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Home My WebLink About02-03-2014 * Publie Works Committee atvoF -'�.�_ • February 3, 2014 -3:30 PM Annex Conference Room 2 WASHINGTON MINUTES I. CALL TO ORDER Chairman Wayne Osbome called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Aubum City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wayne Osbome, Vice-Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Director of Community Development and Pu61ic Works Kevin Snyder, Assistant Director of Engineering Services/City Engineer Ingnd Gaub, AssistantDirector of Public Works Operations Randy Bailey, City Attomey Dan Heid, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Street Systems Engineer Jai Carter, Project Engineer Matt Larson, Senior Project Engineer Ryan Vondrak, Finance Director Shelly Coleman, Planner Gary Yao, and Public Works Secretary Jennifer Cusmir. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair`Peloza, seconded by Member DeCorsi, that the Committee approve the Public Works Committee Meeting minutes fordate, January 21, 2014. Motion carried 3-0. B. Public Works Project No. CP1301 (Carter) 2013 Citywide Sidewalk Repair Project. Street Systems Engineer Carter reported thatthe low bid, from Trinity Contractors, Inc., is $184,265.00, and the bid is below the engineer's estimate of approximately $205,000.00. Page 1 of 7 Street Systems Engineer Carter stated that the project area is over 4 miles in length however; wo�lc is being done at spot locations, responding to a question asked by Chairman Osbome. It was moved by Vice-Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council award Contract No. 13- 20 to Trinity Contractors, Inc. on their low bid of$184;265.00 for Project No. CP1301, 2013 Citywide Sidewalk Repair Project. Motion qrried 3-0. C. Public Works Project No. CP0912 (Larson) Citywide Guardraif Improvements Project Engineer Larson iclentified the project area. Vice-Chair Peloza commented that theguardrail looks great. Assistant Director of Engineering Senrices/City Engineer Gaub and Project Engineer Larson answered questions asked by Member DaCorsi regarding line items on the final pay estimate. Assistant Director of Engineering Services/City Engineer Gaub stated that focus is on the overall percentage of the final pay estimate and noted that line item changes are managed within the authorized contingency provided by City Code. Assistant Director of Engineering Services/City Engineer Gaub explained that the granf awarded to the project was for construction costs only and the City paid the cost for design, in response to a question asked by Chairman Osbome. It was moved by Vice-Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council approve final pay estimate No. 4 to Public Works Contract No. 13-03 in the amount of $3,718.60 and accept consfruction of Project CP0912, Cifywide Guardrail Improvements Project. Motion carried 3-0. III. RESOLUTIONS A. Resolution No. 5036 (Bailey) A Resolution of the City Council of the City of Aubum, Washington, Authorizing the Mayor to Execute a Contract Befinreen the City of Aubum and the City of Pacific for Decant Facilities Usage Assistant Director of Public Works Operations Bailey stated that the Page 2 of 7 contract is an update to an existing contract with the City of Pacific. There were some legal wording changes and some of the fees have been increased in the new contract. Vice-Chair Peloza asked if there is a weight scale at the Maintenance and Operations facility. Assisfant Director of Public Works Operations Bailey confirmed that there is and the scale is used to determine the amount charged to the City of Pacific. Assistant Director of Public Works Operations Bailey explained that there are limits included in the contract so the City ofiAubum will not over impact its facility, in response to a question asked by Membe_r DaCorsi. Bailey stated that the City of Pacific may request addifional tonnage and that staff is in the process of obligating a grant to assist with the expansion the City's facility: It was moved by Vice-Chair Peloza, seconded by Me,mber DaCorsi, that the Committee recommend City Council adopt Resolufion No. 5036. Motion carried 3-0. IV. DISCUSSION ITEMS A. Resolution No. 5037 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, Authocizing the Transfer of Funds for the Purpose of Making a Loan or Loans from the General Fund and/or the Cumulative Reserve Fund to _ _ _ _ a Grant Sustained or Project Focused Special Revenue Fund for upto a Three-Year Period of Time Finance Director Coleman explained that the resolution is an accounting formality that will loan funds from the General Fund and/or the Cumulative Reserve Fund to some of the City's special reVenue funds that are grant funded. Finance Director Coleman provided the Committee with additional background information regarding past similar loans, following questions asked by Vice-Chair Peloza. Finance Director Coleman described the processfor grant reimbursement, in response to questions asked by Memtier DaCorsi. Finance Director Coleman explained why interFund loans are done separate from the City budget, following a question asked by Chairman Osborne. The Committee supported adoption of Resolution of 5037. B. Airport Storm Fees (Coleman/Repp) Page 3 of7 Utilities Engineer Repp distributed a corrected copy of the memo regarding Airport Storm Fees to the Committee. Repp explained that staff periodically reviews properties in the City and recalculate sform fees based on changes that may have occurred on site, such as the case ofthe Airport. Utilities Engineer Repp discussed findings of the review of the Airport property with the Committee. Repp reported that the:storm fees for the property will increase based on those findings. Repp explained how the storm fees are calculated, following questions asked by Vice-Chair Peloza. The Committee and staff discussed the impact to the Airport budget. Staff addressed questions asked by the Committee regarding how other jurisdicfions; with airports, calculate storm water fees for commercial properties. Finance Director Coleman pointed out that the proposed storm fee increases being proposed have been reviewed by Public Works, fhe Finance Department, and the Legal Department. Utilities Engineer Repp spoke about fhe types of permit activities that can trigger a review of storm fees for properties. The Committee and staff reviewedthe map provided by Utilities Engineer Repp. Utilities Engineer Repp and Finance Director Coleman answered questions asked by tlie Committee regarding the storm fees charged to lessees by the Airport. Utilities Engineer Repp explained that the increase of storm fees is an administrative action and the item will be discussed at the Finance Committee Meeting. Vice-Chair Peloza asked for copies of the notice going out to property owners to be provided to Councilmembers and the Airport Advisory Board members. C. Temporary Sign Provisions ACC 18.56 - Signs (Yao) Planner Yao provided back ground information regarding the temporary sign code to the Committee. The Committee and Planner Yao discussed sections of the sign code Page 4 of7 that need to be reviewed'during the next code update. Planner Yao explained that staff will be considering making the temporary sign provisions permanent during the 2016 code update, following a question asked by Chairman Osbome. Director of Community Development &. Public Works Snyder discussed some potential concems with making the proVisions permanent. The Committee and staff discussed sign permitting. The Committee supported extension of the Temporary Sign Provisions ACC 18.56 - Signs. D. 2014 Arterial Preservation St�eet Seclection Discussion (Carter) Street Systems Engineer.Carter reviewed the 2014 Arterial & Collector Streets map with the Committee. The map includesthe 2014_Arterial & Collector Street project areas list, the rebuild cost of Green River Road, and the average daily traffic counts for each road section included in the projecYs scope of work to demonstrate why the streets selecfed by staff were done and why Green River Road was not proposed to be included in the 2014 project list. The Committee concurred with staff's previously recommended list. E. 2013 Save Our Streets Year End Report (Carter) Street Systems Engineer Carter presented the 2013 Save Our Streets Year End Report to the Committee. Street Systems Engineer Garter proposed changes be made to the Completed SOS Projects map for future reports to make it easier to read and easier to differentiate the conditions of the local street network.The Committee supported the changes proposed by staff: Street Systems Engineer Carter and Assistant Director of Engineering Services/City Engineer Gaub answered questions asked by Member DaCorsi regarding the pavementmanagement data base and tracking. . F. Altemate Speed Cushion Design (Para) Transportation Manager Para presented the altemate speed cushion design to the Committee. The speed cushion transition on approach for the new design is less abrupt. Page 5 of 7 Staff is proposing to use the a.ltemate deigns on all new installa6ons of speed cushions going forward. Chairman Osborne spoke about the possibility of rebuilding existing speed cushions in the future once the new design has been evaluated and if budget allows. The Committee agreed with using the new speed cushion design as proposed by staff. G. Capital Project Status Report (Sweeting) Item 2 — C201A— M Street Underoass: Assistant Directorofi Engineering Services/City"Engineer Gaub answered questions asked by the Committee regarding the difference befinreen a Public Works Trust Fund Loan and bonds. Item 11 — CP12222 — Citywide.Traffic Signal Imarovements: Senior Project Engineer Vondrak ezplained that the signals are being manufactured, in response to a question asked by Vice-Chair Peloza. Item 12— CP1301 — 2013 Sidewalk Repair Projectc Assistant Director of Engineering SerVices/City"Engineer Gaub noted that the project is currently being awarded. Items 15 and 16 — CP1118 & CP1119 Aubum Way S Corridor: Assistant Director of Engineering Services/City Engineer Gaub stated that staff presented WSDOT with an option for a pedestrian crosswalk at Fir Street instead of full signalization of the intersection, answering a question asked tiy Chairman Osbome. Staff will be meeting with the Muckleshoot Indian Tribe to discuss other potential options in early February. Item 17 — CP0915— Well 1 Jmprovements — Well Realacement: Senior ProjectEngineer Vondrak stated that the change in the projecYs advertisement date is because the consultant is still addressing comments following the review from the Department of Health, following a question asked by Vice-Chair Peloza. H. Significant Infrastructure Projects by Others- Public Works Status Report (Gaub) The Committee and Assistant Director of Engineering Services/City Engineer Gaub reviewed the Significant Infrastructure Project by Others Report. There were no questions from the Committee. I. Action Tracking Matrix (Gaub) The Committee stated that items G and D can be removed ftom the Page 6 of 7 matrix. Transportation Manager Para stated that,Item E—Transportation Impact Fee 3tructure will be included on the Committee of#he VHhole agenda. Item H — Crosswalk on 320th Street SE— Niaht Vision: Transportation Manager Para reported that staff reviewed the accident collision report. The street ligh#s were operational, #he accident occurred at night, and the pedestrian was in a crosswalk. The flashing beacons were not operational. The accident report indicated #haf the cause was the driver's failure to yield to the pedestrian. Once operational there wilL be four flashing beacons at the pedestrian crossing, finro in each direction. Vice-Chair Peloza reguested that.the item remain on the matrix until the flashing beacons are operational and a note be included in the description that the crosswalk is at Green River Community College. V. ADJOURNMENT There being no further business to come before the Public Works Committee,the meeting was adjoumed at 4:52 p.m. Approved this 18th day of February, 2014. / � Wayne O ome, Chairman Jennifei usmir, Publia Works Department Secretary Page 7 of 7