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Home My WebLink About01-07-2014 City of Aubum Law Enforcement Officers and Firefighters Disability Board Tuesday, January 7, 2014 - 10:00 AM—Council Conference Room MINUTES I. CALL TO ORDER Chair Jim Kelly called the meeting to order at 10:00 a.m. in the Council Conference Room located on the first floor ofAuburn City Hall, 25 West Main Street in Aubum. Members present included Chair Kelly, Chair Pro Tem Bill Petersen, MemberJohn Holman, Member VVayne Osborne, and Mem6er-at- large Kurt Vogel. Also present were Board A4tomey Steve Gross and Board Secre4ary Danielle Daskam. . 11. ELECTION OF GHAIRPERSON AND CHAIRPERSON PRO TEMPORE Section 1.05 of the LEOFF Board Policies and Procedures provides that at the first meeting of each year, the members shall elect from among the members, a member to serve as Chairperson and a member to serve as Chairperson pro tempore. Motion by Member Vogel, second by Chair Pro Tem Petersen to nominate and elect Jim Kelly as Chair of the LEOFFBoard forthe year 2014. MOTION CARRIED UNANIMOUSLY. 5-0 Motion by Member Vogel, second by Member Osborne to nominate and elect Bill Petersen as Chair Pro Tem for the year2014. MOTION CARRIED UNANIMOUSLY. 5-0 IIi. APPOINTMENT OF MEMBER-AT-LARGE The Board to consider the reappointment of Member-at-large Kurt Vogel to a two-year term to expire December 31, 2015. Motion by MemberOsborne, second by Chair Pro Tem Petersen to reappoint Kurt Vogel to a two-year term as Member-at-large. MOTION CARRIED UNANIMOUSLY. 5-0 IV. APPROVAL OF MINUTES A. Minutes of4he December 3, 2013 LEOFF Board Meetinq Motion by Member Osbome, second by Member Holman to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 5-0 LEOFF Board Minutes January 7; 2013 Page 1 Cityof Aubum Law Enforcement Offic.ers and Firefighters Disability Board Tuesday, January 7, 2074 - 10:00 AM —Council Conference Room V. UNFINISHED BUSINESS A. Pendinq Disabilitv Leave/Retiremenf Applications There was no pending disability leave/retirement application. B. Pendinq Medical/HearinaNision Dental Claims 1. Ed Henderson a. Reguest for reimbursement of inedical equipment expenses in the amount of $7,234.30. On November 5 and December 3, 2013, Mr. Henderson's claim was tabled until the next Board meeting. No new information was received. Motion by Chair Pro Tem Petersen, second by Member Vogel' to table Mr. Henderson's claim until the next regular Board meeting. MOTION CARRIED UNANIMOUSLY. 5-0 2. Ed Wolters a. RequesYfor reimbursement of inedical expenses in the amourrt of $59.77 for services received on August 9, 2013. On December 3, 2013, the Board tabled Mr. Wolters' claim pending receipt of explanation of benefits statements: No new information was received. Motion by Chair Pro Tem 'Petersen, second by Member Holman to table Mr. Wolters` claim pending the receipt of Medicare and insurance explanation of benefits statement. MOTION CARRIED UNANIMOUSLY. 5-0 b. Request.for reimbursement of inedical expenses in the amount of $7.44 for services received on March 28, 2013. On December 3, 2U13, the Board tabled Mr. Wolters' claim pending receipt of explanation of benefits statements. No new information was received. Motion by Member Holman, second by Member Osbome to table Mr. Wolters' claim pending the receipt of Medicare and insurance explanation of benefits statement. LEOFF Board Minutes January 7, 2013 Page 2 City of Aubum Law Enforcement Officers and Firefighters Disabil'ity Board Tuesday, January 7, 2014 - 10:00 AM —Council Conference Room MOTION CARRIED'UNANIMOUSLY. 5-0 VI. NEW BUSINESS A. Disability Leave/Retirement Aaolications No application for disability leaye/retirement was received. B. Aaaeals/Reauests for Reconsideration No request for reconsideration was received. C. MedicaUHearinqNsion/Dental Claims 1. James Fisk Request for reimbursement.of dental expenses in the amount of $98.00 for services received on December 10, 2013. James Fisk 2013 $1,200.00 BALANCE $1;200.00 Date Claim Approved $1,200.00 Dec 3, 2013 $119.00 $1,081.00 Motion by Member Vogel, second by Chair Pro Tem Petersen to approve the claim in the amount of$98.00. MOTION CARRIED UNANIMOUSLY. 5-0 2. Cov Franklin Grall Request.for reimbursement ofi dental expenses in the amount of $122.00 for services received on December 2, 2013. COY FRANK GRALL $1,200:00 BALANCE 2013 $1;200.00 May 7, 2013 594.00 $1,106.00 December 3, 2013 $170.00 $936.00 LEOFF Board Minutes January 7, 2013 Page 3 City of Aubum Law Enforcement Officers and Firefighters Disability Board Tuesday, January 7, 2074 - 70:00 AM—Council Conference Room Motion by Member Vogel, second by Chair Pro Tem Petersen to approve the claim in ttie amount of$122.00. MOTION CARRIED UNANIMOUSLY. 5-0 3. Richard Schneidec Request for reimbursement of dental expenses in the amount of $247.00 for services received on December 4, 2013. RICH SCHNEIDER $1,200.00 BALANCE 2013 51,200.00 LEOFF BOARD DATE July 2, 2013 $196.00 $1,004.00 Motion by Member Vogel, second by Chair Pro Tem Petersen to approve the claim in the amount of$247.00. MOTION CARRIED UNANIMOUSLY. 5-0 4. William R. Petersen Request for reimbursement of vision expenses in the amoun4 of $171.00 ($79.00 for exam and $92.00 for contacts) for services received on December 12, 2013. Mr. Petersen has not received vision expense reimbursement in the last year. Motion by Membe� Molman, second by Member Osborne to approve the claim in 4he amounf of$170.00. MOTION CARRIED. 4-0 Chair Pro Tem Petersen abstained from voting. 5. Doris Darouah Request for reimbursement of long term/home health care costs in _ the amount of$8,370.00 for the month of December, 2013. Motion by Chair Pro Tem Petersen, second by Member Holman to approve the claim in the amount of$8,370.00. MOTION CARRIED UNANIMOUSLY. 5-0 LEOFF Board Minutes January 7, 2013 Page 4 City of Aubum Law Enforcement Officers and Firefighters Disability BoaM Tuesday, January 7, 2014- 10:00 AM—Council Conference Room 6. Marion Dukes Request for reimbursement' of vision expenses in the amount ofi $324.94 for serv'ices received on December 2, 2013. Mr. bukes has not received vision expense reimbursement in the last year. Motion by Member Vogel, second by Chair Pro Tem Petersen to approve the claim to the policy maximum under Polioy 9.02(C)(1) and (2) for two separate pair of glasses, as confirmed by staff. MOTION CARRIED UNANIMOUSLY. 5-0 7. Dave Schuur Request for reimbursement of dental expenses in the amount of $180.00 for serv'ices received on November 25, 2013. Mr. Schuur has not received dental expense reimbursement in 2013. Motion by Chair Pro Tem Petersen, second by Member Holman to approve the claim in the amount of$180.00. MOTION CARRIED UNANIMOUSLY. 5-0 8. James H. Schuler Request for reimbursement of hearing aid expenses from other than the Board preferred provider in the amount of$4,000.00. Motion by Chair Pro Tem Petersen, second by Member Holman to direct staff to correspond with the Board's hearing aid preferred provider, Costco, fo� 4he cost of equivalent hearing aids from Costco and authorize staff to reimburse Mr. Schuler in the amount quoted by Costco, excluding the tv streamer and phone clip. MOTION CARRIED UNANIMOUSLY. 5-0 9. Tem Michael Dunbar Request for reimbursement.of inedical expenses in the amount of $26.52 for services receivecl on October 29, 2012. Motion by Member Vogel, second by Chair Pro Tem Petersen to approve the claim in the amount of$26.52. MOTION CARRIED UNANIMOUSLY. 5-0 ' D. Other Discussion LEOFF Board Minutes January Z, 2013 Page 5 City of Aubum Law Enforcement Offcers and Firefighters Disability Board Tuesday, January 7, 2014 - 10:00 AM —Council Conference Room 1. Annual Review of LEOFF Board Policies and Procedures Chair Kelly explained that per Section 10.01 of the LEOFF Policy and Procedure Manual, the policies and procedures are reviewed in even years. He encouraged members of the Board to review the Policy and Procedure Manual for any changes for consideration. Chair Kelly requested that members submit any proposed revisions to the Board Secretary by January 29, 2014 for inGusion on the nezt agenda. Chair Kelly acknowledged the receipt of information from Attorney Gross related to durable medical equipment. The Board Secretary was instructed to forward the LEOFF Board policies and procedures to the Human Resources Department for review and comment, particularly for any recommendations or identification of any apparent conflicts between Sections VIII and IX and the new medical program for Medicare eligible retirees. VIL ADJOURNMENT There being no further business to come before the Board, the meefing adjourned at 10:31 a.m. APPROVED the�day of �Ef3 , 2014. ��.a�� . ,� Jim Kelly, Chair Danielle Daskam, Board Secreta_ry LEOFF Board Minutes January 7,2013 Page 6