HomeMy WebLinkAbout02-26-2014 LES GOVE COMMUNITY CAMPUS COMMITTEE AGENDA
Les Gove Community Campus
February 26, 2014 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - January 22, 2014* (Tate)
Les Gove Community Campus Committee to approve the minutes from the
January 22, 2014 Les Gove Community Campus meeting as written.
III.DISCUSSION ITEMS
A. Community Campus Update* (Snyder/Coleman)
Overview of the status of BLRB’s work to reorient the building, prepare bid
documents for March/April release, and refine project cost estimates and work
schedule.
B. Internal Operations Inventory List (Faber)
C. Action Tracking Matrix* (Wagner)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - January 22, 2014
Date:
February 19, 2014
Department:
Planning and Development
Attachments:
Minutes - January 22, 2014
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Tate
Meeting Date:February 26, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 15
Les Gove Community Campus
January 22, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meting to order at 4:58 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales, and Member Wayne
Osborne were present.
Staff members present were Mayor Nancy Backus; Director of
Administration Michael Hursh; Parks, Arts and Recreation Director
Daryl Faber; Director of Community Development and Public Works
Kevin Snyder; Assistant Director of Community Development Services
Jeff Tate; Finance Director Shelley Coleman; Construction Project
Manager Bill Thomas, and Office Assistant Sue Van Slyke.
Member of the audience present was Enumclaw High School student
Redman Svedberg.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - December 4, 2013 (Tate)
Vice-Chair Wales moved and Member Osborne seconded to
approved the December 4, 2103 minutes as written.
Motion carried unanimously. 3-0
Page 1 of 5
CA.A Page 3 of 15
III. DISCUSSION ITEMS
A. Update of Architectural Drawings for Construction Bid (Tate)
Assistant Director Tate informed the Committee that the original
drawings have been signed off.
Schedule - It was recommended and agreed on by the Committee to
target a July 7, 2014 construction start date. The construction
schedule was discussed with anticipated completion in May 2015.
Status of drawings - There have been no changes to building codes
since the original plans were reviewed. The only items that will need
changes are minor storm and water technical issues and a lighting
evaluation. It was suggested that a firm, Pacific Lighting Systems, look
at quality and maintainability of lighting. Director Faber will assign a
staff member to oversee the lighting issue.
Acoustical - Assistant Director Tate suggested that the Audio/Visual
section of the project be reviewed due to advances in this field since
the original plans were created. IT Director Ron Teideman
volunteered to assist with the A/V area to assure that the most
function equipment is obtained for this project. Assistant Director Tate
advised the Committee to entertain the idea that the City of
Auburn Innovation and Technology department serve as a sub-
contractor for the entire project. This Committee was in agreement
with this suggestion.
It was suggested by Assistant Director Tate to discuss Item F after
Item A.
B. Campus Security Plan (Faber)
Director Faber presented a campus security plan. The plan will focus
on surveillance, police presence, limbed landscaping, park rules and
new signage.
The Committee indicated that there are areas of the Les Gove
Community Campus that need specific attention, such as the public
restrooms. These restrooms are currently not built to environmental
standards. By updating the restrooms, the plan is to avoid having the
general public use the community center restrooms. Director Faber
will get a cost estimate and bring forward this project as a budget item
this year. Director Faber has received a preliminary cost estimate on
the Pedestrian walkway lighting and present it to the Committee for
review.
There was a discussion on the use of alcohol within the community
center. Director Faber voiced that it is important to be able to have
Page 2 of 5
CA.A Page 4 of 15
alcohol on the premises for future rentals and to include the patio
along with the building. The Committee determined the need for
temporary fencing around the patio to keep it separate from the public
when alcohol is being consumed.
Director Faber mentioned a need for future discussions on the center
operations to include the potential of reserving an office in the building
for the Police Department. This will guarantee a police presence on
campus.
C. Citizens Survey (Faber)
Director Faber presented a draft survey to be sent out to the citizens
regarding their interest in various activities at the center. The goal is to
introduce the survey both electronically on Survey Monkey and to the
citizens on the Auburn at Play database. It would also be available at
all upcoming community meetings. Chair Wagner suggested providing
a self-addressed, stamped envelope for physical copies. This will
encourage a good return of the survey.
Chair Wagner would like to add a section in reference to a dog park.
Vice-Chair Wales suggested including a section that places attention
on people with special needs and their activity interests. Also,
rephrase item number 3 to say "whole family".
D. Neighborhood Planning Meeting Format (Tate)
Assistant Director Tate reiterated that the community meetings will
focus on interaction with neighbors in the surrounding
community. Member Osborne stated that people will be concerned
about how it will impact their neighborhood. The meeting will be in
response to previous meetings and input from community members in
regards to development around the Les Gove Community campus;
where the City sees it going and why. The Committee made the
decision to hold this meeting in mid-June, 2014.Chair Wagner said
there had been talk about forming a neighborhood advisory council.
The Committee responded that instead of forming a new council, the
City will let citizens know about our current meetings, especially the
Les Gove Community Campus meeting, which will become their forum
for neighborhood advisory.
E. Traffic Analysis Progress (Faber)
Director Faber presented the Committee with two maps concerning
the fencing and traffic calming improvements for Deal's Way. He
collaborated with Transportation Manager Pablo Para to create the
maps. Option #1 will leave Deal's Way open and add numerous traffic
calming and pedestrian safety items. It was determined that this would
be about a $5,000.00 project can be absorbed within the Parks, Arts
and Recreation budget. Option #2 will provide for a seasonal closure Page 3 of 5
CA.A Page 5 of 15
from Memorial to Labor Day. A temporary barrier will be placed to
block off sections just after the Les Gove building and at the edge of
the library. There would be a loss of 8 parking stalls with Option #2.
The Committee advised accepting Option #1 at this time with the
provision that Option #2 would be revisited if the need arises.
F. Review Project Budget Items Not Currently in Construction Contract
(Thomas)
Assistant Director Tate discussed that there is an electrical code
update and they are reviewing whether there is a need for electrical
code modifications.
Chair Wagner commented on the original idea of including solar
panels on the roof of the building. After investigation, Chair Wagner
determined that in order to proceed with solar panels, there would
need to be a redesign on the roof and electrical components which
would not be cost effective at this time.
Assistant Director Tate discussed the re-orientation of the community
center building. The estimated cost would be around $10,000.00.
Construction Manager Bill Thomas informed the Committee that if the
desire is to go more than a 10 degree shift in the building, there is a
substantial cost increase for redesign work, due to mechanical system
and the gain and loss you obtain from the angle. The mechanical
engineer will guarantee his designs up to 10%. If the sift is over 10
degrees, the City would risk losing a grant from PSE that was
awarded due to our efficiency in design. The City would have to alter
existing parkways within the park as well. The original idea was to
shift 15 degrees. The Committee agreed on the 10 degree re-
orientation. The re-orientation was originally suggested so that there
would be a clear view of the entire park from the center.
Assistant Director Tate addressed the Committee on the next steps
for the plans and project specifications pertaining to LEED
certification. Currently, the building has been designed by BLRB to be
LEED silver at a minimum. The cost to do the paperwork and filing is
in the $8,000.00 range. To date, the City has paid the most expensive
part in the design. The architect was approached with the idea of what
the outcome would be if the City proceed with the project without
LEED certification, with a response that it may cost as much money to
review the project specification book as it would to remove all the
items. Vice-Chair Wales questioned leaving the specifications the way
they are but not apply for the actual certification. Construction
Manager Thomas said the contracts and the provisions within do not
allow for. It was noted that the City will be receiving a minimum
$31,000.00 grant from PSE which includes the LEED certification.
Chair Wagner suggested to apply for the certification.
Page 4 of 5
CA.A Page 6 of 15
Construction Manager Thomas discussed the inventory for the internal
operation of the community center. Construction Manager Thomas
and Director Faber will complete an inventory list and present it to the
Committee at the February 26, 2014 meeting.
G. Action Tracking Matrix (Wagner)
The Action Tracking Matrix was not discussed at this meeting.
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 6:02 p.m.
APPROVED THIS ______day of _______________________, 2014
_____________________________
Rich Wagner, Chair
_____________________________
Sue Van Slyke, Office Assistant
Page 5 of 5
CA.A Page 7 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Community Campus Update
Date:
February 19, 2014
Department:
Planning and Development
Attachments:
Finance Attachments
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Snyder/Coleman
Meeting Date:February 26, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 8 of 15
DI.A Page 9 of 15
DI.A Page 10 of 15
DI.A Page 11 of 15
DI.A Page 12 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Internal Operations Inventory List
Date:
February 19, 2014
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Faber
Meeting Date:February 26, 2014 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 13 of 15
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
February 19, 2014
Department:
Planning and Development
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Wagner
Meeting Date:February 26, 2014 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 14 of 15
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