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Home My WebLink About01-22-2014 c��voF ' * Les Gove Community Campus . January 22, 2074 - 5:00 PM Annex Conference Room 2 � WASHINGTON MINUTES I. CALL TO ORDER , Chair Rich Wagner called the meting..to order at 4:58 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Sfreet, Aubum, Washington. A. Roll Call Chair Rich,Wagner; Vic�Chair�Largo.Wales, and Member Wayne Osbome were present. Staff members present were MayorNancy Backus; Directorof Administration Michael Hursh; Parks;Arts and Recreation Director Daryl Faber; Director ofiCommunify� Development and Public Works Kevin Snyder; Assistant Director of Community Development Services Jeff Tate; Finance Director Shelley Goleman; Construction Projec# Manager Bill Thomas, and Office Assistant Sue Van Slyke. Member of the audience present was Enumclaw High Schoot student Redman Svedberg. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Minutes - December 4, 2013 (Tate) Vice-Chair Wales moved and Merimber Osbome seconded to approved the December 4, 2103 minutes as written. Motion carried unanimously. 3-0 Page 1 of 5 III. DISCUSSION ITEMS A. Update of Architectural Drawings for Construction Bid (Tate) Assistant Director Tate informed the Committee that the original drawings have been signed off. Schedule - It was recommended and agreed on by the Committee to target a July 7, 2014 consfrucfion start date. The construction schedule was discussed with anticipated completion in May 2015. Status of drawings - There have been no changes to building codes since the original plans were reviewed. The only items that will need changes are minor storm and water technical issues and a lighting evaluation. It was su�gested that a firm, Pacific Lighting Systems, look at quality and maintainability of lighting. Director Faber will assign a staff member to oversee the lighting issue. Acoustical - Assistant Director Tate suggested that the AudioNisual section of the project be reviewed due to advances in this field since the original plans were created, IT DirectorRon Teideman volunteered to assist with the A/V area to assure that the most function equipment is obtained for this project. Assistant Director Tate advised the Committee to entertain the idea that.the City of Auburn Innovation and Technology department serve as a sub- contractor for the entire project. This Committee was in agreement with this suggestion. It was suggested by Assistant DirectorTate to discuss Item F after Item A. B. Campus Security Plan (Faber) Director Faber presented a campus security plan. The plan willfocus on surveillance, police presence, limbed landscaping, park rules and new signage. The Committee indicated that there are areas of the Les Gove Community Campus that need specific attention, such as the public restrooms. These restrooms are currently not built to environmental standards. By updating the restrooms, the plan is to avoid having the general public use the community center restrooms. Director Faber will get a cost estimate and bring forward this project as a budget item this year. Director Faber has received a preliminary cost estimate on the Pedestrian walkway lighting and present it to the Committee for review. There was a discussion on the use of alcohol within the community center. Director Faber voiced that it is important to be able to have Page 2 of 5 alcohol on the premises for future rentals and to include the patio along with the building. The Committee determined the need for temporary fencing around the patio to keep it separate from the public when alcohol is being consumed. Director Fabermentioned a need for future discussions on the center operations to include the potential,of reserving an office in the building for the Police Department. This will guarantee a police presence on I� campus. C. Citizens Survey (Faber) Director Faber presented a d`raft survey to be sent out to the citizens regarding their interest in various activities atthe center. The goal is to introduce the survey both electronically on Survey Monkey and to the. citizens on the Aub:um at`;Play database. 'lt would also be available at all upcoming communify meetings. Ctiair Wagner suggested providing a self-addressed, stamped envelope for physical copies. This will encourage a good retum of tfie survey. - Chair Wagner would like to add a section in reference to a dog park. Vice-Chair Wales suggested includin� a section that places attention. on people with special needs and their activity interests. Also, rephrase item number 3 to say "whole family". D. Neighborhood Planning Meeting Format (Tate) Assistant Director Tate reiterated that the community meetings will focus on interaction with neighbors in the surrounding community. Member Osbome stated that people will be concemed about how it will impact their neighborhood. The meeting will be in response to previous meetings and input from community members in regards to development around the Les Gove Community campus; where the City sees it going and why. The Committee made the decision to hold this meeting in mid-June, 2014.Chair Wagner said there had been talk about forming a neigtiborhood advisory council. The Committee responded that instead of forming a new council, the City will let citizens know a6out our current mee6ngs, especially the Les Gove Community Campus meeting, which will become their forum for neighborhood advisory. E. Traffic Analysis Progress (Faber) Director Fabec presented the Committee with two maps conceming the fencing and traffic calmin� improvements for Deal's Way. He collaborated with Transportation Manager Pablo Para to create the maps. Option #1 will leave Deal's Way open and add numerous traffic calming and pedestrian safety items. It was determined that this would be about a $5,000.00 pro'ect can be absorbed within the Parks, Arts and Recreation budget. �ption#2 will provide for a seasonal closure Page 3 of5 from Memorial to Labor Day. A temporary barrier will be placed to block off sections just after the Les Gove building and at the edge of the library. There would be a loss of 8 parking stalls with Option #2. The Committee advised accepting Option #1 at this time with the provision that Option #2 would be revisifed if the need arises. F. Review Project Budget Items Not Currently in Construction Contract (Thomas) Assistant Director Tate discussed that there is an electrical code update and they are reviewing whether there is a need for electrical code modifications. Chair Wagner commented on the original idea of inGuding solar panels on the roof of the;building. After investigation, Chair Wagner determined that in order to:proceed with solar panels, there would need to be a redesign on the roof and electrical components which would not be cost effective at this time. • Assistant Director Tate discussed the re-orientation of the community center building. The estimated cost would be around $10,000.00. Construction Manager Bill Thomas informed the Committee that if the desire is to go more than a 10 degree shift in the building, there is a substantial cost increase for redesign work, due to mechanical system. and the gain and loss you obtain from the angle. The mechanical engineer will guarantee his designs up to 10°/a. If the sift is over 10 degrees, the City would risk losing a grant from PSE that was awarded due to our efficiency in design. The City would have to alter existing parkways within the park as well. The original idea was to shift 15 degrees. The Committee agreed on the 10 degree re- orientation. The re-orientation was originally suggested so thaf there would be a clear view of the entire park from the center. Assistant Director Tate addressed the Committee on the next steps for the plans and project specifications pertaining to LEED certification. Currently, the buil.cling has been designed by BLRB to be LEED silver at a minimum. The cost to do the paperwork and filing is in the $8,000.00 range. To date, the City has paid the most expensive part in the design. The architect was approached with the idea of what the outcome would be if the Ciry proceed with the project without LEED certification, with a response that it may cost as much money to review the project specification book as it would to remove all the items. Vice-Chair Wales questioned leaving the specifications the way they are but not apply for the actual certification. Construction Manager Thomas said the contracts and the provisions within do not allow for. It was noted that the City will be receiving a minimum $31,000.00 grant from PSE which includes the LEED certification. � Chair Wagner suggested to apply for the certification. Page 4 of 5 Construction Manager Thomas discussed the inventory for the intemal operation of the community center. Construction Manager Thomas and Direotor Faber will complete an inventory list and present it to the Committee at the February26; 2014 meeting. I G. Action Tracking Matrix (Wagner) The Action Tracking Matrix was not discussed at this meeting. IV. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjoumed at 6:02 p:m. APPROVED THIS a�day of • r �rGLC�.�'' , 2014 /�-�C.. , Rich Wagner, hair • .. . �C�.,,. �� ' � Sue Van Slyke, O ssistant Page 5 of 5