HomeMy WebLinkAbout03-17-2014 PUBLIC WORKS COMMITTEE AGENDA PACKET
Public Works Committee
March 17, 2014 - 3:30 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
Public Works Committee to approve the minutes of the March 3, 2014 Public
Works Committee meeting.
III.ACTION
A. Resolution No. 5051* (Hursh)
Resolution of the City Council of the City of Auburn, Washington to adopt the 2013
Consolidated Annual Performance and Evaluation Report (CAPER) for the
Community Development Block Grant Program
B. Right-of-Way Use Permit No. 13-07* (Mund)
Approve Right-of-Way Use Permit No. 13-07 Amendment No. 1 for Muckleshoot
Indian Tribe for Monitoring Wells
C. Public Works Consultant Agreement No. AG-C-450* (Wickstrom)
Grant permission to enter into Consultant Agreement No. AG-C-450 with Brown
and Caldwell for engineering services for Project No. CP1320, Maintenance and
Operations Storm Drainage Improvement project.
D. Resolution 5052* (Para)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Negotiate Agreements and Execute Documents Necessary to Acquire
Property Related to Lea Hill Road Segment 1 Improvements
IV.DISCUSSION ITEMS
A. Capital Project Status Report* (Sweeting)
B. Significant Infrastructure Projects by Others - Public Works Status Report*
(Gaub)
C. Action Tracking Matrix* (Gaub)
V.ADJOURNMENT
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Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
March 11, 2014
Department:
Public Works
Attachments:
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the March 3, 2014 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:
Meeting Date:March 17, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 40
Public Works Committee
March 3, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice-Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering/City Engineer Ingrid Gaub, Assistant Director of Operations Randy Bailey, Assistant Director of Community Development Jeff Tate, Acting Utilities Engineer Susan Fenhaus, Transportation Manager Pablo Para, Acting Director of Human Resources Rob Roscoe, Engineering Aide Amber Mund, Storm Drainage Engineer Tim Carlaw, Water Quality Program Coordinator Chris Thorn, Finance Director Shelly Coleman, Senior Project Engineer Ryan Vondrak and Public Works Secretary Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one modification to the agenda, adding Discussion Item E, Ordinance No. 6502.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Public Works Committee Meeting minutes for date, February 18, 2014. Motion carried 3-0.
III. ACTION
A. Right-of-Way Use Permit No. 14-02 (Mund)
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CA.A Page 4 of 40
Approve Right-of-Way Use Permit No. 14-02 for Auburn Parks, Arts and Recreation Department Petpalooza Dog Trot Fun Run
Engineering Aide Mund explained this year’s permit includes more road closures, for safety reasons. The closures include the northbound closure of R Street SE, between 35th Street SE to Stuck River Drive, potentially the westbound lane of Stuck River Drive, and 35th Street SE. Engineering Aide Mund stated that the Street Division will be providing traffic control, in response to a question asked by Chairman Osborne. Chairman Osborne asked if police will be present to monitor the event. Mund confirmed the police will be present. It was moved by Vice-Chair Peloza, seconded by Member DaCorsi, that the Committee approve Right-of-Way Use Permit No. 14-02 Auburn Parks, Arts and Recreations Department’s Annual Petpalooza Dog Trot Fun Run. Motion carried 3-0.
B. Resolution No. 5035 (Thorn/Carlaw) A Resolution of the City Council of the City of Auburn, Washington, Approving the 2014 Stormwater Management Program Plan and Authorizing the Mayor to Submit a Copy to the Washington State Department of Ecology in Response to the City's National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit
Water Quality Program Coordinator Thorn answered questions asked by Member DaCorsi regarding the requirements for the inspection of municipal catch basins and inlets. Storm Drainage Engineer Carlaw explained the difference between the inspection and maintenance of City owned catch basins and private storm facilities. It was moved by Vice-Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council adopt Resolution No. 5035. Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 5047 (Tate) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the City to Expend Funds to Abate the Litter, Junk, and Yard Waste Nuisance at 911 17th Street NE, Auburn
Assistant Director of Community Development Tate provided background information regarding the property at 911 17th Street NE.
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CA.A Page 5 of 40
Assistant Director of Community Development Tate explained the difference between interior and exterior abatement. The Committee and staff reviewed the exterior abatement process. Assistant Director of Community Development Tate responded to questions asked by Member DaCorsi regarding the whereabouts of the property owner. The Committee supported adoption of Resolution No. 5047.
B. Capital Project Status Report (Vondrak)
Item 25 – CP1218 – Auburn Way South & Riverwalk Intersection Improvements: Assistant Director of Engineering/City Engineer Gaub stated that staff is working with the Muckleshoot Indian Tribe (MIT) to reach agreements on several Auburn Way South Corridor projects, in response to a question asked by Vice-Chair Peloza. Community Development and Public Works Director Snyder said that there is a meeting scheduled with the MIT for March 18th at which this project and the others will be discussed.
C. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub)
Item 6 – Puget Sound Energy – 2nd Street NE Gas Main Replacement: Answering questions asked by Vice-Chair Peloza, Assistant Director of Engineering/City Engineer Gaub confirmed that the areas impacted by PSE on 2nd Street will be restored but the roadway will not be completely rebuilt. Item 1 – Green River Community College – 320th Street Improvements: Assistant Director of Engineering/City Engineer Gaub explained that the contractor is still troubleshooting the crosswalk flashers, in response to a question asked by Vice-Chair Peloza.
D. Action Tracking Matrix (Gaub)
Item G – 2nd Street NE – Rebuild Estimate: Chairman Osborne explained that the Mayor has not yet determined whether or not to task staff with estimating the cost of a rebuild on 2nd Street NE. Assistant Director of Engineering/City Engineer Gaub stated that staff will discuss with the Mayor the resources necessary to put the different items that the Committee is requesting of staff and the Mayor will determine if staff should precede and the priority of the
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CA.A Page 6 of 40
Committee’s requests. Assistant Director of Engineering/City Engineer Gaub discussed some of the work currently being done by staff; such as several grant applications and design work being done in preparation of the upcoming construction season. Staff confirmed that the appropriate examination and work went into selecting the streets for this year’s SOS program. Vice-Chair Peloza stated that staff convinced him that there are other streets in worse shape than 2nd Street NE that should be included in the SOS program. Assistant Director of Operations Bailey discussed some of the maintenance measures that are considered for distressed roadways with the Committee. The Committee decided that Item G can be removed from the matrix. Item H – 116th & 320th Intersection Investigation: Assistant Director of Engineering/City Engineer Gaub stated that staff has reviewed accident information for both accidents at the intersection and both were based on excessive speeds and loss of vehicle control. Community Development and Public Works Director Snyder stated that there will be a neighborhood meeting to discuss issues about speeding in the area. The Mayor and staff will meet with Green River Community College representatives and the citizens and will report back to the Committee. Items F and H can be combined, per Chairman Osborne. Item I – Amberview Apartments Sewer Odor: Vice-Chair Peloza requested the item remain on the matrix until the summer months. Assistant Director of Operations Bailey reassured the Committee that staff is still working on a solution.
E. Ordinance No. 6502* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, Amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as Amended by Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6474, Ordinance No. 6481, Authorizing Amendment to the City of Auburn 2013-2014 Budget as Set Forth in Schedule “A” and Schedule “B”
Discussion Item E was discussed prior to Discussion Item B. Finance Director Coleman stated that Ordinance No. 6502 is the first
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CA.A Page 7 of 40
budget amendment of the 2014 budget year. Finance Director Coleman provided the Committee background information regarding the budget amendment and discussed the schedule for future budget amendments. Finance Director Coleman will provide a detail for the human services contracts carry forward at the request of Chairman Osborne. Chairman Osborne noted that the Arterial Streets Fund request related to Lea Hill Road will be discussed during an Executive Session at the City Council Meeting. Assistant Director of Engineering/City Engineer Gaub confirmed that to be correct. Assistant Director of Engineering/City Engineer Gaub answered questions asked by Chairman Osborne regarding the Marchini Meadows project. Finance Director Coleman responded to questions asked by Vice-Chair Peloza regarding funding for the Community Center. Vice-Chair Peloza asked if the Community Center was being taken to City Council for action and Community Development and Public Works Director Snyder confirmed that it was as a consent item. Finance Director Coleman stated that she would provide Vice-Chair Peloza with additional information regarding the Facilities Fund carry forward, City Hall external cleaning and brick sealing. Finance Director Coleman answered questions asked by Vice-Chair Peloza regarding the state and federal lobbying contract with Thompson Consulting. Assistant Director of Engineering/City Engineer Gaub responded to questions asked by the Committee regarding the Lea Hill road corridor expansion route. The Committee and staff discussed the Cumulative Reserve Fund. The Committee and Finance Director Coleman reviewed schedule A and schedule B.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:15 p.m. Approved this 17th day of March, 2014.
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CA.A Page 8 of 40
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CA.A Page 9 of 40
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5051
Date:
March 6, 2014
Department:
Administration
Attachments:
Res 5051
Budget Impact:
$0
Administrative Recommendation:
A Resolution of the City Council of the City of Auburn, Washington to adopt the 2013
Consolidated Annual Performance and Evaluation Report (CAPER) for the Community
Development Block Grant Program
Background Summary:
The CAPER is an overall review of housing and community development activities
undertaken in 2013 by the City of Auburn. It is part of the Consolidated Planning
process, which is a prerequisite to receiving federal HUD funds. The CAPER delineates
the amount of Federal funding that is distributed through the program, where that money
is spent, and it assesses how that spending addresses the housing and community
development goals that the City has set forth in its Consolidated Plan. In 2013, the
CDBG program received more than $500,000 for development and public service
activities.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Osborne Staff:Hursh
Meeting Date:March 17, 2014 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 10 of 40
Resolution No. 5051
March 17, 2014
Page 1 of 2
RESOLUTION NO. 5051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED
ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
FOR THE 2013 PROGRAM YEAR.
WHEREAS, the City of Auburn was designated as an entitlement
community by the U.S. Department of Housing and Urban Development (HUD)
for its Community Development Block Grant (CDBG) program; and
WHEREAS, the requirements of the CDBG require the City prepare and
submit a "Consolidated Annual Performance and Evaluation Report (CAPER)”
for each program year; and
WHEREAS, the City Council of the City of Auburn heard and considered
public testimony on March 17, 2014 about the CAPER for its 2013 program
year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES THAT:
Section 1. That the Consolidated Annual Performance and Evaluation
Report (CAPER) for the 2013 program year is accepted.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
ACT.A Page 11 of 40
Resolution No. 5051
March 17, 2014
Page 2 of 2
this legislation and submit the report to HUD.
Section 3. This Resolution shall take effect and be in full force
upon passage and signatures hereon.
DATED and SIGNED this ______ day of ______________, 2014.
CITY OF AUBURN
______________________________
NANCY BACKUS
MAYOR
ATTEST:
___________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
___________________________
Daniel B. Heid
City Attorney
ACT.A Page 12 of 40
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 13-07
Date:
March 11, 2014
Department:
Public Works
Attachments:
Permit Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 13-07 Amendment No. 1 for
Muckleshoot Indian Tribe.
Background Summary:
The Muckleshoot Indian Tribe is currently in the process of re-developing their Forest Villa
property located at 2902 Auburn Way South and has applied for an amendment to their
existing Right of Way Use permit for five monitoring wells in the right of way of Fir Street SE
and the alley adjacent to the northern boundary of the property. They are proposing to install
two additional wells in Fir Street SE and three additional wells in Auburn Way South. The wells
are to be used to conduct investigation of off-site groundwater impacts and to be able to fully
characterize and delineate the extent of groundwater contamination relating to the use of PCE
(tetrachloroethene or tetrachlorethylene), a type of chlorinated solvent classified as a volatile
organic compound (VOC). PCE is commonly used as a degreaser and as a dry cleaning
solvent. Previous commercial use at this property included a dry cleaner.
The attached maps show the approximate locations of the existing wells under this permit and
the proposed location of the new wells. This amendment does not extend the term of the
original permit. It only allows them to install the five new wells per the updated conditions for a
total of ten wells under this permit.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Mund
Meeting Date:March 17, 2014 Item Number:ACT.B
AUBURN * MORE THAN YOU IMAGINEDACT.B Page 13 of 40
Conditions to Right-of-Way Use Permit #13-07 for Monitoring Wells for the
Muckleshoot Indian Tribe
1. The City reserves the right to adjust the terms and conditions or revoke this
Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use of the
ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact the
public interest, as follows:
i. The remaining capacity of the rights-of-way to accommodate other
uses if the applicant’s proposed use is granted.
ii. The effect, if any, on public health, safety, and welfare if the
authorization is granted, including the possible cross-
contamination of other ground water systems by drilling or boring.
iii. Such other factors as may demonstrate that the grant to use the
rights-of-way will serve the community interest.
2. Applicant shall provide the City of Auburn’s Water Quality Programs Coordinator,
Chris Thorn, (25 West Main St Auburn WA 98001 253.804.5065) with copies of
all sampling/monitoring data, including well driller’s logs, soil profiles,
groundwater depth, and related information (e.g. reports, analysis) for the drilling,
boring and monitoring activities covered by this permit within sixty (60) days of
drilling, boring, or sampling, as applicable. Prior to or concurrent with applicant’s
submittal to the Washington State Department of Ecology or any other regulatory
agency of information developed from the drilling, boring, or monitoring activities
covered by this permit, the City shall receive a copy of such submittal.
3. To the extent that the following information exists and is available, the applicant
shall provide City of Auburn’s Water Quality Programs Coordinator with
background information on the substances being monitored or sampled under
this permit, including identifying known toxic substances, their concentrations in
groundwater and soils at all known locations, any suspected or known sources of
contamination and the suspected or known date of release, the furthest depth
below ground surface of known contamination, geographical extent of the
presence of contamination in groundwater and soils, and current and planned
remedial measures.
4. Construction, operation, and decommissioning of all environmental monitoring
wells or borings covered by this permit shall be accomplished in accordance with
the requirements of WAC 173-160-420 for Resource Protection Wells; and a
copy of the Notice of Intent filed with the Washington State Department of
Ecology for each well, as required under WAC 173-160-420, shall be provided to
the City prior to installing any well; and a copy of the resource well protection
report required under WAC 173-160-420 shall be submitted to the City Water
Quality Coordinator concurrent with submittal to the Department of Ecology.
ACT.B Page 14 of 40
5. The applicant shall provide the Auburn Water Quality Programs Coordinator with:
a) the Clean-up Site ID number assigned by the Washington State Department of
Ecology for the investigation requiring the well site drilling or boring operations
covered by this permit; OR b) if a Clean-up Site ID number has not been
established, the applicant shall provide the Auburn Water Quality Programs
Coordinator with the name, phone number, and email address for the
Department of Ecology representative that is managing or participating in the
subject investigation, if applicable. If neither (a) nor (b) apply, the applicant shall
inform the Auburn Water Quality Programs Coordinator whether the Department
of Ecology has been contacted in connection with the subject investigation, and if
so, shall provide the City with the date of contact and the name, phone number
and email address of the person contacted.
6. Applicant shall upon expiration of this permit either:
a. Apply for a new permit following the then current permit process if wells
are to be used for continued monitoring or
b. Provide documentation that the monitoring wells have been properly
abandoned if no longer needed.
7. Applicant shall provide a Performance Security in a form and substance
acceptable to the City, securing the applicants compliance with the terms and
conditions of this Right-of-Way Use Permit. Such security shall be in the amount
of three thousand dollars ($3,000.00).
8. The applicant shall acquire a Construction Permit from the City prior to working in
the public right-of-way.
a. Applicant shall submit mark ups showing locations of proposed monitoring
wells on City and PSE plans for the Auburn Way South Pedestrian
Improvements (CP1118) previously provided to the applicant by the City
for approval with their construction permits. Exact locations shall be
approved by the City prior to installation so that they do not conflict with
the City’s Project on Auburn Way South.
9. Applicant shall maintain current insurance throughout the life of the permit and
provide the City with proof that they are insured.
10. Applicant shall provide a signed and notarized Hold Harmless agreement.
11. The applicant shall be responsible for developing and implementing traffic control
plans and safety measures that insure vehicular safety, pedestrian safety, and
emergency vehicle access during both construction and monitoring activities to
the satisfaction of the City Engineer.
ACT.B Page 15 of 40
12. Applicant shall notify the City 24-hours in advance of performing monitoring
operations by calling the Construction Manager, Mike Kamenzind at 253-804-
5083.
13. Applicant shall perform monitoring on Monday, Tuesday, Wednesday, Thursday
or Friday only, between the hours of 9 am and 3 pm, in accordance with
approved traffic control plans.
ACT.B Page 16 of 40
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Consultant Agreement No. AG-C-450
Date:
March 11, 2014
Department:
Public Works
Attachments:
Consultant Scope Summary
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council grant permission to enter into
Consultant Agreement No. AG-C-450 with Brown and Caldwell for engineering services
for Project No. CP1320, Maintenance and Operations Storm Drainage Improvement
project.
Background Summary:
The Maintenance and Operations (M&O) Storm Drainage Improvement project consists
of the following improvements at the City’s M&O facility located at 1305 C Street SW:
- Abandon the existing onsite storm pond and construct new larger storm ponds onsite.
- Reconfigure the existing onsite storm drainage system to route into the new storm
ponds.
- Install new bioretention cells to capture roof drainage from the M&O buildings.
- Modify the existing decant facility bays for improved performance.
- Expand the decant facility to create addition bays to allow more material to be
decanted.
- Possibly pave some of the driving areas that are currently gravel.
City staff has selected Brown and Caldwell to provide design services for the above-
referenced project and the Not-to-be-Exceeded amount for this agreement is $450,000.
Construction of this project is anticipated to start in Fall 2014 and be complete in late
Spring 2015.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Wickstrom
AUBURN * MORE THAN YOU IMAGINEDACT.C Page 18 of 40
Meeting Date:March 17, 2014 Item Number:ACT.C
AUBURN * MORE THAN YOU IMAGINEDACT.C Page 19 of 40
CP1320 – MAINTENANCE AND OPERATIONS STORM DRAINAGE IMPROVEMENTS
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 2
CP1320 – Maintenance and Operations Storm
Drainage Improvement Project
Summary
Scope for Engineering Design and Construction Services
This Scope of Work is for the Maintenance and Operations Storm Drainage Improvement Project and
includes geotechnical engineering, hydrologic modeling, permitting assistance, preparation of plans,
specifications and estimate, and bidding and construction assistance.
Project Description
The City’s Maintenance and Operations (M&O) Storm Drainage Improvement project consists of storm
drainage improvements and decant facility improvements at the City’s M&O site located at 1305 C St
SW. Storm drainage improvements include abandoning the existing onsite storm pond and
constructing new larger storm ponds onsite, reconfiguring the existing onsite storm drainage system to
route into the new storm ponds, and installing new bioretention cells to capture roof drainage from the
M&O buildings. Decant facility improvements include modifying the existing decant facility bays for
improved performance and expanding the decant facility to create addition bays.
Tasks 1-3: Project Management, Meetings and Quality Control
These tasks will be continuous throughout the project duration, which is assumed to be 16 months.
They will include managing the project work elements to control costs, maintaining the project
schedule and establishing project-specific procedures, including communication, overall project
coordination with the City and project team, and project closeout.
Task 4: Geotechnical Engineering
This task will include the geotechnical investigations needed to design the new storm ponds,
bioretention cells, and foundation of the new decant building. A geotechnical engineer will perform
borings and infiltrations pits, test soil samples and prepare a report to summarize their findings.
Task 5: Hydrologic and Hydraulic Modeling
This task will include computer modeling to determine sizing of new storm ponds/bioretention areas,
drainage system modifications to route site flows to the new ponds/bioretention areas, and sizing of
the outlet pipe of the new storm ponds.
Task 6: Permitting Assistance
This task will include assistance with the permitting needed to construct the project including building
and grading permits, stormwater site plans and a Storm Water Pollution Prevention Plan, King County
Waste Water Discharge approval, and Washington State Environmental Policy Act (SEPA) checklist.
Task 7: 30%, 70%, 95%, 99% and Final Plans, Specifications and Estimate
This task includes preparing the 30% contract drawing for review, the 70% contract drawings for
review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid
ready) contract drawings. Technical and general specifications will be developed based on the
WSDOT/APWA 2014 Standard Specifications and the City’s standard special provisions for the contract
ACT.C Page 20 of 40
C512A – WELL 4 EMERGENCY POWER IMPROVEMENTS PROJECT
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 2
documents as applicable to the project design. An engineer’s opinion of cost estimate for the project
will be prepared at the 30%, 70%, 95%, 99% and final levels of completion.
Task 8: Construction Quality Assurance Plan and the Operation and Maintenance Plan
This task includes the preparation of the Construction Quality Assurance Plan and the Operations and
Maintenance plan. These plans are a requirement of the Washington State Department of Ecology
grant.
Tasks 9-10: Services During Bidding and Construction
The Consultant will assist the City during bidding and construction of the project as follows:
· Attend the pre-construction meeting
· Review Submittals
· Prepare Record Construction Drawings
· Project closeout and archiving project files
Total Consultant Agreement (not to exceed) = $450,000
Tasks 11: Optional Services - Construction Support
As requested by the City, the consultant will provided assistance to the City during the construction of
the project as follows. This work has not been estimated as part of the current agreement and may
require an amendment to the contract.
· Response to bidder questions and develop Addendums
· Attend weekly construction meetings
· Provide written responses to contractor’s Request for Information
· Prepare Change Orders
ACT.C Page 21 of 40
Project No: CP1320Project Title:
Project Manager: Seth Wickstrom
Project Initiation / Grant Acceptance
Consultant Agreement
Initiation Date: _Februrary 18, 2014 Permision to Advertise
Advertisement Date: ______________ Contract Award
Award Date: ____________________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20142015 Future Years Total
430 Water Fund - M&O Facility Expansion220,000220,000
431 Sewer Fund - Vactor Decant Facility270,000270,000
431 Sewer Fund - M&O Facility Expansion200,000200,000
432 Storm Fund - R&R Program*19,64119,641
432 Storm Fund - Vactor Decant Facility270,000270,000
432 Storm Fund - M&O Facility Expansion200,000200,000
432 Storm Fund - Dept. of Ecology Grant999,400999,400
Total19,6412,159,400002,179,041
* This was a portion of the 2013 annual budget for the Storm Repair & Replacement Program.
Activity Prior Years 20142015 Future Years Total
Design Engineering - City Costs3,69840,00043,698
Design Engineering - Consultant Costs15,943445,300461,243
Construction Estimate692,652692,6521,385,305
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
Maintenance & Operations Storm Drainage Improvements
Date: March 10, 2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Project Contingency (15%)103,898103,898207,796
Construction Engineering - City Costs23,00023,00046,000
Construction Engineering - Consultant Costs14,50020,50035,000
Total19,6411,319,350840,05002,179,041
Prior Years 20142015 Future Years Total
**430 Funds Budgeted ( )0(220,000)00(220,000)
430 Funds Needed0134,41685,5840220,000
**430 Fund Project Contingency ( )0 (85,584)000
430 Funds Required 0085,58400
Prior Years 20142015 Future Years Total
**431 Funds Budgeted ( )0(470,000)00(470,000)
431 Funds Needed0287,161182,8390470,000
**431 Fund Project Contingency ( )0 (182,839)000
431 Funds Required 00182,83900
Prior Years 20142015 Future Years Total
**432 Funds Budgeted ( )(19,641)(1,469,400)00(1,489,041)
432 Funds Needed19,641897,774571,62601,489,041
**432 Fund Project Contingency ( )0 (571,626)000
432 Funds Required 00571,62600
** ( # ) in the Budget Status Sections indicates Money the City has available.
431 Sewer Budget Status
432 Storm Budget Status
430 Water Budget Status
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ACT.CPage 23 of 40
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution 5052
Date:
March 11, 2014
Department:
Public Works
Attachments:
Resolution No. 5052
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommends that City Council adopt Resolution No. 5052.
Background Summary:
Resolution No. 5052 authorizes the Mayor to execute documents necessary to acquire
property related to the Lea Hill Road Segment 1.
The right of way needs for the corridor project will include acquisitions and partial
acquisitions of multiple properties along the corridor. The parcels shown on the attached
map will be needed to build out the corridor improvements in any scenario. They are
currently listed for sale and the purchase will be negotiated under a voluntary process.
There are significant cost and administrative advantages for the City to acquire property
under a voluntary process.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Osborne Staff:Para
Meeting Date:March 17, 2014 Item Number:ACT.D
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-----------------------------
Resolution No. 5052
March 10, 2014
Page 1
RESOLUTION NO. 5052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
NEGOTIATE AGREEMENTS AND EXECUTE DOCUMENTS
NECESSARY TO ACQUIRE PROPERTY RELATED TO LEA HILL
ROAD SEGMENT 1 IMPROVEMENTS
WHEREAS, the City is planning corridor capacity and safety
improvements to Lea Hill Road; and
WHEREAS, the Lea Hill Road Segment 1 Project is in the City’s 6-Year
Transportation Improvement Program as TIP#64; and
WHEREAS, the corridor plan will require the acquisition of real property;
and
WHEREAS, real property acquisition costs for this project were amended
into the City budget under Ordinance 6502; and
WHEREAS, the policies and procedures that will be followed in regard to
negotiation and purchase for these properties is governed by federal legislation
and will be strictly adhered to; and
WHEREAS, negotiation and purchase of these properties is in the best
interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
ACT.D Page 25 of 40
-----------------------------
Resolution No. 5052
March 10, 2014
Page 2
Section 1. The Mayor is hereby authorized to negotiate agreements and
execute all documents necessary to complete the acquisition of real property
required for Lea Hill Road Segment 1 Improvements.
Section 2. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this _____ day of ____________, 2014.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
______________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid,
City Attorney
ACT.D Page 26 of 40
Lea Hill Rd Segment 1 ROW Map
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
3/10/2014
ACT.D Page 27 of 40
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
March 12, 2014
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Sweeting
Meeting Date:March 17, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 28 of 40
Page 1 of 8
Date: March 12, 2014
1
C2
0
1
A
M Street Underpass (Grade
Separation):
The purpose of this project is to grade
separate ‘M’ Street SE from the
Burlington Northern Santa Fe Stampede
Pass Rail line in Phase 1 and completion
of the Auburn Black Diamond Road
Bypass connection is a future phase.
5,166,560
(Street)
150,000
(Water)
872,372
(Fed Grant)
5,990,000
(FMSIB)
2,630,509
(TIB)
1,106,592
(King
County)
1,542,800
(Ports)
478,000
(BNSF)
1,140,000
(REET2)
3,397,174
(PWTF)
22,474,007 22,474,007 100%Dec-11 99%May-14 Vondrak Punchlist and private property
restoration underway. CH2MHill Design
Construction
Managemen
t
Scarsella
Brothers
2
C4
1
0
A
S. 277th Wetland Mitigation
Monitoring:
This project is an on-going project to
complete the required monitoring and
maintenance of the wetland mitigation
sites for the S. 277th Grade Separation
Project. Sites are located on the North
property and at the corner of 44th St
NW and Frontage Road. Permits require
the City to monitor the sites for 10
years.
325,343
(Street) 325,343 324,606 100%Apr-11 98%May-14 Larson
Construction Work is complete,
however, the project is in the 2-year
plant establishment period and the
finish date reflects this. Budget and
Costs shown are for years 2006 thru
2014 of this 10 year process.
Watershed
Company /
Redeye
N/A Watershed
Company
Nordic
Construction
3
CP
1
2
2
5
West Valley Highway Preservation -
15th NW to 37th NW:
This project will complete an overlay of
WVH for the purpose of pavement
preservation.
560,000
(Street)
560,000
(Federal) 1,120,000 1,093,525 100%Jul-13 99%Jan-14 Wickstrom
Percent completion adjusted to
reflect additional work needed to
address WSDOT punchlist items.
N/A N/A N/A Icon
4
C5
2
4
A
SCADA System Improvement:
This project will upgrade the City's
SCADA system to meet Public Works
goals.
3,096,767
(Water)
1,908,148
(Sewer)
857,820
(Storm)
5,862,735 5,862,735 100%Nov-09 95%May-14 Sweeting
Implementation Contract executed.
Preliminary Design and Final Design
are Complete. Installation of the
Controls at M&O is complete and
conversion of all 3 test sites are
complete. The remaining site
conversions are underway with 35
sites of 38 completed. Project
manager changed to Sweeting.
TSI Design TSI TSI
5
CP
0
9
0
9
Academy Booster Pump Station:
This project will update/replace the
existing pump station in the Academy
water service area in order to meet fire
flow demands.
3,526,255
(Water) 3,526,255 3,168,295 100%Sep-12 97%Apr-14 Vondrak Work is underway. Startup and Testing
of the new facility in process.
Carollo
Engineers Design N/A Rodarte
Street,
Utilities
Project Budget ($)
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date De
s
i
g
n
Co
n
s
u
l
t
a
n
t
DI
.
A
Pa
g
e
2
9
o
f
4
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Page 2 of 8
Date: March 12, 2014
Street,
Utilities
Project Budget ($)
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date De
s
i
g
n
Co
n
s
u
l
t
a
n
t
6
CP
1
1
2
0
Lea Hill Safe Routes to Schools
Improvements:
This project will complete improvements
for safe walking routes to Hazelwood
Elem., Lea Hill elem., and Rainer Middle
School along 116th Ave. SE and SE 312
St.
34,000
(Street)
398,500
(Federal)
21,597
(Police &
ASD In Kind
Services)
454,097 447,600 100%Jun-13 93%Apr-14 Truong
Final contract work is awaiting private
utility pole relocation and
connections.
N/A N/A N/A Archer
7
CP
1
2
0
7
D Street NE Utility Improvements:
This project will complete storm, sewer,
water and street improvements related
to the Port of Seattle mitigation
agreement on D Street NE.
300,000
(Water)
567,944
(Sewer)
171,296
(Storm)
42,200
(430 Port)
162,203
(431 Port)
597,204
(432 Port)
1,840,847 1,840,847 100%Aug-13 32%Aug-14 Truong Work is underway. N/A N/A N/A Jennings
Northwest
8
CP
1
2
2
2
Citywide Traffic Signal Improvements:
This project will construct safety
improvements at a number of signals
throughout the City.
81,916
(Street)
400,000
(Federal) 481,916 472,889 100%Oct-13 0%Jun-14 Larson
Work is in suspension until March for
material procurement. Project
manager changed to Larson.
Parametrix N/A N/A
Valley Electric
of Mount
Vernon
9
CP
1
3
0
1
2013 Sidewalk Repair Project:
This project will complete repair and
replacement of existing sidewalks at
various locations around Downtown and
Auburn High School.
260,000
(328 Fund) 260,000 227,118 100%Jan-14 0%May-14 Carter
Flyers being distributed to public
informing them of sidewalk closures
and parking restrictions. Tree
removal underway.
N/A N/A N/A Trinity
Contractors
10
CP
1
1
0
7
Fulmer Wellfield Improvements:
This project will be done in phases. The
first phase 1A will complete
investigation of the Fulmer Wellfield
area to determine the required analysis
and drilling program needed to utilize
the full water rights. Phase 1B will
complete a drilling and testing program
as well as an alternatives analysis.
Phase 2 will complete the physical
improvements.
1,750,000
(Water) 1,750,000
533,294
(Phase 1)
1,030,358
(Phase 2)
84%N/A TBD Fenhaus
Budget and estimated costs adjusted
to reflect scope for Phase 1 and
Phase 2 discussed at PWC on 3/3/14.
Golder
Associates Design N/A
11
CP
1
1
2
2
30th Street NE Storm Improvements:
This project will replace the 30-inch
storm drainage line along 30th Street NE
from the north end of the Airport to the
Brannon Park Storm Pump Station to
address localized flooding issues.
2,974,699
(Storm) 2,974,699 2,822,299 97%Apr-14 Feb-15 Truong Consultant design work is nearing
completion. Otak Design N/A
DI
.
A
Pa
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e
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f
4
0
Page 3 of 8
Date: March 12, 2014
Street,
Utilities
Project Budget ($)
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date De
s
i
g
n
Co
n
s
u
l
t
a
n
t
12
CP
1
1
1
8
Auburn Way South Pedestrian
Improvements - Dogwood to Fir Street:
This project will construct new
sidewalks, street lighting system,
landscaped median island, a designated
mid-block crosswalk, relocation of
existing utility poles, and a u-turn at Fir
Street. This project also includes a
public education element for
pedestrian safety. This project is
planned to be constructed concurrent
with project CP1119.
219,782
(Street)
130,039
(Water)
740,830
(State)
100,000
(Federal)
330,000
(MIT)
1,520,651 1,418,011 92%TBD TBD Sweeting
Working with the Muckleshoot Indian
Tribe (MIT) and WSDOT on design
issues. Start and finish dates are
contingent on reaching an agreement
with MIT regarding access
management medians required by
WSDOT. Project description updated.
CH2MHill Design N/A
13
CP
1
1
1
9
Auburn Way South Corridor
Improvements - Fir St. SE to Hemlock
St. SE:
This project will widen AWS between
Fir and Hemlock Streets from 3 lanes to
5 lanes and includes new sidewalks,
street lighting system, bus pull-outs,
and improvement of the Hemlock St.
intersection to include u-turns and a
new traffic signal. This project is
planned to be constructed concurrent
with project CP1118.
200,849
(Street)
13,853
(Water)
40,300
(Sewer)
2,425,402
(TIB)
836,601
(MIT)
3,517,005 3,484,703 92%TBD TBD Sweeting
Working with the Muckleshoot Indian
Tribe (MIT) and WSDOT on design
issues. Start and finish dates are
contingent on reaching an agreement
with MIT regarding access
management medians required by
WSDOT. Project description updated.
CH2MHill Design N/A
14
CP
0
9
1
5
Well 1 Improvements - Well
Replacement:
This project will rehabilitate or replace
Well 1 so that it can function at full
capacity and complete modifications to
the Howard Road Corrosion Control
Facility.
2,476,568
(Water) 2,476,568 2,400,000 90%May-14 Dec-14 Sweeting
Consultant design is underway.
Project advertisement adjusted to
allow additional time for design
modifications required to address
DOH review comments. Project
manager changed to Sweeting.
Golder
Associates Design Support
15
CP
1
2
0
8
Sewer Pump Station Improvements
(Repair & Replacement Program):
This project will repair and modify
existing sanitary sewer pump station
facilities located at: F St SE, R St NE,
22nd St NE, Rainer Ridge, Valley
Meadows, 8th St NE, Area 19, North
taps, Peasley Ridge, Riverside, and
Terrace View to address access,
corrosion resistance, site security and
new generators where needed.
955,000
(Sewer) 955,000 955,000 93%Apr-14 Oct-14 Truong Design is underway. Jacobs/Norto
n Corrosion N/A N/A
DI
.
A
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Page 4 of 8
Date: March 12, 2014
Street,
Utilities
Project Budget ($)
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date De
s
i
g
n
Co
n
s
u
l
t
a
n
t
16
CP
1
0
2
4
AWS and M Street SE Intersection
Improvements:
This project will complete improvements
at the intersection per Option 2 selected
by the Public Works Committee, which
includes adding a right turn lane from
westbound Auburn Way S to M St SE
and re-aligning the intersection of 17th
St SE (on the north side of Auburn Way
S) to be perpendicular to Auburn Way S.
250,000
(Street)
450,000
(TIB) 700,000 705,000 96%Apr-14 Dec-14 Sweeting
AWS/M St. SE - Installed protected left
turn for east/west bound traffic on
AWS turning onto M St. SE
(Completed)
17th/M St. SE - restrict left turn
movements from 17th to M.
(Completed)
AWS/M St. SE Intersection - Option 2
was selected by the Committee, June
2012. Design work is underway.
Working with WSDOT on
channelization approvals.
Property acquisition is complete. PSE
facility relocation underway.
N/A N/A N/A
17
CP
1
3
0
8
BNSF Utility Crossings Project:
This project will address utility
crossings of the BNSF right-of-way that
will be affected by the 3rd rail line that
BNSF/Sound Transit plan to building in
2015. The project will also replace a
storm drain pipe adjacent to the
railroad tracks at 37th Street.
780,000
(Water)
320,000
(Sewer)
500,000
(Storm)
1,600,000 1,600,000 70%Jun-14 Jan-15 Sweeting
Consultant design work is underway.
Coordination with BNSF for required
permits is underway. Construction
start and finish dates adjusted to
allow additional time for added
storm drain utility work. Scoping of
additional storm work is underway.
Project description updated.
Parametrix
18
CP
1
1
0
9
2011 Storm Pipeline Repair and
Replacement, Phase 2:
This project will construct storm
drainage improvements on Hi-Crest
Drive NW. The City is also designing
and constructing the relocation of a
Lakehaven Utility District (LUD)
Watermain that is in conflict with the
storm improvements, at LUD's
expense.
377,740
(Storm) 377,740 411,195 30%May-14 Dec-14 Vondrak
Design work underway. Agreement
with LUD executed. Project manager
changed to Vondrak. Percent
completion adjust to account for
added LUD work.
N/A N/A N/A
19
CP
1
3
0
4
37th St & B St NW BNSF Pre-Signal:
This project will complete improvements
to the rail crossing at 37th Street NW
and B Street NW to address safety
concerns.
76,900
(Street)
307,550
(Federal) 384,450 384,450 60%May-14 Dec-14 Sweeting Design Work is underway.KPG ?N/A
DI
.
A
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g
e
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2
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f
4
0
Page 5 of 8
Date: March 12, 2014
Street,
Utilities
Project Budget ($)
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date De
s
i
g
n
Co
n
s
u
l
t
a
n
t
20
CP
1
2
1
9
Valley AC Watermain Replacement:
This project will repair or replace
asbestos cement water lines along AWN,
49th and B St NW and at the M&O/Parks
Maintenance area.
1,233,574
(Water) 1,233,574 1,208,722 42%May-14 Dec-14 Truong Design is underway.N/A N/A N/A
21
CP
1
2
0
2
AWS Flooding Phase 2:
This project will construct conveyance
improvements on 17th Street SE from A
Street SE to K Street SE and increase the
capacity of the existing detention pond
located on A Street SE. The project will
also replace sewer and water facilities
adjacent to the storm drain line.
1,638,000
(Storm)
900,000
(Water)
360,000
(Sewer)
2,898,000 2,805,300 35%Jun-14 Dec-14 Sweeting
Consultant design work is underway.
Project manager changed to
Sweeting. Project description,
budget, and costs adjusted to include
sewer and water work.
KPG Design N/A
22
CP
1
1
0
4
104th Street & 8th Street NE
Intersection Improvements:
This project will provide safety
improvements at the intersection of 8th
Street SE and 104th Avenue SE,
including signal modifications and sight
distance improvements.
326,000
(Street)
100,000
(Fed. Grant) 426,000 250,000 75%Apr-14 Oct-14 Gaub Design is underway.N/A N/A N/A
23
C2
2
2
A
277th - Auburn Way North to Green
River Bridge:
This project will complete the widening
of S 277th from the intersection of
Auburn Way North to L Street NE,
including the construction of a
pedestrian trail and relocation of the
floodway along S 277th.
989,185
(Street)
1,020,700
(Federal)
2,300,000
(Developer)
4,000,000
(TIB)
8,309,885 8,309,885 28%Nov-14 Sep-15 Vondrak
Consultant design and environmental
permitting work is underway.
Developer agreement is in place with
Robertson Properties Group (RPG).
Parametrix N/A N/A
24
CP
1
3
2
2
Annual Traffic Signal Improvements:
This project includes procuring and
installing traffic signal equipment
upgrades for existing signals.
245,000
(328 Fund) 245,000 245,000 29%Sep-14 Dec-14 Larson/
Barba Design work is underway.N/A N/A N/A
25
CP
1
2
1
8
Auburn Way South & Riverwalk
Intersection Improvements:
This project will construct improvements
to the intersection of AWS and
Riverwalk Drive and complete minor
widening and add additional capacity
from the MIT Plaza signal to the
Dogwood signal.
2,333,108
(Federal) 2,333,108 2,333,108 17%Mar-15 Dec-16 Sweeting
Design work is on hold pending
coordination with the Muckleshoot
Indian Tribe (MIT).
CH2MHill ?N/A
26
CP
1
4
0
2
2014 Citywide Pavement Patching and
Overlay Project: This project will
complete pavement patching and
overlay treatments on arterial, collector
and local roadways for the purpose of
pavement preservation through the City.
173,000
(ICON) 2,774,100 3,014,700 12%Jun-14 Dec-14 Carter Design work is underway. N/A
DI
.
A
Pa
g
e
3
3
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f
4
0
Page 6 of 8
Date: March 12, 2014
Street,
Utilities
Project Budget ($)
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total
Estimated
Costs
CAPITAL PROJECT STATUS REPORT
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date De
s
i
g
n
Co
n
s
u
l
t
a
n
t
27
C5
1
2
A
Well 4 Improvements:
This project will construct a new building
to house a standby generator and
disinfection equipment.
1,306,288
(Water) 1,306,288 1,296,820 98%May-14 Mar-15 Wickstrom
Consultant design work is underway.
Construction start and completion
date are modified to reflect
addressing comments on the design
from the Department of Health
(DOH).
RH2 N/A
28
CP
0
7
6
5
Lakeland Hills Reservoir Improvement:
This project will provide various
improvements at the reservoir, including
painting, seismic upgrades, and facility
modifications.
400,000
(Water) 400,000 400,000 75%Sep-14 Aug-15 Larson
Consultant work underway for
completion of design to accommodate
recent improvements at the site.
Gray &
Osborne Design N/A
29
CP
1
3
2
0
M&O Storm Pond Improvements:
This project will construct a new
detention and treatment system for
drainage at the M&O Facility.
220,000
(Water)
470,000
(Sewer)
489,641
(Storm)
999,400
(Ecology
Grant)
2,179,041 2,179,041 0%Oct-14 Jun-15 Wickstrom Budget numbers corrected.Brown &
Caldwell
CPS TOTAL 38,990,567 36,300,742 75,191,309 81,234,856
DI
.
A
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Page 7 of 8
Date: March 12, 2014
No.
Proj.
No.Location/Description Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status
30
CP
1
2
2
4
2013 Local Street Reconstruction:
This project will complete the
reconstruction of the following local
roadways:
23rd St SE - M to R St SE
H St NE - 4th to 8th
5th St NE - H to Cul-de-sac
Park Ave - AWN to Park
Also included in this project is the
replacement of waterline on V St SE,
from 2nd to 4th St SE.
3,250,000 2,454,969 100%May-13 99%Apr-14 Wickstrom
Finish date adjusted to allow
additional time for coordination with
property owners to ensure adequate
restoration.
Jacobs Rodarte
Other SOS Projects:
CP1402, 2014 Citywide Pavement
Patching and Overlays.
176,100 176,100 Carter For Status see CP1402.
3,250,000 2,454,969
31
CP
1
3
2
3
2014 Local Street Reconstruction
Project:
This project will complete the
reconstruction of the following local
roadways:
K St NE - East Main to 4th St NE
H St SE & 19th St SE - 21ST St SE to 17th
St SE
24th St SE - M St SE to R St SE
2,298,162 2,869,950 18%Jun-14 Dec-14 Carter
Design is underway. Budget carry
forward of unspent 2013 funds in the
amount of $505,000 is anticipated as
well as additional water funds to
complete the work.
Jacobs TBD
Other SOS Projects:
2014 Pavement Patching and Overlays.176,083 176,083 Carter
Local Street's have been selected and
reviewed by PWC, awaiting Arterial
street selection to begin design.
2,474,245 3,046,033 N/A
2013 & 2014 TOTAL SOS PROGRAM 5,724,245 5,501,002
De
s
i
g
n
Co
n
s
u
l
t
a
n
t
Co
n
t
r
a
c
t
o
r
2014 SOS Program Totals
SOS PROGRAM STATUS REPORT
Project Budget ($)
Total
Estimated
Costs
Design Construction
2013 SOS Program Totals
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Date: March 12, 2014
No.
Proj.
No.Location/Description
%
Co
m
p
l
e
t
e
Adv.
Date
%
Co
m
p
l
e
t
e
Finish
Date
Staff
Manager
Action
Committee Status
A
CP
1
1
1
5
City Hall NW Plaza Improvements:
This project will renovate the NW
entrance to City Hall similar to the
recent improvements on the south side
of City Hall. Work will include new
pavement, updated lighting, ADA Ramp
upgrades and new City Hall signage.
475,977 458,570 99%TBD TBD Chamberlain PCDC
Per discussion with PCD, remaining
LRF funds will be utilized for the
following: 1) Streetscape
improvements design on Main Street
from C Street SW to E Street SE
(including the B Street Plaza) 2)
Safeway parking lot parcel
consolidation 3) Safeway parking lot
improvements to improve efficiency
and increase parking. City Hall NW
Plaza Improvements will be on-hold
and removed from this list.
KPG
B
CP
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Fenster Levee Project:
This project will complete new levee
improvements on the Fenster Levee
along the Green River.
1,266,100 1,265,000 65%Jun-14 Dec-14 Andersen PCDC
Work will be completed by King
County. Secured funding is from 4
Grants and matching storm funds. The
additional 327k in SRFB funding was
awarded. Pre-Design work is complete.
The Design by King County is underway
with the review of comments from
SRFB. Funding agency must approve
design and schedule has been updated
to reflect this. Environmental
approvals are also in process.
King County King County
TOTAL OTHER PROJECTS 1,742,077 1,723,570
Total Budget
OTHER PROJECTS - ACTION BY OTHER COMMITTEE
Total
Estimated
Costs
Design Construction
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Significant Infrastructure Projects by Others - Public Works
Status Report
Date:
March 12, 2014
Department:
Public Works
Attachments:
Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Gaub
Meeting Date:March 17, 2014 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 37 of 40
Date: March 11, 2014
No.
Sponsor/
Applicant Location/Description Length
Permit(s)
Issued
Anticipated
Completion
Date Per
Applicant Status
1
Green River
Community
College
320th Street Improvements:
This project will widen 320th Street along the frontage of Green
River Community College from 124th Ave Se to the west College
Boundary.
1325 Feet Yes Mar-14 This project is now complete and in the maintenance period
2 King County
Wastewater
17th Street SE, K St SE to C St SW - Trunk Sewer Main
Installation:
This project will install a 42-inch sewer trunk line along 17th Street
SE from K Street SE to C Street SW including crossing the BNSF
rail yard.
3050 Feet Yes Mar-14 Project is under construction. Channelization is now complete.
Survey monuments are yet to be reinstalled at A St.
3 Puget Sound
Energy
17th Street SE, K St SE to F St SE - Gas Main Replacement:
This project will replace the existing 2-inch gas main along 17th
Street SE from K Street SE to F Street SE.
1345 Feet Yes Mar-14
Construction is underway along the 17th St Corridor from F St
SE to K St SE. Some sidewalks are being removed and will
be replaced to complete this work. Restoration should be
completed by the end of March.
4
King County
Flood Control
District
Reddington Levee:
This project will replace the Reddington Levee from approximately
26th St NE to 43rd Street NE.
0.9 Miles Yes Summer 2014
Facility Extension permit and Construction permits have been
issued. Contractor work is on-going. Paving of the levee
roadway is complete south of 35th St NE.
5 Auburn
School District
Auburn High School Replacement:
This project will include roadway and utility improvements to support
the new Auburn High School. Improvements include modifications
to Storm, Water and Sanitary Sewer mainlines and roadway
improvements on Main Street and 4th Street NE.
N/A - Multiple
Block
Development
Yes Summer 2015
Work on the Phase 1 portion of the project has begun and is
anticipated to be completed in 2015. Phase 2 plans have been
approved. Utility work is on schedule and their main focus is
the building construction at this time. Addressing erosion
control issues on site, DOE is involved.
6 Puget Sound
Energy
2nd Street NE Gas Main Replacement:
This project will replace the 6-inch gas main on 2nd Street NE from
Auburn Avenue to D Street SE, including a crossing of Auburn Way
North, then continue south on D Street NE to Main Street.
1215 Feet Yes Mar-14
Gas main has been installed. PSE will complete appropriate
patching and overlay work as weather allows which is
anticipated to continue into late March.
7 Yarrow Bay
Development
124th Ave SE Half Street Road Improvements:
This project will complete half street roadway improvements on
124th Ave SE from SE 304th St. north to approximately SE 290th
St. for the 3rd phase of the Verdana (Bridges) Plat development
that is in Kent.
3,800 Feet Yes Early 2014
Work is underway. Contractor has completed the roadway
widening and utility work. Remaining work includes
landscaping, fence installation, and final punch list.
SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT
NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key
infrastructure by others (such as pump stations etc.)
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
March 12, 2014
Department:
Public Works
Attachments:
Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Gaub
Meeting Date:March 17, 2014 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 39 of 40
Updated: 3/12/2014 8:31 AM
No.Item Description Staff Lead Next PWC
Review Date
Estimated
Completion
Date
Status
A Track completed project on the Current Year
Active Capital Improvement Projects Map
Sweeting/
Vondrak 4/21/2014 N/A Ongoing - Quarterly updates
B System Development Charges Gaub 4/7/2014 4/21/2014 Consultant to complete analysis
C Cost of Service Analysis Gaub 5/5/2014 5/19/2014 Consultant to complete analysis
D Transportation Impact Fee Structure
Analyses Para N/A 4/7/2014
Overview of the process and regulatory review of Traffic Impact Fee
system will be presented at the March Committee of the Whole. More
detailed discussion of the TIF will follow with the Committee.
E Auburn Way South SR-164 Corridor Plan
Review Para 6/2/2014 6/2/2014 Review SR-164 Corridor Plan.
F 320th Street SE Street Corridor Para 3/17/2014 3/17/2014
Crossing warning lights are functioning at the 320th crosswalk at GRCC.
Neigborhood meeting held 3/6/2014 included 116th and 320th
intersection.
G Amberview Apartments Sewer Odor Bailey TBD TBD Review status when changes occur.
Public Works Committee - Action Tracking MatrixDI
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