HomeMy WebLinkAbout01-27-2014 cmoF_ jl�� Municipal Services Committee
1U�-(�i January 27, 2014 - 3:30 PM
City Hall Conference Room 3
WAS H I NGTON MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 West Main Street, Aubum;WA.
'A. Roll Call
Members present: Chair Bill Peloza, �ce Chair Wayne Osbome and Member
Claude DaCorsi.
Staff present: MayorNancy Backus, Chief ofPolice Bob Lee; Assistant Chief of
Police Bill Pierson, Community DevelopmenUPublic Works Director Kevin Snyder,
City Attomey Dan Heid, Parks, Arts/Recreation Director Daryl Faber, Finance
; Director Shelley Coleman, Solid Waste and Recycling Supervisor Joan Nelson
and Police Secretary/Scribe Terry Mendoza. Others present: Aubum Reporter
representative RoberCWhale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. January 13, 2014 Minutes
' Vice Chair Osborne moved to accept the Minutes as presented. Member DaCorsi
seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Ordinance No. 6483 (Coleman)
Finance Director Shelley Coleman presented Ordinance No. 6483 relating to
Animal Control Licensing to the Committee. At the Committee's request an
amendment was made to Section 1,subsection 6.04.010 repealing the
requirement for proof of rabies vaccination as a condition to obtaining a Iicense.
Chair Peloza commented that he spoke wi4h an Aubum veterinarian regarding the
code change and it was very well received. Additionally, Councilmember DaCorsi
stated that since this amendment is low risk for the City it.really is the right thing to
do. Committee discussion followed.
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Councilmember DaCorsi moved to forward Ordinance No. 6483 to full Council for
consideration. �ce Chair Osbome seconded. Chair Peloza concurced.
MOTION PASSED: 3-0
'Note: The correct Ordinance Number is 6483. Due ro a scrivener's error it appeared incorrectly
on the origina!meeNng agenda.
B. Resolution No. 5025
Resolution No. 5025 authorizes the acceptance and appropriation of grant funds
in the amount of$36,264.00 and allows for the execution of an Interlocal
Agreement between King County and the City of Aubum forimplementation of the
2014 Waste Reducfion and Recycling grant program. Member DaCorsi requested
additional clarification on a few items. Regarding the environmental movie night,
where is this held and has it been donebefore? Joan Nelson, Solid Waste and
Recycling Supervisor, stated thaf the City's first Sustainable Movie Nightwas held
in January 2013 at theAubum Avenue Theaterand it was very well attended and
received. Regarding outreach via themedia, displays and promotional items, is
there anything else that will b.e looked at to specifically address residents of the
mobile home parks in the community especially the seniorsl Supervisor Nelson
advised thatthis year the program is targeting the non-senior parks in particular.
Staff had conducted some recycling cart checks at some of these otherparks and
found that the recycling was very contaminated. As such, the focus will be on
more one-on-one assistance to�esidents with specific items being tagged in order
to educate. Member DaCorsi recommended staff attend meetings of the various
homeowner associaHons. Cortimittee discussion followed.
Vice Chair Osbome moved to forward Resolution No. 5025 to full Council for
consideration. Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0 ,
C. Resolution No. 5026 (Coleman)
Resolution No. 5026 authorizes the Mayor-to execute a Services Contract with the
Seattle-King County Department of Public Health forreimbursement of funds in
the amount of$21,578.99 related to 2014 local Hazardous Waste Management
program activities. Member DaCorsi requested clarification on one item.
Regarding the choice of one Aubum neighborhood, how is the neighborhood
selected. Solid Waste and Recycling Supervisor, Joan Nelson, stated that a
different neigh6orhood is targeted each year. This year the South Central
neighborhood, from about Highway 18 until the area at the bottom of Lakeland
Hills, will be the focus. Committee discussion followed. .
Vice Chair Osbome moved to forward to full Council for consideration. Member
DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
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IV. DISCUSSION ITEMS
A. Red Light Photo Enforcement (Lee)
Bill Pierson, Assistant Chief of Police, reported on Red Light Photo Enforcement
for the fourth quarter of 2013.. Compared to the 4th quarter of 2012 figures show
a slight increase in the total number of red IighYviolations. School zone violations
indicate that Lea Hill, Mt. 6aker and Dick Scobee experienced an increase over
the same period last year while Chinook and Arthur Jacobsen decreased. Chair
Peloza commented that a lot of parents are getting ticketed and inquired if it
would be beneficial, from a public relations standpoint, to conduot a survey of
some type with the parents? Or possibly the distribution of an informational flyer.
The intent is to communicate with the atizens about the importance of public
safety spec�cally in the school zone areas. Chair Peloza requested that the
Police Department make contact with the School District to discuss if
communication would be beneficial, and ifyes, what type of communication.
Additionally, Finance Director Shelley Coleman provided the financiaf
pertormance on Redflex for 2013. Committee discussion followed.
B. Ordinance No. 6398 - Pull Tabs (Heid)
City Attorney Dan Heid requested additional time for this agenda item. Chair
Petoza moved the item forward to the next regular meeting of the Municipal
Services Committee scheduled for Monday, February 10,2014.
C. AVHS Board Review /Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman briefed the Committee on the City's Animal
Control Licensing Program and the Aubum Valley Humane Society's (AVHS)
January Board meeting. For 2013 the total number of licenses sold was 5,093: It
is anticipated that this number will increase with the code change relating to
documentation of a rabies vaccination. Vice Chair Osbome requested a report bn
the 'total costs for Animal Control' operations to the City to include an estimate of
stafPs time (which is not billed).
The AVHS 'Best in Show' event has been relocated from the Aubum Golf Course
to the Spunky Monkey due to food costs. It is unfortunate that our venue could
not be utilized but they were unable to meet on a price point for the meals. The
shelter revenue, both operations and fund raising, totaled $538,394.00 for the
year which represents 92% of the combined annual revenue budget of
$585,445.00. Fund raising expenses closed the year at $101,920.00, which is
71% of the $143,033.00 budget. Committee discussion followed.
D. SCORE Jail Stats (Colema.n)
Shelley Coleman, Finance Director, provided an update on the SCORE jail
statisGCS through December of 2013. The Committee reviewed the various charts
and financial information included in the agenda packet. One of the reports
provides a running total of the City's Average Daily Population (ADP) per month.
For the months of April 2013 through December 2013 our average totals 69.00
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ADP compared to our currentbillable ADP for 2014 of 84.00. SCORE is almost at
full capacity in January and much of this is attributed to inmate housing issues in
Snohomish County and a reduction in available beds in Pierce County. The
SCORE Finance Board, which is comprised of the Finance Directors from each
member City, previously figured that SCORE would be at fuli capaciry in the year
202U. However, with the increase in contract cities booking inmates, it is
anticipated that full capacity wi�i be reached by 2016. SCORE is requesting
additional staff to accommodate the rise in the inmate population. Committee
discussion followed.
E. Aubum Golf Course Financial Review (Coleman)
Finance Director Shelley Coleman presented the Committee with the Golf Course
(GC) Financial report through 2013. The Golf Course ended 2013 with a loss of
$317K-this is $50K less than 2012. There was nearly 48K Golf rounds for 2013
compared to 46K in 2012. The Banquet room did not meet sales expectations.
Additionally, the Men's Club Membership grew by70 members and is at a record
high of approximately 400. The increase in membership we feel isdue tothe
closing of Sumner Meadows Golf Course. Director Coleman advised that the
restaurant's contract is set to expire on 12/31/14. Staff are currently working on a
draft Request for Proposal (RFP). Committee discussion followed.
F. Cemetery Update (Faber)
Parks, Arts and Recreation Director, Daryl Faber, provided the Committee with a
marketing update. The Committee received an online tour of the Cemetery's
updated website which includes newer photos, easiernavigation and an overall
friendlier format. New signage has been created and placed around the City
making it easier for citizens to locate the Cemetery. Additionally, marketing efforts
include placing new ads in senior magazines and staff attending benefit-type fairs
focused on seniors.
Finance Director Shelley Coleman reported the City raised some rates in 2013.
The City also changed the allocation to the Cemetery Endowed Care Fund from
15.0°/a to 10.0%. There was a staff reduction at the Cemetery resutting in savings
to the budget.
G. Project Matrix
The following changes were identified for the Project Matrix:
Item 10P: Review date changed to 4/28/14.
Item 21 P: Review date changed to 2/24/14:
Item 29P: Description updated. Staff'Lead' changed. Review date changed to
4/28/14.
Item 41: Review date updated to 2ND/14.
Item 61: Review date updated to 4/28/14.
V. ADJOURNMENT
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The meeting was adjoumed at 4:38 p;m. The next regular meeting of the Municipal
Services Committee is scheduled for Monday, February 10, 2014 in Conference Room
3 of City Hall, 25 West Main Street, Au6um, WA.
Signed this�day of February, 2014.
L�" �
Bill Peloza, CL I� Terry Me oza,Poli Sec�etary/Scribe
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