HomeMy WebLinkAbout02-19-2014QU
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White River Valley Historical Society
Board Meeting Minutes
February 19, 2014, 1:30to3p.m. `~
Muok|eshomt KVmm' White River Valley Museum
i Call ToOrder President Pat Cavanaugh
President Pat announced that he had a special committee nf two people who are working for the board
ina secret capacity, but whose names begin with T and K4. This secretive team were charged with
preoentinA'at-a-buv type feedback to board members who have made, special contributions tothe
museum. So accordingly, Toya and Megan provided a hand made 'YOU ROCK' award to Scott Gibbons
for his many days of work at the Man/ Olson Farm and Rosetta k4nsmbvfor bringing tier own party to the
opening of the Alpine Photography exhibit. Other board members anxiouisly awa,it any upcoming
reports hmm this secretive committee.
Minutes from, the previous board meeting were approved and for the icebreaker of the month,
board and staff mernber shared sweet memories nY past Valentines Days. For the Museo|ogy1O1
segment, board members passed around and enjoyed viewing a portion of the Museum's Valentine
collection and Curator of Collections Hilary Pittenger showed historic underwear in sequence of how a
19O0 woman would get dressed.
U. New Business and Committee Reports
Treasurer Jamie Bothell said that our revenues are down against the expenses which is due to
the timing of the revenue generating activities. Patricia Cosgrove pointed out that some expenses are
early and,do not Occur ln the rest ufthe year. VVehave some grant payments pending and when they
come in the income side will Swing up higher and greatly exceed the expenses for a period oftime.
jarnie reviewed the cash balances and individual amounts including inventories in the gift shop. Account
data sheets were provided to the board members.
Chair Scott Gibbons reviewed the revised and updated Collections Policy which the Committee
Put forward for acceptance by the full board. Key changes in the new policy are: detailed discussions of
collections related ethics; they incorporate a previous Native American Graves Repatriation Act Policy;
and, they call! for the artifact collection tobe broken into sub-cuNect|nns divided by use and care
standards. The Board thanked Hilary for her work drafting these new, comprehensive policies.
Scott also reviewed a list of recommended accessions and deaccession5—iterns fully reviewed
by the committee and now brought before the board for the,ir vote. This report constitutes the first in a
series wherein the board will review items recommended for cleaccession from the Museum's
collection, because they are duplicates, in poor condition, or in sorne other way do not meet the
standards of the Collections Policy. b was moved and passed tn approve the p8antodemccessthese
iterns from the museum collection as presented by the collections committee, and to accept the items
brought forth for accession.
|U. Staff Report
Director Patricia Cosgrove reviewed our need for a comprehensive Vision Statement Lo take the
Museum and Farm into the 2020s. To that end, Board members completed a form sharing their views of
strengths and challenges for the Historical Society.
IV. Board Member shared comments and the meeting was adjourned at 3 p.m.
Respectfully submitted by: Ronnie Beyersdorf, Secretary