HomeMy WebLinkAbout03-03-2014a CITY COUNCIL AGENDA PACKET
City Council Meeting
March 3, 2014 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. 2013 Waste Management Annual Report
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
1. Public Hearing for Stormwater Management Program (Osborne/Snyder)
City Council to conduct a public hearing to receive public comments,
proposals and suggestions on the City's Stormwater Management Program
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. February 24, 2014 Minutes* (Peloza)
B.Planning & Community Development
1. February 24, 2014 Minutes* (Holman)
C.Public Works
1. February 18, 2014 Minutes* (Osborne)
D.Finance
1. February 18, 2014 Minutes* (Wales)
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E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the February 18, 2014 regular meeting*
B. Claims Vouchers (Wales/Coleman)
Claims voucher numbers 427534 through 427692 in the amount of $2,796,334.48
and one wire transfer in the amount of $1710.08 and dated March 3, 2014.
C. Payroll Vouchers (Wales/Coleman)
Payroll check numbers 534524 through 534553 in the amount of $276,248.62
electronic deposit transmissions in the amount of $1,351,415.06 for a grand total
of $1,627,663.68 for the period covering February 13, 2014 to February 26, 2014.
D. Public Works Project No. CP00925 (Wagner/Tate)
City Council to grant permission to advertise for bids for Project No. CP0925, Les
Gove Community and Event Center
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.RESOLUTIONS
A. Resolution No. 5035* (Osborne/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, approving the
2014 Stormwater Management Program Plan and authorizing the Mayor to submit
a copy to the Washington State Department of Ecology in response to the City's
National Pollutant Discharge Elimination System Western Washington Phase II
Municipal Stormwater Permit
(RECOMMENDED ACTION: City Council adopt Resolution No. 5035.)
B. Resolution No. 5047* (Holman/Snyder)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
City to expend funds to abate the litter, junk, and yard waste nuisance at 911 17th
Street NE, Auburn
(RECOMMENDED ACTION: City Council adopt Resolution No. 5047.)
VIII. REPORTS
At this time the Mayor and City Council may report on significant items associated with
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their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
IX.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing for Stormwater Management Program
Date:
February 20, 2014
Department:
Public Works
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct a public hearing. For further action on this item, please see
Resolution No. 5035.
Background Summary:
City Council to conduct a public hearing on the City's Stormwater Management Program
that was prepared in response to the Washington State Department of Ecology's
Western Washington Phase II Municipal Stormwater Permit. The Phase II permit covers
the discharges from Auburn's storm drainage system. Implementation of the
Stormwater Management Program is designed to reduce the discharge of pollutants,
protect water quality, and meet the requirements of the Federal Clean Water Act. ***See
Resolution 5035 for a copy of the 2014 Stormwater Management Plan ***
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:March 3, 2014 Item Number:PH.1
AUBURN * MORE THAN YOU IMAGINEDPH.1 Page 4 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
February 24, 2014 Minutes
Date:
February 26, 2014
Department:
Police
Attachments:
February 24, 2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:March 3, 2014 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 5 of 79
Municipal Services Committee
February 24, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee,
Assistant Chief of Police Bill Pierson, City Attorney Dan Heid, Finance
Director Shelley Coleman, Parks, Arts & Recreation Director Daryl
Faber, Arts & Events Manager Julie Krueger, Arts Coordinator Maija
McKnight and Police Secretary/Scribe Heather Shaw. Others
present: Auburn Symphony Board member Nancy Colson and
Auburn Reporter representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. February 10, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 5041 (Faber)
Parks, Arts & Recreation Director Daryl Faber briefed the committee
on Resolution No. 5041 which authorizes the Mayor and City Clerk to
execute an agreement between the City of Auburn and the Auburn
Symphony Orchestra for tourism promotion services. For the past
several years the City has supported the Auburn Symphony Orchestra
and would contract for each concert individually. It was discussed
after the 2013 season that the City would work towards a single
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contract for the entire Symphony season. The contract would be a
specific scope of services that outlines all deliverables, sponsorship
services, marketing, outreach and audience building, introduces
performance measures and includes a matrix. The intent is to work
together in order to showcase Auburn as a destination for arts and
events. The contract was reviewed in detail and the committee
identified items that needed to be addressed further and the
requested documentation will be provided to the committee for review
by March 17, 2014. Committee discussion followed and this item will
be reviewed for action at the March 24, 2014 meeting of the Municipal
Services Committee.
IV. DISCUSSION ITEMS
A. False Alarm Prevention Program (Lee)
Bill Pierson, Assistant Chief of Police, reported on the False Alarm
Prevention Program. Each year the Auburn Police Department
responds to hundreds of false alarm calls. As a result, the City
enacted Ordinance No. 6216 in 2009 to address this issue and help
reduce these types of calls. Since implementation of this Ordinance,
the City has issued a total of 8,430 alarm permits. Of this total, 466
alarm permits have been suspended due to non-payment or
excessive false alarms. Between 2008 and 2013, false alarm calls
have decreased by 63.0 percent. Chair Peloza remarked that a
citizen inquired about the possibility for the City to consider changing
to one false alarm per year. AC Pierson commented that one of the
benefits to this Ordinance is that it holds citizens accountable for
maintaining their alarm equipment. The policy is a reminder to
citizens about the importance of having an alarm system and
maintaining communication with the alarm company in order to avoid
false alarm charges. Committee discussion followed.
B. AVHS Board Review / Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman provided a review on the Animal
Control Licensing Program. Figures through January 2014 show an
increase over this same month in 2013. It is anticipated that we will
receive more licensing revenue this year over 2013. Cost categories
include animal control, marketing, payments to the Auburn Valley
Humane Society (AVHS) per contract, pet licensing administration, pet
licensing points of sale and central administration. Additionally,
Director Coleman requested at last week's AVHS Board meeting that
they include a 'licensing clinic' at all of their community events in order
to promote pet licensing. Mayor Backus inquired about moving the
monthly report on Animal Control Licensing to a quarterly report
instead as a more efficient way of seeing trends in pet licensing
revenue. Committee discussion followed and it was agreed that
reporting on the animal control licensing program be provided to the
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MS.1 Page 7 of 79
Municipal Services Committee on a quarterly basis moving forward.
C. Project Matrix
The following change was identified for the Project Matrix:
Item 4I: Review date updated.
V. ADJOURNMENT
The meeting was adjourned at 4:55 pm. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, March 24, 2014 in
Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this ________ day of March, 2014.
________________ _______________________________
Bill Peloza, Chair Heather Shaw, Police Secretary/Scribe
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MS.1 Page 8 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
February 24, 2014 Minutes
Date:
February 25, 2014
Department:
Planning and Development
Attachments:
February 24, 2014 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Holman Staff:
Meeting Date:March 3, 2014 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 9 of 79
Planning and Community Development
February 24, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair John Holman called the meeting to order at 5:00 p.m. in Annex Conference Room
2 located on the second floor of One Main Professional Plaza, One East Main Street,
Auburn, Washington.
A. Roll Call
Chair John Holman, Member Yolanda Trout, and sitting in for Vice-Chair Wales,
Councilmember Osborne were present. Also present were Mayor Nancy Backus,
Director of Community Development & Public Works Kevin Snyder, Assistant
Director of Community Development Services Jeff Tate, Assistant Director of
Engineering Services/City Engineer Ingrid Gaub, Economic Development Manager
Doug Lein, Water Quality Project Coordinator Chris Thorn, Environmental Services
Manager Chris Andersen, Storm Drainage Engineer Tim Carlaw, Planning
Secretary Tina Kriss.
Members of the public present were: Robert Whale of the Auburn Reporter.
B. Announcements
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - February 10, 2014 (Tate)
Member Trout moved and Councilmember Osborne seconded to approve the
Planning and Community Development Committee minutes as written.
Motion carried unanimously. 3-0
III. ACTION
A. Resolution No. 5047 – Property Abatement for 911 17th Street NE, Auburn, WA
98002 (Tate)
Jeff Tate, Assistant Director of Community Development Services, provided the
staff report on Resolution No. 5047. Resolution No. 5047 would authorize the City
to expend funds to abate the litter, junk, and yard waste nuisance at 911 17th
Street NE, Auburn, Washington. The condition of the property violates the City's
nuisance code as the property is littered with household trash, recyclables,
garbage, and yard waste debris in a quantity sufficient to pose a danger to public
health, safety and welfare.
City Code Enforcement staff have requested compliance, issued correction notices,
and imposed civil penalties upon the owner of the property, but all efforts have
been apparently inadequate to prompt them to correct the nuisance conditions at
that property.
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PCD.1 Page 10 of 79
The Committee and staff discussed the conditions of the property, how the City
would proceed with this property abatement action, and any known liens against
the property. The Committee was supportive of Resolution No. 5047.
Councilmember Osborn moved and Member Trout seconded to recommend City
Council adopt Resolution No. 5047.
Motion carried unanimously. 3-0
IV. DISCUSSION ITEMS
A. Resolution No. 5035 – Stormwater Management Program Plan (Thorn)
Water Quality Program Manager Chris Thorn provided background information on
Resolution No. 5035, regarding the City's Stormwater Management Program Plan
(SWMP Plan). The SWMP details how the City intends to implement the
requirements of the Western Washington Phase II Municipal Stormwater Permit
(Permit) issued by the Washington State Department of Ecology. The City is
required to update the SWMP Plan annually.
As part of the Permit requirements the public is required to participate in the update
of the SWMP Plan. A public review and comment period for Auburn's SWMP Plan
began February 18th and will close March 3, 2014.
The Committee and staff discussed if the City would require additional staffing due
to the updated Permit requirements. Director Snyder and staff explained that future
discussions will take place to determine if additional resources will be needed to
meet the additional requirements of the permit in addition to the work staff performs
on a daily basis.
The City is required to submit the SWMP Plan to the Department of Ecology by
March 31, 2014. On March 3, 2014 staff will be going forward to the Public Works
Committee for approval of the SWMP Plan. If the Plan is forwarded through the
Public Works Committee, staff will present Resolution No. 5035 for adoption by the
City Council at the March 3, 2014 meeting.
B. Floodplain Development Regulations Update (Andersen)
Environmental Services Manager Chris Andersen distributed a memorandum
regarding the work plan for the update of Flood Hazard Area Regulations, Chapter
15.68 ACC, and a City of Auburn Regulatory Floodplain map.
In April, 2010, the City of Auburn adopted Ordinance No. 6295 amending the City’s
Flood Hazard Area regulations in Chapter 15.68 and other chapters of the Auburn
City Code to adopt the provisions of the Federal Emergency Management Act
(FEMA) model ordinance. In doing so, Auburn became what is referred to as an
NFIP Door #1 Community, a reference to FEMA's '3 Doors' analogy used to
describe the options available to participating National Flood Insurance Program
(NFIP) communities to meet the requirements of the NMFS biological opinion.
In September 2011, the City received written confirmation from FEMA that the
City's regulations as amended by Ordinance No. 6295 met FEMA's requirements
for implementation of the biological opinion. On November 6, 2013, the City
received notice from FEMA that the agency updated its model ordinance for
floodplain development in November 2013, and that the City was required to
resubmit its floodplain development regulations to FEMA to maintain the City's
Door #1 status. The City has been given 180 days to resubmit its regulations.
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PCD.1 Page 11 of 79
Staff reviewed the options available to the City and staff explained that as part of
the City’s Comprehensive Plan update process, it is anticipated that a number of
City development regulations will also need to be amended to implement the plan
the City selects and meet the requirements of changes in state law, including at a
minimum Critical Areas and Shorelines.
The Committee and staff discussed the balance between potential economic,
environmental, and public safety benefit trade-offs between the adoption of
regulations representing the updated requirements versus adopting higher
regulatory standards.
Staff discussed the benefits of each option and stated it is staff's recommendation
the City proceed with the development and adoption of code amendments to
incorporate the provisions of the 2013 FEMA model ordinance and resubmit an
amended version of the model ordinance (Option # 3) presented by staff.
Submitting the amended version will satisfy the federal requirements and the
biological opinion. The City would also seek continued status as a Door #1
Community from FEMA.
The committee and staff reviewed the draft work plan and timeline. The Committee
expressed that the economic advantages of decreasing the area of regulatory
floodplain need to be considered. Environmental Services Manager Chris
Andersen stated staff will return to the committee with a status briefing and a matrix
of benefits and impacts of the regulations with respect to various community
elements, e.g., economic, environmental, public safety, ect.
C. Department Organization and Overview (Tate)
Provide the Committee with an overview of the Community Development Division.
Assistant Director of Community Development Services Jeff Tate provided an
overview of the City's Community Development division operations. Staff reviewed
the number of plan reviews, inspections, code enforcement cases and customers
served by the areas of service within the Community Development division. Staff
reviewed the primary and secondary functions of the Building, Engineering,
Planning, Code Enforcement, Permit Center, Construction Management,
Administrative, and Environmental divisions.
D. Director's Report (Tate)
Assistant Director Tate reported that Saars Market has submitted a building permit
application for tenant improvements to occupy the recently vacated Top Food &
Drug store off Auburn Way North.
City Council has taken action on Ordinance No. 6501, Temporary Signs. Staff will
be sending out a letter to business owners with registered temporary signs to
provide them with weatherproof stickers. The stickers will have a registration
number to assist code enforcement in identifying registered, allowed signs. The
second letter will be sent to business owners needing to register signs and will
include a registration form along with the sign regulation.
Assistant Director Tate distributed information on the City’s Environmental Park
and M1 zoning, Chapter 18.23. Staff would like to initiate a conversation with the
Committee at the next meeting regarding the Environmental Park zoning.
E. PCDC Matrix (Tate)
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PCD.1 Page 12 of 79
The Committee had no changes or additions to the matrix.
V. ADJOURNMENT
There being no further business to come before the Planning and Community Development
Committee, the meeting was adjourned at 6:53 p.m.
Approved this ___ day of ________, 2014.
John Holman Tina Kriss
Chairman Planning Secretary
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PCD.1 Page 13 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
February 18, 2014 Minutes
Date:
February 26, 2014
Department:
Public Works
Attachments:
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Osborne Staff:
Meeting Date:March 3, 2014 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 14 of 79
Public Works Committee
February 18, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice-Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting
were: Community Development & Public Works Director Kevin
Snyder, Assistant Director of Engineering Services/City Engineer
Ingrid Gaub, Assistant Director of Public Works Operations Randy
Bailey, Utilities Engineer Dan Repp, Transportation Manager Pablo
Para, Project Engineer Robert Lee, Project Engineer Kim Truong,
Project Engineer Seth Wickstrom, Engineering Aide Amber Mund,
Senior Project Engineer Jacob Sweeting, Assistant City Attorney
Steve Gross, Senior Project Engineer Ryan Vondrak, Water Quality
Program Coordinator Chris Thorn, Storm Drainage Engineer Tim
Carlaw, Water Engineer Susan Fenhaus, and Public Works Secretary
Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Vice-Chair Peloza asked about the status of the notices going out to
property owners regarding the airport storm fees. Assistant Director of
Engineering Services/City Engineer Gaub stated that the notices have
not been mailed out and the Finance Department is working on the
notices.
Vice-Chair Peloza asked that the word “alternate,” used in the
discussion about speed cushion design, page 9 of 169, be changed to
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PW.1 Page 15 of 79
“new.”
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Public Works Committee Meeting
minutes for date, February 3, 2014, as amended.
Motion carried 3-0.
B. Public Works Project No. C524A (Lee)
SCADA Utility Site Improvements
Project Engineer Lee explained that staff is asking for permission to
advertise for the physical site improvements portion of the SCADA
Project. The scope of work will include fences and other security
improvements.
Project Engineer Lee will provide the Committee a list of the facilities
included in the scope of work, as requested by Vice-Chair Peloza,
prior to the Council meeting.
Assistant Director of Engineering Services/City Engineer Gaub noted
that this project includes all of the non-technology improvements at
the facilities.
The Committee and staff discussed the project budget and funding
sources.
Project Engineer Lee provided background information regarding the
project’s design phase, in response to a question asked by Member
DaCorsi.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. C524A, SCADA Physical Site
Improvements.
Motion carried 3-0.
C. Public Works Project No. CP1202 (Lee)
Auburn Way South Flooding Imp – Phase II
Project Engineer Lee reported that the need for additional sewer
repairs and replacement of the water main was discovered during the
project’s preliminary design.
Answering a question asked by Chairman Osborne, Project Engineer
Lee explained that the problems with the sewer main include broken
pipes and old manholes and the water main is old and in the path of
construction. Staff believes it will be cost effective to make repairs and
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PW.1 Page 16 of 79
replacements at this time as significant street restoration is already
planned to be done with the storm improvements.
The Committee and staff discussed the increased scope of work and
possible affect to the funding for the Fulmer Wellfield project where
the scope has been significantly reduced. This funding transfer will not
impact the current phase of the Fulmer Field project.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council grant permission to enter
into amendment No. 2 for Consultant Agreement No. AG-C-425 wit
KPG, Inc. for engineering services for Project No. CP1202 Auburn
Way South Flooding Improvements – Phase II.
Motion carried 3-0.
D. Public Works Project No. CP1207 (Truong)
‘D’ Street Utility Improvements
Chairman Osborne asked if a consultant worked on the project’s
design. Project Engineer Truong answered that the project design was
completed in-house, by City staff. Assistant Director of Engineering
Services/City Engineer Gaub stated that there was a consultant used
for the geotechnical work.
Project Engineer Truong explained that the soils within the project
limits are soupy in nature and it is necessary to over excavate to
create a better foundation to lay the pipe on, following questions
asked by Chairman Osborne.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council approve Change Order
No. 1 in the amount of $231,110.03 to Contract No. 13-10 for work on
Project No. CP1207, D Street Utility Improvements.
Motion carried 3-0.
E. Public Works Project No. CP1302 (Wickstrom)
2013 Pavement Patching, Chipseal, and Overlay Project
Project Engineer Wickstrom was present.
Vice-Chair Peloza asked if 2nd Street NE, between Auburn Way N
and Auburn Avenue is a local street and included in Save Our Street
Program. Assistant Director of Engineering Services/City Engineer
Gaub stated that it is a local street and is on the list for needing a total
rebuild but is not included in the 2014 project.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
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that the Committee recommend City Council approve Final Pay
Estimate No. 5 to Contract No. 13-06 in the amount of $4,454.00 and
accept construction of Project No. CP1302, 2013 Pavement Patching,
Chipseal, and Overlay Project.
Motion carried 3-0.
F. Public Works Project No. CP1307 (Wickstrom)
Control Structure Installation Project
Seth Wickstrom provided a brief background summary of the
project. There were no questions from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council approve Final Pay
Estimate No 1 to Limited Public Works Contract No. 13-17 in the
amount of $36,873.10 and accept construction of Project No. CP1307,
Control Structure Installation Project.
Motion carried 3-0.
III. ORDINANCES
A. Ordinance No. 6491 (Mund)
An Ordinance of the City Council of the City of Auburn, Washington,
Granting to T-Mobile West LLC, a Delaware Limited Liability
Company, A Franchise for Telecommunications
Engineering Aide Mund reported that there was a Public Hearing held
at the February 3, 2014 City Council Meeting and the ordinance is
scheduled to go to City Council for introduction and adoption on
February 18, 2014.
Mund answered questions asked by Member DaCorsi regarding the
terms of the franchise agreement.
Assistant Director of Engineering Services/City Engineer Gaub
explained the tree trimming requirements, following a question asked
by Member DaCorsi.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council introduce and adopt
Ordinance No. 6491.
Motion carried 3-0.
B. Ordinance No. 6499 (Sweeting)
An Ordinance of the City Council of the City of Auburn, Washington,
Declaring Public Use and Necessity Regarding City Project CP1119 -
Auburn Way South Corridor Improvements, Fir Street SE to Hemlock
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PW.1 Page 18 of 79
Street SE Project, and Authorizing Condemnation
Senior Project Engineer Sweeting distributed an updated map,
identifying the acquisition areas included in the ordinance, to the
Committee.
Senior Project Engineer Sweeting explained that Ordinance No. 6499
will establish that portions, or all, of the properties identified for the
roadway project are of public need and authorize condemnation
should the City not reach settlement agreements with the property
owners for the purchase of the proposed right-of-way.
The Committee and staff discussed why acquisition of the entire
property labeled “1” is necessary.
Senior Project Engineer Sweeting stated that negotiations to acquire
the properties are still taking place, however agreements have not yet
been reached and condemnation action may be needed, in response
to a question asked by Member DaCorsi.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council introduce and adopt
Ordinance No. 6499.
Motion carried 3-0.
IV. RESOLUTIONS
A. Resolution No. 5043 (Wickstrom)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a Washington State Department of
Ecology Grant for the Maintenance and Operations Storm Drainage
Improvement Project
Using an aerial map, Project Engineer Wickstrom outlined the project
scope with the Committee.
Assistant Director of Engineering Services/City Engineer Gaub
responded to questions asked by Chairman Osborne regarding the
Cities of Algona and Pacific participating in the project, as per their
agreements with the City of Auburn for the decant facility portion of
the project only.
The Committee and staff reviewed the project funding and match
requirements.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council adopt Resolution No.
5043.
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Motion carried 3-0.
B. Resolution No. 5033 (Repp)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Lease Agreement Between the
City of Auburn and Valley Communications Center
Chairman Osborne thanked Utilities Engineer Repp for his service to
the City, as Utilities Engineer Repp will be leaving the City’s employ.
Utilities Engineer Repp explained that ValleyComm would like to enter
into an agreement with the City to install radio equipment at Water
Utility Reservoir #5. Repp spoke about the equipment ValleyComm is
proposing to install and the terms of the agreement.
The Committee and staff discussed ValleyComm’s access into the
facility and the impact that their equipment may have on City
maintenance of the facility.
Vice-Chair Peloza recommended the Assistant City Attorney Gross
make some minor changes to the agreement template to be applied to
future agreements, for the sake of consistency. .
The Committee and staff discussed the lease fees.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council adopt Resolution No.
5033.
Motion carried 3-0.
C. Resolution No. 5044 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
Selecting a Nominee to Serve as a Member of the Board of
Commissioners for Pierce Transit
There were no questions from the Committee.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council adopt Resolution No.
5044.
Motion carried 3-0.
V. DISCUSSION ITEMS
A. NPDES II Stormwater Program Plan (Carlaw/Thorn)
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PW.1 Page 20 of 79
Water Quality Program Coordinator Thorn provided the Committee
with a background summary regarding the Stormwater Management
Program Permit (SWMP). Thorn explained the requirements of the
permit, the permitting process and outlined the schedule for staff’s
plan to comply with the SWMP Plan submittal deadline.
The public review and comment period on the City’s SWMP Plan
began February 18, 2014.
Water Quality Program Coordinator Thorn explained how throughout
the life of the 5-year NPDES II Permit, different requirements are
fazed in during the cycle.
The Committee and staff discussed the possible budget impacts that
will occur as the permit requirements are met by the City and
developers.
Staff answered questions asked by Member DaCorsi regarding how
developers are educated about the requirements of the plan and utility
impacts for the various development sites.
Thorn noted that the Department of Ecology is not requiring the
submittal of an annual report for 2013.
B. Capital Project Status Report (Sweeting)
Item 23 – CP1202 – AWS Flooding Phase 2: Assistant Director of
Engineering Services/City Engineer Gaub stated that now that the
Committee has approved the change order, the amount will be added
into the total budget, responding to a question asked by Chairman
Osborne.
Item 28 – CP1402 – 2014 Citywide Pavement Patching and Overlay
Project: Senior Project Engineer Sweeting pointed out that this is a
new project and had just been included in the report.
Item A – CP1115 – City Hall NW Plaza Improvements: Assistant
Director of Engineering Services/City Engineer Gaub stated that staff
has met and developed a list of possible projects for the remainder of
the LRF funds and that list will be presented to the Planning and
Community Development Committee.
C. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Item 6 – 2nd Street NE Gas Main Replacement: Assistant Director of
Engineering Services/City Engineer Gaub said that PSE open cut
Auburn Way North and the pavement restoration needs to be
completed. Vice-Chair Peloza noted the poor condition of 2nd Street
Page 7 of 8
PW.1 Page 21 of 79
NE.
D. Action Tracking Matrix (Gaub)
Assistant Director of Engineering Services/City Engineer Gaub
responded to questions asked by Vice-Chair Peloza regarding the
possibility of including 2nd Street NE in the 2014 SOS project list.
Chairman Osborne asked staff to provide the Committee with a rough
estimate of the cost to rebuild 2nd Street NE.
Assistant Director of Public Works Operations Bailey suggested some
maintenance measures that may be able to be taken to improve the
condition of 2nd Street NE until it can be funded for replacement.
Vice-Chair Peloza asked that a report on 2nd Street NE be added to
the matrix.
Vice-Chair Peloza asked that the sewer odor problem near the
Amberview Apartments be added back to the matrix. Assistant
Director of Public Works Operations Bailey stated that every effort to
alleviate the odor has been made.
The Committee and staff discussed if there are any other options to
explore. Bailey noted that staff is not convinced the odor is coming
from the sewer system.
The Committee and staff discussed storm fees for park’s properties
and the Golf Course.
The Committee and staff discussed an accident near the 116th and
320th intersection. Staff was tasked with reviewing the accident report
and examining the intersection to determine if there are issues with
the road design.
Vice-Chair Peloza asked that the review of the intersection be added
to the matrix.
VI. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:37 p.m.
Approved this 3 day of March, 2014.
Page 8 of 8
PW.1 Page 22 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
February 18, 2014 Minutes
Date:
February 25, 2014
Department:
Administration
Attachments:
2-18-2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Wales Staff:
Meeting Date:March 3, 2014 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 23 of 79
Finance Committee
February 18, 2014 - 5:00 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex
located at One East Main Street.
A. Roll Call
Chair Wales, Vice Chair John Holman, and Member Yolanda Trout
were present.
Officials and staff members in attendance during the meeting
included: Director of Administration Michael Hursh, Finance Director
Shelley Coleman, Assistant City Attorney Steve Gross, Parks, Arts
and Recreation Director Daryl Faber, Arts and Events Manager Julie
Kruger, Assistant Director of Engineering Services/City Engineer
Ingrid Gaub, Senior Project Engineer Jacob Sweeting, Utilities
Engineer Dan Repp, Project Engineer Seth Wickstrom, and Deputy
City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no agenda modification.
II. CONSENT AGENDA
A. February 3, 2014 Meeting Minutes
Vice Chair Holman moved and Member Trout seconded to approve
the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher number 427353 through 427533 in the amount of
$1,563,106.60 and three wire transfers in the amount of $18,812.31
and dated February, 18 2014.
Committee members reviewed the claims vouchers and the payroll
Page 1 of 4
FN.1 Page 24 of 79
vouchers.
Member Trout moved and Vice Chair Holman seconded to approve
and forward the 2013 and 2014 claims vouchers and payroll vouchers
to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534491 through 534523 in the amount of
$841,639.11, electronic deposit transmissions in the amount of
$1,274,365.38 for a grand total of $2,116,004.48 for the period
covering January 30, 2014 to February 12, 2014.
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. December 2013 Financial Report (Coleman)
Director Coleman presented the December 2013 Financial Report.
The report is presented in a cash basis format. In 2013, the City
received revenue in excess of the amended budget. The additional
funds are from sales tax, utility tax, sales tax annexation credits and
development fees. The expenditures for 2013 were under budget.
Chair Wales asked about the debt from the golf course. Director
Coleman explained the that since the golf course is no longer
under an enterprise fund the debt from the interfund loan is
assumed by the general fund.
Director Coleman stated the Mayor has agreed to the financial reports
being presented to the Finance Committee on a quarterly basis in the
future. This will allow for a more in-depth report with additional
information.
Vice Chair Holman asked about the reduction in telephone tax and
garbage tax. Director Coleman explained the phones with voice over
IP do not pay taxes and the garbage tax reduction is from when the
City started servicing an area of Auburn was previously serviced by an
outside vendor. The City can only charge six percent tax for external
customers but internal customers can be charged a higher rate.
Director Coleman explained the updated numbers will be included in
the next budget amendment.
Director Coleman stated the City finished the 2013 budget
approximately $5,000,000.00 to the good.
B. Ordinance No. 6499 (Gaub)
Page 2 of 4
FN.1 Page 25 of 79
An Ordinance of the City Council of the City of Auburn, Washington,
declaring Public Use and Necessity regarding City Project CP1119 -
Auburn Way South Corridor Improvements, Fir Street SE to Hemlock
Street SE Project, and authorizing condemnation
Senior Project Engineer Sweeting presented Ordinance No. 6499.
The ordinance will declare public necessity for two parcels needed to
complete CP1119 Auburn Way South Project. The ordinance also
allows the City to move forward with condemnation if a settlement
cannot be reached with the property owners.
C. Resolution No. 5033 (Repp)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a lease agreement between the City
of Auburn and Valley Communications Center
Utilities Engineer Repp introduced Resolution No. 5033. The
resolution is for an agreement with Valley Communications to allow
installation of equipment on Reservoir 5 for better public safety
communication.
Chair Wales questioned the lease payment amount. Utilities Engineer
Repp explained the City typically offers a reduced fee to other public
agencies. The fee would be higher if it was for a commercial vendor.
Member Trout asked how many leases the City has allowing
equipment to be placed on the reservoir. Utilities Engineer Repp
explained this agreement is for one, and the City currently has two
others for a total of three.
D. Resolution No. 5041 (Faber)
A Resolution of the City Council of the City of Auburn, Washington
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and the Auburn Symphony Orchestra
for tourism promotion services
Director Faber introduced Resolution No. 5041. The City of Auburn
has contracted with the Auburn Symphony for many years.
Previously each agreement has been on an individual event. The City
is working to make the agreement with the Symphony more
transparent and to set a scope of work for the Symphony. The new
agreement will require the City be listed as the main sponsor for all
Symphony events.
Assistant City Attorney Gross explained the agreement is for two
years. The City has added a funding out clause for 2015.
Vice Chair Holman asked if the Symphony had performance
standards previously. Director Faber explained the City had a very
broad performance standard in the last agreement with the Page 3 of 4
FN.1 Page 26 of 79
Symphony. The agreement proposed as part of this resolution has a
very detailed performance standard included.
Chair Wales asked if the Symphony is required to use 13 percent of
the funds provided by the City for marketing and where the remainder
of the are funds going. Chair Wales would like to ensure the
City's logo is the most prominent item on the promotional material.
She added if the City of Auburn is the primary donor to the Auburn
Symphony, their annual fund raiser should be required to be in the
City of Auburn including using a caterer from Auburn. She noted the
funds raised from people attending the symphony fund raiser are
going to neighboring cities. The City needs to work with the Symphony
to allow students to attend the concerts for free. Director Faber said all
of the Committees concerns could be addressed with the Symphony.
E. Resolution No. 5043 (Wickstrom)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a Washington State Department of
Ecology grant for the Maintenance and Operations Storm Drainage
Improvement Project
Project Engineer Wickstrom introduced Resolution 5043. The
resolution allows the City to accept a grant from the Washington State
Department of Ecology for the maintenance and operations storm
drainage improvement project.
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 5:46 p.m.
APPROVED this ____ day of March, 2014.
________________________ _________________________
Largo Wales, Chair Shawn Campbell, Deputy City
Clerk
Page 4 of 4
FN.1 Page 27 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the February 18, 2014 regular meeting
Date:
February 25, 2014
Department:
Administration
Attachments:
2-18-2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:March 3, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 28 of 79
City Council Meeting
February 18, 2014 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Wagner, Bill Peloza,
Largo Wales, Wayne Osborne, John Holman, Claude DaCorsi, and
Yolanda Trout.
Department directors and staff members present: Assistant City
Attorney Steve Gross, Police Commander Mark Caillier, Finance
Director Shelley Coleman, Community Development and Public
Works Director Kevin Snyder, Assistant Director of Community
Development Services Jeff Tate, Director of Administration Michael
Hursh, Public Affairs and Marketing Liaison Dana Hinman, Deputy
City Clerk Shawn Campbell.
C. Announcements, Appointments, and Presentations
1. Boards and Commission Appointments
City Council to approve the appointment of the following to the
Lodging Tax Advisory Committee, for a new three year term to
expire December 31, 2016:
1. Chantelle Herburger, Outlet Collection
2. Satpal Sohal, LaQuinta Hotel
3. Bob Fraser, Emerald Downs
Deputy Mayor Wagner moved and Councilmember Peloza
seconded to confirm the appointment of Chantelle Herburger,
Satpal Sohal and Bob Fraser to the Lodging Tax Advisory
Committee.
MOTION CARRIED UNANIMOUSLY. 7-0
Page 1 of 10
CA.A Page 29 of 79
2. Boards & Commission Appointments
City Council to approve the reappointments of the following to the
Auburn International Farmers Market Board, for a new three year
term to expire December 31, 2016:
1. Linda Morris
2. Tren Walker
Deputy Mayor Wagner moved and Councilmember Peloza
seconded to confirm the appointment of Linda Morris and Tren
Walker to the Auburn International Farmers Market Board.
MOTION CARRIED UNANIMOUSLY. 7-0
City Council to approve the reappointment of the following to the
White River Valley Museum Board for a new three year term to
expire December 31, 2016:
1. Kim Perry
Deputy Mayor Wagner moved and Councilmember Peloza
seconded to confirm the appointment of Kim Perry to the White
River Valley Museum Board.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
There was no public hearing.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Connie Orvis, 3210 Auburn Way South, Auburn, WA
Ms. Orvis explained she is a property owner involved in negotiations
with the City for the purchase of her property. The property is needed
to complete City Project CP1119 - Auburn Way South Corridor
Improvements. Ms. Orvis expressed concerns with the City's use
of Universal Field Services as a third party negotiator. She does not
Page 2 of 10
CA.A Page 30 of 79
feel they are offering her a fair deal and would like to deal directly with
the City.
Assistant City Attorney Gross explained the City regularly uses a third
party negotiator, and Ordinance No. 6499 authorizes condemnation,
but it is for timeline purposes. The City is still willing to negotiate with
the property owners. The City must communicate with Ms. Orvis
through her attorney.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met on
February 10, 2014. The Committee received a briefing on auto thefts
from the Auburn Police Department. The Committee also
discussed Ordinance No. 6398 regarding pull tabs in the City. The
next regular meeting of the Municipal Services Committee is
scheduled for February 24, 2014 at 3:30 p.m.
B. Planning & Community Development
Chair Holman reported the Planning and Community Development
Committee met February 10, 2014. The Committee reviewed
Ordinance No. 6501 regarding temporary signs. The Committee
also received a presentation on the Comprehensive Plan Survey and
the Director's Report. The next regular meeting of the Planning and
Community Development Committee is scheduled for February 24,
2014 at 5:00 p.m.
C. Public Works
Chair Osborne reported the Public Works Committee met this
afternoon. The Committee reviewed the contract award for Public
Works Projects C524A - Utility Site Improvements, CP1202 - Auburn
Way South Flooding Imp - Phase II, CP1207 - "D" Street Utility
Improvements, CP1302 - 2013 Pavement Patching, Chipseal and
Overlay, CP1307 - Control Structure Installation Project, Ordinance
No. 6491 authorizing a franchise agreement for telecommunications,
Ordinance No. 6499 declaring public use and necessity regarding City
Project CP1119 - Auburn Way South Corridor Improvements, Fir
Street SE to Hemlock Street SE Project and authorizing
condemnation, and Resolution No. 5044 nominating a member to the
Board of Commissioners for Pierce Transit. The next regular meeting
of the Public Works Committee is scheduled for March 3, 2014 at 3:30
p.m.
Page 3 of 10
CA.A Page 31 of 79
D. Finance
Chair Wales reported the Finance Committee met this evening at
5:00. The Committee reviewed claims vouchers in the amount of
approximately $1.5 million and payroll vouchers in the approximate
amount of $2.1 million. The Committee discussed the December 2013
Financial Report, Ordinance No. 6499 declaring public use and
necessity regarding City Project CP1119 - Auburn Way South Corridor
Improvements, Fir Street SE to Hemlock Street SE Project, and
authorizing condemnation, Resolution No. 5033 authorizing a lease
agreement between the City of Auburn and Valley Communications
Center, Resolution No. 5041 approving an agreement with Auburn
Symphony Orchestra for Tourism promotion services, and Resolution
No. 5043 accepting a Washington State Department of Ecology grant
for the Maintenance and Operations Storm Drainage Improvement
Project. The next regular meeting of the Finance Committee is
scheduled for March 3, 2014 at 5:00 p.m.
E. Les Gove Community Campus
The next regular meeting of the Les Gove Community Campus
Committee is scheduled for February 26, 2014.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is
scheduled for February 26, 2014.
Junior City Council
Deputy Mayor Wagner reported the Junior City Council met earlier this
evening at 5:00. The Council discussed a draft survey for the uses of
the Auburn Community Center, the Community Center Business
Plan, inclusion of Junior City Councilmembers on the City website and
the Downtown Revitalization Plan. The next regular meeting of the
Junior City Council is scheduled for March 17, 2014.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. February 3, 2014 Meeting Minutes
B. Claims Vouchers (Wales/Coleman)
Claims voucher number 427353 through 427533 in the amount of
$1,563,106.60 and three wire transfers in the amount of $18,812.31
and dated February, 18 2014.
C. Payroll Vouchers (Wales/Coleman)
Payroll check numbers 534491 through 534523 in the amount of
Page 4 of 10
CA.A Page 32 of 79
$841,639.11, electronic deposit transmissions in the amount of
$1,274,365.38 for a grand total of $2,116,004.48 for the period
covering January 30, 2014 to February 12, 2014.
D. Public Works Project No. CP1202 (Osborne/Snyder)
City Council to approve amendment No. 2 to consultant agreement
No. AG-C-425 with KPG, Inc. for engineering services for Project No.
CP1202 Auburn Way South Flooding Imp – Phase II
E. Public Works Project No. CP1207 (Osborne/Snyder)
City Council to approve change order No. 1 in the amount of
$231,110.03 to contract No. 13-10 for work on Project No. CP1207 ‘D’
Street Utility Improvements
F. Public Works Project No. CP1302 (Osborne/Snyder)
City Council to approve final pay estimate No. 5 to contract No. 13-06
in the amount of $4,454.00 and accept construction of Project No.
CP1302, 2013 Pavement Patching, Chipseal, and Overlay Project
G. Public Works Project No. CP1307 (Osborne/Snyder)
City Council to approve final pay estimate No. 1 to Limited Public
Works Contract No. 13-17 in the amount of $36,873.10 and accept
construction of Project No. CP1307, Control Structure Installation
Project
H. Public Works Project No. C524A (Osborne/Snyder)
City Council to grant permission to advertise for bids for Project No.
C524A Utility Site Improvements
Deputy Mayor Wagner moved and Councilmember Peloza seconded
to approve the Consent Agenda.
The Consent Agenda includes claims and payroll vouchers and Public
Works Project Nos. CP1202, CP1207, CP1302, CP1307 and C524A.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6491 (Osborne/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
granting to T-Mobile West LLC, a Delaware Limited Liability
Company, a franchise for telecommunications
Page 5 of 10
CA.A Page 33 of 79
Councilmember Osborne moved and Councilmember Peloza
seconded to introduce and adopt Ordinance No. 6491.
Councilmember Osborne explained the Ordinance is for a franchise
agreement with T-Mobile West LLC for telecommunications. T-Mobile
had a previous agreement with King County. The area was annexed
to the City, so they now need a franchise agreement with the City of
Auburn.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6495 (Holman/Tate)
An Ordinance of the City Council of the City of Auburn, Washington,
approving the request of Wesley Homes Lea Hill, LLC for rezoning of
three parcels totaling approximately 18.5 acres located south of SE
320th ST from R5, Residential and R7, Residential to I, Institutional, to
implement the Comprehensive Plan and amending the City’s Zoning
Maps
Councilmember Holman moved and Councilmember Wales seconded
to introduce and adopt Ordinance No. 6495.
Councilmember Holman said the rezone will allow Wesley Homes to
build a Community Health and Rehabilitation Center.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Ordinance No. 6496 (Holman/Tate)
An Ordinance of the City Council of the City of Auburn, Washington,
approving the request of Fonpee, LLC and Stanberry for rezoning a
portion of two parcels totaling approximately 2.1 acres located at the
NW corner of West Valley Hwy N and 37th ST NW from C3, Heavy
Commercial, to M1, Light Industrial, to implement the Comprehensive
Plan and amending the City’s Zoning Maps
Councilmember Holman moved and Councilmember Wales seconded
to introduce and adopt Ordinance No. 6496.
Councilmember Holman explained the Ordinance will bring the
entirety of both properties under the same zoning designation.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Ordinance No. 6497 (Holman/Tate)
An Ordinance of the City Council of the City of Auburn, Washington,
approving the City-Initiated Rezoning of two parcels totaling
approximately 1.56 acres located at the northwest corner of Auburn
Way South and Hemlock Street SE from R5, Residential to C1, Light
Commercial to implement the Comprehensive Plan and amending the
City’s Zoning Maps Page 6 of 10
CA.A Page 34 of 79
Councilmember Holman moved and Councilmember Wales seconded
to introduce and adopt Ordinance No. 6497.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Ordinance No. 6499 (Osborne/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
declaring public use and necessity regarding City Project CP1119 -
Auburn Way South Corridor Improvements, Fir Street SE to Hemlock
Street SE Project, and authorizing condemnation
Councilmember Osborne moved and Councilmember Peloza
seconded to introduce and adopt Ordinance No. 6499.
Councilmember Osborne explained this is not the actual
condemnation of the property, but just one step in the process.
MOTION CARRIED UNANIMOUSLY. 7-0
F. Ordinance No. 6501 (Holman/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 18.56.010, 18.56.020 and 18.56.030 of the
Auburn City Code and City of Auburn Ordinance Numbers 6327,
6353, and 6403 as to the effective dates of said ordinance
amendments all relating to temporary signs
Councilmember Holman moved and Councilmember Wales seconded
to introduce and adopt Ordinance No. 6501.
Councilmember Holman explained the City has been renewing the
temporary sign ordinance for several years. This ordinance will
consolidate various ordinances regarding temporary signs for two
years; and if it is successful, the Council will consider making the
changes permanent.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 5033 (Osborne/Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a lease agreement between the City
of Auburn and Valley Communications Center
Councilmember Osborne moved and Councilmember Peloza
seconded to adopt Resolution No. 5033.
Resolution No. 5033 authorizes a lease agreement with Valley
Communications Center to allow installation of radio equipment on
Reservoir 5. Reservoir 5 is located at 1326 57th Drive SE in Auburn.
Page 7 of 10
CA.A Page 35 of 79
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5043 (Osborne/Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a Washington State Department of
Ecology Grant for the Maintenance and Operations Storm Drainage
Improvement Project
Councilmember Osborne moved and Councilmember Peloza
seconded to adopt Resolution No. 5043.
Resolution No. 5043 authorizes acceptance of a grant from
Washington State Department of Ecology.
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 5044
A Resolution of the City Council of the City of Auburn, Washington,
selecting a nominee to serve as a member of the Board of
Commissioners for Pierce Transit
Councilmember Osborne moved and Councilmember Peloza
seconded to adopt Resolution No. 5044.
Resolution No. 5044 nominates Steilacoom Councilmember Nancy
Henderson to the Board of Commissioners for Pierce Transit.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Wagner reported on his attendance at the Arts
Commission meeting, the Daughters of the American Revolution
dinner and the Junior City Council meeting.
Councilmember Trout reported on her attendance at a meeting on
homelessness, the Auburn Youth Resources breakfast and the State
of the City at the Auburn Chamber of Commerce luncheon.
Councilmember Osborne reported on his attendance at the Law
Enforcement and Fire Fighters Disability (LEOFF) Board meeting, a
community art show, the Valley Regional Fire Authority Board of
Governance meeting, and the Auburn Youth Resources breakfast.
Page 8 of 10
CA.A Page 36 of 79
Councilmember Peloza reported on his attendance at the Joint Base
Lewis McChord ICOR Change of Command ceremony, the 33rd
Daughters of the American Revolution dinner, King Conservation
District Board meeting, the Sound Cities Association Regional Policy
Committee meeting, the Sound Cities Association Public Issues
Committee meeting, the Valley Regional Fire Authority Board of
Governance meeting, a watershed ecosystem forum, the King County
Solid Waste Advisory Committee meeting, and the Auburn Youth
Resources breakfast.
Councilmember Holman reported he attended the Puget Sound
Regional Council Growth Management Board meeting.
Councilmember Wales reported on her attendance at the Pierce
County Board of Health meeting and the Senior Center coffee hour.
Councilmember Wales also reported she was interviewed by Junior
City Councilmember Mauricio Martinez-Torres.
Councilmember DaCorsi reported on his attendance at the Auburn
Valley Creative Arts Open House, the Auburn Youth Resources
breakfast, City of Auburn Chamber of Commerce luncheon for the
State of the City Address, and an Association of Washington Cities
class on understanding utility rates.
B. From the Mayor
Mayor Backus reported on her attendance at the Auburn Rotary Club
meeting, a meeting with Auburn Golf Course "Turf Team", the
"Go Red for Women" event at MultiCare Hospital, a meeting with
Mayor Hill of Algona, the Valley Regional Fire Authority Board of
Governance meeting, the Green River Community College Painting
with the Stars painting session, the Sound Cities Association Public
Issues Committee meeting, and the Wesley Homes Town Hall
meeting. Mayor Backus also had the opportunity to be interviewed by
Junior City Councilmember Cole Lindell and presented her State of
the City Address at the Auburn Area Chamber of Commerce
luncheon.
X. EXECUTIVE SESSION
At 8:36 p.m., Mayor Backus recessed the meeting to executive session for
approximately twenty minutes in order to discuss purchase or sale of real
property pursuant to RCW 42.30.100(1)(b). Mayor Backus indicated no
action would follow the executive session. Department directors and staff
required for the executive session included Assistant City Attorney
Gross, Director of Administration Hursh, and Community Development and
Public Works Director Snyder.
Page 9 of 10
CA.A Page 37 of 79
The executive session concluded at 8:56 p.m.
XI. ADJOURNMENT
There being no further business to come before the City Council, the
meeting adjourned at 8:56 p.m.
APPROVED this ______ day of March, 2014
_________________________ ___________________________
Nancy Backus, Mayor Shawn Campbell, Deputy City Clerk
Page 10 of 10
CA.A Page 38 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
February 25, 2014
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve claims vouchers.
Background Summary:
Claims voucher numbers 427534 through 427692 In the amount of $2,796,334.48 and
one wire transfer in the amount of $1710.08 and dated March 3, 2014.
Reviewed by Council Committees:
Councilmember:Wales Staff:Coleman
Meeting Date:March 3, 2014 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 39 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
February 25, 2014
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve Payroll Vouchers.
Background Summary:
Payroll check numbers 534524 through 534553 in the amount of $276,248.62 electronic
deposit transmissions in the amount of $1,351,415.06 for a grand total of $1,627,663.68
for the period covering February 13, 2014 to February 26, 2014.
Reviewed by Council Committees:
Councilmember:Wales Staff:Coleman
Meeting Date:March 3, 2014 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 40 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP00925
Date:
February 27, 2014
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP0925, Les Gove
Community and Event Center.
Background Summary:
Staff is seeking permission to prepare the invitation to bid and to distribute the invitation
for bid publication.
Construction for this project is anticipated to begin on July 5, 2014 and be completed in
May 2015.
A potential budget adjustment of approximately $1.5 million from another funding source
may be required this year to fund the project. The project currently has $9 million in
secured funding, however three separate construction estimate suggest that the project
may be closer to $10.5 million. Currently, the funding source for the additional $1.5
million is unidentified. Publishing an invitation to bid and evaluating bid proposals will
help further refine the likely cost of the project. The actual budget adjustment required (if
any) will be determined after the bids are opened.
Reviewed by Council Committees:
Les Gove Community Campus Other: Planning
Councilmember:Wagner Staff:Tate
Meeting Date:March 3, 2014 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 41 of 79
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5035
Date:
February 20, 2014
Department:
Public Works
Attachments:
Resolution 5035
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5035.
Background Summary:
The City of Auburn was issued a municipal stormwater permit by the Washington State
Department of Ecology in compliance with the provisions of the State of Washington
Water Pollution Control Law and the Federal Water Pollution Control Act (The Clean
Water Act).
Requirements of the Permit include the development and annual update of a
Stormwater Management Program (SWMP) which details the actions and activities to be
implemented by the City in order to reduce the discharge of pollutants.
The SWMP is to include measures related to Public Education and Outreach, Public
Involvement and Participation, Illicit Discharge Detection and Elimination, Controlling
Runoff from New Development, Redevelopment and Construction Sites, and Pollution
Prevention and Operation and Maintenance for Municipal Operations. The Permit lists
specific actions and methods that the City must implement through the SWMP.
The City of Auburn is accepting comments on the draft 2014 Stormwater Management
Program. Written comments must be received by close of business on March 3, 2014.
There will be a public hearing at the March 3, 2014 City Council meeting where
comments will also be accepted.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:March 3, 2014 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 42 of 79
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 43 of 79
RESOLUTION NO. 5035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, APPROVING THE 2014
STORMWATER MANAGEMENT PROGRAM PLAN AND
AUTHORIZING THE MAYOR TO SUBMIT A COPY TO
THE WASHINGTON STATE DEPARTMENT OF
ECOLOGY IN RESPONSE TO THE CITY'S NATIONAL
POLLUTANT DISCHARGE ELIMINATION SYSTEM
WESTERN WASHINGTON PHASE II MUNICIPAL
STORMWATER PERMIT
WHEREAS, the Washington State Department of Ecology issues a
National Pollutant Discharge Elimination System Western Washington Phase II
Municipal Stormwater Permit that regulates the discharge of stormwater from
municipal stormwater systems; and
WHEREAS, the City operates a municipal stormwater system and is
regulated under the National Pollutant Discharge Elimination System Western
Washington Phase II Municipal Stormwater Permit; and
WHEREAS, the National Pollutant Discharge Elimination System Western
Washington Phase II Municipal Stormwater Permit requires development and
implementation of a Stormwater Management Program Plan; and
WHEREAS, the National Pollutant Discharge Elimination System Western
Washington Phase II Municipal Stormwater Permit requires submittal of the
Stormwater Pollution Program Plan to the Washington State Department of
Ecology;
Resolution No. 5035
January 8, 2014
Page 1
RES.A Page 44 of 79
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Stormwater Management Program Plan is approved for
implementation in the City of Auburn in substantial conformity with the
agreement attached hereto, marked as Exhibit "A" and incorporated herein by
this reference.
Section 2. That the Mayor is authorized to implement such other
administrative procedures as may be necessary to carry out the directives of
this legislation, including submitting a copy of the Stormwater Management
Program Plan to the Washington State Department of Ecology
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2014
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST
Danielle E. Daskam,
City Clerk
Resolution No 5035
January 8, 2014
Page 2
RES.A Page 45 of 79
APPROVED AS TO FORM:
ie eid,
City Attorney
Resolution No. 5035
January 8, 2014
Page 3
RES.A Page 46 of 79
Resolution No. 5035
Exhibit "A"
CITY OF AUBURN
2014 STORMWATER MANAGEMENT
PROGRAM PLAN
City of Auburn, WA
March 2014
CITY OF - --
c !WASHINGTON
RES.A Page 47 of 79
Table of Contents City of Auburn 2014 SWMP Plan
TABLE OF CONTENTS
1 INTRODUCTION. 1
1 1 Overview 1
1.2 Regulatory Background 1
1.3 City of Auburn Regulated Area 2
14 SWMP Implementation Responsibilities 2
1.5 Document Organization...... ............ ........ 2
2. STORMWATER MANAGEMENT PROGRAM ADMINISTRATION 3
2.1 Permit Requirements 3
2.2 Planned 2014 Compliance Activities. ...... 3
3. PUBLIC EDUCATION AND OUTREACH 4
3.1 Permit Requirements 4
3.2 Planned 2014 Compliance Activities. 4
4 PUBLIC INVOLVEMENT AND PARTICIPATION 6
4.1 Permit Requirements 6
4.2 Planned 2014 Compliance Activities. ..... 6
5. ILLICIT DISCHARGE DETECTION AND ELIMINATION 7
5.1 Permit Requirements.,... 7
5.2 Planned 2014 Compliance Activities. 7
6. CONTROLLING RUNOFF FROM NEW DEVELOPMENT, REDEVELOPMENT,AND CONSTRUCTION SITES. 8
6.1 Permit Requirements 8
6.2 Planned 2014 Compliance Activities. 9
7 MUNICIPAL OPERATIONS AND MAINTENANCE 10
7 1 Permit Requirements 10
7.2 Planned 2014 Compliance Activities. 11
8. COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD REQUIREMENTS 12
8.1 Planned 2014 Compliance Activities. 13
9. MONITORING............... ... 14
9.1 Permit Requirements 14
9.2 Planned 2014 Compliance Activities............................................ 14
APPENDIX A I....................... 15
rr
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LIST OF TABLES
Table 2-1 2014 Stormwater Management Administration Program Work Plan 3
Table 3-1 2014 Public Education and Outreach Work Plan 5
Table 4-1 2014 Public Involvement and Participation Work Plan. 6
Table 5-1 2014 Illicit Discharge Detection and Elimination Work Plan 7
Table 6-1 2014 Controlling Runoff from Development, Redevelopment, and Construction Sites Work Plan. .9
Table 7-1 2014 Municipal Operations and Maintenance Work Plan.11
Table 8-1 2014 Compliance with TMDL Load Requirements Work Plan. 13
Table 9-1 2014 Water Quality Monitoring Work Plan. ... 14
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CITY OF AUBURN 2014
STORMWATER MANAGEMENT PROGRAM PLAN
1 . INTRODUCTION
1.1 Overview
This document presents the Cuv of Auburt's Stormwater i\Ianagement Piogiani (SVINIP). Preparation and
maintenance of tlus SWIMP Plan is required by the CCtaslungton State Department of Ecology(Ecology) as a
condition of the Western Washington Phase II Municipal Stormwater Permit(the Phase II Permit). The
Phase lI permit covers discharges from regulated small municipal separate storm sewer systems (MS4s). The
SWINIP Plan is intended to inform the public of the planned SCCIMP activities for the upcoming year
The permit to discharge sturnewater is designed to reduce the discharge of pollutants, protect water quality,
and meet the requirements of the federal Clean Water Act.
Appendix A includes acronyms and definitions from the Permit to help the reader understand the City's
Stormwater Management Program.
1.2 Regulatory Background
file National Pollutant Discharge Elimination System (NPDES) permit program is a requirement of the
federal Clean Water Act,which is intended to protect and restore waters for"fishable, swuinnable"uses. The
federal Environmental Protection Agency (EPA) has delegated permit authority to state environmental
agencies, and these agencies can set permit conditions in accordance with and in addition to the nummum
federal requirements. In Washington, the NPDE'S-delegated permit authority is the Wrislungton State
Department of Ecology (Ecology).
In Washington,municipalities with a population of over 100,000 are designated as Phase I communities and
must comply with Ecology's Phase I NPDES Municipal Stormwater Permit.Auburt's population is below
the 100,000 threshold, so the City must comply with the Phase II municipal Stormwater Pernut. About 100
other mnuucipaliucs in Washington must also comply with the Phase II Permit, as operators of small
municipal separate storm sewer systems (MS4s). Ecology's Phase 11 Municipal Sturniwater Permit is available
on Ecology's wcbsitc at
littp://\y yw.ccy.wa.gov/programs/wci/s toruiw.gter/municipal/phase 11«nv/wwphiipernut.html
The Permit allows municipalities to discharge stormwater runoff from municipal drainage systems into the
state's water bodies (e.g., streams,rivers, lakes,wetlands,and aquifers) as long as municipahties implement
programs to protect water quality by reducing the discharge of"non-point source" pollutants to the
maximum extent practicable" (1\11-11) through application of Perinit-specified "best management practices"
13NIPs).The BDSPs specified in the Permit are collectively referred to as the Stormwater Management
Program (SVIMP) and grouped under the following Program components:
Public Education and Outreach
Public Involvement and Participation
Illicit Discharge Detection and filimmation
Controlling Runoff from New Development, Redevelopment, and Construction Sites
1
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1.Introduction City of Auburn 2014 SWMP Plan
Municipal Operations and Maintenance
In addition to the SWNIP components the Permit contains special conditions covering
Compliance with Total Maximum Daily load requirements
Monitoring and Assessment
Reporting Requirements
The Permit issued by Ecology became effective on August 1, 2013 and expires onJuly 31,2018 The Permit
requires the Ciq,to submit an annual report no later than March 31>' of cacti year beginning in 2015, on
progress in SWIMP implementation. The Permit also requires submittal of a S\l"SIP Plan which describes
proposed SW\NIP activities for the current calendar bear. The SW IMP Plan is to be updated annually and be
included in the submittal of the previous year's annual report.
1.3 City of Auburn Regulated Area
The Western Washington Phase II Permit applies to operators of regulated small MS4s that discharge
storimvater to waters of Washington State located west of the crest of the Cascade Range (west of the eastern
boundaries of WWIhatcom,Skagit, Snohomish, Bing,Pierce,Lewis and Skamania counties). For cities, the
Permit requirements extend to those areas of each City that drain to NIS4s. Most of Auburn drains to NIS4s
that ultimatcly discharge into the Green River, the Vrinte River, or Mill Creek. In addition, some portions of
the City,drain to regional infiltration basins.
1.4 SWMP Implementation Responsibilities
The Utilities Engineering Division in the Public Works Department coordinates the overall administration of
efforts to comply with Permit requirements. The work plan tables in each Chapter provide the lead
departments for the associated task. Other major departments/divisions included in the 2014 SW NIP
implementation are Maintenance and Operations (hf&O), Flunian Resources (HR),Development
Lngineering,Permit Center, Innovation and Technology (I'1),and Parks.
1.5 Document Organization
The contents of this document are based upon Permit requucmcnts and Ecology's "Guidance for Citv and
Count)'Annual Reports for Western Washington,Phase lI Municipal StorniNvater General Permits "The
program components of this SW NIP are organized as listed in the Permit:
Section 2.0 addresses administering the City's Stori neater Management Program
Section 3.0 addresses public education and outreach.
Section 4.0 addresses public involvement and participation.
Section 5.0 addresses illicit discharge detection and elimination
Section 6.0 addresses controlling runoff from ncxv development,redevelopment, and construction
sites.
Section 7.0 addresses municipal operations and maintenance.
Section 8.0 addresses compliance with Ti\IDL requirements.
Section 9.0 addresses monitoring
Bach section includes a summary of the relevant Permit requirements and a table showing the planned
activities for 2014. This document also includes acronyms and definitions in Appendix A for easy reference.
2
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CITY OF AUBURN 2014
STORMWATER MANAGEMENT PROGRAM PLAN
2 STORMWATER MANAGEMENT PROGRAM ADMINISTRATION
This section of the SWMP describes Permit requirements related to overall Stormwater iblanagement
Program adimnistration, and planned compliance activities for 2014.
2.1 Permit Requirements
The Permit (Section S5.A) requires the City to:
Develop and unplcnicnt a Storinwater lWanagement Program (SWMP) and prepare written
documentation (SWMP Plan) for submittal to Ecology by March 31 of each rear. The Purpose of the
S\\r\IP is to reduce the discharge of pollutants from the municipal stormwater system to the maximum
extent practicable and thereby protect water quality The S\Cri\IP Plan is intended to inform the public
of the planned SW NIP activities for the upcoming calendar year, and am actions to meet the
requirements of S7 Compliance with Total i\'faximum Daily Load Requirements, and S8 t\lonitonng.
Implement a program for gathering, tracking, maintaining,and using information to evaluate SW\IP
development,mhplementation and permit compliance and to set priorities
Coordinate with other permittees on stormwater related policies programs,and projects within
adjacent or shared areas.
Coordinate between City departments to eliminate barriers to compliance with the terms of the permit.
2.2 Planned 2014 Compliance Activities
Auburn has posmoned itself to maintain compliance. Table 2-1 presents the proposed work plan for the 2014
SWMP administration activities.
Table 2-1.2014 Storrinwater Management Administration Program Work Plan
Task ID Task Description Lead
Compliance
Timeframe
Revise and update the City's Stormwater
Utilities The SWMP submittal is due
SWMP-1 Management Program Plan(SWMP Plan)to identify Engineering by March 31st of each year.planned SWMP activities for 2014.
Utilities Annual Reporting is due by
SWMP-2 Track program element implementation,
Engineering
March 31st of each year
beginning in 2015
3
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CITY OF AUBURN 2014
STORMWATER MANAGEMENT PROGRAM PLAN
3 . PUBLIC EDUCATION AND OUTREACH
This section describes the Permit requirements related to public education and outreach, and planned
compliance activities for 2014.
3.1 Permit Requirements
The Permit(Section S5.C.1) requires the City to:
Prioritize and target education and outreach activities to specified audiences, including the general
public, businesses,residents/homeowners, landscapers,properry managers, engineers, contractors,
developers,review staff and land use planners, and other Cin-employees to reduce or eliminate
behaviors and practices that cause or contribute to adverse stormwater uupacts.
Have an outreach program that is designed to improve the target audience's understanding of the
problem and what they can do to solve it
Create and/or partner with existing organizations to encourage residents to participate in stewardship
opportunities.
Measure the understanding and adoption of the targeted behaviors for at least one target audience in at
least one subject area. Use the resulting measurements to direct education and outreach resources
most effectively
Track and maintain records of public education and outreach activities.
3.2 Planned 2014 Compliance Activities
The City plans to continue the program that has been developed over the last permit cycle The target
audiences include.
The general public
Businesses (including home-based and mobile businesses)
Residents/homeowners
Landscapers
Property managers
Engineers,contractors, and developers
Cm-plan review staff,land use planners, and other City employees.
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3: Public Education and Outreach City of Auburn 2014 SWMP Plan
fable 3-1 presents the cork plan for the 2014 S\Crr\IP public education and outreach activities.
r
Task ID Task Description Lead
Compliance
Timeframe
Continue collaboration with other NPDES
municipalities through Stormwater Outreach for
UtilitiesEDUC-1 Regional Municipalities(STORM)and Puget Sound
EngineeringHereeffortstopromoteregionaleducationand
outreach programs.
Refine education and outreach strategy to supplement
existing education activities.An example would be UtilitiesEDUC-2 evaluating the current pet waste cleanup education
Engineering
strategy and whether existing education activities
should be supplemented for better results.Refinements to existing
Implement new or modify existing education and public education and
outreach activities An example would be Utilities outreach activities are on-
EDUC-3 implementing actions related to our Kid's
Engineering going
Day educational activities based on the evaluation
done after the 2013 event.
Staff training related to Surface Water Management
Manual Implementationriechnical Standards
Permitting Utilities
EDUC-0 Plan Review
Site Inspections Engineering
Maintenance Standards
Inform public employees,businesses and the general
UtilitiesEDUC-5 public of the hazards associated with illegal
Engineering Ongoing
discharges and improper disposal of waste.
Provide stewardship opportunities such as planting Planning and
2014
EDUC-6 native plants and invasive species removal at the Public Works
Auburn Environmental park Divisions
5
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CITY OF AUBURN 2014
STORMWATER MANAGEMENT PROGRAM PLAN
4 . PUBLIC INVOLVEMENT AND PARTICIPATION
This section describes the Perimt requirements related to public involvement and participation,and planned
comphance activities for 2014.
4.1 Permit Requirements
The Permit (Section S5 C2) requires the Cite to:
Provide ongoing opporttunues for public involvement and participation through advisory boards or
cornmissions,public hearings,watershed committees,public participation in developing rate structures
and budgets,or other sunular activities.The public must be able to participate in the decision-tnAing
processes,including development, implementation, and update of the SWNIP
Make the SWNIP Plan and Annual Connpliance Report available to the public, by posting on the City's
website. ndakc any other documents required to be submitted to Ecology fn response to Permit conditions
available to the public.
4.2 Planned 2014 Compliance Activities
The Cite of Auburn has a history of including the public in decision making fable 4-1 below presents the
work plan for the 2014 SWNIP public involvennent and participation activities.
2014 Public Involvement andiParticipation -
Task ID Task Description Lead
Compliance
Timeframe
PI-1
Provide public Involvement opportunities for annual Utilities public Involvement
SWMP update Engineering opportunities will be available
Make SWMP document Report available to public by Utilities before the March 31,2014
PI-2
posting on the City website. Engineering submittal.
6
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CITY OF AUBURN 2014
STORMWATER MANAGEMENT PROGRAM PLAN
5 . ILLICIT DISCHARGE DETECTION AND ELIMINATION
This secuon describes the Permit requirements related to illicit discltnrge detection and elitmmquon (IDD13),
and planned compliance activities for 2014.
5.1 Permit Requirements
fire Permit (Section S5.C.3) requires the City to:
Implement an ongoing program to detect and remove illicit discharges, connections,and improper
disposal, including any spills into the municipal separate stortm sewers owned or operated by the City
Maintain a storm sewer system map,have ordinances that prohibit illicit discharges,and implement an
ongoing program to detect and address illicit discharges.
Publicly list and publicize a hotline or other local telephone number for public reporting of spills and
other illicit discharges. Track illicit discharge reports and actions taken in response through close-out,
including enforcement actions.
Inform public employees,businesses and the general public of hazards associated with illegal
discharges and improper disposal of waste
Train staff on proper IDDE response SOPS and train municipal field staff to recognize and report
illicit discharges.
Summarize all illicit discharges and connections reported to the Cav and response actions taken,
including enforcement actions,in the Annual Compliance Report;identify any updates to the SWNIP
5.2 Planned 2014 Compliance Activities
Table 5-1 presents the work plan for 2014 SXVNIP illicit discharge detection and elinmnauon activities.
2014 Illicit Discharge Detection and Elimination Work Plan
Task ID Task Description Lead
Compliance
Timeframe
IDDE-1
Continue to implement City-wide IDDE Program and Utilities
OngoingdevelopanynecessarysupplementalIDDEactivities. Engineering
Continue to review and update storm system map to Utilities Ongoing
IDDE-2 address data gaps and Permit requirements Engineering/IT
Integrate illicit discharge field screening into the public UtilitiesIDDE-3
facility and catch basin Inspection programs. Engineering
2014
7
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CITY OF AUBURN 2014
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6 CONTROLLING RUNOFF FROM NEW DEVELOPMENT,
REDEVELOPMENT, AND CONSTRUCTION SITES
This section describes the Permit requirements related to controlling runoff from new development,
redevelopment,and construction sites,and planned compliance activities for 2014.
6.1 Permit Requirements
The Permit (Section S5.C.4) requires the Cite to:
Implement, and enforce a program to reduce pollutants m storinwater runoff(i.e.,illicit discharges) to
the municipal separate storm sewer system from new development,redevelopment,and construction
site activities. The program must apply to both private and public projects,including roads, and
address all construction/development-associated pollutant sources.
Have adopted regulations (codes and standards), have plan review,inspection, and escalating
enforcement SOPS necessary to implement the program in accordance with Permit conditions,
including the minimum techncal requirements in Appendix 1 of the Permit by December 31, 2016.
Review,revise and make effective local development-related codes, rules, standards, or other
enforceable documents to incorporate and require Low Impact Development (LID) principles and
LID best management practices (Bi1IPS) with the intent of making LID the preferred and cominonk-
used approach to site development by December 31, 2016.
Participate in watershed-scale stormwater planning under condition S5.C.4.c of the Phase I Municipal
Storiwater General Permit if required.
Have adopted regulations (codes and standards) and processes to verify adequate long-term operations
and maintenance of new post-construction permanent stormwater facilities and BMPs in accordance
with Permit conditions,including an annual inspection frcquenc) and/or approved alternative
inspection frequency and maintenance standards for private drainage systems as protective as those in
Chapter 4 of V.1unne V of the 2012 Ecology Stormwater Management Manual for Western
Washington by December 31, 2016.
Provide copies of the Notice of Intent(NOI) for construction or industrial activities to representatives
of the proposed new development and redevelopment.
Provide training to staff on the new codes,standards,and SOPS and create public education and
outreach materials.
Record and maintain records of all inspections and enforcement actions by staff
Summarize annual activities for the "Controlling Runoff' component of the Annual Compliance
Report,identify any updates to the SXVNIP
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6:Controlling Runoff from New Development,Redevelopment
and Construction Sites City of Auburn 2014 SWMP Plan
6.2 Planned 2014 Compliance Activities
nic City has a program to help reduce stormwater runoff from new development and construction sites.
fable 6-1 presents the work plan for 2014 S\C7i\IP activities related to runoff control for new development,
redevelopment,and construction sites.
1 eve opmen , e eve opmenti.an onstruct on tes or
Plan
Task ID Task Description Lead Compliance
Timeframe
Track and report construction,new development,and Planning/PermitCTRL-1 redevelopment permits,inspections and enforcement
Center On-going
actions.
Conduct annual inspection of all treatment and flow UtilitiesCTRL-2 control BMPslfacilities(other than catch basins)—i.e.
Engineering On-going
private systems
Begin process to update city code related to Storm Drainage
CTRL-3 controlling runoff from new development, Utility and 2016
redevelopment and construction site projects. Building Division
Begin process to develop and adopt a stormwater Storm Drainage
CTRL4 management manual equivalent to the 2012
Ullllty andStormwaterManagementManualforWesternBuZingDivision 2016Washington.
Begin process to review,revise and make effective Storm Drainage
CTRL-5
development-related codes,rules,standards,or other Utility and 2016
enforceable documents to Incorporate and require LID Planning
principles and LID BMPs Division
9
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CITY OF AUBURN 2014
STORMWATER MANAGEMENT PROGRAM PLAN
7 . MUNICIPAL OPERATIONS AND MAINTENANCE
This section describes the Permit requirements related to municipal operations and maintenance, and planned
compliance activities for 2014
7.1 Permit Requirements
The Permit(Section S5.C.5) rcqurres the Cin-to:
Implement an O&NI program,with the ultimate goal of preventing or reducing pollutant runoff from
municipal separate stormwatcr system and municipal O&M activities.
Implement maintenance standards for the municipal separate stormwatcr s\•stem that are at least as
protecuve as those specified in the 2012 Stormwater Management Manual fnr Western Washington.
Conduct annual inspection of all municipally owned or operated permanent stormwatcr treatment and
flow control 13bIPs/facilities and perform maintenance as needed to comply with maintenance
standards
inspect all catch basins and inlets owned or operated by the City-at least once no later than August 1,
2017 and every two vcars thereafter. Clean the catch basins if inspections indicate cleaning is needed
to comply with maintenance standards.
Check treatment and flow control facilities after major storms and perform repairs as needed in
accordance with adopted maintenance standards.
I-lave SOPS in place to reduce stormwater impacts associated with runoff from municipal OWNI
activities,including but not limited to streets,parking lots, roads, or highways- owned or maintained by
the City, and to reduce pollutants in discharges from all lands owned or maintained by the City
Train staff to implement the SOPS and document that training
Prepare Stormwater Pollution Prevention Plans (S\CrPPPs) for all heavy equipment maintenance or
storage yards- identified for year-round facilities or cards, and material storage facilities owned or
operated by the Cite
Sununaruc annual activities for the"Pollution Prevention and Operations and Maintenance for
Municipal Operations"component of the Annual Compliance Report;identify any updates to the
SWNIP
10
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7 Pollution Prevention and 0&M for Municipal Operations City of Auburn 2014 SWMP Plan
7.2 Planned 2014 Compliance Activities
Table 7-1 presents the work plan for 2014 SWIMP activities related to municipal operations and matntenance.
Table 7-1.2014 Municipal Operations and Maintenance Work Plan
Task ID Task Description Responsible Schedule Notes
Conduct annual inspection of all treatment and flow
control(other than catch basins)in the public system UtilitiesMOM-1
and perform maintenance as triggered by the Engineering Ongoing
maintenance standards.
Inspect 25%of the public catch basins before July 31,
MOM-2 2014 and perform maintenance as triggered by the M&0 Ongoing
maintenance standards,
Perform street sweeping to reduce the amount of
MOM-3 street waste that enters the storm drainage M&O Ongoing
conveyance system
11
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CITY OF AUBURN 2014
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8 . COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD
REQUIREMENTS
The federal Clean\\'ater Act requires that Ecology establish "Total Maxine in Daily Loads" (fN1DL) for
rivers, streams, lakes,and marine waters that don't meet water quahty standards. A TNIDL is a calculation of
the maximum amount of a pollutant that a water body can receive and still meet water quality-standards.
After the TAID],has been calculated for a given water body, (Ecology determines how much each source
must reduce its discharges of the pollutant in order bring the water body back into compliance with the water
quality standards. TMDL requirements are included in the stornnvater NPDES permits for discharges into
affected water bodies.
Storinwiter discharges covered under this Permit are required to implement actions necessary to acliicve the
pollutant reducnons called for in applicable TN1DLs. Applicable TNIDJs ire those approved by the EPA
before the issuance date of the Permit or which have been approved by the (EPA prior to the issue date of the
Permit or the date !Ecology issues coverage under the Permit,whichever is later. Information on Ecology's
TNIDL piogram is available on Ecology',website at NNmrn•.cc),.wi.gov/progrqins/wki/tmdl.
In accordance with Permit condition S7 Compliance with Total N4azmuun Daly Load Requirements die City
must comply with the following'I'NIDL.
Name of TNIDI. Puvallup Watershed Water Quality Improvement Project
Documacnt(s) for Prgallap River ll%atershed Feral Colrfom TolalMervimupi Drrrl,Load— I17ater,Quality
TNIDL baprorement Report and ILnplenrentation P/an,June 2011, Ecology Publication No. 11-]0-
040. hitll //xvxvxv.ec5,wL.gov/bibfio/l I 10040.1itrul
Location of Original Puyallup river 16712, 7498,White River 16711, 16708, 16709, Clear Creek 7501, Swan
303(d) Listings Creek 7514,Boise Creek 16706
Area Where 7'MDL Requirements apply in all areas regulated under the Pcrmittee's municipal stormwater
Requirements Apply permit and discharging to water bodies listed within the specific requitement in this
TNIDL section.
Parameter Fecal Coliform
EPA Approval Date September 3011
MS4 Pennurec Phase I Permit:. Bing Couril Pierce County
Phase II Permit Auburn, Ed ewood, Enumclaw, Puvallu , Sumner
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8.Compliance with Total Maximum Daily Load Requirements City of Auburn 2014 SWMP Plan
Actions required of the Ciu-under this TINMI,include
Beginning no later than October 1, 2013,conduct twice monthly wet weather sampling of
storinwater discharges to the\\Ante River at Auburn Riverside High School to deteriume if specific
discharges from Auburn's \4S4 exceed the water quality criteria for fecal colifonn bacteria.
Data shall be collected for one wet season.
Data shall be collected in accordance with an 13cology-approved QAPP
Data collected since EPA TNIDL approval can be used to meet this requirement.
For any of the outfalls monitored,above showing discharges that exceed water quahty criteria for
primary contact recreation: designate those areas discharging via the NIS4 of concern as lugh priority
areas for illicit discharge detection and elinnmtion efforts and implement the schedules and activities
identified in S5.C.3 of the\Vestern\Crashington Phase 11 permit for response to ant,illicit discharges
found beginning no later than August 1, 2014
Install and maintain pct waste education and collection stations at municipal parks and other
Pernintee owned and operated lands adjacent to streams. Focus on locations where people
commonly walk their dogs.
8.1 Planned 2014 Compliance Activities
Table 8-1 presents the work plan for 2014 S\CrimfP activities related to 7T-IDL requirement compliance.
r
Task ID Task Description Responsible Schedule Notes
TMDL-1
Conduct twice monthly wet weather sampling for fecal Utilities Wet Weather Season is
coliform in accordance with the approved QAPP Engineering October through April
Maintain pet waste education and collection stations
ParksTMDL-2 at municipal parks and other public lands adjacent to
Department Ongoing
the White River and it's tributaries.
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CITY OF AUBURN 2014
STORMWATER MANAGEMENT PROGRAM PLAN
9 . MONITORING
This section describes the Permit requirements related to water quality monitoring,and planned compliance
activities for 2014.
9.1 Permit Requirements
The Permit(Section S8)requires the City to either conduct Status and'1'rends Monitoring, and Effectiveness
Studies, or pav annually into a collective fund to implement monitoring through the Regional Stormwater
Monitoring Program (RSINIP). The City committed in 2013 to pay 545,096.00 annually into the collective
RSN413 monitoring fund for both Status and Trends Momtormng and F.ffective less Studies.
All permittees are required to pay into the RSMP to implement the RSNIP Source Identification Information
Repository (SIDIR) Auburn's annual payment will be 52,614.00.
Payments will be due to the Department of Ecology by August l5'h each year begriming in 2014.
7'he City is required to provide the following monitoring and/or assessment data in each annual report:
A description of any stormvater monitoring or studies conducted by the City during the reporting
period. If stormwater monitoring was conducted on behalf of the Cin',or if studies or investigations
conducted by other entities were reported to the City, a brief description of the type of information
gathered or received shall be included in the annual report.
An assessment of the appropriateness of the best management practices identified by the Ciry for each
component of the S\C'NIP;and any changes made, or anticipated to be made,to the BIDIPs that were
previously selected to uuplenment the S\CrNIP and Nxlmy
9.2 Planned 2014 Compliance Activities
Table 9-1 presents the work plan for 2014 S\Vi\IP monitoring activities.
t
Task ID Task Description Lead
Compliance
Timeframe
Pay$47,710 00 annually into the RSMP collective
MNTR-1 fund for Implementation of Status and Trends Utilities Annual payment due by
Monitoring,Effectiveness Studies,and the Source Engineering August 15e,starting in 2014.
Identification Information Repository
Continue wet weather fecal coliform monitoring in
UtilitiesMNTR-2 conjunction with the Puyallup River Watershed Fecal
Engineering
Through April 2014
Coliform TMDL
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APPENDIX A
Acronyms and Definitions
The following definitions and acronyms are taken directly from the Phasc 11 Permit and are reproduced here
for the reader's convenience.
40 CFR means Tide 40 of the Code of Federal Regulations,which is the codification of the general and
permanent rules published in the Federal Register by the executive departments and agencies of the
federal government.
AKART means all known,available,and reasonable methods of prevention, control and treatment. See
also State Water pollution Control Act, chapter 90.48.0 10 RCW and chapter 90.48.520 RC\C%
All known, available and reasonable methods of prevention, control and treatment refers to the State
Water Pollution Control Act,chapter 90.48.010 RC\Ct and chapter 90.48.520 RCW
Applicable TMDL means a TiNIDL which has been approved by EPA on or before the issuance date of
this Permit,or prior to the date that Ecology issues coverage under this Permmt,whichever is later.
Beneficial Uses means uses of waters of the state which include but are not hunted to use for
domestic, stock watering,industrial,commercial,agricultural, irrigation,initmig, fish and wildlife
maintenance and enhancement, recreation,generation of electric power and preservation of
enviromnental and aesthetic values, and all other uses compatible with the enjovirient of the public
waters of the state
Best Management Practices are the schedules of activities, prohibitions of practices,maintenance
procedures, and structural and/or managerial practices approved by I-cology that,when used singly
or in combination,prevent or reduce the release of pollutants and other adverse impacts to waters
of Washington State
BMP means Best Management Practice.
Bypass means the diversion of stormwater from any portion of a stormwater treatment facility.
Census defined urban area means Urbanized Area.
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Circuit means a portion of a MS4 discharging to a single point or serving a discrete area
determined by traffic volumes, land use, topography or the configuration of the NIS4.
Component or Program Component means an element of the Storinwater Management Program listed
in S5 Stormwater Management Program for Ciues,Towns, and Counties or S6 Stormwater
Dianagemcnt Program for Secondary Permittees, S7 Compliance with"total Maximum Daily Load
Requirements, or S8 Monitoring of this penmt.
Co-Permittee means an owner or operator of an AIS4 which is in a cooperative agreement with at least
one other applicant for coverage under this perimt. A Co-Permittee is an owner or operator of a
regulated NIS4 located within or in proxumtp to another regulated NIS4 A Co- Permittee is only
responsible permit conditions relating to discharges from the NIS4 the Co- Permittee owns or
operates See also 40 C14R 122.26(b)(1)
CWA means Clean Water Act(formerly referred to as the Federal Water Pollution Control Act or federal
Witer Pollution Control kt Amendments of 1972) Pub.L. 92-500,as amended Pub. L. 95-217, Pub.
1, 95-576, Pub. L. (6-483 and Pub. I. 97-117, 33 U.S.C. 1251 ct.scril.
Director means the Director of the Washington State Department of Ecology,or an authorized
rcprescntatmc.
Entity means a governmental body,or a public or private organization.
EPA means the U.S. Environmental Protection Agency
General Permit means a permit which corers multiple dischargers of a point source category within a
designated geographical area,in hen of individual permits being issued to each discharger
Ground water means water in a saturated zone or stratum beneath the surface of the land or below a
surface water bode Refer to chapter 173-200 WAC.
Hazardous substance means any liquid, solid,gas, or sludge,including any material, substance,product,
commodity,or waste,regardless of quantirv, that exhibits any of the physical, chenncal,or biological
properties described in WAC 173-303-090 or CC'AC 173-303-100.
Heavy equipment maintenance or storage yard means an uncovered area where any heavy equipment,
such as mowing equipment, excavators,dump tucks,backhoes,or bulldozers are washed or
maintained,or where at least five pieces of heavy equipment are stored on a long- term basis
Highway means a main public road connecting towns and cities.
Hydraulically near means runoff from the site discharges to the sensitive feature without significant
natuorl attenuation of flows that allows for suspended solids removal. See Appendix 7 Determining
Construction Site Sediment Damage Potential for a more detailed definition.
Hyperchlorinated means water that contains more than 10 mg/Liter chlorine.
Illicit connection means any infrastructure connection to the MS4 that is not intended,permitted or used
for collecting and conveying stormwater or non-storimvater discharges allowed as specified in this
peritut (S5.C.3 and S6 D.3). Examples include sanitary sewer connections, floor drains,channels,
pipelines, conduits,inlets,or outlets that are connected directly to the bIS4.
Illicit discharge means any discharge to a NIS4 that is not composed entirely of stormwater or of non-
stormwater discharges allowed as specified in this permit(S5.C.3 and S6.D.3).
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Impervious surface means a non-vegetated surface area that either prevents or retards the entry of water
into the soil mantle as under natural conditions prior to development. A non- vegetated surface area
Which causes water to run off the surface in greater quantities or at an increased rate of flow from the
flow present under natural conditions prior to development. Common impervious surfaces include,
but are not limited to,roof tops,walkways,patios,driveways, parking lots or stormwater areas,
concrete or asphalt paving,gravel roads, packed earthen materials, and oiled, macadam or other
surfaces Which siinilarlY impede the natural infiltration of stormwater.
Land disturbing activity means any activio that results in a change in the existing soil cover (both
vegetative and non-vegetative) and/or the existing soil topogmphv land disturbing activities
include, but are not limited to clearing, grading, filling and excavation. Compaction that is
associated with stabilization of structures and road construction shall also be considered land
disturbing activity Vegetation maintenance practices, including landscape maintenance and
gardening, are not considered land disturbing activity Stormwater facility- maintenance is not
considered land disturbing activity if conducted according 10 established standards and procedures.
LID means Low Impact Development
LID B111P means low impact development best management practices.
LID Principles means land use management strategics that emphasize conservation,use of on- site
natural features, and site planning to minimize impervious surfaces, native vegetation loss, and
stormwater runoff.
Low Impact Development means a stormwater and land use management strategy that strives to mimic
pre-disturbance Iii-drologic processes of mfiluauon, filtration, storage,evaporation
and tianspirauon by enhplhasizmg conser-auon,use of on-site natural features, site planning,and
distributed stormwater management practices that are integrated into a project design.
Low impact development best management practices means distributed stormwater management
practices,integrated into a project design, that emphasize pre-disturbance hydrologic processes of
intltrauon, filtration,storage, evaporation and transpiration. LID 131MI's include,but are not limited to,
bioretcution/rain gardens,permeable pavements, roof downspout controls,dispersion, soil quality and
depth, vegetated roofs,muumum excavauon foundations, and water re-usc.
Material Storage Facilities means an uncovered area where bull: materials (liquid,solid,granular,
ctc) it stored in piles,barrels, tanks,bins, crates,or other means.
Maximum Extent Practicable refers to paragraph 402(p)(3)(B)(iii) of the federal Clean Water Act which
reads as follows: Pertmts for discharges from municipal storm sewers shall require controls to reduce
the discharge of pollutants to the maximum extent practicable,including management practices, control
techniques, and system,design, and engineering methods, and other such provisions as the
Administrator or the State determines appropriate for the control of such pollutants.
MEP means Nfaxim nr Extent Practicable.
MS4 means municipal separate storm sewer system.
Municipal Separate Storm Sewer System means a conveyance,or system of conveyances
including roads with drainage systems, municipal streets,catch basins,curbs,gutters,ditches,
mamnade channels,or storm drains):
i) Owned or operated by a state, city, town,borough,county, parish, district, association, or other
public body(created by or pursuant to state law) haying jurisdiction over disposal of Wastes,
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stornnvater,or other wastes,including special districts under State law such as a sewer district,
flood control district or drainage district,or sinular entity, or an Indian tribe or an authorized
Indian tribal organization, or a designated and approved management agency under section 208
of the C\VA that discharges to waters of Washington State.
ii) Designed or used for collecting or convening stormwater.
iii) Which is not a combined sewer;
iv) V'rich is not part of a Publicly Owned Treatment Works (PO'INK as defined at 40 CFR
122 2,and
v) Which is defined as 'large"or"medium"or"small'or otherwise designated by
Ecology pursuant to 40 CPR 122.26.
National Pollutant Discharge Elimination System means the national program for issuing,modifmg,
revoking, and reissuing, terminating, monitoring and enforcing permits,and imposing and enforcing
pretreatment requirements,under sections 307,402, 318, and 405 of the Federal Clean Water Act, for
the discharge of pollutants to surface waters of the state from point sources. These permits are
referred to as NPDES permits and,in Washington State,are administered by the Washington
Department of Ecology
Native vegetation means vegetation comprised of plant species, other than noxious weeds, that are
indigenous to the coastal region of the Pacific Northwest and which reasonably could have been
expected to naturally occur on the site. Examples include trees such as Douglas Fir,western hemlock,
western red cedar, alder,big-leaf maple;shrubs such as wallow,elderberry, salmonberry,and salal,and
herbaceous plants such as sword fern, foam flower,and fireweed
New development means land disturbing activities,including Class IV General Forest Practices that are
conversions from timber land to other uses;structural development, including construction or
installation of a building or other structure, creation of hard surfaces;and subdivision, short
subdivision and binding site plans, as defined and applied in chapter 58.17
RC\V Projects meeting the definition of redevelopment shall not be considered new
development. Refer to Appendix 1 for a definition of hard surfaces.
New Permittee means a city, town,or county that is subject to the lheslem A ashmg6m
A(mtirtpal SlormwaterGencral Permil and was not subject to the permit prior to August 1,
2013.
New Secondary Permittee means a Secondary Permittee that is covered under a municipal
stormwater general permit and was not covered by the permit prior to August 1,2013.
NOI means Notice of Intent.
Notice of Intent means the application for,or a request for coverage under a General Permit
pursuant to\VAC 173-226-200.
Notice of Intent for Construction Activity means the application form for coverage under the
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Gautnation Stonvivater General Permit.
Notice of Intent for Industrial Activity means the application form for coverage under the
General Permit for pomwaterDischagesAsmciated w1b IndusInalA tiiitier.
NPDES means National Pollutant Discharge Elimination System.
Outfall means point source as defined by 40 CFR 133.2 at tine point where a discharge leaves the NIS4 and
discharges to maters of the State. Outfall does not include pipes,tunnels,or other conveyances which
connect segments of the same stream or other surface waters and are
used to convey primarily surface waters (i.e. culverts).
Permittee unless otherwise noted, the term"Periittee"includes city,town, or county Pcinnittec, Co-
Permittee,New Perinittee, Secondary Permittee,and New Secondary Peruttee.
Physically Interconnected means that one MS4 is connected to another storm sewer system in such a way
that it allows for direct discharges to the second system For example, the roads with drainage systems
and municipal streets of one entity are physically connected drectly to a storm sewer system belonging
to another entity
Project site means that portion of a property,properties,or right-of-ways subject to land disturbing
activities,new hard surfaces,or replaced hard surfaces. Refer to Appendix 1 for a definition of hard
surfaces.
QAPP means Quality Assurance Project Plan.
Qualified Personnel means someone who has had professional training in the aspects of stormwater
management for which they are responsible and are under the functional control of the Permittee.
Qualified Personnel may be staff members,contractors,or volunteers.
Quality Assurance Project Plan means a document that describes the objectives of an
environmental study and the procedures to be followed to achieve those objectives.
RCW means the Revised Code of Washington State.
Receiving waters means bodies of water or surface water systems to which surface runoff is discharged
via a point source of stormwater or via sheet flow Receiving waters may also be ground water to
which surface runoff is directed by infiltration
Redevelopment means,on a site that is alreadv substantially developed (i.e., has 35%or more of existing
hard surface coverage),the creation or addition of hard surfaces; the expansion of a building footprint
or addition or replacement of a structure;structural development including construction,installation or
expansion of a building or other structure;replacement of hard surface that is not part of a routine
maintenance activity;and land disturbing activities. Refer to Appends I for a definition of hard
surfaces.
Regional Stormwater Monitoring Program means, for all of western Washington,a stormwater-
focused monitoring and assessment program consisting of these components: status and trends
monitoring in small streams and marine nearshore areas,stormwater management program
effectiveness studies,and a source identification information repository(SIDIR).The priorities and
scope for the RSNfP are set by a formal stakeholder group. For this permit term,RSNIP status and
trends monitoring will be conducted in the Puget Sound basin only
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Regulated Small Municipal Separate Storm Sewer System means a Municipal Separate Storm
Sewer System which is automatically designated for inclusion in the Phase 11 stormwater perimtnng
program by its location within an Urbanized Area,or by designation by Ecology and is not eligible
for a waiver or exemption under S 1.C.
RSMP means Regional Stormwater Monitoring Program.
Runoff is water that travels across the land surface and discharges to water bodies either directly or
through a collection and conveyance system. See also "Stormwater."
Secondary Permittee is an operator of a regulated small NlS4 which is not a city, town or county
Secondary Permittees include special purpose districts and other public entities that meet the criteria
in S1.B.
Sediment/Erosion-Sensitive Feature means an area subject to significant degradation clue to the effect of
construction runoff,or areas requiring special protection to prevent erosion Sec Appendix 7
Determining Construction Site Sediment Transport Potential for a more detailed definition.
Shared water bodies means water bodies,including downstream segments,lakes and estuaries that
receive discharges from more than one Permittec.
SIDIR means Source Identification Information Repository
Significant contributor means a discharge that contributes a loading of pollutants considered to be
sufficient to cause or exacerbate the deterioration of receiving water quality or instream habitat
conditions.
Small Municipal Separate Storm Sewer System means an NIS4 that is not defined as "large" or
medium"pursuant to 40 CFR 122.26(b)(4) & (7) or designated under 40 C17R 122.26
Source control BMP means a structure or operation that is intended to prevent pollutants from coming
into contact with stormwater through physical separation of areas or careful management of activities
that are sources of pollutants.The S117MAI11711 7(2012) separates source control BbfPs into two types
Structural Source Control BNIPs are physical,structural, or mechanical devices,or facilities that are
intended to prevent pollutants from entering stormwater. Operational BMPs are non-structural
practices that prevent or reduce pollutants from entering stormwater. See Volume I\i of the
SlljVhV IFIh(2012) for details.
Stormwater means runoff during and following precipitation and snowmelt events, including surface
runoff, drainage or mterflow
Stormwater Associated with Industrial and Construction Activity means the discharge from any
conveyance which is used for collecting and conveying stormwater,which is directly related to
manufacturing,processing or raw materials storage areas at an industrial plant,or associated with
clearing, grading and/or excavation,and is required to have an NPDES pertu t in accordance with 40
CFR 122.26.
Stormwater Management Program means a set of actions and activities designed to reduce the discharge
of pollutants from the MS4 to the NIEP and to protect water quality,and
comprising the components listed in Si (for cities, towns and counties) or S6 (for Secondary
Perrruttees) of this Permit and any additional actions necessary to meet the requirements of
applicable TbIDL.s pursuant to S7 Compliance with TAIDL Regmrrmews, and S8 Monitonng ande lsrerinienl.
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Stormwater Treatment and Flow Control BMPs/Facilities means detention facilities, trcatmcnt
BAIPs/facilities,bioretention,vegetated roofs,and permeable pavements that help meet Appendix I
Minimum Requirements #6 (treatment), #7 (flow control),or both.
SWMMWW means 57ormuarterdlauagenrent illarural for llorerlern Ifla bington (2005).
SWMP means Stornewatet Management Program.
TMDL means Total Maximum Daih,Load.
Total Maximum Daily Load means a water cleanup plan. A TDIDL is a calculation of the maximum
amount of a pollutant that a water body can receive and still meet water quality standards, and an
allocation of that amount to the pollutants sources. A TMDL is the sum of the allowable loads of a
single pollutant from all contributing point and nonpomt sources.
The calculation must include a margin of safety to ensure that the water bodv can be used for the
purposes the state has designated The calculation must also account for seasonable variation in water
quahty Water quality standards are set by states, territories, and tribes They identify the uses for each
water body, for example,drinking water supply, contact recreation (swimming), and aquatic life support
fishing),and the scientific criteria to support that use The Clean Water Act, section 303,establishes
the water quality standards and TNIDL programs.
Tributary conveyance means pipes,ditches, catch basins,and inlets owned or operated by the
Permittee and designed or used for collecting and convening stormwater.
UGA means Urban Growth Area.
Urban Groxvth Area means those areas designated by a county pursuant to RCW 36.70A.110.
Urbanized Area is a federalh•-designated land area comprising one or more places and the adjacent
densely settled surrounding area that together have a residential Population of at least 50,000 and
an overall population density of at least 1,000 people per square mile. Urbanized Areas are
designated by the U S. Census Bureau based on tine most recent decennial census
Vehicle Maintenance or Storage Facility means an uncovered area where any vehicles are regularh
washed or maintained,or where at least 10 vehicles are stored.
Water Qualitv Standards means Surface Water Qualiry Standards,chapter 173-201A WAC, Ground
Water Quahtv Standards,chapter 173-200 CCrAQ and Sediment Management Standards,chapter
173-204 CCrAG
Waters of the State includes those waters as defined as "caters of the United States" in 40 CFR Subpart
122.2 within the geographic boundaries of Washington State and "waters of the state" as defined in
chapter 90 48 RCW which includes lakes,rivers, ponds,streams,inland waters,underground waters,
salt waters and all other surface caters and water courses within the jurisdiction of the State of
Washington.
Waters of the United States refers to the definition in 40 CFR 122.2.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5047
Date:
February 25, 2014
Department:
Planning and Development
Attachments:
Resolution No. 5047
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 5047.
Background Summary:
The City of Auburn conducts progressive code enforcement action in accordance with
Chapter 1.25 (Civil Penalties for Violations) and other applicable Titles and Chapters of
the Auburn City Code. The City of Auburn opened a code compliance case for 911 17th
Street NE on October 23, 2013 in response to complaints received for garbage, debris,
litter and junk sitting on the property. Consistent with standard operating procedure,
code enforcement officers attempted to obtain compliance by working with the occupant
of the residence. Due to a lack of response by the occupant, code enforcement issued a
formal Notice to Correct on December 6, 2013 that provided 7 calendar days to bring the
property into compliance. Because the occupant made a modest amount of progress
code enforcement staff granted additional time to complete the clean up. Over the
course of the next three weeks the occupant did not make any additional progress. As a
result, on December 31, 2013 code enforcement staff issued a Notice of Penalty which
imposes a $500 fine plus an additional $100 per day until the violation is remedied. As of
February 19, 2014 the property remains in the same non-compliant condition and the
fines have accumulated to $5,000.00.
Following consultation with the Mayor’s Office and the City Attorney’s Office, Community
Development staff have determined that the current condition of this property pertaining
to the public nuisance warrant abatement action by the City of Auburn. The passage of
this Resolution would authorize the Mayor or designee to engage in substantive
abatement action. The condition of the property, in staff’s professional determination,
present a threat to the public health, safety and welfare of the residents of the
surrounding properties and negatively impacts the community’s quality of life.
Following passage of the Resolution by the City Council, staff will contract with a
qualified service provider to conduct cleanup of the exterior portions of the property.
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Staff anticipates that there may be a need to conduct on-going clean up and securement
activity until the City can obtain compliance action from the ownership entity. All costs
associated with first time and on-going abatement actions will be applied as a lien
against the property that will have to be paid in order for any future sale of the property
to occur.
The City will also track and apply all administrative costs (staff time, court cots, filing
fees, etc.) associated with the conduct of abatement against this property and apply
them as a lien against the property as well.
Community Development has adequate budget capacity to cover anticipated costs
associated with abatement actions potentially through the remainder of the calendar
year. These anticipated costs range between $1,500 and $2,000.
The Planning and Community Development Committee recommended approval of
Resolution No. 5047 to the full City Council at its March 3, 2014 regular meeting.
Reviewed by Council Committees:
Planning And Community Development, Public Works Other: Mayor's Office, Legal
Councilmember:Holman Staff:Snyder
Meeting Date:March 3, 2014 Item Number:RES.B
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