HomeMy WebLinkAbout02-24-2014 Untitled CFIYOF „ -v�'�"'�; Municipal Services Committee
AT TRT T� �r February 24 2014 - 3:30 PM
v L v-R City Hall Conference Room 3
WASHINGTON MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee,
Assistant Chief of Police Bill Pierson, City Attorney Dan Heid, Finance
Director Shelley Coleman, Parks, Arts & Recreation Director Daryl
Faber, Arts & Events Manager Julie Krueger, Arts Coordinator Maija
McKnight and Police Secretary/Scribe Heather Shaw. Others
present: Auburn Symphony Board member Nancy Colson and
Auburn Reporter representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. February 10, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 5041 (Faber)
Parks, Arts & Recreation Director Daryl Faber briefed the committee
on Resolution No. 5041 which authorizes the Mayor and City Clerk to
execute an agreement between the City of Auburn and the Auburn
Symphony Orchestra (ASO) for tourism promotion services. For the
past several years the City has provided the ASO with financial
support for concert performing arts venue's through the Parks
Department budget process. Any future proposed agreement will
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provide specific scope of services that outlines deliverables, services,
marketing, outreach and performance measures. The committee
expressed an opinion that the proposed Resolution 5041 and
Agreement (Exhibit A) didn't fit a tourism contract package with the
ASO. The committee recommended that a different type of
agreement be created for the ASO funding mechanism.
The committee commented on the following: 1) Concerned that the
13% marketing goal by ASO fell short of a robust marketing campaign
and suggested that this be a higher percentage in an effort to expand
the ASO attendance base; 2) Felt that the ASO web page was out of
date and needed revision to attract more people to concerts; 3) A
current marketing Budget is needed to compliment the ASO business
plan; 4) Vertical Spreadsheet provided with concert dates and other
statistics from 2010 was incomplete and needs to include current
events; 5) Because of a history of not filling the Performing Arts
Center (PAC) with a reasonable attendance, it was suggested that the
ASO consider going to only one (1) performance on a concert
weekend, in as much as the PAC has approximately 1,000 seat
capacity. It is reasonable that this action will save ASO funds that can
be used for other planning. ASO will review this suggestion and
provide further information to the committee; 6) It was noted that past
city sponsorships lacked appropriate recognition of marketing media;
7) Annual ASO Fund Raisers were requested to be held in the City;
8) Complimentary ticket distribution was requested as a marketing tool
and as a method to bolster symphony culture in the community and
elsewhere as needed, and 9) In the September and October time
frame of each year, ASO will provide a Financial Report to the City
that reflects the funds allocated to the ASO.
Staff will provide a revised ASO funding agreement plan to the
committee by March 17, 2014 for review prior to the scheduled
Municipal Services Committee on Monday, March 24, 2014.
Committee discussion followed with no further action taken.
IV. DISCUSSION ITEMS
A. False Alarm Prevention Program (Lee)
Bill Pierson, Assistant Chief (AC) of Police, reported on the False
Alarm Prevention Program. Each year the Auburn Police Department
responds to hundreds of false alarm calls. As a result, the City
enacted Ordinance No. 6216 in 2009 to address this issue and help
reduce these types of calls. Since implementation of this Ordinance,
the City has issued a total of 8,430 alarm permits. Of this total, 466
alarm permits have been suspended due to non-payment or
excessive false alarms. Between 2008 and 2013, false alarm calls
have decreased by 63.0 percent. Chair Peloza remarked that a
citizen inquired about the possibility for the City to consider changin
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to one false alarm per year. AC Pierson commented that one of the
benefits to this Ordinance is that it holds citizens accountable for
maintaining their alarm equipment. The policy is a reminder to
citizens about the importance of having an alarm system and
maintaining communication with the alarm company in order to avoid
false alarm charges. Committee discussion followed and concluded
that the False Alarm policy will remain "as is".
B. AVHS Board Review / Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman provided a review on the Animal
Control Licensing Program. Figures through January 2014 show an
increase in License sales over the same period in 2013. It is
anticipated that we will receive more licensing revenue this year over
2013 because of familiarity of the city animal shelter and the removal
of the Rabies Certification requirement.
Additionally, Director Coleman requested at last week's AVHS Board
meeting that AVHS include a 'licensing clinic' at all of their community
events in order to promote pet licensing. Mayor Backus inquired
about moving the monthly report on Animal Control Licensing to a
quarterly report. Committee discussion followed and it was agreed
that the written report for the animal control licensing program be
provided quarterly. However, all statistical data will be provided
monthly to the committee for tracking purposes of License sales for
measuring the rabies certification policy change.
C. Project Matrix
The following change was identified for the Project Matrix:
Item 41: Review date updated.
NOTE: The Municipal Services Committee will not meet on March 10,
2014.
V. ADJOURNMENT
The meeting was adjourned at 4:55 pm. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, March 24, 2014 in
Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this day of March, 2014.
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Bill Peloza, Cmair fblZ-Heather aw, Po ce Secretary/Scribe
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