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Home My WebLink About02-03-2014 ci�roF_ :.•��' * Finance Committee February 3, 2014 - 5:00 PM Annex Conference Room 1 WASHINGTON MINUTES I. CALL TO ORDER Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street. A. Roll Call Chair Wales, Vice Chair John Holman, and Member Yolanda Trout ._ were present. Officials and staff members in attendance during the meeting included: MayorNancy Backus, Finance Director Shelley Coleman, City Attomey Dan Heid, Director of Community Development and Public Works Kevin Snyder, Assistant Director of Maintenance and Operations Randy Bailey, Utilifies Engineer Dan Repp, Interim Human Resources Director Rob Roscoe and City Clerk Danielle Daskam. B. Announcements There was no announcement. C. Agenda Modifications There was no agenda modification. II. CONSENT AGENDA A. Minutes of the January 21,2014 meeting Vice Chair Holman moved antl Member Trout seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0 B. 2013 Claims Vouchers (Coleman) Claims voucher numbers 427123 through 427201 in the amount of $703,843.27 and dated February 3, 2014. Committee members reviewed the 2013 and 2014 claims vouchers and the payroll vouchers.. Vice Chair Holman moved and Member Trout seconded to approve Pege 1 of 5 and forward the 2013 and 2014 claims vouchers and payroll vouchers to the full Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 C: 2014 Claims Vouchers (Coleman) Claims voucher numbers 427121 through 427122 and voucher numbers 42712Tthrough 427352 in the amount of $902,658.18 and dated February 3, 2014. See 2013 claims vouchers above for approval of 2014 claims vouchers. D. Payroll Vouchers (Coleman) Payroll check num6ers 534456 through 534490 in the amount of $275,969.29, and electronic deposit transmissions in the amount of $1,312,418.76, fora grand total of$1,588,388.05 for period covering January 16, 2014 to January 29, 2014. See 2013 claims vouchers above for approval of payroll vouchers. I I I. ORDINANCES A. Ordinance No. 6494 (Coleman) An Ordinance of the City Council of the City of Aubum, Washington, establishing the Local Sales and Use Tax Rate for local revitalization financing for 2014 Finance Director Coleman presented Ordinance No. 6494. The Ordinance was reviewed by the Finance Committee on January21, 2014. The Ordinance authorizes a credit against the State of Washington's sales tax for local revitalization financing. The City is � able to collect up to $250,000.00 annuallyto assist in servicing the debt issued for the Promenade Project. Vice Chair Holman moved and Member Trout seconded to approve and forward Ordinance No. 6494 to the full Council forconsideration. MOTION CARRIED UNANIMOUSLY. 3-0 IV. RESOLUTIONS A. Resolution No. 5032 (Coleman) A Resolution of the City Council of fhe City of Aubum, Washington, authorizing the City of Aubum to impose. a Sales and Use Tax as authorized by RCV1l 82.14.415 as a credit against State Sales and Use Tax relating to annexations Director Coleman presented Resolution No. 5032. The resolution authorizes a 0.1 percent creditagainst state salestax to mitigate the cost of annexation of the Lea Hill area. Page 2 of 5 Vice Chair Holman moVed and Member Trout seconded to approve and forward ResoluGon No. 5032 to the full Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 V. DISCUSSION ITEMS A. Ordinance No. 6483 (Coleman) An Ordinance of the City Council of the City of Aubum, Washington, amending Section 6.04.010 of the Aubum City Code relating to animal control licensing Director Coleman presented Ordinance No. 6483. The ordinance is an amendment to Aubum City Code Section 6.04.010. The ordinance would make proof of rabies not a requirement to license a pet. Member Trout asked why the City is considering the change. Director Coleman explained the State has a requirementfor rabies vaccination. The City has seen a large decrease in pet licensing. The requirement to show proof of rabies vaccination has made it more difficult for some citizens to license their pet. Chair Wales stated the Western Washington area does not have a large problem with rabies and citizens of Auburn will have an easier time licensing their pets when the ordinance is in effect. B. Resolution No. 5037 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans ftom the General Fund and/or the Cumulative Reserve Fund to a grant sustained or project focused Special' Revenue Fund for up to a three-year period of time Director Coleman introduced Resolution No. 5037. The Resolution would allow the City to make interFund loans from the General Fund or the Cumulative Reserve fund to cover grant funds that have not yet been disbursed. C. Resolution No. 5036 (Snyder) A Resolution of the City Council of the City ofAubum, Washington, authorizing the Mayor to execute a contract between the City of Aubum and the City ofPacific for decant facilities usage Assistant Director of Maintenance and Operations Bailey introduced Resolution No. 5036. Resolution No. 5036 authorizes an agreement with the City of Pacific for decant services and is a renewal ofian ongoing agreement. Chair Wales questioned the size of the decant facility, its capacity, Page 3 of 5 and how close the City is to reaching maximum capacity. Assistant Director Bailey explained the total capacity of material is 150 yards. Currently the Ci4y contracts with Waste Management to dump the facility three to four times a year. If the cities of Algona and Pacific brought in their total contracted amount, it would comprise then twenty percent of overall use. ChairWales confrmed the City would not incur additional costs related to this agreement. Vice Chair Holman inquired as to the potential for another Ciry bringing in hazardous matenals. Assistant Director Bailey explained the process of the decant-faciliry and testing of materials. If material is found to be hazardous, 4he partner city will be required to assisf in the cost of any clean up. D. Council Survey (Roscoe) Interim Human Resou.rces and Risk Management Director Roscoe explained he had been asked to provide the Committee with a Council salary survey. He explained each spreadsheet which included comparables from surrounding cities and included salary, other pay, and benefits information. Chair Wales said she wanted to look at Council compensation now and stated the issue may be brought up at a future Committee ofithe Whole meeting. Member Trout stated the information is useful: Vice Chair Holman spoke regarding the ways in which the Counc'il compensation can be changed. The Council can review and establish its own compensation or create a Compensation Commission to establish compensation levels. E. Airport Stormwater Billing Utilities Engineer Repp explained Public Works staff periodically review the rates charged by the utility: The rate the airport pays has not been adjusted since the stormwater fund was put into place. The City has made improve.ments and many changes have been made at the airport. The utility performed a detailed analysis of the impenrious surfaces at the airport and applied.the current billing rates. The City created a classification for the airport considering all of the special circumstances surrounding the airport. The rate will increase significantly due to the new analysis. Chair Wales asked when the billing change will take effect. Utilities Engineer Repp stated it will take effect during fhe next billing cycle. Director Coleman explained the City has provided credits to the aifport for every possible exemption. Page 4 of 5 Member Trout confirmed the City has compared the new rate with other airport rates. Vice Chair Holman asked what classes define the primary occupants of the airport. Utilities Engineer Repp stated the City has non-single family, water quality treatment class, detention and wafer quality treatment. City Attomey Heid explained the report is for the Committee's information only. No action is required. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjoumed at 5:40 p.m. APPROVED this �day of February, 2014. ,�0��_�Q,�� a , ai Danielle Daskam, Gity Clerk Page 5 of 5