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HomeMy WebLinkAbout01-06-2014 cmoF _'_.�`�• Public Works Committee January 6, 2014 - 3:30 PM Annex Conference Room 2 WASH I NGTON MINUTES I. CALL TO ORDER Chairman Wayne Osbome called the meeting to orderat 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Aubum, Washington.. A. Roll Call Chairman Wayne Osbome, Vice-Chair Bill Peloza, and Member Claude DaCorsi we[e present. Also presenf during the meeting were: Mayor Nancy Backus, Interim Assistant Director of Public Works/City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Engineering Aide Amber Mund; Assistant Project Engineer Luis Barba, Traffic Engineer James VVebb, Street Systems Engineer Jai Carter, Senior Project Engineer Ryan Vondrak, Project Engineer Matt Larson, Project Engineer Seth Wickstrom, Project Engineer RobertLee, Project EngineerKim. Truong, Senior Project Engineer Jacob Sweeting, Maintenance and Operations Manager Randy Bailey, Senior Construction Coordinafor Mike Kamenzind, Construction Manager Larry Dahl, Economic Development Manager poug Lien and Public Works Secretary Jennifer Cusmir. Members of the public in attendance included: Brett Jacobson from Plan A Development. B. Announcements Chairman Osbome introduced the new Public Works Committee and recognized that, for the first time in over 20 years, the Committee has a new chair. Chairman Osborne welcomed the Committee`s new member, Councilmember Claude DaCorsi. C. Agenda Modifications There was one agenda modification, removing Discussion Item A, Ordinance No. 6492, from the agenda. II. CONSENT AGENDA A. Approval of Minutes Page 1 of 14 it was moved by Vice-Chair Peloza, seconded by Member DaCorsi, thatthe Committee approve the Public Works Committee Meeting minutes for date, December 16, 2013. Motion carried 3-0. III. DISCUSSION ITEMS A. Ordinan.ce No. 6492 (Hursh) An Ordinance of the City Council of the City of Aubum, Washington, Amending Sections 2.03.040 and 2.03.090 of the Aubum Gity Code Related to the Organization of City Administrative Govemment Discussion Item A was removed from the agenda. B. Hinshaw Motorcycle Traffc Impact Fees (Para) Transportation ManagerPara provided background information, to the. Committee, regarding the development application submitted by Ninshaw Motorcycle. Following initial evaluation and based on the City's Traffic Impact Fee system, staff calculated an impact fee for the proposed development, acknowledging the fee was not the most accurate fit forthe developer's use. Transportation Manager Para stated that staff encouraged the developer to submif an altemative fee analysis, which they did. Staff has been working with the developer on the re-submittal of their application and an analysis 4hat the City can accept. Transportation Manager Para noted that the developer's traffic impact fee will be a fraction of the original estimate. Transportation Manager Para explained that developments normally fit into the Cify's defined land uses. Transportation Manager Para stated that not all of the projects in the Transportation Improvement Program (TIP) are factored into the Traffic Impact Fee Program, only the projects that are capaciry related can be considered:for the impact fee system. The capaciry rela#ed projects are processed into the City's impaet fee analysis. Para noted that the City also has e Truck.Impact Fee for developments with higher truck usage. Traific Engineer Webb distributed a list of the capacity related;projects identified in the 2013-2018 TIP and 2009 Comprehensive Plan. Webb also distributed a comparison of 2013 traffic impact fee base rates for 60 cities and 5 counties in 1Nestem Washington, for the Committee to review. Transportation Manager Para noted that based on the comparison of impact fees alone, the City's base rate for traffic impact fees are below those of the Cities of Fife, Puyallup, Kent, and a number of other cities Page 2 of 14 in the Puget Sound area. Traffic Engineer Webb explained how the traffic impact fees are calculated. Webb answered questions asked by Chairman Osbome regarding comparisons of developments in surrounding jurisdictions to those in the City of Aubum. The Committee and staff reviewed the TIP project list. Transportation Manager Para explained how the project costs are considered when calculating traffic impact fees for developments. Interim City EngineerGaub explained how the total project costs, for the capacity related projects, is used to calculate that traffic impact fee base rate, in response to questions asked by Chairman Osbome. The Committee and staff continued to discuss how traffic impact fees are calculated. Traffic Engineer Webb answered questions asked by Member DaCorsi regarding the estimation of the traffic impact fees for the Hinshaw Motorcycle development. Vice-Chair Peloza requested staff prepare step-by-step examples ofi how traffic impact fees are calculated for the Committee to review. Chairman Osbome spoke about possibly reviewing the list of capacity related projects that are used to calculate the base traffic impact fee. Transportation Manager Para explained how the traffic impact fee system is the City's way of ineeting the concurrency requirements of the Growth Manageme.nt Act and spoke about the importance of including the full costs of the capacity related transportation projects, in response to questions asked by Chairman Osborne about phasing the project costs in #he TIP. Traffic Engineer Webb pointed out that the funds generated from traffic impact fees are also used to leverage the City's grant applications for the local match amounts. If the amount of the traffic impact fees decreases the City may have difficulty funding match money and making applications for grants. Webb noted the M Street Underpas_s project will be remove.d fr.om the list during the 2014 update of the TIP, possibly decreasing the base traffic impact fee. Interim City EngineerGaub pointed out that A Street NW Phase 1 will also be removed from the project list. Transportation Manager Para answered questions asked by Ghairman Page 3 of 14 Osbome regarding the Lea Hill Road corridor projects. Interim City Engineer Gaub explained that:the total project costs creates the overall amount that is used to calculate the base rate for the traffic impact fees, in response to a question asked by Vice-Chair Peloza. Gaub stated that the City collects the traffic impact fees and as the City moves forward with the capacity project, a portion of the traffic impact fees is allocated to the project. Mayor Backus suggested that staff create a visual presentation of how the traffic impact fees ar.e calculated and then how fees are allocated to City projects, using 4he M Street Underpass Projecf as an example for the Committee to review. Member DaCorsi suggested using a. flow- chart format and Vice-ChairPeloza agreed that would be 6eneficial. Transportation Manager Para stated that the traffic impact fees and project list will need to 6e reviewed in the next few months as part of the annual update to the TIP. Chairman Osbome asked that the traffic impact fee flow-chart/graphics be presented at the same time. C. Ordinance No. 6484 (Mund) An Ordinance of the City Council of the City ofAubum, Washington, Vacating Right-of-Way of the Alley Between South Division Street and A Street SE, South of East Main Street, Within the City of Aubum, Washington Engineering Aide Mund explained that Ordinance No. 6484 is for the vacation of the alley at the location noted on the accompanying vicinity map. The Public-Hearing will`be held at the January 6th City Council Meeting. Engineering Aide,Mund asked if the Committee had any questions prior to the hearing. Vice-Chair Peloza asked how the vacation will benefit the developer; Plan A Development. Mund answered that the developer did apply for the vacation and it will provide flexibility to the design of their building relating to access for vehicles and service vehicles. Chairman Osborne asked that Brett Jacobson, from Landmark Development Group/Plan A Development, come to the table and speak. Mr. Jacobson explainecl that the purpose of the vacafion is to create a contiguous development a.nd ownership structure. Mr. Jacobson also noted that some parking will occur across the alleyway and the developer plans on building a walkway across the alley to the building. Member DaCorsi asked how the owners of the adjacent property were notified of the vacation application and hearing. Engineering Aide Mund answered that the property owners received notice of the public Page 4 of 14 hearing and that she has been in communication with the property owner regarding the project as well. Chairman Osborne noted that all of the easements will be maintained. The Committee had no further questions. D. 2014 Arterial/Collector Preservation Project - Street Selection (Carter) Street Systems Engineer Carter confirmed that the portions of E Main 3treet scheduled for patching are different than the areas that were patched a few years ago, following a question asked by Chairman Osbome. Member DaCorsi asked which portion of A Street will be overlaid. Interim City Engineer explained that A Street has been patched in the past and now staff is recommending that the roadway be treated with an overlay. Street Systems Engineer Carter spoke about different pavement treatments. Interim City Engineer Gaub clarified that the City did not purchase equipment to test the Pavement Condition Index (PCI) of the City's streets. The City has a contract with a vendor that is evaluating the streets. Carter noted that the City did purchase the pavement management software. The vendor has completed their work and should be reporting their results to staff by January 17th. Vice-Chair Peloza asked if any of the work on the proposed roadways could be postponed so that patching of Green River Road can be included in the 2014 project. StreetSystems Engineer Carter explained that the reason the proposed roadways were selected was because there is a lot more traffic traveling on the proposed roads than Green River Road. Vice-Chair Peloza asked staff for traffic count data on Green River Road and on the roads selected forthe project. Following a question a.sked by Chairman Osborne, Street Systems Engineer Carter said that the Auburn High School project is scheduled to be completed in 2015 and once the civil work on the site is completed, the overlays on E Main Street will begin. Carter stated that the City's patching and overiay of that section of E Main $treet will be scheduled at the same time as the overlay being done by the.school district. Interim City Engineer Gaub stated that there is a portion of 4th Street and Main Street that the school districf will be completing improvements to. Page 5 of 14 E. City Speed Cushion Standard Practices (Para) Transportation Manager Para stated that there is a Traffic Calming Program in 4he City included in fhe program, as a measure of lasf resort is the installation.of speed cushions. Speed cushions were engineered by City staff and have been used fior quite some time and have been received very well. The speed cushions were designed in coordination with the Valley Regional Fire Authority, so an notto impede their response vehicles. The Committee and staff reviewed the current speed cushion design standards. Chairman Osbome explained that his primary concem regarding the speed cushion design is that there is a 3" lift over 12" and recommended in the ITE manual is a 3" lift over 4'. The concern is that the lift of the speed cushion is too high. Chairman Osbom asked when the speed cushion design was developed. Para answered, approximately ten or more years ago. Transportation Manager Para said thaf other designs do have a slightly larger approach ramp. Chairman Osbom asked that staff review the current design, using the 1TE manual as a guide. The Committee and staff discussed the possible reduction in effectiveness if the approach ramp was made larger. Interim City Engineer Gaub spoke a6out the coordination with the emergency services during the development of the speed cushions initial design standards. Vice-Chair Peloza stated that he supports a review of the design standards. Staff will review the current design.standards for speed cushions and proposals for a possible redesign and return to the Committee for review at the February 3, 2014 meefing. F. Capital Project Status Report (Vondrak) Senior Project EngineerVondrak stated that each of the Project Engineers will be introducing themselves to fhe Committee and providing brief description and status report on each of fheir projecfs included on the report. Senior Project Enqineer Vondrak Page 6 of 14 Item 3— C201A — M Sfreet Underpass: M Street was lowered and improved M Street from 3rd Street SE to 8th Street SE, created a grade separated crossing for the BNSF railroad. The project is substantially complete and fhe confractor is currently working on punchlist items. The punchlist is anticipated to be complete at the end of January. Item 8— CP0909—Academy Booster Pump Station Project: This project will construct a new booster pump station in the Aqdemy water service area in order4o meet fire flow demands and provide adequate domestic service. This project was identified in both the 2001 and 2009 Comprehensive Water Plan. The project is in construction and sta�tup and testing for the station will begin late January, possibly early February. ltem 14— CP1107- Fulmer Wel�eld Improvements: This project evaluates and constructs improvements to Wells 2, 6, and 7 as_well as the corrosion control freatment facility at Fulmer Field. The staff recommendations that were brought to the Committee in October are proceeding. Those recommendations were to chemically clean Well 6, put the temporary p,ump in the well back into production, and conduct some long term well testing. Well 7 will also be chemically cleaned; treated for manganese and a new pump and column will be constructed and a corrosion control system will be included. In the future a new column and corrosion control system will also be added to Well 6. Item 27— C222A — 277th Auburn Way North to Green River Bridge: The scope of the project includes intersection improvements and major road widening of 277th, from Auburn Way North to L Street NE. This project received a federal grant of just over $1 M to help finance the design, environmental permitting, and property acquisition phases of the project. The City also received a Transporfation Improvement Board (TIB) grant for $4M to assist with project construction. The City has also entered into a participation agreement with the Robertson Properties Group (RPG) to assist financing construction as welL The pro'ect is now fully funded and is currently in design. Environmental comp�iance documentation has starting and staff is working toward 30% design. Vice-Chair Peloza asked that the status for the project be updated to note the agreement with RPG. Item 3f— C229A- BNSF/EVH Pedesfrian Undercrossing: A grant was received to construct a pedestrian undercrossing by the White River Bridge. There are some complications due to the potential third BNSF rail. The City is reprogramming the grant monies with the State for preliminary design improvements to A Street, between the White River Page 7 of 14 Bridge and 41st Street, including a signalized pedestrian crossing and access management. Item A — CP1115— City Hall NW Plaza Improvements: The project enhances the NW entrance to City Hall and incorporates similar features as were constructed as part of the City Hall Plaza Project. The project is in design but is currently on hold, pending discussion with the Planning and Community Development Committee. ltem B— CP1016— Fenster Levee Project: This project completes levee improvements on the Fenster Levee consisting of moving the levee back to accommodate flows and adding a pedestrian trail. The work is being completed through an agreement with King County. The project is currently in design. Project EngineerLarson Item 1 — EM1302— Hidden Valley Vista Emergency Storm Repair. This project replaced an outfall to the Green River in the Hidden Valley Vista neighborhood. The project is complete and should be removed from the report prior to the next meeting. Item 2— CP0912— Citywide Guardrail Improvements: This project completes guardrail along Kersey Way, Green River Road, and Mountain View Drive. Construction is mostly complete and the contractor is working on a punchlist. Item 5— C410A — S 277th Wetland M►'tigation Monitoring: This is an ongoing project to complete the required monitoring and maintenance of the wetland mitigation for the S 277th Grade Separation Project. There were three mitigation sites. One site has been released. from regulatory agencies and the City has requested release for a second site in December 2013. The City has requested a one-year extension for the third site because it has not yet met its performance goals. Chairman Osborne asked if the City will be required to perform wetland mitigation monitoring as part of the new S 277th project. Interim City Engineer Gaub stated that there are potential wetland impacts and if the wetlands are impacted, the City may have to do some mitigation. The City of Kent has agreed that any mitigation credits they have remaining from their S 277th improvements can be transferred to the City of Aubum. It is not known how many credits that may be at this time. Item 26— CP1104— 104th Sfreet & Sth Street NE Intersection Improvements: This project improves the pedestrian signal, adds a Page 8 of 14 flashing yellow tum signal, and the project is currently in design. �ce-Chair Peloza asked'if this project adds flashing yellow arrows to all of the City signals. Project Engineer Larson answered that the only signal included in this project is the 104th StreeU8th Street NE signal. Item 30— CP0765— Lakeland Hill Reservoir Improvements: This project improves the existing Lakeland Hills Reservoir No. 5 and includes an intemal and extemal coating system, improved tank mixing for water quality purposes and seismic and safety upgrades. The project is currently in design. Project Engineer Wickstrom Item 4— CP1302—2013 Pavement Patching, Chipseal, and Overlay Project: The project included several chipseal treatments, some patching and an overlay on B Street NW. This project will be complete following the installafion of some signs by the contractor. ltem 6— CP1225— West Valley Highway Preservation — 15th Street NW to 37th Street NW.� This projecY scope included an overlay of West Valley Highway. The contractor needs to complete some signal modifications at 15th Street NW and then the project will be complete. Vice-Chair Peloza asked about the maintenance of the median on West Valley High Way. Interim City Engineer noted that the median is a bioswale and there are some restrictions on how the weeds can be treated. Maintenance and Operations Manager Bailey stated that the Parks Department is hiring a contractor to provide maintenance services. Vice-Chair Peloza stated that he will discuss the matter with the Municipal Services Committee. Item 11 — CP1307— Control Structure Installation Program: This project installs piping on manholes to help control the flow into and out of storm ponds. The contractor is fabricating the control structures and installation should begin in a few weeks. Item 29 - C512A — Well 4 Improvements: This project installs a new emergency generator and upgrades the chlorination at the well site. The project is in design and staff is working to advertise the project for bids in March 2014 in order for the improvements to be constructed in the summer of 2014. Item 33— CP1224— 2013 Local Street Reconstruction: This project rebuilt four streets as part of the Save Our Streets Program. Major construction is complete and the contractor is in the process of Page 9 of14 completing the punchlist items. Project Engineer Wickstrom responded to questions asked by Vice- Chair Peloza regarding the replacement of the waterline on B Street SE. Project Engineer Lee Project Engineer Lee distributed vicinity maps for the project that include multiple site locations. Item 7— C524A — SCADA System Improvements: This project replaces the remote controls at the utility stations and the project is approximately 93% complete. There are four sites waiting to be converted which were added to the scope of the project via Change Ordec Chairman Osborne asked if staff was experiencing the result from the new system that they anticipated. Project Engineer Lee stated that the system is working very well w'ith only m'inor bugs that have been worked through. Item 12— CP1222— Citywide Tra�c Signal Improvements: This project will construct safety improvements at multiple traffic signals; adding the flashing yellow arrow signals and updating video de#ection at some signals. The contractor is waiting for signal materials that have been ordered. Project Engineer Lee answered questions asked by the Committee regarding the improvements being made to the signal at 4th Streef SE/Cross Street and Auburn Way North. Item 18— CP0915— Well 1 Improvements— Well Replacement: The entire well house at Well 1 will be replaced. The project design is 90% complete and the initial plans have been submitted to Department of Health. Item 21 — CP1308— BNSFUtility Crossings Project: This projectwill make improvements to eight utility crossings, in anticipation of the . BNSF third rail project. The project is 70% complete and the crossings will be complete prior to BNSF beginning construction on the third rail, which has 6een delayed to 2015. _ Item 22— CP1109 — 2011 Storm Pipeline Repair and Replacement Project— Phase 2: This project design is at 60%. The City is negotiating arr agreement with the Lakehaven Water Utility District, which has a waterline in conflict with the storm drainage improvements and requires relocation. Page 10 of 14 Item 25— CP1202—AWS Flooding Phase 2: This project scope has expanded to include sewe.r and water facility improvements on 17th Street SE, ftom A Street SE to K Street SE. Item 32— CP0906— 2009 Gateway Project: This project is on hold due to lack of funding. The easement has been secured for the sign on Lake Tapps Parkway. Project EngineerTruong Item 9— CP1120— Lea Hill Safe Roufes to School Improvemenfs: This project includes various improvements to the safe walking routes to three schools in the Lea Hill Area The project is close to completion. The contractor is waiting forutility poles to be relocated. The poles should be relocated by mid-February.The sidewalk work is complete, ramps installed and pedestrian signals are functioning. Ifem 10— CP1207— D Street NE Utility Improvements: This project will decommission a sewer pump station and install sanitary sewer, storm and water improvements. The project is currently in construction. Item 15— CP1122— 30th Street NE Storm Improvements: The existing 30" storm line is being replaced with a 42" storm line along 30th Street NE, between the Aubum Municipal Airport and the Brannan Park Pump Station. Project design is 95% complete. Project Engineer Truong explained that the construction across Auburn Way will be completed at night to reduce traffic impact, in response to a question asked by Chairman Osborne. Interim City Engineer Gaub noted that there are too many conflicting utilities to bore under the roadway and so the new pipe will need to be trenched across Auburn Way North. Item 19— CP1208— Sewer Pump Station Improvements Repair and Replacement Program: There will be improvements made to 11 different pump stations throughout the City. The improvements will include improving access to some of the wet wells, providing security features, installing generators, and corrosion protections. Staff is currently working on obtaining an easement around the R Street Pump Station. ltem 24— CP1219— VaUey AC Watermain Replacement: This project replaces asbestos cement waterlines along Aubum Way North, 49th Street, 85th Street and a small portion of B Street NW. Design is 30% complete and environmental permitting has started. Page 11 of 14 Street Svstems Enqineer Carter Item 13— CP1301 -2013 Sidewalk Repair Project: This project design has been finalized and bids will be opened for the project on January 21, 2014. The emphasis ofithe project is to remove and repair trip hazards. Item 34 — CP1323— 2014 Local Street Reconstruction Projecfi The consultant is completing survey work. If the bids come under the engineer's estimate 3rd Street may also be included in the project. Interim City Engineer Gaub confrmed that there will be some funds _ carried over from last year's budget to the current project budget, following a question asked by Vice-Chair Peloza. Senior Proiect Engineer Sweeting ltem 16— CP1118—Aubum Way South Pedestrian Improvements— Dogwood to Fir Sfreet& Item 17— CP1119— Fir to Hemlock Street: The City is working with the Muckleshoot Indian Tribe (MIT) to expand the corridor, improve pedestrian safety and reduce congestion. The main focus of Project No. CP1118 is to construct a pedestrian crossing. The current design is for a crossing at Elm Street but staff is currently working with the State and MIT to look at other locations for the crossing, which may include a new signal at Fir Street SE. Vice-Chair Peloza asked if staff was receiving full support from the MIT. Senior Project Engineer Sweefing answered that the MlTstaff has been very helpful and has scheduled a meeting for the City to meet with the Tribal Council and fhe State Transportation Secretary later in the week. Project No. CP1119 will widen the street to five lanes with sidewalks and will also construct a signal at Hemlock Street SE. The cuRent plan is to construction CP1118 and CP1119 concurrently. S#aff is working on getting approval from the State and MIT on the final design. Chairman Osbome asked if both projects are fully funded. Sweeting answered that they are. Item 20— CP1024—AWS and M Street SE Intersection Improvements: This project will add a right tum lane west bound on Aubum Way S toward M Street SE. Also included are other safety improvements. The design is 70-90% complete and stafPs main focus Page 12 of 14 has recently been on property acquisition. The project should go into construction in 2014. Item 23— CP1304— 37th St& 8 Sf NW BNSF Pre-SignaL•A pre- signal will be constructed that will stop vehicles prior to the tracks to prevent them from becoming stranded on the tracks as the crossing arms come down. Thiswill prevent damage to the crossing arms. Staff is working with BNSF on adjustment to advanced preemption of trains. Item 28— CP1218—Aubum Way S & Riverwalk Infersection lmprovements: This project will widen the road to proVide a second left turn lane into the MIT casino when heading east bound on Aubum Way S. There will also be ano4her turn lane added to Riverwalk. The sidewalks will be widened and other safety improvements will tie made as well. Senior Project Engineer Sweeting answered questions asked by Chairman Osbome regarding the projecYs funding. Interim City Engineer Gaub answered questions asked by Member DaCorsi regarding the project start dates and possibility of including 4hem on the Capital Project Status Repo�t. Interim City Engineer Gaub responded to questions asked by Mem6er DaCorsi aboutthe process used to ensure contractors complete projects on schedule. Member DaCorsi asked if the consultant and contractor can be identified on the reporf. Interim City Engineer Gaub stated that information can be included but the format of the report may be affected. G. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) Construction Manager Dahl stated that:there have been no complaints regarding King County's work on 17th Street, following an inqui,ry made by Chairman Osbome. H. Action Tracking Matrix (Gaub) Item G — Transaortation ImpactFee Stn.icture Analvses: Chairman Osbome asked when review of the fee structure will retum to #he Committee. Interim City Engineer Gaub recommended the.initial reyiew of the traffic impact fee process be scheduled for March 2014. Item I —Amberview Aoartment Odor Complaint: Maintenance and Page 13 of 14 Operations Manager Bailey reported that the system has been video assessed and no is.sues have been identified. Utilities Enginee� Repp stated tha#, following the direction.offhe Committee, staff in preparing to replace the manhole. The inanhole insfallation will be incorporated with the City's regular repair and replacement program. The Committee determined the item can be removed from the matrix. IV. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 5:15 p,m. Approved this2lst day o ilanuary, 2014. ; � � Wayne Osti e, Chairman Jennifer usmir, Public Works Department Secretary Page 14 of 14