn as a tourist
Destination; and
WHEREAS, there are activities located and occurring within the corporate boundaries of
the City the promotion of which would be beneficial to the City and to the residents and
businesses of the City; and
WHEREAS one source of such activities is the Auburn Symphony Orchestra, the Service
Provider, herein; and
WHEREAS, a program of advertising for such events would help to insure the success of
such activities by informing people about them encouraging people to attend and attracting
tourists to the City; and
WHEREAS, in order to advertise the City, attract visitors, and encourage tourism it would
be advantageous for the City to contract with the Service Provider for promotional services in
connection therewith.
NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS:
1. SCOPE OF SERVICES BY SERVICE PROVIDER The Service Provider shall provide tourism
expansion services to the City through general support and special marketing as follows:
Sponsorship/Concerts
Listing the City of Auburn as the primary concert sponsor and including the City of
Auburn name and logo as a sponsor in advertisements and programs for such events
for all Symphony Orchestra concerts; Chamber Orchestra performances and any
summer Symphony concerts from July 2013 through June 2015.
On stage acknowledgement at each performance of the City of Auburn support.
Marketing
At least 13% of the organizational support provided by the City of Auburn each year
to be directly spent on marketing.
Provide to the City a marketing plan and itemized marketing budget for the
Symphony organization.
Develop brochures and pamphlets advertising the events including the City of Auburn
as the home venue of the orchestra.
ACT.A Page 8 of 24
2014 Auburn Symphony Orchestra Contract
Draft date 1.30.14
Page 2 of 5
Demonstrated publicity efforts to solicit attendance from regional audiences outside
of Auburn with a focus on a 25 mile radius of Auburn.
Outreach and Audience Building
Demonstrated outreach efforts to schools, senior centers, businesses, and other
organizations.
Participation as a community vendor at events that generate exposure for the
Symphony.
Provide educational opportunities such as pre-concert lectures and other
opportunities to learn.
Demonstrated efforts to write grants or seek sponsorships to provide at least one free
public performance per year. (As an example, a chamber performance or symphony
sampling at an Auburn location that will help build audience and exposure for the
Symphony).
Organizational
Consider options for annual fundraiser to be held at a location in Auburn.
Submit ASO annual report to City of Auburn.
The City or its agents shall have the right to examine and inspect the books and
records of the ASO for the purpose of validating reports and any other matters
related to the performance of the Agreement.
Provide concert reports from all performances that include audience statistics,
including zip code demographics of ticket buyers and tracking of new versus regular
attendees.
1. TERM OF CONTRACT: The Term of this Contract shall be from date of signing through
December 31, 2015.
2. COMPENSATION TO SERVICE PROVIDER:
a. The parties understand that the Service Provider operates on a fiscal year that
runs from July 1 through the following June 30, and that its concert season is
consistent with its fiscal year. The City’s fiscal year is from January 1 through the
following December 31. The parties agree that the marketing services provided
throughout the year are adequate consideration for the City to pay the Service
Provider its full consideration due for the calendar year by the end of June each
year in order to support the Service Provider’s budget cycle.
b. The total contract is for $75,000 per calendar year. For 2014, the first payment of
$25,000.00 will be paid upon signing this Agreement. The second payment of
$25,000.00 will be paid on March 30, 2014. The third payment of $25,000.00 will
be paid on June 1, 2014. For calendar year 2015, the first payment of $25,000
will be paid on January 31, 2015. The second payment of $25,000.00 will be paid
by the City to the Service Provider on March 30, 2015. The third payment of
$25,000.00 will be paid by the City to the Service Provider on June 1, 2015.
c. Invoicing and Reports. The Service Provider will submit invoices and reports not
later than 30 calendar days before payment is due. For each reporting period, the
Service Provider will provide report outlining how the Service Provider met the
performance measures set forth in this Agreement.
3. NON-APPROPRIATION OF FUNDS: If sufficient funds are not appropriated or allocated
for payment under this Agreement for any future fiscal period, the City will not be
obligated to make payments for Services or amounts incurred after the end of the current
fiscal period, and this Agreement will terminate upon the completion of all remaining
Services for which funds are allocated. No penalty or expense shall accrue to the City in
the event this provision applies.
ACT.A Page 9 of 24
2014 Auburn Symphony Orchestra Contract
Draft date 1.30.14
Page 3 of 5
4. RECORDS INSPECTION AND AUDIT: All compensation payments shall be subject to
the adjustments for any amounts found upon audit or otherwise to have been improperly
invoiced and all records and books of accounts pertaining to any work performed under
this Contract shall be subject to inspection and audit by the City for a period of up to three
3 years from the final payment for work performed under this Contract.
5. CONTRACT ADMINISTRATION: This Contract shall be administered by Auburn Symphony
Orchestra Manager Lee Valenta on behalf of the Service Provider and by Mayor or
designee on behalf of the City. Any written notices required by terms of this Contract shall
be served or mailed to the following addressees unless changed by written notice to the
other party:
If to the City: City of Auburn, 25 West Main Street, Auburn WA 98001
If to the Service Provider: Auburn Symphony Orchestra, PO Box 2186, Auburn WA 98071
6. NOTICES: All notices or communications permitted or required to be given under this
Contract shall be in writing and shall be deemed to have been duly given if delivered in
person or deposited in the United States mail postage prepaid for mailing by certified mail
return receipt requested and addressed if to a party of this Contract to the address set forth
next to such party s signature at the end of this Contract or if to a person not a party to this
Contract to the address designated by a party to this Contract in the foregoing manner Any
party may change his or its address by giving notice in writing stating his or its new address
to any other party all pursuant to the procedure set forth in this section of the Contract.
7. INSURANCE: The Service Provider shall be responsible for maintaining during the term of
this Contract and at its sole cost and expense insurance coverages in amounts not less
than the amounts set forth herein below. The Service Provider shall furnish evidence
satisfactory to the City of all such policies During the term hereof the Service Provider shall
take out and maintain in full force and effect the following insurance policies:
a. Comprehensive general liability insurance including automobile and property
damage insuring the City and the Service Provider against loss or liability for
damages for personal injury death or property damage arising out of or in
connection with the performance by the Service Provider of its obligations
hereunder with minimum liability limits of $1,000,000.00 combined single limit for
personal injury death or property damage in anyone occurrence.
b. Such workmen s compensation and other similar insurance as may be required by
law.
8. INDEMNIFICATION: The Service Provider shall indemnify and hold harmless the City and
its officers agents and employees or any of them from any and all claims actions suits
liability loss costs expenses and damages of any nature whatsoever by any reason of or
arising out of the negligent act or omission of the Service Provider its officers agents
employees or any of them relating to or arising out of the performance of this Contract. If a
final judgment is rendered against the City its officers agents employees and or any of them
or jointly against the City and the Service Provider and their respective officers agents and
employees or any of them the Service Provider shall satisfy the same to the extent that
such judgment was due to the Service Provider s negligent acts or omissions.
9. RESTRICTION AGAINST ASSIGNMENT: Service Provider shall not assign this Contract or
any interest herein nor any money due or to become due hereunder without first obtaining
the written consent of the City nor shall the Service Provider subcontract any part of the
services to be performed hereunder without first obtaining the written consent of the City.
10. AMENDMENT MODIFICATION OR WAIVER: No amendment modification or waiver of any
condition provision or term of this Contract shall be valid or of any effect unless made in
ACT.A Page 10 of 24
2014 Auburn Symphony Orchestra Contract
Draft date 1.30.14
Page 4 of 5
writing signed by the party or parties to be bound or such party s or parties duly authorized
representative s and specifying with particularity the nature and extent of such amendment
modification or waiver Any waiver by any party of any default of the other party shall not
effect or impair any right arising from any subsequent default Nothing herein shall limit the
remedies or rights of the parties hereto under and pursuant to this Contract.
11. TERMINATION AND SUSPENSION: Either party may terminate this Contract upon Ninety
90 days written notice to the other party It is provided however that if the Service Provider
has performed services pursuant to the Contract the Service Provider shall be
compensated for such services in accordance with the rate of compensation provided
herein.
12. PARTIES IN INTEREST: This Contract shall be binding upon and the benefits and
obligations provided for herein shall inure to and bind the parties hereto and their
respective successors and assigns provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Contract This Contract is for the
exclusive benefit of the parties hereto and it does not create a contractual relationship with
or exist for the benefit of any third party including contractors sub contractors and their
sureties.
13. COSTS TO PREVAILING PARTY: In the event of litigation or other legal action to enforce
any rights responsibilities or obligations under this Contract the prevailing parties shall be
entitled to receive its reasonable costs and attorney’s fees.
14. APPLICABLE LAW: This Contract and the rights of the parties hereunder shall be governed
by the interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be King County State of Washington provided however that it is
agreed and understood that any applicable statute of limitation shall commence no later
than the substantial completion by the Service Provider of the services.
15. CAPTIONS HEADINGS AND TITLES: All captions headings or titles in the paragraphs or
sections of this Contract are inserted for convenience of reference only and shall not
constitute a part of this Contract or act as a limitation of the scope of the particular
paragraph or sections to which they apply As used herein where appropriate the singular
shall include the plural and vice versa and masculine feminine and neuter expressions shall
be interchangeable Interpretation or construction of this Contract shall not be affected by
any determination as to who is the drafter of this Contract this Contract having been drafted
by mutual agreement of the parties.
16. SEVERABLE PROVISIONS: Each provision of this Contract is intended to be severable If
any provision hereof is found by a court of competent jurisdiction to be illegal or invalid or
not applicable to any person or circumstance for any reason whatsoever such illegality
invalidity or non applicability shall not affect the legality or validity of the remainder of this
Contract or its applicability to other persons or circumstances.
17. ENTIRE AGREEMENT: This Contract contains the entire understanding of the parties
hereto in respect to the transactions contemplated hereby and supersedes all prior
agreements contracts and understandings between the parties with respect to such subject
matter.
18. COUNTERPARTS: This Contract may be executed in multiple counterparts each of which
shall be one and the same Contract and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF the parties hereto have caused this Contract to be executed
effective the day and year first set forth above:
ACT.A Page 11 of 24
2014 Auburn Symphony Orchestra Contract
Draft date 1.30.14
Page 5 of 5
AUBURN SYMPHONY ORCHESTRA CITY OF AUBURN
_______________________________ __________________________________
Nancy Backus, Mayor
Title:___________________________
Date:___________________________ Date:______________________________
ATTEST:
_______________________________
Danielle Daskam, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel B. Heid, City Attorney
ACT.A Page 12 of 24
AGENDA BILL APPROVAL FORM
Agenda Subject:
False Alarm Prevention Program
Date:
February 11, 2014
Department:
Police
Attachments:
2013 False Alarm Report
Budget Impact:
$0
Administrative Recommendation:
For review and discussion only.
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:February 24, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 13 of 24
False Alarm Prevention Program
2007-2013
340 E Main Street, Auburn, WA 98002
DI.A Page 14 of 24
340 E Main Street, Auburn, WA 98002
Purpose
Each year the Auburn Police Department responds to hundreds of false alarm calls. These unnecessary
responses result in an enormous burden in manpower and expenses that reduces the time available to
respond to actual emergency calls.
In 2009, the City of Auburn enacted Ordinance No. 6216. The purpose of this ordinance was to reduce the
number of false alarm calls that Auburn officers respond to. The ordinance allowed for the hiring of a third
party to act on behalf of the City of Auburn when charging for alarm permits and false alarms at business and
residential locations throughout the city.
This report will examine the success of the program by comparing the total number of false alarm calls that
Auburn Police Department personnel responded to before and after the False Alarm Program was initiated.
This report will also examine the amount of revenue that the City of Auburn has taken in from charges
applied to permit holders for alarm calls that are determined to be false.
DI.A Page 15 of 24
340 E Main Street, Auburn, WA 98002
False Alarm Calls 1/1/2007 through 12/31/2013
Since implementation there has been a total of 8,430 alarm permits issued by the City of Auburn. Of those,
466 have been suspended due to non-payment or excessive false alarms. 120 of the 466 accounts that were
suspended have been reinstated.
The following chart illustrates the number of false alarm calls handled by Auburn Police Department officers
each month.
-From 2008 (the last full year prior to implementation) to 2013, false alarm calls have gone down 63 percent.
Year False Alarms Monthly Average
2007 1,689 141
2008 1,675 140
2009 1,400 117
2010 870 73
2011 684 57
2012 858 72
2013 1,070 89
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2007 2008 2009 2010 2011 2012 2013
1,689 1,675
1,400
870
684
858
1,070
False Alarms
False Alarms
DI.A Page 16 of 24
340 E Main Street, Auburn, WA 98002
False Alarm Revenue 2007 through 2013
Before July 2009 - $52 for each false alarm (all types)
No charge for first false alarm in each calendar year
After July 2009 - $100 for each regular false alarm
$200 for each Robbery, Panic, or Burglary Crime in Progress False Alarm
No charge for first false alarm during initial 12 month period
The chart below depicts the amount of money that the City of Auburn has taken in from false alarm billing
since 2007. The City of Auburn pays the third party biller, Public Safety Corporation, 25 percent of all false
alarm fees. The net revenue listed below reflects this.
2007 2008 2009 2010 2011 2012 2013
False Alarm Gross Revenue $31,680 $36,722 $26,403 $118,721 $69,252 $60,123 $91,214
False Alarm Net Revenue $31,680 $36,722 $19,802 $89,041 $51,939 $45,092 $68,411
DI.A Page 17 of 24
AGENDA BILL APPROVAL FORM
Agenda Subject:
AVHS Board Review / Animal Control Licensing Program
Date:
February 19, 2014
Department:
Finance
Attachments:
Memo
Sales & Revenue
Licensing Summary
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
For committee review and discussion only.
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:February 24, 2014 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 18 of 24
Page 1 of 1
Interoffice Memorandum
To: Municipal Services Committee
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: February 12, 2014
Re: Animal Control Licensing Program
Per the Committee’s request on January 27, this memorandum summarizes the cost of the animal control
and pet licensing through the end of 2013 and budget for 2014.
As shown on the attached table below, in 2013 the net program cost in 2013 is $364,530 and compares to
budget of $472,943. The lower net program cost reflects higher than budgeted gross licensing revenues.
The 2014 net program cost budget is $361,376. Cost categories includes animal control, marketing,
payments to AVHS per contract, pet licensing administration, pet licensing points of sale (City Hall Annex,
Clerk’s Office, and Park’s Office), and central administration.
Table 1: Animal Control and Licensing Costs 2012-2014
Description
2013 Current
Budget 2013 Actual
2014 Current
Budget
Animal Control Officer and Supplies 136,767 110,065 142,204
Pet Licensing admin & customer service 58,168 62,084 77,965
Capital and Operating
Vehicle - -
Marketing/Pet Data Contract Cost 50,000 22,849 50,000
Tenant Improvement Amortization 75,757 75,757 75,757
Animal Control Vehicle Amortization 8,250 8,250 8,250
Guaranteed AVHS Payments 240,000 240,000 247,200
Sub total 568,943 519,005 601,376
Licensing Revenue (Gross)(96,000) (154,475) (240,000)
Net Cost 472,943 364,530 361,376
Source: City financial records
DI.B Page 19 of 24
2014 Budget Goal: $240,000 or more
Year-to-Date Revenue 2014 (through January) = $11,980
Year-to-Date Licenses 2014 (through January) = 367
Year-to-Date Licenses 2013 (through January) = 270
CITY OF AUBURN PET LICENSING
JANUARY 2014
0
50
100
150
200
250
300
350
400
Ja
n
Fe
b
Ma
r
Ap
r
Ma
y
Ju
n
Ju
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Au
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Se
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No
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o
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L
i
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e
n
s
e
s
S
o
l
d
Month
Pet License Sales By Month
2014 vs 2013
2014 Licenses Sold
2013 Licenses Sold
2014
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Ja
n
Fe
b
Ma
r
Ap
r
Ma
y
Ju
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Ju
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Au
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No
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Li
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s
e
R
e
v
e
n
u
e
Month
Pet Licensing Revenue By Month
2014
2014 License Revenue
2013
DI.B Page 20 of 24
CITY OF AUBURN PET LICENSING
JANUARY 2014
0
1,000
2,000
3,000
4,000
5,000
6,000
$0
$20,000
$40,000
$60,000
$80,000
$100,000
Ja
n
Fe
b
Ma
r
Ap
r
Ma
y
Ju
n
Ju
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Au
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Se
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No
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L
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S
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(
R
)
Li
c
e
n
s
e
R
e
v
e
n
u
e
(
L
)
Month
Cumulative Pet Licensing Revenue & Sales
2014 vs 2013
2014 License Revenue (L)
2014 License Revenue (L)
(Budget Goal: $240,000)
2014 Licenses Sold (R)
2013 Licenses Sold (R)
$240,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
DI.B Page 21 of 24
Replacement
Licensing Summary Report – Auburn, WA
Clinic Clinic Name Unaltered Altered
Activity from 1/1/14 through 1/31/14
Late
FeesSeniorDisability
Juvenile
Pet
License
TotalService Excep
PetData Corporate
AUB900 PETDATA MAIL 6 90 38
$120.00
1
$1,800.00 $345.00 $15.00
2
$15.00
1
$0.00
138
$2,295.00
0
$0.00 $330.00
19
$1,320.00
58
AUB901 PETDATA ONLINE LICENSES 1 66 7
$60.00
0
$1,350.00 $90.00 $0.00
2
$30.00
0
$0.00
76
$1,530.00
0
$0.00 $585.00
39
$1,875.00
69
Subtotal PetData Corporate
$60.00 $1,350.00 $90.00 $0.00 $30.00 $0.00 $1,530.00 $0.00 $585.00 $1,875.00
7 156 45 1
$180.00 $3,150.00 $435.00 $15.00
4
$45.00
1
$0.00
214
$3,825.00
0
$0.00 $915.00
58
$3,195.00
127
Municipal Locations
AUB800 CITY HALL 8 81 37
$480.00
8
$2,430.00 $555.00 $120.00
2
$30.00
12
$0.00
148
$3,615.00
1
$5.00 $320.00
18
$0.00
0
Subtotal Municipal Locations
$480.00 $2,430.00 $555.00 $120.00 $30.00 $0.00 $3,615.00 $5.00 $320.00 $0.00
8 81 37 8
$480.00 $2,430.00 $555.00 $120.00
2
$30.00
12
$0.00
148
$3,615.00
1
$5.00 $320.00
18
$0.00
0
Veterinary & Other Locations
AUB020 GREEN RIVER VETERINARY HOSPITAL 0 2 1
$0.00
1
$60.00 $15.00 $15.00
1
$15.00
0
$0.00
5
$105.00
0
$0.00 $0.00
0
$0.00
0
Subtotal Veterinary & Other Locations
$0.00 $60.00 $15.00 $15.00 $15.00 $0.00 $105.00 $0.00 $0.00 $0.00
0 2 1 1
$0.00 $60.00 $15.00 $15.00
1
$15.00
0
$0.00
5
$105.00
0
$0.00 $0.00
0
$0.00
0
TOTAL REGISTRATIONS
TOTAL REVENUE
15 239 83 10
$660.00 $5,640.00 $1,005.00 $150.00
7
$90.00
13
$0.00 $7,545.00
367 1 76
$5.00 $1,235.00
127
$3,195.00
$11,980.00
02/13/14 12:42:37Page:1
DI.B Page 22 of 24
AGENDA BILL APPROVAL FORM
Agenda Subject:
Project Matrix
Date:
February 11, 2014
Department:
Police
Attachments:
Project Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:February 24, 2014 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 23 of 24
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE EST. COMPL.
DATE STATUS
10P Red Light Photo Enforcement Bob Lee 4/28/2014
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. The amended contract
expires 5/31/14. City will initiate RFP process.
20P Animal Control and Rescue Bob Lee 4/14/2014 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
1st meeting of the month.
21P AVHS Board Review and Animal
Control Licensing Program Shelley Coleman 2/24/2014 On-Going Monthly staff report to be provided after the 3rd
Thursday of the month.
24P Fireworks Update Bob Lee 6/9/2014 On-Going
The Council Operations Committee/MIT met on
5/28/13. Further MIT Fireworks improvements were
announced.
28 P Solid Waste Rate Review Shelley Coleman 3/24/2014
Through MSWMAC input from other cities will help
COA determine if it will change to direct billing. New
rates will go into effect January 1 (2013 & 2014).
Annual rate increases are planned in the next 4-5
years to end the commercial subsidy for residential
service.
29P Golf Course & Restaurant Review Daryl Faber 4/28/2014 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month.
31P Cemetery Update Daryl Faber 4/28/2014 Quarterly update to review Marketing Plan. 2nd
meeting of the month.
NO.ITEM OF INTEREST
3 I Shopping Cart Update Randy Bailey 7/14/2014 January (Prev July-Dec), July (Prev Jan-June).
4 I Ordinance No. 6398 - Pull Tabs Dan Heid 2/10/2014
Annual review of taxation basis to determine if any
changes need to be made -dependent upon status
of economy.Ordinance No.6398 was enacted
2/21/12.
6I SCORE Jail Stats Shelley Coleman 4/28/2014
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. Review SCORE Jail
statistics.
8I Street Sweeping Schedule Randy Bailey 3/24/2014 Review street sweeping schedule.
9I Auto Thefts Bob Lee 8/11/2014 Review auto theft statistics every 6 months.
Last Revision Date: 2/11/14 E:\AGENDA\MunicipalServicesPaperlessPacket\2014\04-February 24\Resources\Matrix 02-10-14.xls
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