HomeMy WebLinkAbout04-14-2014 MUNICIPAL SERVICES COMMITTEE AGENDA PACKET
Municipal Services Committee
April 14, 2014 - 3:30 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. March 24, 2014 Minutes*
III.DISCUSSION ITEMS
A. Animal Control Operations* (Lee)
B. Street Sweeping Schedule (Bailey)
C. Project Matrix*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 14
AGENDA BILL APPROVAL FORM
Agenda Subject:
March 24, 2014 Minutes
Date:
April 7, 2014
Department:
Police
Attachments:
March 24, 2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:April 14, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 14
Municipal Services Committee
March 24, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:33 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee,
Assistant Chief of Police Bill Pierson, Parks, Arts & Recreation
Director Daryl Faber, Finance Director Shelley Coleman, City Attorney
Dan Heid, Community Development/Public Works Director Kevin
Snyder, Planning Services Manager Elizabeth Chamberlain, Auburn
Airport Manager Jamelle Garcia, Art Coordinator Maija McKnight and
Police Secretary/Scribe Terry Mendoza. Others present: Auburn
Symphony Orchestra representatives Lee Valenta and Tanya Rottle,
and Auburn Reporter representative Robert Whale.
B. Announcements
C. Agenda Modifications
Resolution No. 5055 (Coleman)
Finance Director Shelley Coleman reported on Resolution No. 5055
which authorizes the Mayor to execute a lease between the City and
Century West for Airport Property. This is a lease of the office which
the Airport Management Group (AMG) is currently operating out of - a
small modular building owned by the City. Since the building will be
vacated when the AMG moves over to the facility previously occupied
by the Flight School, Century West (CW) would like to utilize the small
500-600 square foot space. CW is part of our agreement to be our
consultant engineer on airport improvements and one of their requests
was to be located on the airport property. The switch is tentatively set
for May 1, 2014. Committee discussion followed.
Member DaCorsi moved to forward Resolution No. 5055 to full
Council for consideration. Vice Chair Osborne seconded. Chair
Peloza concurred.
Page 1 of 6
CA.A Page 3 of 14
MOTION PASSED: 3-0
Imagine Auburn Visioning Workshop (Chamberlain)
Elizabeth Chamberlain, Planning Services Manager, invited the
Committee and other staff in attendance to participate in the City's
Imagine Auburn visioning workshop. This is the first step in the City's
update to their comprehensive plan which is due in June of 2015.
City-wide over 500 responses have been received so far and
presentations have been made to several local City groups and
neighborhood meetings. Manager Chamberlain asked four questions
and recorded staff responses which will be submitted to the Planning
Commission and the Planning and Community Development
Committee in the form of a draft vision report. Committee discussion
followed.
II. CONSENT AGENDA
A. February 24, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED 3-0
B. Contract for False Alarm Billing & Tracking Services (Lee)
Bill Pierson, Assistant Chief of Police, provided an update regarding
the contract for False Alarm Billing and Tracking Services. The city
currently contracts with AOT Public Safety Corporation (PSC) and
their contract is set to expire in May. The Police Department (PD) has
been pleased with the services PSC has provided over the last
several years as our third party administrator for false alarms. As
such, the PD is recommending that we continue to contract with PSC
for these services. The only change made to the contract, as
recommended by Legal, was the removal of set-up verbiage which
was included in the original contract language. All other information
remains the same. Committee discussion followed with the
Committee requesting a few minor grammatical and formatting
corrections.
Vice Chair Osborne moved to approve the Contract for False Alarm
Billing and Tracking Services with the modifications as stated.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ORDINANCES
Page 2 of 6
CA.A Page 4 of 14
A. Ordinance No. 6503 (Lee)
Assistant Chief of Police, Bill Pierson, briefed the Committee on
Ordinance No. 6503. Due to recent arrest situations at the Police
Department (PD) involving disorderly conduct, the PD has
reviewed ACC 9.78.010 with the Legal department and is
recommending an update. The addition of item 9 in Section 1 of ACC
9.78.010 is based on the same type of policy currently in place for
other local jurisdictions. Committee discussion followed and a minor
change was requested.
Vice Chair Osborne moved to forward Ordinance No. 6503 with the
modification as stated to full Council for consideration. DaCorsi
seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
IV. RESOLUTIONS
A. Resolution No. 5041 (Faber)
Daryl Faber, Director of Parks, Arts & Recreation, acknowledged the
presence of Lee Valenta and Tanya Rottle from the Auburn
Symphony Orchestra (ASO) at the meeting. Director Faber reported
on the changes previously requested during discussion at the
February 24, 2014 meeting of the Municipal Services Committee. All
changes were addressed in meetings with the ASO and the City's
Legal team. Changes include: (1) edited the type of contract to a
general one between the City and the ASO for specified deliverables
as listed in the scope of work; (2) actual symphony performance dates
have been included in the contract; (3) clarification on the percent of
marketing dollars and the ASO marketing budget were added to the
contract; (4) information relating to the provision of free and/or
discounted tickets has been discussed, clarified and included in the
contract; (5) details were added on to the spreadsheet (chart)
referencing the attendance at ASO events in prior years; and (6) the
budget impact on the agenda bill was changed from $75,000.00 to
$0.00. The amount has already been included in 2014 so there is no
impact to the City's budget. Committee discussion followed with the
Committee recommending additional changes. All parties agreed to
the requested changes.
Vice Chair Osborne moved to forward Resolution No. 5041 with
modifications as stated to full Council for consideration. Member
DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
B. Resolution No. 5056 (Lee)
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CA.A Page 5 of 14
Chief of Police Bob Lee briefed the Committee on Resolution No.
5056 which authorizes the Mayor and City Clerk to execute an
agreement by and between the City of Auburn and the Muckleshoot
Indian Tribe (MIT) for police services. This agreement provides for
one Auburn Police Officer to be assigned to the MIT on a full-time
basis. The assigned officer will work closely with Auburn Police
officers in the field but primary duties will be on the reservation. The
assigned officer will at all times remain an employee of the City under
the direct command and control of the Auburn Chief of Police
however; the MIT shall direct daily patrol and work assignments from
the Tribal Chief of Police. Committee discussion followed and minor
formatting changes were recommended.
Vice Chair Osborne moved to forward Resolution No. 5056 to full
Council for consideration. Member DaCorsi seconded. Chair Peloza
concurred.
MOTION PASSED: 3-0
V. DISCUSSION ITEMS
A. Curfew ACC 9.10.080 (Lee)
Chief of Police Bob Lee reported on the required 3-year review of
ACC 9.10.080 relating to curfew. Upon review of this ordinance the
Police Department did not come across any issues of concern and
believe this to be a very successful tool for use in enforcing laws with
respect to juveniles in the City. Since 2009, statistics show a
decrease over the years in the number of juveniles arrested and/or
contacted during curfew hours. None of the juveniles were arrested
for being in violation of curfew however; it did provide officers with an
opportunity to make contact with people (parents or guardians) so
that arrangements could be made to get the youth(s) off the streets.
Mayor Backus commented that the question about curfew was
included in one of her recent weekly updates and she received an
overwhelming amount of positive responses to continue with this
curfew ordinance. Committee discussion followed.
B. Resolution No. 5048 (Faber)
Director of Parks, Arts & Recreation, Daryl Faber, provided
information on Resolution No. 5048 which authorizes the acceptance
of a grant in the amount of $17,000.00 from the Cultural Development
Authority of King County ("4Culture"). This is an ongoing source of
support for the City from King County. It is for sustained support for
local arts agencies which the City then re-grants these funds to
various Auburn area agencies providing art programs and activities
serving the Auburn citizens. Grant cycles are a bi-annual competitive
process with funding allocated annually. Committee discussion
Page 4 of 6
CA.A Page 6 of 14
followed.
C. Solid Waste - Rate Subsidy (Coleman)
Shelley Coleman, Finance Director, provided an update on the Solid
Waste Rate Subsidy which was based on a completed study in
October 2012. The result of the study led to Council's approval of
increases in solid waste rates effective in January 2013. The goal
was for staff to gradually eliminate inter-class rate subsidies between
residential and commercial customer classes in the amount of
$250,000.00 in 2013 and $200,000.00 in 2014. Director Coleman
stated that the current review shows that the revised solid waste rates
were sufficient to eliminate the subsidy of all residential customers
even with the annexation of additional City customers. The ending
working capital fund balance totaled $1.5 million at the end of 2013
and the increase is due to stronger than anticipated revenues from
commercial customers. The City will closely monitor the financial
performance of the Solid Waste Utility in 2014 and no rate increases
are anticipated for 2015. Committee discussion followed.
D. Resolution No. 5053 (Coleman)
Finance Director Shelley Coleman reported on Resolution No. 5053
and requested that the Municipal Services Committee take action on
this item since it has already gone through the Finance Committee.
This resolution authorizes the Mayor and City Clerk to execute an
agreement between the City and King County for the 2014-2019
Parks Property Tax Levy allocation. In August 2013, Proposition No.
1 was approved by King County voters allowing for an additional six-
year property tax levy at a rate of $0.1877 per $1,000 of assessed
valuation in the first year (2014) with subsequent levies adjusted for
inflation (2015-2019). The monies are to be used in the Parks
program for open space, park acquisition and trails, and local park
improvements. Director Coleman also brought the attention of an
agenda bill formatting change by Finance to include information on the
budget impact in the 'Summary' section of the agenda bill. The
change will include a breakdown of the budget impact instead of just
providing a total budget amount. Committee discussion followed.
Vice-Chair Osborne moved to forward to full Council for
consideration. Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
E. Project Matrix
The following changes were identified for the Project Matrix:
Item 10P: Status updated.
Item 21P: Status updated. Page 5 of 6
CA.A Page 7 of 14
Item 24P: Status updated.
Item 28P: Review date updated to 11/25/14. Status updated.
VI. ADJOURNMENT
The meeting was adjourned at 5:02 pm. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, April 14, 2014 in
Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this ______ day of April, 2014.
___________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 6 of 6
CA.A Page 8 of 14
AGENDA BILL APPROVAL FORM
Agenda Subject:
Animal Control Operations
Date:
April 9, 2014
Department:
Police
Attachments:
1st Quarter 2014 Animal Control Rpt
Budget Impact:
$0
Administrative Recommendation:
Review and discussion only of the 2014 1st Quarter report.
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:April 14, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 9 of 14
ANIMAL CONTROL OPERATIONS
- 1ST QUARTER REVIEW -
JANUARY-MARCH 2014
340 E Main Street, Auburn, WA 98002
DI.A Page 10 of 14
340 E Main Street, Auburn, WA 98002
ANIMAL CONTROL-RELATED CALLS FOR SERVICE
1st
Quarter
2013
2nd
Quarter
2013
3rd
Quarter
2013
4th
Quarter
2013
1st
Quarter
2014
% increase/decrease
from 1st Qtr 2013
to 1st Qtr 2014
911 Dispatched Calls 75 89 192 137 123 64.0%
Calls made to officer 113 216 112 68 70 -38.1%
Self-initiated calls 21 51 92 115 122 481.0%
Wildlife-related calls 6 14 3 4 2 -66.7%
Officer-Assist calls 8 6 0 17 6 -25.0%
Deceased animal calls 10 12 12 13 9 -10.0%
TOTAL 233 388 411 354 354 51.9%
911 Dispatched calls – Calls For Service (CFS) that were received through the 911 emergency system
Calls made directly to officer – CFS received directly by our Animal Control Officer from citizens
Self-initiated calls – CFS that were self-initiated by our Animal Control Officer
Wildlife-related calls – CFS that involved non-domestic animals
Officer Assist Calls – CFS made by other APD Officers directly to the Animal Control Officer
Deceased Animal Calls – CFS involving deceased domestic animals
*One injured crow and raccoon were transported to Sawyer Lake Vet in Covington during the 1st quarter of
2014. This is a drop off location for South Sound critter care (wildlife rehabilitation).
75
113
21
6 8 10
89
216
51
14 6 12
192
112
92
3 0
12
137
68
115
4
17 13
123
70
122
2 6 9
0
50
100
150
200
250
911 Dispatched
Calls
Calls made to
officer
Self-initiated
calls
Wildlife-related
calls
Officer-Assist
calls
Deceased
animal calls
1st Qtr 2013
2nd Qtr 2013
3rd Qtr 2013
4th Qtr 2013
1st Qtr 2014
DI.A Page 11 of 14
340 E Main Street, Auburn, WA 98002
ANIMAL CONTROL REPORTS, CITATIONS, AND INFRACTIONS
1st
Quarter
2013
2nd
Quarter
2013
3rd
Quarter
2013
4th
Quarter
2013
1st
Quarter
2014
% increase/decrease
from 1st Qtr 2013
to 1st Qtr 2014
Citizen Contacts 212 332 243 127 142 -33.0%
Case Reports 57 99 114 92 81 42.1%
Animals Impounded 27 48 59 42 62 129.6%
Criminal Citations 2 13 6 2 8 300.0%
Infractions 16 113 191 172 190 1087.5%
Written Warnings 66 119 123 90 55 -16.7%
Citizen Contacts – Contact with citizens in person, by phone, or via email
Case Reports – Police Reports written
Animals Impounded – Animals impounded due to a violation
Criminal Citations – Number of criminal citations given to Auburn citizens
Infractions – Number of infractions issued to Auburn citizens
Written Warnings – Number of written warnings given to Auburn citizens
*Infraction Examples – The two most commonly issued infractions during the 1st quarter were Failure to
License a Dog/Cat and Failure to get a Rabies Vaccine. A total of 130 were issued at a charge of fifty
dollars ($50.00) each.
**When personal contact cannot be made, Animal Control Officer Winner typically leaves written
warnings at the owner’s residence. The most common warnings are for animal cruelty investigations, dog
bite investigations, and license or at-large issues where an owner cannot be located.
212
57
27
2 16
66
332
99
48
13
113 119
243
114
59
6
191
123127
92
42
2
172
90
142
81
62
8
190
55
0
50
100
150
200
250
300
350
Citizen ContactsCase ReportsAnimals
Impounded
Criminal
Citations
InfractionsWritten
Warnings
1st Qtr 2013
2nd Qtr 2013
3rd Qtr 2013
4th Qtr 2013
1st Qtr 2014
DI.A Page 12 of 14
AGENDA BILL APPROVAL FORM
Agenda Subject:
Project Matrix
Date:
April 7, 2014
Department:
Police
Attachments:
Project Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:April 14, 2014 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 13 of 14
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE EST. COMPL.
DATE STATUS
10P Red Light Photo Enforcement Bob Lee 4/28/2014
Quarterly Reports: Jan (Prev Oct-Dec); Apr (Prev Jan-
Mar); Jul (Prev Apr-June); Oct (Prev July-Sept) 2nd
meeting of the month. The amended contract
expires 5/31/14. City staff have initiated RFP.
20P Animal Control and Rescue Bob Lee 4/14/2014 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); Apr (Prev Jan-
Mar); Jul (Prev Apr-June); Oct (Prev July-Sept) 1st
meeting of the month.
21P AVHS Board Review and Animal
Control Licensing Program Shelley Coleman 4/28/2014 On-Going
Quarterly Staff Report: Jan (Prev Oct-Dec); Apr (Prev
Jan-Mar); Jul (Prev Apr-Jun); Oct (Prev Jul-Sep). 2nd
meeting of the month. Statistical data will be
provided monthly to the committee for tracking
purposes of License sales for measuring the rabies.
24P Fireworks Update Bob Lee 6/9/2014 On-Going
The Council Operations Committee/MIT met on
3/18/14. MIT confirmed same fireworks polices as
2013.
28 P Solid Waste Rate Review Shelley Coleman 11/24/2014
Through MSWMAC input from other cities will help
COA determine if it will change to direct billing. New
rates will go into effect January 1 (2013 & 2014).
29P Golf Course & Restaurant Review Daryl Faber 4/28/2014 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); Apr (Prev Jan-
Mar); Jul (Prev Apr-June); Oct (Prev July-Sept) 2nd
meeting of the month.
31P Cemetery Update Daryl Faber 4/28/2014 Quarterly update to review Marketing Plan. 2nd
meeting of the month.
NO.ITEM OF INTEREST
3 I Shopping Cart Update Randy Bailey 7/14/2014 January (Prev July-Dec), July (Prev Jan-June).
4 I Ordinance No. 6398 - Pull Tabs Dan Heid 2/10/2015
Annual review of taxation basis to determine if any
changes need to be made -dependent upon status
of economy.Ordinance No.6398 was enacted
2/21/12.
6I SCORE Jail Stats Shelley Coleman 4/28/2014
Quarterly Reports: Jan (Prev Oct-Dec); Apr (Prev Jan-
Mar); Jul (Prev Apr-June); Oct (Prev July-Sept) 2nd
meeting of the month. Review SCORE Jail statistics.
8I Street Sweeping Schedule Randy Bailey 4/14/2014 Review street sweeping schedule.
9I Auto Thefts Bob Lee 8/11/2014 Review auto theft statistics every 6 months.
Last Revision Date: 3/25/14 E:\AGENDA\MunicipalServicesPaperlessPacket\2014\07-April 14\Resources\Matrix 03-25-14.xls
DI.C Page 14 of 14