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Home My WebLink About01-21-2014 Minutes cmroF -'�'* � Finance Committee January 21, 2014 - 5:00 PM Annex Conference Room 1 WASH INGTON MINUTES I. CALL TO ORDER Chair Largo Wales called the meeting to order aY5:01 p.m. in Annex Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street. A. Roll Call Chair Wales, Vice Chair John Holman, and Member Yolanda Trout were present. Officials and staff inembers in attendance during the meeting included: Mayor Nancy Backus, Director of Administration. Michael Hursh, Finance Director Shelley Coleman, Assistant City Attomey Steve Gross, Director of Community Development and Public Works Kevin Snyder, Assistant.Director of Engineering Services/City Engineer Ingrid Gaub, Transportation Manager Pablo Para, Sewee Utility Engineer Robert Elwell, Solid Waste and Recycling Supervisor Joan Nelson, and City Clerk Danielle Daskam. B. Announcements There was no announcement. C. Agenda Modifications Resolution Nos. 5039 and 5040 were added to the agenda for Committee action. IL CONSENT AGENDA A. Minutes of the January 6, 2014 regular meeting Vice Chair Holman moved and Member Trout seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0 B. 2013 Claims Vouchers (Coleman) , Claims voucher numbers 426877 through 427021 in the amount of $2,520,180.46 and dated January 21,, 2014. Committee members reviewed the 2013 and 2014 claims vouchers Page 1 of6 and the payroll vouchers. Member Trout moved and Vice Chair Holman seconded to approve and forward the 2013 and 2014 claims vouchers and payroll vouchers to the full Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 C. 2014 Claims Vouchers Claims voucher numbers 426871 through 426873 and voucher numbers 427022 through 427120 in the amount of $2,768,339.58 and one wire transfer in the amount of$792.00 and dated January 21, 2014. See 2013 claims vouchers above for approval of 2014 claims vouchers. D. Payroll Vouchers Payroll check numbers 534407 through 534455 in the amount of $949,606.03, electronic deposit transmissions in the amount of $1,257,913.93 for a grand total of $2,207,519.96 for 4he period covering January 2, 2014 to January 15, 2014. See 2013 claims vouchers above for approval of payroll vouchers. III. RESOLUTIONS A. Resolution No. 5039 A Resolution of the City Council of the City otAuburn, Washington authorizing the Mayor to execute a contract with Washington2 Advocates, LLC, for consulting services. Director of Administration Hursh presented Resolution Nos. 5039 and 5040 and distributed copies of the Washington2 Consulting and Thompson Smitch Consulting Group annual report of activities and outlook for the coming year. Washington2 Advocates has pertormed lobbying efforts on the City's behalf and subcontracted some of the activities to Thompson Smitch. Thompson has been responsible for managing the local, state and regional lobbying while Washington2 Advocates has handled issues at the national level. Mr. Hursh noted the contract for Washington2 Advocates is in the amount of$7,500.00, and the contract with Thompson Consulting is in the amount of$11,000.00. Some of the issues the local and national lobbying teams worked on in 2013 included: funding for the completion of SR167 and SR509 gateways project, effects of sequestration, moniforing the effects�of the Violence Against Women Act, support for the Marketplace Fairness Act, monitoring the Water Resou�ces Page 2 of 6 Development Act, support for the Maritime Goods Movement Act related to the Harbor Maintenance Tax, Veterans and Human Services Center funding, AmtraK station, City Council advocacy, M Street Overpass opening coordination, facilitatin� contacts beiween the City and Sound Transit, tracking federal fundmg, and monitoring state legislation. �ce Chair Holma.n spoke in favor making the Harbor Maintenance Tax and #he Maritime Goods Movement Act a priority in 2014. Chair Wales suggested meeting with the lobbyists prior to or while at the National League of Cities Conference to coordinate the City's priorities a.nd message. Member Trout moved and Vice Chair Holman seconded to approye and forward Resolution No. 5039 to the fu0 Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolution No. 5040 A Resolution of the City Council of the Gity of Aubum, Washington; authorizing the Mayor to execu4e a contract with Thompson Consulting Group for consulting services Member Trout moved and Vice Chair Holman seconded to approve and forward Resolution No.5040 to the full Council for considerafion. MOTION CARRIED UNANIMOUSLY. 3-0 IV. DISCUSSION ITEMS A. November 2013 Financial Report (Coleman) Finance Director Coleman presented the November 2013 Financial Report. The General Fund revenues exceed budget by $2.1 million and expenditures are less than budgeted. Finance DirectorColeman pointed out that through November 2013, the amount of sales tax collections from construction exceeds $1.7 million. Director Coleman also directed the Committee'sattention to the charts regarding collection of real estate excise tax (REET) and noted the excise tax collection has exceeded budget estimates by approximately $800,000.00. There was briefdiscussion regarding the use of REET 1 and REET 2 revenue. Director Coleman noted that the sewer operating loss has decreased compared to last year. Also, the Sewer Metro charges are now reported separately. Page 3 of 6 Director Coleman reported that requests for proposals for cemetery management are due Friday. There was also brief discussion regarding the advantages of purchasing water supply from Tacoma. B. Ordinance No. 6494 (Coleman) An Ordinance of the City Couricil of the City of Auburn, Washington, establishing the Local Sales and Use Tax Rate for Local Revitalization Financing for 2014 Ordinance No. 6494 levies the .022% sales tax credit against the state sales tax for local revitalization financing. The City is able to collect up to $250,000.00 annually to help service the debt for the Promenade capital improvements. The City is required to annually adopt an ordinance authorizing the levy of the sale tax credit. In 2010, the City issued $7,24 million in bonds to fund capital improvements for the Promenade, plaza and parks. Director Coleman reported the Ordinance will come before the full Council for adoption no later than the second meeting in February. C. Resolution No. 5025 (Coleman) A Resolution of the City Council of the City of Aubum, Washington, authorizing the acceptance an.d appropriation of grant funds in the amoun# of thirty six thousand two hundred sixty four dollars ($36,264.00), and authorizing the Mayor to execute an Interlocal Agreement between King County and the City of Auburn to accept said funds for implementation of the 2014 Waste Reduction and Recycling grant program Resolution No. 5025 authorizes an Interlocal Agreement with King County for the 2014 Waste Reduction and Recycling Grant Program. King County has appropriated $36,264.00 for the City to promote waste reduction and recycling to residents and schools. D. Resolution No. 5026 (Coleman) A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor to execute a SerVices Contract with the Seattle- King County Department of Public Health for reimbursement of funds related to 2014 local Hazardous Waste Management program activities Resolution No. 5026 authorizes a contract with Seattle-King County Department of Public Health for the Local Hazardous Waste Management Program. King County has extended $21,578.99 for the City to promote the Neighborhood Natural Yard Care Program to one neighborhood and provide hazardous waste education to residents. Page 4 of 6 Three workshop presentations.on natural ya[d care will be giyen to#he North Aubum neighborhood.. The program also funds hazardous waste education through a newsletter, flyers and other outreach methods. E. Resolution No. 5032 (Coleman) A Resolution of the City Gouncil of the. City of Aubum, Washington, authorizing the City of Aubum to impose a Sales and Use Tax as authorized by RCW 82.14.415 as a credit against State Sales and Use Tax, relating to annexations Resolution No. 5032 levies the .1% sales tax credit against the state sales tax for annexation of the Lea Hill area The last year of the tax credit will be 2016. F. Resolution No. 5027 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayorto Execute anAmendment to the Sewer Franchise Agreement Between the City of.Aubum and King County to operate, maintain and consfruct sewer mains, service lines and appurtenances in, over, along, and under County Roads Sewer Utility Engineer Bob Elwell presented Resolution No. 5027, which authorizes an amendment to the sewer franchise agreement between the City and King County to operate, maintain, and construct sewer mains within county'roads. During the 2009 Comprehensive Sewer Plan, the City added an additional area to its sewer service area, which lies in unincorporated King County. The amendment updates the boundaries within which the agreement is affected. All otherterms of the franchise agreement remain the same. G. Resolution No. 5038 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, repealing Resolution No. 4826 regarding reduction of speeds on arterial street routes in the City Transportation Manager Pablo Para presented Resolution No. 5038. In 2012, the City Council adopted Resolution No. 4826 to reduce the speed limits on certain arterials within the city in an efforf to preserve City streets and provide for fraffic safety. Staff recommends repealing Resolution No. 4826 as#he reduction in speed limits did not accomplish the level of street p�eservation desired or significantly add to traffic safety. H. City's Bond Rating Finance DirectorColeman presented notification from Standard & Poor's Ratings Services (S&P) thaf the City's bond rating has been Page 5 of 6 raised to "AA+" from "AA" on the City's general obligation bonds. S8�P noted Auburn's economy, City management, budgetary flexibility and liquidity, and debt and contingent liability profile as strong. I. Other Discussion Chair Wales requested an opportunity to review the contract with the Aubum Symphony. Assistant City Attorney Gross reported the Parics; Arts and Recreation Department staff are working on a draft annuaf contracf for the Symphony, which is under review by Legal. Chair Wales requested that the contract include provisions for audit and performance expectations. Mayor Backus reported the proposed contract provides for various deliverables. Chair Wales also.requested that a future Finance Committee agenda include a discussion item relating to Council compensation, particularly a comparison with other cities. V. ADJOURNMENT There being no further business to come before the Committee, the meeting adjournetl af 6:00 p.m. APPROVED this 3�day ofi February, 2014. r al , Chair Danielle Daskam, City Clerk Page 8 of 6