HomeMy WebLinkAbout11-18-2013 * Special Council Operations
crncoe =-�� Committee
November 18, 2073 - 5:00 PM
' "wnSHwc'roN City Hall Council Chambers
MINUTES
I. CALL TO ORDER
A. Welcome and Introductions
_
Deputy Mayor Backus called the Council Operations Committee
meeting to order at 5`07 p.m., in the Council Chambers at Aubum Ciry
Hall, 25 West Main Street'in Aubum.
B. Roll Call
Members 'in attendance incl,uded Chair Backus, Vice Ghair Rich
Wagner and Member Bill Peloza. Also in attendance were City
Attorney Daniel B. Heid, Deputy City Clerk Shawn Campbell, Tyler
Cushing, Mauricio Martinez=ToRes, Sydney Campbell, Mary Reil,
Dal#on Hands and Olivia Thomas.
C. Announcements
There was no announcement.
D. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
III. DISCUSSION ITEMS
A. Overview of Junior City Council Committee
Chair Backus, Vice Chair Wagner and Member Peloza introduced
themselves to the City of Aubum Junior City Council candidates. Each
member of fhe CounciF Operafions Committee explained what City,
regional and national committees they attend. Each candidate briefly
introduced themselves and explained why they would like to be on the
Junior City Council.
The Committee explained to the candidatesthe Council wants to hear
opinions from the members of the Junior City Council on all areas of
the City not only those involving youth.
` Candidate Hands asked how many people make up the Junior•City
Council. Chair Backus explained 4he Committee is made up of nine
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members. Currently eight members have been selected and two
altemates. The Committee wou.ld like to have one representative from
each school in the future but currently some schools are not
represented. During the initial pro.cess four Junior City
Councilmembers will be appointed to a one year term and the other
five will be appointed to two year terms. Hereafter all terms will be for
two years.
Chair Backus explained the Junior City Council will meet as a full
Council once a month. At fhe first meeting they will select a Junior City
Council Chair and Vice Ghaic. They will also decide if they would like
to have subcommittees. A representative from the Junior City Council
will reporE the full Council at least once a month.
B. Policy & Procedures for Junior City Council
Chair Backus reviewed the roles and responsibilities ofthe Junior Ciry
Council per Ordinance No. 6441. She explained the Deputy Mayor will
be the Council liaison. The Junior City Council will leam the proper
rules and proceduresfor the Junior City Council and the rules
goveming them by the Open Public Meetings Act. The Junior City
Council will review items, vote on those items and then make
recommendations to the full Council.
Candidate Campbell inquired regarding any additional responsibilities
of the Junior City Council Chair. Chair Backus explained the Chair
would run the meeting, encourage comments from all members, and
help the committee woFk together as a whole. Candidate Thomas
asked if the Chair rotates or if if is for a whole year. Chair Backus
explained the position is set for one year. Candidate Hands asked
whenterms expire. Chair'Backus said the terms expire in August each
year. Candidate Campbell asked ifia person could apply for additional
terms. Chair Backus stated there will not be term limits.
Vice Chair Wagner explained the Junior City Council Meeting agenda
will be se4 by City staff for tFie first few meetings then the Junior City
Councilmembers will be responsible for setting their own agenda.
C. Set Meeting Schedule for Junior City Council
The candidates spoke about times and days of the week that would
work best to hold the Junior Ciry Council meetings.
The Junior City Council mkeetings will be held the third Monday of
every month from 5:00 p.m.to 6:00 p.m. The first official Junior City
Council meeting will be December 16, 2013 at 5:00 p.m.
IV. ADJOURNMENT
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There being no further business to come before the Committee, the
meeting adjoumed at 6:11 p.m.
APPROVED this a��day of " ..�� , 2014.
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Rich Wagner, Deputy Mayor Shawn Campbell, Depu y City �erk
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