HomeMy WebLinkAbout4974 RESOLUTION NO. 4 9 7 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO ENTER INTO A PURCHASE
AGREEMENT AND EXECUTE A MAINTENANCE
AGREEMENT BETWEEN THE CITY OF AUBURN AND
SHARP BUSINESS SYSTEMS FOR COPIER EQUIPMENT
WHEREAS, several of the City's copiers are at the end of their useful life; and
WHEREAS, staff, after investigation, recommends the purchase and
maintenance package proposed by Sharp Business Systems,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor and City Clerk are hereby authorized to execute a
Purchase Contract and Maintenance Agreement between the City and Sharp Business
Systems for copier services, which agreement shall be in substantial conformity with the
agreement attached hereto as Exhibit "A" and incorporated herewith
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this .5�day of C 2013.
CITY URN
PETER B. LEWIS, MAYOR
------------
Resolution No. 4974
July 22, 2013
Page 1 of 2
ATTEST:
Danielle E. Daskam, City Clerk
APPROVE WFM:
Daniel .
Resolution No 4974
July 22, 2013
Page 2 of 2
CONTRACT
BETWEEN
CITY Or AUBURN
AND
SHARP BUSINESS SYSTEMS
This Contiaot is made and entered into by and between the City of Auburn
"City") and (lie below-named company "Supplier"
Vendor Name: Sharp Business Systems,
Address: 18001 NE 76°i St.
Redmond, WA 98052
Contact: Denise Webb
Phone: 206.227.2679 (cell);425.885.4755 x4652
Fax: 425.883.9528
L;mail. Denise,Webb(rt�sharpusa.com
Tax ID 13 1968872
1 Pu_ it ose
Supplier is to provide mtdtifunction copiers and related software, as well as
maintenance sei vices to the City. This Contract is authorized under a Cooperative
Purchase Agreement between the City and the State of Washington.
2. Scope of Work
i
Supplier will provide equipment and maintenance services per the following:
A. WSCA Contract 1715 (State of Nevada)(Exh. A)
B. WSCA Contract 07912 (Washington State addendum) (Exh. B);and
C. Sharp Business Systems proposal dated June 24, 2013 (Exh C).
3 Period of Performance
The period of performance shall conunence on the date of last signature to this
Contract,and shall terminate in accordance with the WSCA contract,unless specifically
amended by the parties.
4. Insurance
The WSCA Contract are amended to require the Supplier to add the City of Auburn as an
additional insured.
i
7. Ordefine Invoicinp, and Pa ment
Auburn/SBS Contract No.
Page I of
Draft date 7.2.13
This Contract is subject to the written approval of the City's contracting authority
and shall not be binding until so approved.
CITY OF AUBURN SHARP BUSINESS SYSTEMS
da,:o 2.3
ayor Dam \
Attest: n lli�i CtI I�hQnGICCiC
Danielle E. Daskam, Clcik Da(c
A s to cid, t)—Attorney Date
i
I
AuburrVSBS Contract No.
Page 3 of 3
Draft date 7.2.13
2012 Yearly
Usage/
Maintenance
4 year R01 5 year R01 Costs
$9,120.39 $13,28439 $2,862.00
$11,070.53 $15,870.53 $3,699.00
$8,894.76 $12,513.76 $1,886.00
$7,098.00 $9,807.00 $183.00
$5,937.10 $8,687.10 $613.00
$7,774.33 $10,967.33 $323.00
$7,360.10 $10,657.10 $1,885.00
$9,774.33 $14,415.33 $4,926.00
$27,953.34 $40,765.34 $2,523.00
$94,982.88 ; $136,967881'! -$18;900.00
I
2012 Yearly
4 year R01 5 year R01 Usage Costs Expire Date
$23,000 $33,902 $2,450 9/30/2013
i
Sharp Copier Breakdown
Expired
Current Proposed
Department Copier Annual Cost New Cost Savings 2 year ROI 3 year ROI
PD Admin Copier $4,164.00 $7,535.61 -$3,371.61 $792.39 $4,956.39
Annex 2nd Floor SE $4,800.00 $8,12947 -$3,329.47 $1,470.53 $6,270.53
M&O Copier $3,619.00 $5,581.24 -$1,962.24 $1,656.76 $5,275.76
Property Crimes Copier $2,709.00 $3,387.94 -$1,029.00 $1,680.00 $4,389.00
Senior Center Copier $2,750.00 $5,062.90 -$2,312.90 $437.10 $3,187.10
Police Evidence $3,193.00 $4,99767 -$1,804.67 $1,388.33 $4,581.33
Records $3,297.00 $5,82730 -$2,530.90 $766.10 $4,063.10
Finance $4,641.00 $8,789.67 -$4,148.671 $492.33 $5,133.33
Printshop B&W $12,812.00 $23,294.66 -$10,482.66 $2,329.34 $15,141.34
Total :`.$41,985:00 ==--_$72;607106 t?-=$30,972'.12 ;<$11,012:88 =_,$52;997:88
I
Expiring 2013
Current Proposed
Department Copier Yearly Cost New Cost Savings 2 year ROI 3 year ROI
Printshop Color $10,902 $20,608 -$9,706 $1,196 $12,098
Totals
Rev 072313
i
MAINTENANCE AGREEMENT TERMS AND CONDITIONS
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CITY OF _ -- R_
AL) B-U Peter B. Lewis, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.ouburnwa.gov * 253-931-3000
STATE OF WASHINGTON )
)SS.
COUNTIES OF KING AND PIERCE )
I, Danielle Daskam, the duly appointed, qualified City Clerk of the City of
Auburn, a Municipal Corporation and Code City, situate in the counties of King and
Pierce, State of Washington, do hereby certify that the foregoing is a full, true and
correct copy of Resolution No 4974 of the resolutions of the City of Auburn,
entitled 'RESOLUTION NO. 4974."
1 certify that said Resolution No. 4974 was duly passed by the Council and
approved by the Mayor of the said City of Auburn on the 5th day of August, 2013
Witness my hand and the seal of the City of Auburn this 4th day of November,
2013.
k4"Za�l),'J
Danielle Daskam, City Clerk
City of Auburn
AUBURN * MORE THAN YOU IMAGINED