HomeMy WebLinkAbout04-21-2014 CITY COUNCIL AGENDA PACKET
City Council Meeting
April 21, 2014 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Proclamation - National Day of Prayer
Mayor Backus to declare May 1, 2014 as National Day of Prayer in the City of
Auburn.
2. Emergency Management Presidential Volunteer Service Awards
Presentation
Mayor Backus to recognize recipients of the Emergency Management
Presidential Volunteer Service Award.
Cory Blair
Diane Costenbader
Christopher Cushing
Joseph Cushing
Kim Cushing
Tyler Cushing
Richard Lundstrom
3. Boards and Commissions Appointments
City Council to confirm the appointment of Brooksie D. Hall to the Urban Tree
Board for a term to expire December 31, 2016.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
Page 1 of 99
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. April 14, 2014 Minutes* (Peloza)
B.Planning & Community Development
1. April 14, 2014 Minutes* (Holman)
C.Public Works
1. April 7, 2014 Minutes* (Osborne)
D.Finance
1. April 7, 2014 Minutes* (Wales)
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the April 7, 2014 Regular City Council Meeting*
B. Minutes of the April 14, 2014 Special City Council Meeting*
C. Claims Vouchers (Wales/Coleman)
Claims Voucher Numbers 428093 through 428356 in the amount of
$4,339,932.99 and three wire transfers in the amount of $2,946.06 and dated April
21, 2014.
D. Payroll Vouchers (Wales/Coleman)
Check numbers 534613 through 534644 in the amount of $840,117.90, electronic
deposit transmissions in the amount of $1,277,350.45 for a grand total of
$2,117,468.35 for the period covering April 3, 2014 to April 21, 2014.
E. Dunda Leak Adjustment* (Osborne/Coleman)
City Council to approve an appeal for an additional water utility adjustment in the
amount of $2943.96, to account no. 069905-000. The customer previously
received a credit for $500.00 for the water leak and $16,892.65 for sewer.
F. Public Works Project No. C512A* (Osborne/Snyder)
City Council to grant permission to advertise for bids for Project No. C512A, Well 4
Emergency Power Improvements
G. Public Works Project No. C524A* (Osborne/Snyder)
City Council to award Contract No. 14-05 to R.L. Alia Company on their low bid of
$473,485.35 plus Washington State sales tax of $44,969.45 for a total contract
price of $518,454.80 for Project No. C524A Utility Physical Site Improvements
Page 2 of 99
H. Public Works Project No. CP1024* (Osborne/Snyder)
City Council to grant permission to advertise for bids for Project No. CP1024,
Auburn Way S and M Street SE Intersection Improvements, Contract 14-06
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.RESOLUTIONS
A. Resolution No. 5045* (Wales/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute a second addendum to the interlocal agreement
between the City of Auburn and the City of Pacific for information services
technology
(RECOMMENDED ACTION: City Council adopt Resolution No. 5045.)
B. Resolution No. 5046* (Wales/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
contribution and withdrawal of City monies in the State of Washington Local
Government Investment Pool
(RECOMMENDED ACTION: City Council adopt Resolution No. 5046.)
C. Resolution No. 5058* (Heid)
A Resolution of the City Council of the City of Auburn, Washington, expressing
support for King County Transportation District Proposition No. 1 - Sales and Use
Tax and Vehicle Fee for Transportation Improvements
King County Transportation District Proposition No. 1 Sales and Use Tax and Vehicle Fee for
Transportation Improvements
The Board of the King County Transportation District passed Resolution No. TD2014-03
concerning funding for Metro transit, roads and other transportation improvements. If approved, this
proposition would fund, among other things, bus service, road safety and maintenance and other
transportation improvements in King County cities and the unincorporated area. It would authorize
the district to impose, for a period of ten years, a sales and use tax of 0.1% under RCW 82.14.0455
and an annual vehicle fee of sixty dollars ($60) per registered vehicle under RCW 82.80.140 with a
twenty dollar ($20) rebate for low-income individuals.
Interested persons will be afforded an opportunity to express opposing views.
(RECOMMENDED ACTION: City Council adopt Resolution No. 5058.)
D. Resolution No. 5063* (Osborne/Snyder)
A Resolution of the City Council of the City of Auburn, Washington declaring
certain items of property as surplus and authorizing their disposal
Page 3 of 99
(RECOMMENDED ACTION: City Council adopt Resolution No. 5063.)
VIII. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
IX.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 4 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 14, 2014 Minutes
Date:
April 16, 2014
Department:
Police
Attachments:
April 14, 2014 Minutes
Budget Impact:
$0
Administrative Recommendation:
For review and discussion only.
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:April 21, 2014 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 5 of 99
Municipal Services Committee
April 14, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member DaCorsi.
Staff present: Chief of Police Bob Lee, Assistant Chief of Police Bill
Pierson, Innovation & Technology Director Ron Tiedeman, Assistant
Director of Public Works Services Randy Bailey, Street/Vegetation
Manager David Ornsbey and Police Secretary/Scribe Terry Mendoza.
Others present: Auburn Reporter Representative Robert Whale.
B. Announcements
C. Agenda Modifications
Resolution No. 5045 - Innovation & Technology Director Ron
Tiedeman briefed the Committee on this Resolution which authorizes
the Mayor and City Clerk to execute a second addendum to the
Interlocal Agreement (ILA) between the City of Auburn and the City of
Pacific for Information Services Technology. This is a renewal of the
current ILA with the addition of standard language to accommodate
Consumer Price Index (CPI) increases and normal operating
expenses. Since Pacific now has a new administration in place they
are looking to streamline services and include more specific
information in the agreement to include additional web services.
Committee discussion followed.
II. CONSENT AGENDA
A. March 24, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
Page 1 of 2
MS.1 Page 6 of 99
A. Animal Control Operations (Lee)
Assistant Chief of Police Bill Pierson reported on Animal Control
Operations for the first quarter of 2014. Animal control-related calls
for service, specifically self-initiated calls, have increased steadily as
compared to 1st quarter of 2013. There was an injured crow and
raccoon that were transported to a wildlife rehabilitation facility in
Covington. The number of case reports, criminal citations and
infractions has also shown a steady increase over the last quarter.
There were 190 infractions and the two most commonly issued were
for Failure to License a Dog/Cat and Failure to get a Rabies Vaccine.
Committee discussion followed.
B. Street Sweeping Schedule (Bailey)
Assistant Director of Public Works Services, Randy Bailey, briefed the
Committee on the new 2014 Street Sweeping schedule/program. A
zone map is now available for the public on the City's website and
includes details on the dates/times for each area between April and
October 2014, and links relating to leaf blowing and tree
trimming. The new schedules have been promoted through social
networks and via a broadcast email sent to 4,000+ email addresses.
Efforts to inform citizens will continue and staff is in the process of
developing a postcard to mail to residents with their specific "zone"
schedule. Staff are hopeful that this will encourage residents to move
their vehicles/obstructions on their scheduled street sweeping day.
Committee discussion followed.
C. Project Matrix
The following updates were identified for the Project Matrix:
Item 20P: Review date updated.
Item 21P: Status updated.
Item 8I: Review date and status updated.
IV. ADJOURNMENT
The meeting was adjourned at 3:46 pm. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, April 28, 2014 in
Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this ________ day of April, 2014.
__________________ __________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 2 of 2
MS.1 Page 7 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 14, 2014 Minutes
Date:
April 16, 2014
Department:
Planning and Development
Attachments:
April 14, 2014 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Planning And Community Development
Councilmember:Holman Staff:
Meeting Date:April 21, 2014 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 8 of 99
Planning and Community
Development
April 14, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair John Holman called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair John Holman; Member Yolanda Trout, sitting in as Vice-Chair;
and Councilmember Wayne Osborne were present. Vice-Chair Largo
Wales was excused. Also present were Mayor Nancy Backus,
Director of Community Development and Public Works Kevin Snyder,
Assistant Director of Community Development Services Jeff Tate,
Planning Services Manager Elizabeth Chamberlain, Economic
Development Manager Doug Lein, and Community Development
Secretary Tina Kriss.
Members of the public present were Laura Theimer, Board President
and Laura Westergard, Executive Director of the Auburn Downtown
Association.
B. Announcements
1. Presentation - The Auburn Downtown Association (Tate)
Auburn Downtown Association (ADA) Board President Laura
Theimer and Executive Director Laura Westergard presented a
PowerPoint presentation to highlight the Auburn Downtown
Association’s Mission, History and Finances, Board, and internal
and external goals.
The ADA receives Business Improvement Area (BIA) monies
which the City collects when businesses pay for their business
licenses to assist with operational costs of the ADA. The
association is actively seeking Business and Occupation (B&O)
Main Street Tax Credit through the State of Washington to assist
with the costs of program expenses; the ADA will continue to work
on obtaining B&O tax credits and fill all open board positions.
A discussion was held regarding the events that draw the public
to downtown: the Art Walk with Wine Tasting, the spring 2014
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PCD.1 Page 9 of 99
Coupon Booklet, National Walking Day, Wine Art Music Festival,
and other new events that are being established.
To continue to build up the community, its image, and presence
as the City Center, the ADA will continue to work with Auburn
Businesses to create more authentic store front facades, continue
to develop fundraising methods for program goals, draw and
recruit new businesses to downtown, and work with property
owners and managers to fill downtown property vacancies. The
ADA continues to work with City staff on their revitalization efforts.
2. Economic Development Update (Lein)
Environmental Services Manager Doug Lein provided an update
to the City's economic development activities. Last year, during
the 1st quarter, 92 new single family home permits were issued
and this year 95 were issued. Last year 126 commercial permits
with a construction value of $81,731,845.00 were issued, this
year 160 permits have been issued with a construction value of
$25,763,175. The construction values for 2013 include one permit
issued for the Auburn High School modernization project which
has a value of $66,000,000.00. The adjusted 2013 value
subtracting the school valuation is $15,731,845.00.
There have been 73 new business licenses in 2014, compared to
52 last year during the 1st quarter. In 2013 the City had
$360,000.00 in Real Estate Excise Tax and this year the amount
was $470,000.00. The sales tax revenue for the 1st quarter of
2013 was $3,400,000.00 and this year it is $4,000.000.00,
The Committee and staff also reviewed the status of projects in
development and projects that have been completed in
2014. A discussion was held on various marketing strategies for
2014 and creating a strategic plan for economic
development. Staff explained that it would be beneficial for the
City to create a strategic plan for the City’s economic
development.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - March 18, 2014 Special Joint Meeting (Tate)
Acting Vice-Chair Trout moved and Councilmember
Osborne seconded to approve the March 18, 2014 Planning
Commission/Planning and Community Development Committee
minutes as written.
Page 2 of 4
PCD.1 Page 10 of 99
Motion carried unanimously. 3-0
B. Minutes - March 24, 2014 (Tate)
Acting Vice-Chair Trout moved and Councilmember
Osborne seconded to approve the March 24, 2014 Planning and
Community Development Committee minutes as written.
Motion carried unanimously. 3-0
III. ACTION
A. Resolution No. 5059 (Faber)
A resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from King Conservation
District and authorizing the Mayor and City
Clerk to execute the necessary agreements to accept said funds.
Acting Vice-Chair Trout moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
5049.
Motion carried unanimously. 3-0
IV. DISCUSSION ITEMS
A. Addressing (Tate)
Assistant Director of Community Development Services, Jeff Tate,
provided a PowerPoint presentation as an overview of the City's
addressing process and procedures. The City of Auburn Municipal
Code establishes the City’s addressing responsibility and authority,
(ACC 12.52.010 - Street Names, and ACC15.52.020 - Building
Numbers).
The Committee and staff discussed the addressing standards, which
grids are used for addressing changes (City of Auburn, King County,
and Pierce County), and how the various agencies and organizations
are informed. The Committee thanked staff for the overview.
B. Director's Report (Tate)
Assistant Director Tate reported that the Warehouse and Distribution
Center proposed code amendment will be going forward to the
Planning Commission for a workshop and Public Hearing May 6th,
2014 before returning to this Committee. He reported that he had
attended a Master Builders Building Association (Pierce County)
meeting to discuss developing an option of moving a developers
residential building permit through the City’s process faster if the
proposed residential permit had already been approved and permitted
Page 3 of 4
PCD.1 Page 11 of 99
through Pierce County. This would allow the developer to have
already addressed the majority of building code requirements
(Auburn's specific regulations would still need to be addressed) and
allow the permit process to be shortened.
A 2014 Community Development Parking Management Plan
Implementation Tasks schedule was distributed to the Committee to
keep them updated on the progress of the implementation of the
parking management plan.
C. PCDC Status Matrix (Tate)
The Committee reviewed the matrix and had no changes or additions.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:36
p.m.
Approved this _____________ day of _______________, 2014.
____________________________________________
John Holman
Chairman
____________________________________________
Tina Kriss
Secretary, Community Development
Page 4 of 4
PCD.1 Page 12 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 7, 2014 Minutes
Date:
April 15, 2014
Department:
Public Works
Attachments:
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:
Meeting Date:April 21, 2014 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 13 of 99
Public Works Committee
April 7, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice-Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting were:
Mayor Nancy Backus, Community Development & Public Works
Director Kevin Snyder, Assistant Director of Engineering/City Engineer
Ingrid Gaub, Acting Utilities Engineer Susan Fenhaus, Transportation
Manager Pablo Para, Director of Innovation & Technology Ron
Tiedeman, Finance Director Shelley Coleman, Customer Care
Manager Brenda Goodson-Moore, Assistant Director of Public Works
Operations Randy Bailey, City Attorney Dan Heid, Engineering Aide
Amber Mund, Senior Project Engineer Ryan Vondrak and Public
Works Secretary Molly Hoisington.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no modifications to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Public Works Committee Meeting
minutes for date, March 17, 2014.
Motion carried 3-0.
III. ACTION
A. Right-of-Way Use Permit No. 14-05 (Mund)
Approve Right-of-Way Use Permit No. 14-05 for Parks, Arts and
Recreation Department
Page 1 of 6
PW.1 Page 14 of 99
Engineering Aide Mund explained this is for the Parks, Arts and
Recreation Department’s Farmers Market. This is their annual permit
to close B Street SW between West Main Street and A Street SW.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 14-05
Auburn Parks, Arts and Recreation Department’s Farmers Market.
Motion carried 3-0.
B. Right-of-Way Use Permit No. 14-07 (Mund)
Approve Right-of-Way Use Permit No. 14-07 for Parks, Arts and
Recreation 2014 Clean Sweep event
Engineering Aide Mund explained this is for Parks, Arts and
Recreation Department to close Main Street between A Street
NW/SW and Auburn Way North for the annual Clean Sweep Event.
Also requested is closing North Division Street between Main and
First Street NE for the pancake breakfast which is the same as the
previous year.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 14-07
Auburn Parks, Arts and Recreation Department’s 2014 Clean Sweep
Event.
Motion carried 3-0.
C. Right-of-Way Use Permit No. 14-08 (Mund)
Approve Right-of-Way Use Permit No. 14-08 for Auburn School
District No. 408
Engineering Aide Mund explained this is for the annual Right-of-Way
Use Permit for the Auburn School District to close 4th Street NE for
the Auburn School District graduations which is the same as previous
year.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 14-08
Auburn School District No. 408 Graduation Ceremonies.
Motion carried 3-0.
D. Resolution No. 5050
A Resolution of the City Council of the City of Auburn, Washington,
Seeking to Protect the Health, Safety, and Economic Well-Being of
Local Citizens and Auburn's Drinking Water Supply and Natural
Resources from the Potential Impact of Increased Crude Oil Rail
Traffic Passing Through the city of Auburn
Page 2 of 6
PW.1 Page 15 of 99
Vice-Chair Peloza informed the Committee that Resolution No. 5050
began with the National League of Cities Energy, Environment &
Natural Resources Committee. This resolution requests that the state
review what steps it could take to make sure that oil transport
activities by the railroads can be done as safely as possible.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council adopt Resolution No.
5050.
Motion carried 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 5046 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Contribution and Withdrawal of City Monies in the
State of Washington Local Government Investment Pool
Resolution No. 5046 is in an effort to provide more clarity with respect
to how the Local Government Investment Pool (LGIP) operates, and
as a result of the recently amended WACs, the Office of the State
Treasurer has created a prospectus which it is distributing to all
investors in the LGIP. Additionally, each local government investing in
the LGIP is required to complete an updated resolution acknowledging
that they have read and understand the prospectus.
Finance Director Coleman advised Committee that the City invests its
idle funds in the Local Government Investment Pool which is
managed by the State Treasures Office. The City in the past has
participated in agency security such as Freddie Mac’s, Federal Home
Loan Bank and other approved securities per the City investment
policy.
Currently, the Payroll Techs and the AP Payroll Supervisor are
authorized to perform wire transfers. They are authorized to wire
money in and pull money out as requested.
Finance Director Coleman responded to a question asked by Vice-
Chair Peloza regarding the amount of funds available.
Finance Director Coleman responded to a question asked by
Chairman Osborne regarding basis points earned.
B. Dunda Leak Adjustment (Coleman)
Finance Director Coleman stated this is a four-plex that had a water
leak sometime between October 16th and January 16th of 2013/2014.
This leak was significant and has been repaired.
Page 3 of 6
PW.1 Page 16 of 99
The utility account has already had over sixteen thousand dollars
written off in sewer changes and five hundred dollars on water
charges. The customer has requested to have the remainder of the
water leak adjusted off of their water utility account.
The Committee and staff had a brief discussion regarding the letter
the City received from the customer.
Finance Director responded to a question asked by member DaCorsi
regarding past similar leak situations.
Assistant Director of Public Works Operations Bailey responded to a
question asked by Chairman Osborne regarding the length of time this
leak would have had to go on based on the amount of water
consumption.
The Committee suggested considering forgiving an additional 50% of
the $5,887.92, which is $2,943.96 in addition to creating a settlement
agreement.
C. I Street NE & 22nd Street NE Intersection Improvement (Para)
Transportation Manager Para stated the City is considering submitting
for a state safety grant for the intersection of I Street NE and 22nd
Street NE. This intersection is fairly wide with multiple lane
approaches on all legs and is currently controlled with a four way stop
configuration. This intersection also has a fairly high accident rate
including pedestrian accidents.
The City is proposing to build a roundabout consistent with the
Council’s transportation policy.
Transportation Manager Para explained the reason this is being
brought to the Committee is because it is not currently on the 6-Year
Transportation Improvement Plan and wanted to get the Committee’s
concurrence on the project prior to submitting the grant application.
Transportation Manager Para responded to a question asked by
Chairman Osborne regarding communicating and outreach with the
School District as the proposed project is on a school bus route.
The Committee indicated its concurrence with this potential future
project.
D. Capital Project Status Report (Vondrak)
Item 3 – CP1225 – West Valley Highway Preservation – 15th Street
NW to 37th Street NW Answering questions asked by Chairman
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PW.1 Page 17 of 99
Osborne, Senior Project Engineer Vondrak confirmed that the
additional items requested by the Washington State DOT were not
significant.
Item 6 – CP1120 – Lea Hill Safe Routes to Schools Improvements
Chairman Osborne asked if installing the bike racks was originally part
of the project. Senior Project Engineer Vondrak responded that it was
part of the original scope of the project’s grant.
Item 11 – CP1107 – Fulmer Wellfield Improvements Chairman
Osborne indicated that the budget for this project was adjusted per the
recent shifts in funds to other projects and for the reduced scope of
the project in response to a question from Vice Chair Peloza.
Item 13 & 14 – CP1118/CP1119 – Auburn Way South Corridor
Projects Assistant Director of Engineering/City Engineer Gaub
indicated that the TBD had been added previously for the timing of the
project due to coordination with MIT and WSDOT that is currently in
process in response to a question from Vice Chair Peloza.
Item 22 – CP1202 – AWS Flooding Phase 2 Assistant Director of
Engineering/City Engineer Gaub indicated that the project’s schedule
has been updated to reflect that this project is not currently resourced
as staff is working on replacing the recently vacated Project Engineer
position in response to a question from the Committee.
Item 23 – 104th Street & 8th Street NE Intersection Improvements
Chairman Osborne inquired regarding the schedule on this project as
it was delayed. Assistant Director of Engineering/City Engineer Gaub
responded stating the City revised the scope of the project and that
the schedule was updated to reflect that change and the approval time
necessary with the State.
E. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions.
F. Action Tracking Matrix (Gaub)
Assistant Director of Engineering/City Engineer Gaub responded to
question asked by Chairman Osborne regarding Lea Hill Road and
the repair due to a minor slide near the intersection with 105th Place.
Staff is currently investigating and monitoring the area to determine
the best course of action to repair the area.
Chairman Osborne requested Item G be created, Lea Hill Road
Repair with Assistant Director of Engineering/City Engineer Gaub as
staff member and list it as TBD.
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PW.1 Page 18 of 99
G. Public Works Breifing Discussion (Gaub)
Assistant Director of Engineering/City Engineer Gaub stated that staff
is suggesting a review of some of the work items within the public
works divisions in order to provide background information to the
committee, especially it’s newest member. This recommendation
includes giving a briefing to the Public Works Committee members to
provide an overview of various department operations.
Chairman Osborne mentioned he would like to see Engineering
function and organizational overview and then the M&O function and
organizational overview initially.
Assistant Director of Engineering/City Engineer Gaub and Assistant
Director of Public Works Operations Bailey responded to a question
asked by Member DaCorsi regarding the FOG program.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:16 p.m. Approved this ___ day
of ________, 2014.
_____________________________ _____________________________
Wayne Osborne Molly Hoisington
Chairman Public Works Department Secretary
Page 6 of 6
PW.1 Page 19 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 7, 2014 Minutes
Date:
April 15, 2014
Department:
Administration
Attachments:
minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Wales Staff:
Meeting Date:April 21, 2014 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 20 of 99
Finance Committee
April 7, 2014 - 5:00 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex located
at One East Main Street.
A. Roll Call
Chair Wales, Vice Chair John Holman, and Member Yolanda Trout were
present.
Officials and staff members in attendance during the meeting included:
Mayor Nancy Backus, Finance Director Shelley Coleman, City Attorney
Daniel B. Heid, Chief of Police Bob Lee, Community Development and
Public Works Director Kevin Snyder, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Exhibit B to Resolution No. 5056 was transmitted prior to the meeting.
II. CONSENT AGENDA
A. Minutes of the March 17, 2014 regular meeting
Member Trout moved and Vice Chair Holman seconded to approve the
March 17, 2014 minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Check numbers 427873 through 428092 in the amount of $3,606,818.41
and six wire transfers in the amount of $49,196.83 and dated April 7, 2014.
Committee members reviewed claims and payroll vouchers and briefly
discussed claims vouchers 427968, 427977, 428090, 427965, 427947 and
428045.
Chair Wales requested a report on the status of the Auburn Avenue
Theater lease for the next Finance Committee agenda.
In response to questions from Chair Wales, Finance Director Coleman
reported a Request for Proposals was issued for red light photo
Page 1 of 4
FN.1 Page 21 of 99
enforcement. Staff members have selected a preferred vendor and are
developing a proposed contract for Council review.
Member Trout moved and Vice Chair Holman seconded to approve the
claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534581 through 534612 in the amount of
$303,098.61 and electronic deposit transmissions in the amount of
$1,360,792.80 for a grand total of $1,663,891.41 for the period covering
March 13, 2014 through April 02, 2014.
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. Quarterly Financial Report Format (Coleman)
Finance Director Coleman presented an example of a quarterly financial
report for Committee review. The format, used by the City of Shoreline,
utilizes a lead sheet, executive summary overview, fund analysis, and
investment report. Committee members were supportive of the new format
and quarterly reporting. Finance Director Coleman stated the new
reporting format will be implemented in the next six months.
B. Resolution No. 5046 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the contribution and withdrawal of City monies in the State of
Washington Local Government Investment Pool
Finance Director Coleman presented Resolution No. 5046, which
authorizes the contribution and withdrawal of City monies in the State of
Washington Local Government Investment Pool (LGIP). The City currently
participates in the LGIP, which allows the City to utilize the resources of
the State Treasurer to maximize the liquidity and return on investment of its
idle funds. The City realizes a better return on its investments with the
LGIP compared to the rate the bank could offer.
C. Resolution No. 5050
A Resolution of the City Council of the City of Auburn, Washington,
seeking to protect the health, safety, and economic well-being of local
citizens and Auburn's drinking water supply and natural resources from the
potential impact of increased crude oil rail traffic passing through the City
of Auburn
Resolution No. 5050 requests that the state review steps it could take to
ensure that oil transport activities by the railroads can be done as safely as
possible. Mayor Backus reported Councilmember Peloza requested the
resolution for presentation to the National League of Cities.
D. Resolution No. 5055 (Coleman)
A Resolution of the City Council of the City Auburn, Washington,
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FN.1 Page 22 of 99
authorizing the Mayor to execute a lease between the City of Auburn and
Century West for airport property
Finance Director Coleman presented Resolution No. 5055 authorizing a
lease at the Auburn Municipal Airport with Century West. Century West is
the City's consulting engineer for the airport.
E. Dunda Leak Adjustment (Coleman)
Finance Director Coleman presented a utility leak adjustment request. The
customer appealed for an additional water utility adjustment in the amount
of $2,943.96 to account number 069905-000. The customer previously
received a credit for $500.00 for the water leak and $16,892.65 for sewer.
The owner discovered a water leak on January 13, 2014, at the four-plex
situated on Poplar Street, and the leak was subsequently repaired. The
utility account was billed $6,624.31 for water and $17,353.48 for sewer.
The leak adjustment policy provides for a water leak adjustment of $500.00
per year, but the owner may petition for an adjustment of up to fifty percent
of the remaining water portion over $500.00. The Public Works Committee
recommended approval of the additional leak adjustment.
Vice Chair Holman noted that the National League of Cities offers an
insurance program, Utility Service Partners, for utility customers. He
suggested the City investigate the program for possible offering to its
citizens.
F. Ordinance No. 6503 (Lee)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 9.78.010 of the Auburn City Code relating to disorderly
conduct.
Chief of Police Bob Lee presented Ordinance No. 6503, which amends
City Code Section 9.78.010 related to disorderly conduct. The ordinance
adds to the definition of disorderly conduct as "anyone who intentionally
engages in conduct that tends to, or is reasonably likely to, disturb the
peace, promote disorder or endanger the safety of others."
G. Resolution No. 5056 (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement by and
between the City of Auburn and the Muckleshoot Indian Tribe for police
services
Chief of Police Bob Lee presented Resolution No. 5056 authorizing an
agreement between the City of Auburn and the Muckleshoot Indian Tribe
(MIT) relating to law enforcement services. The MIT will contract with the
City for one police officer to respond to calls on the reservation within the
city limits of Auburn.
Page 3 of 4
FN.1 Page 23 of 99
H. Contract for False Alarm Billing & Tracking Services (Lee)
Chief of Police Bob Lee explained the City currently contracts with a third
party administrator, AOT Public Safety Corporation, for false alarm billing
and tracking services. Staff requests the City Council approve a
renewal/extension of the contract for services.
I. Gildo Rey Elementary - Emergency Response
Chair Wales reported that a fire occurred at Gildo Rey Elementary last
week. Chair Wales reported that within four minutes, five fire trucks and
police responded. She commended the school personnel and fire and
police for their response to the emergency.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 5:53 p.m.
APPROVED this ______ day of ________________, 2014.
____________________________ ______________________________
LARGO WALES, CHAIR Danielle Daskam, City Clerk
Page 4 of 4
FN.1 Page 24 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 7, 2014 Regular City Council Meeting
Date:
April 15, 2014
Department:
Administration
Attachments:
4/7/2014 minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 21, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 25 of 99
City Council Meeting
April 7, 2014 - 7:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Deputy Mayor Rich Wagner, Bill Peloza,
Largo Wales, Wayne Osborne, John Holman, Claude DaCorsi, and
Yolanda Trout.
Department Directors and staff members present: City Attorney Daniel
B. Heid, Chief of Police Bob Lee, Economic Development Manager Doug
Lein, Community Development and Public Works Director Kevin Snyder,
Museum Director Patricia Cosgrove, Senior Center Supervisor Radine
Lozier, Director of Administration Michael Hursh, and City Clerk Danielle
Daskam.
C. Announcements, Appointments, and Presentations
1. White River Valley Museum & Mary Olson Farm Presentation
Mayor Backus to recognize Patricia Cosgrove for receiving the King
Conservation District Award for Mary Olson Farm.
Mayor Backus recognized Museum Director Patricia Cosgrove on
receiving the King Conservation District Wildlife Steward of the
Year Award for Mary Olson Farm. Museum Director Cosgrove
thanked the City Council for their support in restoring the 67-acre
Mary Olson Farm with its stream habitat and forests that have not
been logged since the 1870's. Ms. Cosgrove reported that the
stream has increased its runs of salmon from two to four runs
of Coho, Chum, Pink and Chinook.
2. Hilary Pittenger Book Publication
Mayor Backus to recognize Hilary Pittenger on the publication of her
book Images of America: Auburn.
Mayor Backus recognized Hilary Pittenger, Curator of Collections at
the White River Valley Museum, and the author of Images of
America - Auburn, Washington published by Arcadia Publishing as
part of their Images of America series. The book is a fully illustrated
text that shows Auburn's diverse cultures and histories from the
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CA.A Page 26 of 99
1850's native cultures to immigrants arriving from Europe and Japan,
up until the 21st century.
3. Nancy Henderson - Pierce Transit Transportation Board
Presentation
Dr. Nancy Henderson, Councilmember from the Town of Steilacoom
and Commissioner for the Pierce Transit Board, introduced herself to
the City Council. As a member of the Board of Commissioners for
Pierce Transit, Dr. Henderson represents the cities of Auburn,
Pacific, Ruston, Fircrest, Gig Harbor, and Steilacoom. Currently,
the portion of the city serviced by Pierce Transit includes the
Lakeland shuttle service. Dr. Henderson reported that the City is
also eligible to receive commuter van pool and paratransit service.
4. Proclamation - YMCA Healthy Kids Day
Mayor Backus to proclaim Saturday, April 26, 2014 as YMCA
Healthy Kids Day in the city of Auburn.
Mayor Backus read and presented a proclamation declaring April 26,
2014 as YMCA Healthy Kids Day in the city of Auburn to Auburn
YMCA Director Jason Berry and Family Programs Director Shanna
Crain.
5. Proclamation - April 11, 2014 as "Arbor Day"
Mayor Backus to proclaim April 11, 2014 as Arbor Day in the city of
Auburn.
Mayor Backus read and presented a proclamation declaring April 11,
2014, as Arbor Day in the city of Auburn to Auburn Urban Tree
Board member Jan Speer. Ms. Speer thanked the Council, Tree
Board and community for their support of the City's parks system.
6. Proclamation - Volunteer Month
Mayor Backus to proclaim April, 2014, as Volunteer Month in the city
of Auburn.
Mayor Backus read and presented a proclamation declaring April,
2014, as Volunteer Month in the city of Auburn to Senior Center
Supervisor Radine Lozier. Ms. Lozier announced the annual
volunteer luncheon will be held April 10th at the Auburn Senior
Center.
7. Boards and Commissions Appointments
City Council to confirm the appointment of James Tourangeau to the
Urban Tree Board for a term to expire December 31, 2016.
Deputy Mayor Wagner moved and Councilmember Peloza seconded
to confirm the appointment of James Tourangeau to the Urban Tree
Board.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Agenda Modifications
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CA.A Page 27 of 99
Exhibit B to Resolution No. 5056 was transmitted to the Council prior to
the meeting.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
Jesse Mitchell, PO Box 232, Pacific
Mr. Mitchell, Executive Board Member of Local 1352, International
Association of Fire Fighters, representing Valley Regional Fire Authority
(VRFA) fire fighters, thanked Councilmember Osborne for participating
on the Union work crew that sponsors the clean up of a section of
Highway 18. Mr. Mitchell announced that Local 1352 and VRFA
Administration are organizing a joint Fire Ops 99 to give elected officials
and administrators an opportunity to learn more about the fire service.
Councilmember Peloza is scheduled to participate in Fire Ops 99. Mr.
Mitchell encouraged all Councilmembers to participate.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met March 24,
2014. The Committee reviewed Resolution No. 5055 regarding a lease
with Century West for airport property and received a presentation from
Planning Services Manager Elizabeth Chamberlain on the Imagine
Auburn visioning workshop. The Committee also reviewed a contract
with AOT Public Safety Corporation for false alarm billing and tracking
services, Ordinance No. 6503 relating to disorderly conduct, Resolution
No. 5041 approving a contract with the Auburn Symphony Orchestra, and
Resolution No. 5056 authorizing an agreement between the City and the
Muckleshoot Indian Tribe for police services. The Committee discussed
the juvenile curfew, Resolution No. 5048 accepting a grant from 4Culture
for local arts agencies, solid waste rates, and Resolution No. 5053
relating to the 2014-2019 Parks Property Tax Levy allocation. The next
regular meeting of the Municipal Services Committee is scheduled for
April 14, 2014 at 3:30 p.m.
B. Planning & Community Development
Chair Holman reported the Planning and Community Development
Committee met in a special joint session with the Planning Commission
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CA.A Page 28 of 99
on March 18, 2014. The Planning and Community Development
Committee met in regular session on March 24, 2014, and discussed the
Community Development Block Grant Program and human services and
an overview of the environmental restoration projects scheduled for 2014.
C. Public Works
Chair Osborne reported the Public Works Committee met this afternoon
at 3:30 p.m. The Committee reviewed right-of-way use permits for the
Auburn International Farmers Market, Clean Sweep, and the Auburn
School District graduation services. The Committee also reviewed
Resolution No. 5050 regarding public safety and crude oil rail traffic
passing through the city of Auburn. The Committee discussed
Resolution No. 5046, a water leak adjustment, the I Street NE and 22nd
Street NE intersection improvements, and the capital project status
report. The next regular meeting of the Public Works Committee is
scheduled for April 21, 2014.
D. Finance
Chair Wales reported the Finance Committee met this evening at 5:00.
The Committee reviewed claims vouchers in the amount of $3.6
million and payroll vouchers in the amount of $1.7 million. The
Committee discussed the format of the quarterly financial reports,
Resolution No. 5046 authorizing the contribution and withdrawal of City
monies in the Washington Local Government Investment Pool,
Resolution No. 5050 regarding crude oil rail traffic in the city of Auburn,
Resolution No. 5055 relating to a lease between the City and Century
West for airport property, Ordinance No. 6503 relating to disorderly
conduct, Resolution No. 5056 relating to an agreement between the City
and the Muckleshoot Indian Tribe for police services, and an extension
of a contract for false alarm billing and tracking services. The next
regular meeting of the Finance Committee is scheduled for April 21, 2014
at 5:00 p.m.
E. Les Gove Community Campus
The Les Gove Community Campus Committee has not met since the last
Council meeting.
F. Council Operations Committee
Deputy Mayor Wagner reported the Council Operations Committee met
on March 24, 2014. The Committee discussed the formation of a Council
Compensation Commission and changing the meeting day and time for
the Council Operations Committee. The next regular meeting of the
Council Operations Committee is scheduled for April 28, 2014.
G. Junior City Council
The next regular meeting of the Junior City Council is scheduled for April
21, 2014.
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CA.A Page 29 of 99
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council
to be routine and will be enacted by one motion in the form listed.
A. Minutes of the March 17, 2014 regular meeting
B. Claims Vouchers (Wales/Coleman)
Check numbers 427873 through 428092 in the amount of $3,606,818.41
and six wire transfers in the amount of $49,196.83 and dated April 7,
2014.
C. Payroll Vouchers (Wales/Coleman)
Payroll check numbers 534581 through 534612 in the amount of $303,098.61 and
electronic deposit transmissions in the amount of $1,360,792.80 for a grand total
of $1,663,891.41 for the period covering March 13, 2014 through April 2,
2014.
D. Contract for False Alarm Billing & Tracking Services (Peloza/Lee)
City Council approve the contract with AOT Public Safety Corporation for
false alarm billing and tracking services.
Deputy Mayor Wagner moved and Councilmember Peloza seconded to
approve the Consent Agenda.
The Consent Agenda includes minutes, claims and payroll vouchers, and
contract items.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6503 (Peloza/Lee)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 9.78.010 of the Auburn City Code relating to disorderly
conduct
Councilmember Peloza moved and Councilmember Osborne seconded
to adopt Ordinance No. 6503.
Ordinance No. 6503 amends the definition of disorderly conduct.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
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CA.A Page 30 of 99
A. Resolution No. 5041 (Peloza/Faber)
A Resolution of the City Council of the City of Auburn,
Washington authorizing the Mayor to execute an agreement between the
City of Auburn and the Auburn Symphony Orchestra for services
Councilmember Peloza moved and Councilmember Osborne seconded
to adopt Resolution No. 5041.
Resolution No. 5041 authorizes an agreement with the Auburn
Symphony Orchestra for cultural and music appreciation services. The
contract amount is $75,000.00 for performances in 2014 and $75,000.00
for performances in 2015. Performances include full symphony
programs, chamber concert programs, and summer concert events at
Mary Olson Farm. The contract also includes increased marketing,
outreach to schools, and fund raisers in the city of Auburn.
Councilmember Wales expressed concern with entering into a two
year contract, the amount of the contract, and dissatisfaction that the
Symphony's one major fund raiser is not held in Auburn.
MOTION CARRIED. 6-1 Councilmember Wales voted no.
B. Resolution No. 5048 (Holman/Faber)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Cultural Development
Authority of King County ("4Culture") and authorizing the Mayor and City
Clerk to execute the necessary contracts to accept said funds
Councilmember Holman moved and Councilmember Wales seconded to
adopt Resolution No. 5048.
Resolution No. 5048 authorizes the acceptance of a $17,000.00 grant
from the Cultural Development Authority of King County (4Culture).
MOTION CARRIED UNANIMOUSLY. 7-0
C. Resolution No. 5050 (Osborne)
A Resolution of the City Council of the City of Auburn, Washington,
seeking to protect the health, safety, and economic well-being of local
citizens and Auburn's drinking water supply and natural resources from
the potential impact of increased crude oil rail traffic passing through the
city of Auburn
Councilmember Peloza moved and Councilmember Osborne seconded
to adopt Resolution No. 5050.
Councilmember Peloza noted the resolution relates to oil transport
activities by the railroads through the city of Auburn. There is a coalition
within the National League of Cities, which started with the Energy,
Environment and Natural Resources Committee and the Transportation,
Infrastructure and Services Committee, to present a similar resolution to
the Board of the National League of Cities. Other cities in the state have Page 6 of 10
CA.A Page 31 of 99
adopted similar resolutions.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Resolution No. 5053 (Wales/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement between the City of
Auburn and King County for the 2014-2019 Parks Property Tax Levy
allocation
Councilmember Wales moved and Councilmember Holman seconded to
adopt Resolution No. 5053.
Resolution No. 5053 authorizes an agreement with King County for
distribution of 2014-2019 Parks Property Tax Levy funding. The City will
receive approximately $125,000.00 in levy funding in 2014.
MOTION CARRIED UNANIMOUSLY. 7-0
E. Resolution No. 5054 (Wagner/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
amending Resolution No. 5017 of the City Council of the City of Auburn,
Washington, passed December 3, 2013, relating to the standing
committees of the City Council of the City of Auburn
Deputy Mayor Wagner moved and Councilmember Peloza seconded to
adopt Resolution No. 5054.
Resolution No. 5054 changes the regular meeting date and time of the
Council Operations Committee to the fourth Monday of each month at
2:30 p.m.
MOTION CARRIED UNANIMOUSLY. 7-0
F. Resolution No. 5055 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a lease between the City of Auburn and
Century West for airport property
Councilmember Peloza moved and Councilmember Osborne seconded
to adopt Resolution No. 5055.
Resolution No. 5055 authorizes the lease of a small office building at
Auburn Municipal Airport to Century West.
MOTION CARRIED UNANIMOUSLY. 7-0
G. Resolution No. 5056 (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement by and
between the City of Auburn and the Muckleshoot Indian Tribe for police
services
Page 7 of 10
CA.A Page 32 of 99
Councilmember Peloza moved and Councilmember Osborne seconded
to adopt Resolution No. 5056.
Resolution No. 5056 authorizes an agreement between the City and the
Muckleshoot Indian Tribe for one Auburn police officer dedicated to
patrolling areas and responding to calls in Auburn within the Muckleshoot
Indian Tribe reservation.
Mayor Backus stated the Muckleshoot Indian Tribe will be paying the
salary and benefits for one officer, which will allow the City to hire an
additional officer.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
Deputy Mayor Wagner reported on a meeting with the Muckleshoot
Indian Tribe to discuss police services, fireworks issues, and shuttle
service. Deputy Mayor Wagner also reported on his attendance at the
Pierce County Regional Council meeting, the Sound Cities Association
meeting, the grand opening of the Franciscan Health Center, a
Community Emergency Response Team (CERT) graduation, a Regional
Access Mobility Partnership (RAMP) meeting, a Council Committee of
the Whole meeting, which included a presentation from the Burlington
Northern Santa Fe Railroad, an overview of human services funding, and
utilities and transportation projects processes.
Councilmember DaCorsi reported on his attendance at the Auburn
School District's Building Bridges event, the Sound Cities Association
meeting, a briefing by Environmental Manager Chris Andersen on City
floodplain issues, and the Franciscan Health Center grand opening.
Councilmember Wales reported on her attendance at the Auburn Valley
Humane Society fund raising event.
Councilmember Holman reported on his attendance at the South
Correctional Entity (SCORE) Board meeting. SCORE is a multi-
jurisdictional misdemeanor jail located in Des Moines. SCORE includes
seven member cities and 23 contract cities. SCORE member cities
include Auburn, Renton, Tukwila, Burien, Des Moines, SeaTac and
Federal Way.
Councilmember Peloza reported on his attendance at the South County
Area Transportation Board meeting and a meeting with the Muckleshoot
Indian Tribe. Councilmember Peloza commended the Tribe for
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CA.A Page 33 of 99
managing their fireworks discharge area and announced that the Tribe's
Veterans PowWow will take place June 20-22, 2014. Councilmember
Peloza also reported on his attendance at the Auburn Airport Advisory
Board meeting and the Water Resource Inventory Area (WRIA) 9 general
session meeting. Councilmember Peloza announced the Watershed Eco
System Forum will take place at Auburn City Hall on May
8th. Councilmember Peloza also reported he attended the Council
Retreat April 3-4, 2014, at Wesley Homes. He commended Mayor
Backus and staff on a successful retreat.
Councilmember Osborne reported on his attendance at the
Transportation, Transit and Trails Committee meeting where the
Committee received a presentation on transit, the Transportation Benefit
District, and King County Proposition No. 1 for transit funding.
Councilmember Trout reported she attended many of the events already
mentioned by Councilmembers and was occupied by several family
funerals during the past two weeks.
B. From the Mayor
Mayor Backus reported that she and Director Snyder visited the
Maintenance and Operations Facility to thank Street Maintenance Worker
Herman Mozee for the customer care and service he provided to an
elderly resident. Mayor Backus also expressed appreciation to Police
Sergeant Dan O'Neil and Police Officer Todd Glen for their work on
securing the arrest of a known drug dealer in a local neighborhood.
Mayor Backus also reported that she recently toured the Auburn
Municipal Airport and attended the following events: Lea Hill
Elementary DARE graduation, Auburn Court Apartments neighborhood
meeting regarding nearby wetlands, the North Tapps Middle School
fundraiser, Pacific Northwest robotics competition at Auburn High School,
Auburn Little League opening day, the Council Retreat, and an Eagle
Scout Court of Honor ceremony for Joseph and Tyler Cushing. Mayor
Backus also reported on her meetings with King County District Court
Judge Harn regarding the King County District Court System and
representatives from Senator Murray's office.
X. EXECUTIVE SESSION
At 9:05 p.m., Mayor Backus recessed the meeting for a five minute
intermission and then to executive session for approximately 20 minutes in
order to discuss pending/potential litigation pursuant to RCW 42.30.100(1)(i).
City Attorney Heid and Directors Snyder and Hursh attended the
executive session. It was indicated that Council action may follow the
executive session.
At 9:30 and 9:36 p.m., the executive session was extended an additional five
minutes each time.
Mayor Backus reconvened the regular meeting at 9:40 p.m.
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CA.A Page 34 of 99
City Attorney Heid read the title of Resolution No. 5057:
Resolution No. 5057.
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Purchase and Sale Agreement between
the City of Auburn and Dorco, Incorporated for purchase of four parcels of
real estate
Councilmember Wales moved and Councilmember Holman seconded
to adopt Resolution No. 5057 revised to reflect a due diligence period of 120
days.
The Purchase and Sale Agreement relates to acquisition of property near the
Les Gove Community Campus.
MOTION CARRIED UNANIMOUSLY. 7-0
City Attorney Heid read the title of Resolution No. 5061:
Resolution No. 5061
A Resolution of the City Council of the City of Auburn, Washington, declaring
the need for both portions of Tract X of King County Short Plat Number
584147, identified on easement filed under King County Recording Number
8410030621, records of King County, Washington, as necessary for road
purposes, and calling upon the obligated parties to convey the same for such
purposes
Councilmember Osborne moved and Councilmember Peloza seconded to
adopt Resolution No. 5061.
The resolution relates to conveyance of property for road purposes.
MOTION CARRIED UNANIMOUSLY. 7-0
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:42 p.m.
APPROVED this _____ day of __________________, 2014.
___________________________ ______________________________
NANCY BACKUS, MAYOR Danielle Daskam, City Clerk
Page 10 of 10
CA.A Page 35 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 14, 2014 Special City Council Meeting
Date:
April 16, 2014
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:April 21, 2014 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 36 of 99
Special City Council Meeting
April 14, 2014 - 4:30 PM
Council Chambers
MINUTES
I. CALL TO ORDER
Mayor Nancy Backus called the special meeting to order at 4:30 p.m. and led
those in attendance in the Pledge of Allegiance.
Councilmembers in attendance included: Deputy Mayor Rich Wagner, Bill
Peloza, Wayne Osborne, Claude DaCorsi, and Yolanda Trout.
Councilmember John Holman arrived at 4:31 p.m. Councilmember Largo
Wales was absent.
Department directors and staff members present included: City Attorney
Daniel B. Heid, Community Development and Public Works Director Kevin
Snyder, Parks, Arts and Recreation Director Daryl Faber, and City Clerk
Danielle Daskam.
The purpose of the meeting was to consider an amendment to Resolution No.
5057 relating to a Purchase and Sale Agreement with Dorco, Inc., previously
approved by Council on April 7, 2014.
II. RESOLUTIONS
A. Resolution No. 5057 Amended (Snyder/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Purchase and Sale Agreement
between the City of Auburn and Dorco, Incorporated for purchase of four
parcels of real estate
City Attorney Heid read the title of Resolution 5057 (Amended).
Resolution No. 5057 was previously adopted by Council on April 7, 2014.
Community Development and Public Works Director Snyder advised that
due to a misunderstanding in the negotiation of the terms of the Purchase
and Sale Agreement, the due diligence period approved by the
Seller is 60 days, rather than 120 days, with closing in 120 days. The
Purchase and Sale Agreement before Council this evening provides for a
60 day due diligence period and 120 days for closing.
Director Snyder stated three consultants have been engaged to perform
due diligence analysis and all have committed to have their work complete
by May 20, 2014 (35 days from authorization to proceed on April 15,
2014). Director Snyder stated there would be sufficient time (25 days) to
review and consult with Council and Mayor Backus regarding the findings
of the reports prior to finalization of the purchase.
Page 1 of 3
CA.B Page 37 of 99
Councilmember Holman moved and Deputy Mayor Wagner seconded to
adopt Resolution No. 5057 as amended.
In response to questions from Councilmember DaCorsi, Director
Snyder responded that all due diligence work products will be submitted
May 20th, which will allow sufficient time to review the reports within
the 60 day due diligence period.
Deputy Mayor Wagner inquired regarding the time break between phase 1
and phase 2 analysis. Director Snyder stated that if at the conclusion of
the phase 1 analysis, a determination is made there is enough compelling
evidence there may be environmental conditions of the property that
warrant further investigation, the Council will be apprised with a cost
estimate for any additional analysis. Director Snyder advised that the
adjacent gas station has a no further action determination from the State
Department of Ecology for a petroleum related issue.
City Attorney Heid added if at the conclusion of the phase 1 analysis
concerns are found, the City can request an extension of the due
diligence period or not purchase the property.
Director Snyder stated the City's consultants will perform a phase 1 site
assessment and an asbestos - lead survey of all the buildings on the
property.
In response to a question from Councilmember Osborne, Director Snyder
stated the phase 1 analysis includes preliminary review of site conditions,
literature research, any evidence of contamination, historical review of the
property, field assessment, and surface level sampling.
Councilmember Peloza inquired regarding the location of the subject
properties. Director Snyder described the properties as four parcels
adjacent to Les Gove Park. Two properties front Auburn Way South and
two properties front 12th Street SE. The current or recent uses include
Herr Lumber, Big Daddy's, a smoke shop and a day care.
Deputy Mayor Wagner inquired whether the City can establish the use for
the parcels during the 60 day due diligence period. Director Faber
confirmed that within the same 60 day period staff can determine the use
for the property as open space or other uses.
MOTION CARRIED UNANIMOUSLY. 6-0
III. ADJOURNMENT
The meeting adjourned at 4:44 p.m.
APPROVED the ______ day of ________________, 2014.
Page 2 of 3
CA.B Page 38 of 99
____________________________ _______________________________
NANCY BACKUS, MAYOR Danielle Daskam, City Clerk
Page 3 of 3
CA.B Page 39 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
April 15, 2014
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
approve claims vouchers
Background Summary:
Claims Voucher Numbers 428093 through 428356 in the amount of $4,339,932.99 and
three wire transfers in the amount of $2,946.06.
Reviewed by Council Committees:
Councilmember:Wales Staff:Coleman
Meeting Date:April 21, 2014 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 40 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
April 15, 2014
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Approve Payroll Vouchers.
Background Summary:
Check numbers 534613 through 534644 in the amount of $840,117.90, electronic
deposit transmissions in the amount of $1,277,350.45 for a grand total of $2,117,468.35
for the period covering April 3, 2016 to April 21, 2014.
Reviewed by Council Committees:
Councilmember:Wales Staff:Coleman
Meeting Date:April 21, 2014 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 41 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Dunda Leak Adjustment
Date:
April 14, 2014
Department:
Finance
Attachments:
Dunda Leak Adjustment
Budget Impact:
$0
Administrative Recommendation:
Council review an appeal for an additional water utility adjustment in the amount of
$2943.96, to account no. 069905-000. The customer previously received a credit for
$500.00 for the water leak and $16,892.65 for sewer.
Background Summary:
The proposed leak adjustment was reviewed and discussed by the Public Works and
Finance Committee on April 7, 2014. It is now before the Public Works Committee for
action and recommendation to the full Council April 21, 2014.
Account History:
The owner discovered a water leak on January 13, 2014 and reported the leak and
repair to the City on January 17, 2014.
The utility account was billed $6,624.31, for water and $17,353.48 for sewer
consumption of 2,318 consumption units, due to a leak in the service line. The Utility
Billing Department received a leak adjustment request form on January 24, 2014.
The water leak adjustment calculated total was $6,387.92; however, the leak adjustment
policy limits the credit to $500.00 for water leak adjustments. The account was also
credited $16,892.65 in sewer charges for a total adjustment of $17,392.65 applied to the
account on February 27, 2014. The City received a leak adjustment appeal letter on
March 04, 2014. Per the policy, the customer may be considered for an additional leak
adjustment up to 50% of the remaining water portion over $500.00, which is $2,943.96.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Osborne Staff:Coleman
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 42 of 99
Meeting Date:April 21, 2014 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 43 of 99
i
CITY Of
sDB* T * Nancy Backus, Mayor
1
WASHINGTON
1
25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
March 21, 2014
i
i
Mr. Shea Dunda
21727 NE 79th Street
Redmond, WA 98053
Dear Mr. Dunda,
Thank you for your letter regarding the water leak at the fourplex located at 2443 Poplar
St. SE, Auburn, WA 98092. 1 have attached the City leak policy for your review and will
be taking your request to the Public Works Committee on April 7, 2014. The Committee
meets at 3:30 p.m. in the Annex Conference Room 2. The City Hall Annex Building is
directly across the street to the east from City Hall. The address is 1 East Main St.,
Auburn 98002. Conference Room 2 is located on the second floor.
I want to also provide you information on the process. The committee will review your
correspondence and the account history. Review of your account shows the November
2013 read as a normal read and the January 23, 2014 read had significant usage, 2318
ccf, compared to previous reads around 60 ccf. The committee may conclude, per the
policy attached, and make a recommendation to the full Council to grant an additional
credit to the account for the water usage. The recommendation would go to the City
Council meeting for approval on April 21.
The City does excuse sewer fees where it is confirmed the water did not enter the
sewer system, as in your case, and there was no use of the system. Water, on the
other hand, was produced and provided and the system was impacted.
Is the 'upper building' you reference in your letter located at 2425 Poplar St. SE? If so,
it is a fourplex that was subject to fire damage in September 2012. The City shut the
water off to the building at that time. The owner requested the water be turned back on
in September of 2013. The water service to the subject building was restored four
months prior to your leak.
If you have any questions, please feel free to call me at 253.804.5019.
Regard ,
Shelley Coleman
Finance Director
Enclosure
I
AUBURN * MORE 11-IAN YOU IMAGINED
i
CA.E Page 44 of 99
Utility Billing
Account History Report c7rry s-
User Name: bgoodso
City Name: City Aub Water WASHINGTONPrinted: 04/01/2014- 5:08:PM
Account Status: Active Total Acct Balance: 6,232.40
Connect Date: 06/01/2012 Final Date: Deposits: 0.00 Refunds: 0.00
Customer Name: DUNDA,SHEA&JESSIA Owner name: DUNDA,SHEA&JESSIA
Customer Address: 21727 NE 79TH ST Service Address: 2443 POPLAR ST SE
REDMOND,WA 98053
Home Phone:425)765-7434 Ext.
Business Phone: ( ) - Ext.
Customer Number: 069905 000 Reference Number:
Tran Date Tran Type Amount Description WTR SWR STM SW YW TAX MISC RCY
Current Balance By Service 6,035.20 62.91 47.71 83.96 0.00 2.62 0.00 0.00
03/122014 Balance 6,232.40 6,035.20 62.91 47.71 83.96 2.62
03/122014 Billing 240.53 43.33 62.91 47.71 83.96 2.62
03/102014 Adjustment 0.00 Interfund Transfer
03/072014 Payment 750.00 132.44 460.83 -47.71 -105.62 3.40
02/27/27014 Adjustment 17,392.65 Adjustnent 500.00 -16,892.65
021122014 Balance 24,134.52 6,624.31 17,353.48 47.71 105.62 3.40
02/122014 Billing 24,112.08 6,624.31 17,353.48 47.71 83.96 2.62
01/302014 Billing 11.22 Sery Date 0127/14 10.83 0.39
01282014 Payment 400.80 10.57 -61.49 45.34 -244.98 8.42
01/162014 Billing 11.22 Sery Date 01/13/14 10.83 0.39
01/152014 Balance 400.80 40.57 61.49 45.34 244.98 8.42
01/152014 Billing 232.50 40.57 61.49 45.34 82.53 2.57
12131/2013 Billing 22.44 Sery Date 12130/13 21.66 0.78
12262013 Billing 67.32 Sery Date 1223/13 64.98 2.34
12232013 Billing 33.66 Sery Date 12/16/13 32.49 1.17
12232013 Payment 755.09 189.95 -358.01 -44.21 -157.65 527
1211612013 Billing 44.88 Sery Date 12/09/1.3 43.32 1.56
12/112013 Balance 755.09 189.95 358.01 44.21 157.65 5.27
12111/2013 Billing 676.55 189.95 358.01 44.21 81.84 2.54
12/052013 Billing 22-4 Sery Date 12/02/13 21.66 0.78
11222013 Payment 262.31 39.25 -60.81 -44.21 -114.33 3.71
11212013 Billing 22.44 Sery Date 11/18/13 21.66 0.78
11/152013 Billing 33.66 Sery Date 11/11/13 32.49 1.17
11/132013 Balance 262.31 39.25 60.81 44.21 114.33 3.71
11/132013 Billing 228.65 39.25 60.81 44.21 81.84 2.54
UB-Account History List(Printed:04/012014- 5:08:PM) Page:1
CA.E Page 45 of 99
Utility Billing
Account History Report CITY OF
User Name: bgoodso
City Name: City Aub Water
Printed: 04/01/2014- 5:08:PM WASHINGTON
Account Status: Active Total Acct Balance: 6,232.40
Connect Date: 06101/2012 Final Date: Deposits: 0.00 Refunds: 0.00
Customer Name: DUNDA,SHEA&JESSIA Owner name: DUNDA,SHEA&JESSIA
Customer Address: 21727 NE 79TH ST Service Address: 2443 POPLAR ST SE
REDMOND,WA 98053
Home Phone:425)765-7434 Ext.
Business Phone: ( ) - Ezt-
Customer Number: 069905 000 Reference Number:
Route Sequence Serial 143-019270-9258055 Read Date Reading Consumption Meter Status Active
031182014 4,042 55
01232014 3,987 2,318
11/192013 1,669 55
09/182013 1,614 58
07222013 1,556 60
05202013 1,496 66
03/142013 1,430 53
01222013 1,377 68
11/192012 1,309 74
09/132012 1,235 62
07/122012 1,173 38
UB-Account History List(Printed:041012014- 5.08:PM) Page:1
CA.E Page 46 of 99
k
CITY OF z,sA
r",• >j
AU B _. " ' > Utility Account Leak Adjustment
WASHINGTON Rates based on Inside City Limits
Multi-Family
Customer Name: Shea & Jessica Dunda
Account Number 069905-000
Property Address: 12443 Poplar St SE
Consumption that will bill on 2/12/14: 2318 Consumption adjusted to the 68
Pro-Rated previous year same period:
Billed Cons Unit$Total Adjusted Cons Unit$Total
Water 1497 78462 $ 2.74 $ 4,103.93 Water 43.93846 $ 2.74 $ 120.39
City Sewer 1488.09231 $ 2.12 $ 3,154.76 City Sewer 34.24615 $ 2.12 $ 72.60
Metro 2303 $ 5.31 $12,228.93 Metro 53 $ 5.31 $ 28143
Total Pro-Rated $19,487.62 Total 474.42
Billed Cons I Unit$ Total Adjusted Cons Unit$Total
Water 820.21538 $ 3.02 $ 2,47705 Water 24.06154 $ 3.02 $ 72.67
City Sewer 814.90769 $ 2.34 $ 1,906.88 City Sewer 18.75385 $ 2.34 $ 43.88
Metro 0 5.31 $Metro 0 $ 5.31 $ -
Total Pro-Rated $ 4,383.93 Total Pro-Rated $ 116.55
Total Water 2318 6,580.98 Total Water 68 193.06
Total City Total City
Sewer 2303 5,061.64 Sewer 53 116.49
Total Metro 2303 12,228.93 Total Metro 53 281 43
Total 23,871.55 Total 590.97
Total Water Adjustment 6,387.92) (500.00) Maximum leak adjustment per
Total City Sewer Adjustment 4,945.15) City Policy
Total Metro Adjustment 11,947.50)
Total Leak Adjustment 23,280.58)
Total Leak Adjustment on Account 17;392:65) with $500 max water adjustment
X Leak Repair Verified
X Lot is Inside City Limits
Lot is Outside City Limits
X Water Leak did not go into the Sewer
Water Leak went into the Sewer
X Copy of Receipts or Repair Bill
2/12/2014 Billing Cycle
CA.E Page 47 of 99
c I n u1
RFCE/y
JAIL 4 Aft
WAS IIIN(T O\
CITY OF AUBURN
REQUEST FOR WATER LEAK ADJUSTMENT j
Mail, fax or deliver this completed form to: City of Auburn Finance Department, 25 West
Main Street, Auburn, WA 98001 Fax:253-876-1900 Plrone:253-931-3038
Customer Name_ JG_4,—_j.LW?'_`—_ —__-M— Date
Z U _
Address where leak occurred -31'443
City account no_2',2&,T` Ql=U -_ I___—_ Phrl ne no
l t -76 7y 3'1
I
I hereby notify the City of Auburn Finance Department that I have sustained a water leak
at the above address and that it has been repaired. I am enclosing a copy Of the
repair bill and/or materials receipt. 1 am requesting an adjustment to my
utility billing per City Policy. I understand that signing this form does not guarantee a
billing adjustment will be made. I further understand that failure to provide receipts will
result in an automatic denial of this leak adjustment request.
II
Approximate date leak noticed 1_ _lL Date leak r/(eeppaired_
Leak repaired by ---V----'- ---- e LVe---'_LSl6-112
Exact location of leak 5 31 _C1caJs1_—rV ,l e I- _.CSJ—r1,C11
l
U
1' (l
rJIC-e_`I 1_ -- t°r fjGZ^—( --------
Signature of Customer
1
FOR CITY USE ONLY
Visual inspection ojf(wgatter Ir}eter performed by------------------ Date ------------
Comments _C—L_..1.
i
Bill Cycles Adjusted Adjust: WATER SEWER BOTH
Reviewed/Calculated by-_—----------—------------------
District--------/------------------
F:\mlllUes/torm,/IexkI R.01ed REQUEST FOR LEAK ADJUSTMENT
I
6CA.E Page 48 of 99
Date: 03-01-2014
To: Shelley Coleman, Finance Director
City ofAubmn Utilities
25 W. Main Street CAuburn, WA 98001
From: Shea Dunda
21727 NE 79'" Street pt
Redmond, WA 98053
RE: Utility Bill Account# 069905-000
2443 Poplar Street SE
Auburn, WA 98092
i
On January 16,2014 I received a call in the evening from one of my tenants who lives in the 4-plex we
own at the address above. They stated that they were not able to use the laundry facility which is
directly about our 4 plex. They stated that they were not getting water into either of the washing
machines. I explained that I would be able to come out the next morning.
Upon my arrival I discovered that there was a significant amount of water under the 4-plex in the crawl
space I also saw that the water meter was spinning out of control and at that point I called the utility
company and they suggested I call.rescue rooter.
Rescue rooter arrived and together we found where the pipe burst at the right front corner of the
building. The pipe itself was burst completely,according to the plumber,mostly likely caused by it
water surge when the city turned the water off and on, trying to shut off water to the abandoned
building up above. I am enclosing a copy of the bill which I believe l have already sent to you with the
original adjustment paperwork.
Our concern is the water bill,since none of the water hemorrhaging into the ground from the ruptured
pipe was actually being carried away in the sewer. Which is good,because that means the sewer
charges can be completely dismissed. 'phe assistance offered by Auburn Utility Company was to
dismiss the sewer expense and to reduce the water expense by$500. In as much, as this was not within
our control and according to the Rescue Rooter repair men was in all likely caused by water serge's
from work on the building above us we are asking for a forgiveness of$6000 front the water bill
consumption). Considering the city was willing to forgive close to$17,000 for the sewer charges,
which are no longer netted considering the sewer service was not being used, we would like to use that
assistance for the water bill itself.
We appreciate your willingness to help us with this unfortunate situation and anxiously look forward to
your response.
Sincerely,
Shea Dundalowner 425-765-7434
Kim Dundalpro erty manager 425-260-2607
I
CA.E Page 49 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C512A
Date:
April 15, 2014
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. C512A, Well 4
Emergency Power Improvements.
Background Summary:
The purpose of this project is to provide emergency power, upgrade the chlorination
system, and install security fencing at the City’s Well 4 water facility. Providing a diesel
generator for emergency power will ensure that one of the City’s primary sources of
water will continue to operate in the event electrical power is lost. Upgrading the
chlorination system from the existing gas chlorination system to a liquid hypochlorite
solution will increase operator safety and improve operations by providing a chlorination
system similar to other City water sources.
Bid advertisement is anticipated in May 2014. Construction is anticipated to start in July
2014 but may be postponed until late Summer when demands from Well 4 are less.
A project budget contingency of $44,381.00 remains in the 430 (Water) Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:April 21, 2014 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 50 of 99
Project No: C512AProject Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _Nov. 5, 2012__ Permission to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20132014 Future Total
430 Fund - Water39,448172,6211,091,4501,303,519
Total39,448172,6211,091,45001,303,519
Activity Prior Years 20132014 Future Total
Design Engineering - City Costs12,85018,9176,00037,767
Design Engineering - Consultant Costs26,598153,70555,669235,971
Construction Estimate 788,09240,000828,092
Project Contingency (10%)78,8094,00082,809
Construction Engineering - City Costs56,5006,00062,500
Construction Engineering - Consultant Costs5,0007,00012,000
Total 39448 172622 990069 57000 1259139
BUDGET STATUS SHEET
Well 4 Emergency Power Improvements
Date: April 11, 2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Total 39,448 172,622 990,069 57,000 1,259,139
Prior Years 20132014 Future Total
*430 Funds Budgeted (230,000 )(39,448)(172,621)(1,091,450)0(1,303,519)
430 Funds Needed39,448172,622990,06957,0001,259,139
*430 Fund Project Contingency ( )00(101,381)0(44,381)
430 Funds Required 00057,0000
* ( # ) in the Budget Status Sections indicates Money the City has available.
430 Water Budget Status
H:\PROJ\C512A-Well 4 Emergency Power\PWCCouncilInfo\Permission to Advertise\Budget Status Sheet.xls
1 of 1
4/11/2014 8:11 AMCA.F Page 51 of 99
CA.F Page 52 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C524A
Date:
April 15, 2014
Department:
Public Works
Attachments:
Budget Status Sheet
C524A Summary Sheet
Budget Impact:
$0
Administrative Recommendation:
City Council award Contract No. 14-05 to R.L. Alia Company on their low bid of
$473,485.35 plus Washington State sales tax of $44,969.45 for a total contract price of
$518,454.80 for Project No. C524A Utility Physical Site Improvements.
Background Summary:
This construction contract is a part of the SCADA Upgrades project and will construct
security upgrades including site fencing, equipment panel shelters, gates, and other
enhancements at various sewer, storm, and water facilities throughout the City.
A project increase of $205,617.00 within the 430 Water Utility Fund will be necessary to
fund the construction of the water utility improvements, however it will not require a
budget adjustment due to the reduction in scope and costs of Project No. CP1107,
Fulmer Field Improvements; the budgeted expenditures in the 430 Water Utility Fund will
not be exceeded this year.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:April 21, 2014 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 53 of 99
H:\PROJ\C524A-SCADAImp\Budget\C524A BudgetStatusSheet.xls
1 of 1
Print Date: 4/15/2014
Project No: C524A Project Title:
Project Manager: Jacob Sweeting
Project Initiation
Initiation Date: __3/5/2007__ Permision to Advertise Physical Imp
Advertisement Date: 3/18/2014 Contract Award
Award Date: __2/22/2011(Tech Contract)__ Change Order Approval
Funding 2011 (actual)2012 (actual)2013 (actual)2014 Total
430 Fund - Water 657,779 1,669,604 358,616 343,203 3,029,202
431 Fund - Sewer 329,737 1,044,185 234,409 297,858 1,906,189
432 Fund - Storm 151,347 443,060 145,531 163,330 903,268
Total 1,138,863 3,156,849 738,556 804,391 5,838,659
Activity 2011 (actual)2012 (actual)2013 (actual)2014 Total
Design Engineering City 14,285 17,150 561 3,329 35,325
Technology Contract 1,107,440 3,065,875 679,219 330,602 5,183,136
Construction Engineering City 17,138 73,824 58,776 22,127 171,865
Construction Engineering 17,138 73,824 58,776 102,180 251,918
Physical Site Security Construction Contract 0 0 0 518,500 518,500
Physical Security Imp. Contingency (5%)0 0 0 25,925 25,925
Total 1,138,863 3,156,849 738,556 980,536 6,014,804
2011 (actual)2012 (actual)2013 (actual)2014 Total
*430 Funds Budgeted ( )(657,779)(1,669,604)(358,616)(343,203)(3,029,202)
430 Funds Needed 657,779 1,669,604 358,616 548,820 3,234,819
*430 Fund Project Contingency ( )0 0 0 0 0
430 Funds Required 0 0 0 205,617 205,617
2011 (actual)2012 (actual)2013 (actual)2014 Total
*431 Funds Budgeted ( )(329,737)(1,044,185)(234,409)(297,858)(1,906,189)
431 Funds Needed 329,737 1,044,185 234,409 297,858 1,906,189
*431 Fund Project Contingency ( )0 0 0 0 0
431 Funds Required 0 0 0 0 0
2011 (actual)2012 (actual)2013 (actual)2014 Total
*432 Funds Budgeted ( )(151,347)(443,060)(145,531)(163,330)(903,268)
432 Funds Needed 151,347 443,060 145,531 133,858 873,796
*432 Fund Project Contingency ( )0 0 0 (29,472)(29,472)
432 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
431 Sewer Budget Status
432 Storm Budget Status
Estimated Cost (Funds Needed)
430 Water Budget Status
BUDGET STATUS SHEET
SCADA System Improvements
Date: April 15, 2014
Funds Budgeted (Funds Available)
CA.G Page 54 of 99
BID TABULATION
BID TOTALS SUMMARY
Project.Name: C524A, Utility Physical Site Improvements, Contract 14-05
Prepared by, City of Auburn
Bid Date: 4/3/14
ENGINEERS ESTIMATE: 485,034.70
AVERAGE BASIC BID AMOUNT $ 541,958.41
BASIC BID SPREAD AMOUNT $ 130,978.65 Basic BID Amount Spread $ Spread %
LOW BIDDER: R.L. Alia Company 473,485.35 11,549.35) 2.38%
Second Bidder: Gary Harper Construction 522,147.30 37,112.60 7.65%
Basic BID (Tax not Included) Total BID (Tax Included)
R.L. Alia Company 473,485.35 518,454.80
Gary Harper Construction $ 522,147.30 571,733.52
Global Contractors, LLC 567,737.00 621,660.62
Rodarte Construction 604,464.00 661,877.68
4/15/2014(12:23 PM)
h:\proj\bidlabs\C524A BT.xls I
CA.G Page 55 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1024
Date:
April 15, 2014
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1024, Auburn Way S
and M Street SE Intersection Improvements, Contract 14-06.
Background Summary:
This project will construction the following improvements to Auburn Way South (AWS):
- Add a right turn lane from westbound AWS to northbound M Street SE;
- Improve the turning radius on the northeast corner of AWS and M Street SE;
- Re-align the intersection of 17th Street SE on the north side of AWS to be perpendicular
to AWS;
- Construct new street lighting and replace portions of the traffic signal at AWS and M
Street SE;
- Replace wheel chair ramps and intersection islands on AWS at M Street SE and 17th
Street SE to be more accessible.
The estimated total project cost is $806,262.00. A project increase of $101,262.00 within
the 102 Fund will be necessary; however it will not require a budget adjustment due to the
deferment of other projects.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:April 21, 2014 Item Number:CA.H
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 56 of 99
Project No: CP1024 Project Title:
Project Manager: Jacob Sweeting
Project Initiation
Initiation Date: 12/10/12 Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Project Update
Funding Prior Years 2013 (Actual)2014 Total
102 Fund Arterial Street Fund 38,814 37,368 178,818 255,000
TIB Grant 59,080 390,920 450,000
Total 38,814 96,448 569,738 705,000
Activity Prior Years 2013 (Actual)2014 Total
Design Engineering - City Costs 38,164 77,090 10,000 125,254
Design Engineering - Consultant Costs 650 4,909 15,000 20,559
Property Acquisition 0 14,449 25,000 39,449
Construction Estimate 0 441,000 441,000
PSE Work (TIB Eligible)100,000 100,000
Project Contingency (10%)45,000 45,000
Construction Engineering - City Costs 0 35,000 35,000
Construction Engineering - Consultant Costs 0 0
Total 38,814 96,448 671,000 806,262
Prior Years 2013 (Actual)2014 Total
* Funds Budgeted ( )(38,814)(96,448)(569,738)(705,000)
Funds Needed 38,814 96,448 671,000 806,262
Fund Project Contingency ( )0 0 0 0
Funds Required 0 0 101,262 101,262
* ( # ) in the Budget Status Sections indicates Money the City has available.
BUDGET STATUS SHEET
Auburn Way S & M Street SE Improvements
Date: 4/14/14
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
102 Arterial Street Budget Status
CA.H Page 57 of 99
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17TH ST SE
"M" ST SE
"M" ST SE
17TH ST SE
CP1024 - Auburn Way S and M St SE Improvements
Starbucks
Church
Walgreens
Gas station
NOT TO SCALE
CA.H Page 58 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5045
Date:
April 14, 2014
Department:
Information Services
Attachments:
Res 5045 and Attachment
Budget Impact:
$0
Administrative Recommendation:
Approve
Background Summary:
The City of Auburn Innovation & Technology has been providing IT related services to
the City of Pacific for approximately 3 years. Resolution 5045 incorporates new services,
CPI adjustment, and a 3 year term with cost of living increases as well as web services
and a 2% increase effective April 1, 2014. Standard cancellation by either party applies
with 60 days written notice. The City of Pacific currently shares services, applications,
and systems with Auburn as well as other jurisdictions. The City of Auburn employs an
"economy of scale" approach to IT services and support and the relationship creates
synergy among jurisdictions.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Wales Staff:Tiedeman
Meeting Date:April 21, 2014 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 59 of 99
RESOLUTION NO. 5 0 4 5
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A
SECOND ADDENDUM TO THE INTERLOCAL
AGREEMENT BETWEEN THE CITY OF AUBURN
AND THE CITY OF PACIFIC FOR INFORMATION
SERVICES TECHNOLOGY
WHEREAS, in September, 2011, the City of Auburn entered into an
Interlocal Agreement with the City of Pacific for Information Services; and
WHEREAS, on January 7, 2013, the City adopted Resolution No. 4896,
which allowed the parties to extend the original term and to clarify the term of
the original agreement, specifying that it terminated on December 31, 2012; and
WHEREAS, Pacific has asked the City to provided additional web
hosting and maintence services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows.
Section 1. The Mayor and the Auburn City Clerk are hereby
authorized to execute a 2nd Addendum to the Interlocal Agreement between
the City of Auburn and the City of Pacific, which Addendum shall be in
substantial conformity with the Addendum attached hereto as Exhibit "A".
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Resolution No. 5045
April 10, 2014
Page 1 of 2RES.A Page 60 of 99
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this day of 12014.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST-
Danielle E. Daskam, City Clerk
APPR ED A TO FORM
Daniel B Heid, ity Attor ey
Resolution No. 5045
April 10, 2014
Page 2 of 2RES.A Page 61 of 99
CITY OF AUBURN — CITY OF PACIFIC
Exhibit"A" INTERLOCAL AGREEMENT FOR
INFORMATION SERVICES TECHNOLOGY
THIS INTERLOCAL AGREEMENT made and entered into, pursuant to the Interlocal
Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the day of
2014, by and between the CITY OF AUBURN, a municipal
corporation of the State of Washington (hereinafter referred to as "Auburn"), and the CITY
OF PACIFIC, a municipal corporation of the State of Washington (hereinafter referred to
as "Pacific"),
RECITALS :
1. Pacific seeks professional information technology ("IT") services; and
2. Auburn has the requisite skills, resources and experience necessary to provide such
services and is willing and agreeable to provide such services upon the terms and
conditions herein contained
NOW THEREFORE in consideration of their mutual covenants, conditions and promises,
the parties agree as follows.
1.SCOPE OF SERVICES
Auburn agrees to perform for Pacific, in a good and professional manner the tasks
specific to support the City of Pacific described on Exhibit A which is attached hereto
and by this reference made a part of this Agreement. (The tasks described on Exhibit A
shall be individually referred to as a "task," and collectively referred to as the "services ")
Auburn shall perform the services as an independent contractor and shall not be
deemed, by virtue of this Agreement and the performance thereof, to have entered into
any partnership, joint venture, employment or other relationship with Pacific. Auburn
shall perform the services described in Exhibit A which is attached hereto and by this
reference made a part of this Agreement.
2. AMENDMENT REQUIRED FOR ADDITIONAL SERVICES
In the event additional IT services are required by Pacific or reduction in services are
necessary beyond those specified in Exhibit A and the compensation listed in this
Agreement, and further provided that Auburn has the time and resources to provide
such additional services and is willing to provide such services, a contract amendment
shall be set forth in writing and shall be executed by the respective parties prior to
Auburn's performance of the additional IT services, except as may be provided to the
contrary in Section 3 of this Agreement. Upon proper completion and execution of an
Amendment for additional services, such Amendment shall be incorporated into this
Agreement and shall have the same force and effect as if the terms of such
Amendment were a part of this Agreement as originally executed. The performance of
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 1 of 12RES.A Page 62 of 99
services pursuant to an Amendment shall be subject to the terms and conditions of this
Agreement except where the Amendment provides to the contrary, in which case the
terms and conditions of any such Amendment shall control. In all other respects, any
Amendment shall supplement and be construed in accordance with the terms and
conditions of this Agreement.
3.PERFORMANCE OF ADDITIONAL SERVICES PRIOR TO EXECUTION OF AN
AMENDMENT
The parties hereby agree that situations may arise in which IT services other than those
described on Exhibit A are desired by Pacific and the time period for the completion of
such services makes the execution of Amendment impractical prior to the
commencement of Auburn's performance of the requested services. Auburn hereby
agrees that it shall perform such services upon the request of an authorized
representative of Pacific at a rate of compensation to be mutually negotiated in
connection therewith. Any such additional IT services shall be memorialized in a written
amendment in accordance with Section 2 of this Agreement. The invoice procedure for
any such additional services shall be as described in Section 6 of this Agreement.
4.PACIFIC'S RESPONSIBILITIES
Pacific shall do the following in a timely manner so as not to delay the services of
Auburn:
a.Designate in writing a person to act as Pacific's representative with
respect to the services described in Exhibit A. Pacific's designee shall have
complete authority to transmit instructions, receive information, interpret and
define Pacific's policies and decisions with respect to the services, except in the
event of an emergency as described in Exhibit A.
b Furnish Auburn with all information, criteria, objectives, schedules and
standards for the services provided for herein.
C. Arrange for access to the property or facilities as required for Auburn to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches,
and other documents prepared by Auburn and render decisions regarding such
documents in a timely manner to prevent delay of the services, including
passwords, facility access and data systems to which Pacific is requesting
support. Auburn shall use "remote access" technology to support Pacific
systems where possible to limit onsite costs. Such examples include Firewall,
router, computer, Domain controller, active directory, Law enforcement support
items and secured/encrpyted access to systems designated by Pacific to be
supported by Auburn.
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 2 of 12RES.A Page 63 of 99
f Pacific must complete, and authorize necessary state documents related
to "Agency Authorization" designating City of Auburn as "IT Technical contact"
and complete a "Management Control Agreement" filed with WSP that will allow
Auburn IT staff to work with CJIS and ACCESS information including SSID,
Mnemonics and ORI information to support the system.
5. ACCEPTABLE STANDARDS
Auburn shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and
professional standard acceptable to Pacific.
6 COMPENSATION
Compensation for Auburn's performance of the services provided for herein are
attached as Exhibit B. Annual sum shall be increased January 1, 2015 with
advance notice given to Pacific, and each January 1 thereafter, by an amount
equal to 2% or the most recent Seattle-Tacoma-Bremerton Consumer Price
Index - U whichever is less for the term of this Agreement.
Auburn shall submit to Pacific a monthly invoice including a report of
documented IT helpdesk requests for support during invoice month. Pacific shall
process the invoice or statement in the next billing/claim cycle following receipt of
the invoice or statement, and shall remit payment to Auburn thereafter in the
normal course, subject to any conditions or provisions in this Agreement or
Amendment.
7 TIME FOR PERFORMANCE AND TERM OF AGREEMENT
Auburn shall perform the services provided for herein in accordance with the
direction and scheduling provided in Exhibit A, unless otherwise agreed to in
writing by the parties. The initial term of this agreement shall be thirty-six (36)
months and may be extended thereafter by written agreement of the Parties 60
days prior to term end. It is provided, however, that either party may cancel this
Agreement upon sixty (60) days written notice to the other party
8. OWNERSHIP AND USE OF DOCUMENTS
All documents, reports, memoranda, diagrams, sketches, plans, design
calculations, working drawings and any other materials created or otherwise
prepared by Auburn as part of its performance of this Agreement (the "Work
Products") shall be owned by and become the property of Pacific, and may be
used by Pacific for any purpose beneficial to Pacific. Public records requests
shall be the responsibility of Pacific; however Auburn may assist at Pacific
request at hourly rates provided under exhibit B for onsite support.
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 3 of 12RES.A Page 64 of 99
9.RECORDS INSPECTION AND AUDIT
All compensation payments shall be subject to the adjustments for any amounts
found upon audit or otherwise to have been improperly invoiced, and all records
and books of accounts pertaining to any work performed under this Agreement
shall be subject to inspection and audit by Pacific for a period of up to three (3)
years from the final payment for work performed under this Agreement.
10. CONTINUATION OF PERFORMANCE
In the event that any dispute or conflict arises between the parties while this
Contract is in effect, Auburn agrees that, notwithstanding such dispute or
conflict, Auburn shall continue to make a good faith effort to cooperate and
continue work toward successful completion of assigned duties and
responsibilities. Provided that if Pacific fails to pay for the services provided by
Auburn, Auburn can cease providing such services until payment is made.
11. ADMINISTRATION OF AGREEMENT
This Agreement shall be administered by Ron Tiedeman, Innovation &
Technology Director or designee on behalf of Auburn, and by Richard Gould,
Finance Director or designee on behalf of Pacific. Any written notices required
by the terms of this Agreement shall be served on or mailed to the following
addresses:
CITY OF AUBURN CITY OF PACIFIC
Innovation & Technology Finance Director
Ron Tiedeman Richard Gould
25 W Main St 1003 Id Ave SE
Auburn, WA 98001-4998 Pacific, WA 98047
Phone. 253-288-3160 253) 929-1117
Fax: 253-804-3116
E-mail: rtiedeman @auburnwa.gov rgould @ci.pacific.wa.us
12. NOTICES
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail, postage prepaid, for
mailing by certified mail, return receipt requested, and addressed, if to a party of
this Agreement, to the address for the party set forth above
Either party may change his, her or its address by giving notice in writing, stating
his, her or its new address, to the other party, pursuant to the procedure set forth
above.
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 4 of 12RES.A Page 65 of 99
13. INSURANCE
Pacific shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of
1,000,000 00 per occurrence/aggregate for personal injury and property
damage. This requirement shall be deemed satisfied by evidence of Pacific's
membership in a municipal self-insurance pool, including evidence of limits of
coverage's, exclusions and limits of liability satisfactory to Auburn.
Auburn shall maintain in full force throughout the duration of this Agreement
comprehensive general liability insurance with a minimum coverage of
1,000,000.00 per occurrence/aggregate for personal injury and property
damage This requirement shall be deemed satisfied by evidence of Auburn's
membership in a municipal self-insurance pool, including evidence of limits of
coverage's, exclusions and limits of liability satisfactory to Pacific.
14. INDEMNIFICATION
a.Pacific shall indemnify and hold Auburn and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and
all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, brought against Auburn arising out of, in
connection with, or incident to the execution of this Agreement and/or Pacific's
performance or failure to perform any aspect of this Agreement; provided,
however, that if such claims are caused by or result from the concurrent
negligence of Auburn, its agents, employees, and/or officers, this indemnity
provision shall be valid and enforceable only to the extent of the negligence of
Pacific; and provided further, that nothing herein shall require Pacific to hold
harmless or defend Auburn, its agents, employees and/or officers from any claims
arising from the sole negligence of Auburn, its agents, employees, and/or officers.
No liability shall attach to Auburn by reason of entering into this Agreement except
as expressly provided herein.
b. Auburn shall indemnify and hold Pacific and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and
all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, brought against Pacific arising out of, in
connection with, or incident to the execution of this Agreement and/or Auburn's
performance or failure to perform any aspect of this Agreement; provided,
however, that if such claims are caused by or result from the concurrent
negligence of Pacific, its agents, employees, and/or officers, this indemnity
provision shall be valid and enforceable only to the extent of the negligence of
Auburn; and provided further, that nothing herein shall require Auburn to hold
harmless or defend Pacific, its agents, employees and/or officers from any claims
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 5 of 12RES.A Page 66 of 99
arising from the sole negligence of Pacific, its agents, employees, and/or officers.
No liability shall attach to Pacific by reason of entering into this Agreement except
as expressly provided herein.
15 WAIVER OF SUBROGATION
Pacific and Auburn hereby mutually release each other from liability and waive all right of
recovery against each other for any loss caused by fire or other perils which can be
insured against under fire insurance contracts including any extended coverage
endorsements thereto which are customarily available from time to time in the State of
Washington, provided, that this paragraph shall be inapplicable to the extent that it would
have the effect of invalidating any insurance coverage of Pacific or Auburn.
16 COMPLIANCE WITH REGULATIONS AND LAWS
The parties shall comply with all applicable rules and regulations pertaining to them in
connection with the matters covered herein.
17 ASSIGNMENT
The parties shall not assign this Agreement or any interest, obligation or duty therein
without the express written consent of the other party
18 ATTORNEYS' FEES
If either party shall be required to bring any action to enforce any provision of this
Agreement, or shall be required to defend any action brought by the other party with
respect to this Agreement, and in the further event that one party shall substantially
prevail in such action, the losing party shall, in addition to all other payments required
therein, pay all of the prevailing party's reasonable costs in connection with such action,
including such sums as the court or courts may adjudge reasonable as attorney's fees in
the trial court and in any appellate courts.
19. NONDISCRIMINATION
Each of the parties, for itself, its heirs, personal representatives, successors in interest,
and assigns, as a part of the consideration hereof, does hereby covenant and agree that
it will comply with pertinent statutes, Executive Orders and such rules as are promulgated
to assure that no person shall, on the grounds of race, creed, color, national origin, sex,
sexual orientation, age, or the presence of any sensory, mental or physical handicap be
discriminated against or receive discriminatory treatment by reason thereof.
20 MISCELLANEOUS
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 6 of 12RES.A Page 67 of 99
a. All of the covenants, conditions and agreements in this Agreement shall
extend to and bind the legal successors and assigns of the parties hereto.
b. This Agreement shall be deemed to be made and construed in accordance
with the laws of the State of Washington. Jurisdiction and venue for any action
arising out of this Agreement shall be in King County, Washington.
C.The captions in this Agreement are for convenience only and do not in any
way limit or amplify the provisions of this Agreement.
d.Unless otherwise specifically provided herein, no separate legal entity is
created hereby, as each of the parties is contracting in its capacity as a municipal
corporation of the State of Washington. The identity of the parties hereto is as set
forth hereinabove.
e. The performances of the duties of the parties provided hereby shall be
done in accordance with standard operating procedures and customary practices
of the parties. Semi-annual operational review and service meetings shall be held
with representatives from both cities to review and discuss service and support
delivery.
f.No provision of this Agreement shall relieve either party of its public agency
obligations and or responsibilities imposed by law.
g.If any term or provision of this Agreement or the application thereof to any
person or circumstance shall, to any extent, be held to be invalid or unenforceable
by a final decision of any court having jurisdiction on the matter, the remainder of
this Agreement or the application of such term or provision to persons or
circumstances other than those as to which it is held invalid or unenforceable shall
not be affected thereby and shall continue in full force and effect, unless such
court determines that such invalidity or unenforceability materially interferes with or
defeats the purposes hereof, at which time either party shall have the right to
terminate the Agreement.
h. This Agreement constitutes the entire agreement between the parties.
There are no terms, obligations, covenants or conditions other than those
contained herein. No modifications or amendments of this Agreement shall be
valid or effective unless evidenced by an agreement in writing signed by both
parties.
i. Copies of this Agreement shall be listed by the parties on their websites as
provided for in RCW 39.34.040.
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 7 of 12RES.A Page 68 of 99
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CITY OF AUBURN CITY OF Pacific
Nancy Backus Leanne Guier
Auburn Mayor Pacific Mayor
Attest: Attest:
Danielle Daskam, Amy Stevenson-Ness,
Auburn City Clerk Pacific City Clerk
Approv as t m'Approved as to form:
Daniel B. Heid Print Name-
Auburn City Attorney Title.
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 8 of 12RES.A Page 69 of 99
EXHIBIT A
SCOPE OF SERVICES
Services Provided:
Onsite Auburn IT Staff Presence. Auburn primary support function will be via
remote access and administration with primary contact and support provided
through email: helpdesk(cDauburnwa.gov and phone support. Remote login and
various types of technical configuration management will be utilized to minimize
onsite and travel charges. Auburn IT staff will respond onsite to all technical
matters not repairable remotely, and will attempt to respond to non-critical items
in multiples to minimize trips where possible.
General network and desktop support
Limited GIS and Mapping Services shall be provided on a per project basis, with
printing costs the responsibility of Pacific based on current Auburn rate
schedules.
Maintenance and management of Servers and "back-end" equipment to include-
Telephones, sound equipment, servers, network equipment (routers,
firewalls, switches)
Server administration, including user setup, access, email and help desk
functionality
TV21 support and coordination as allowed per Pacific Franchise
Public Meetings- (set-up and attendance when necessary)
Purchasing: Recommendations, quotes, vendor discussions. Purchasing,
purchase orders and requisitions will be the responsibility of Pacific.
o Pacific can be added to certain City of Auburn software and hardware
agreements to receive similar cost savings where applicable. Such areas
including Microsoft volume licensing, Spillman, Sharepoint, Antivirus
protection, Netmotion and others.
Web Services — Optional item per Exhibit B
o Website hosting and support
o Training and consulting
o Website monitoring and limited reporting
o Website design recommendations and future planning
Backup operations, offsite storage and disaster recovery
Auburn will evaluate current backup and disaster contingency plans and
make recommendations. Typically this includes weekly offsite storage
which is paid for by customer, and daily incremental and differential
backups. While Auburn is already managing these operations, at Pacific's
request, Auburn can provide an evaluation of alternative backup solutions.
Disaster recovery may result in an addition of services, or evaluation and
recommendation to enhance business continuity and operations based on
current procedures.
Application and software end user support
Vendor coordination and management as needed
Workstation setup and operating system, and software patch management
Technical recommendations including:
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 9 of 12RES.A Page 70 of 99
Long and short term strategic planning
Disaster recovery and business continuity planning
Technology budget recommendations and planning
Audit documentation and assistance with CJIS and WCIA annual audits
Requesting support:
All requests for service should be emailed to helpdesk(a)auburnwa.gov. Phone calls will
be accepted as well, however tracking tickets and support via our help desk system is
preferred with a follow up phone call from Auburn staff. The request will be forwarded
to City of Auburn technical staff for resolution. Persons authorized to request support on
a non-emergency basis are City of Pacific employees or their designee.
Service levels:
For requests e-mailed Monday through Friday from 7:00 am to 5.00 pm, we will try to
respond within 30 minutes. During high call volumes, we will assist you as soon as
possible.
With authorization of Pacific Mayor, Finance Director, City Clerk or Police Chief, support
outside regular business hours will be provided on an emergency basis. If you need an
immediate response during off hours or there is an emergency situation and have the
appropriate authorization, please email helpdesk(a)auburnwa.gov with the name of
authorizing person and nature of issue or call 253-876-1947. Your issue will be
forwarded to the on-call technician for resolution.
Service Limitations:
City of Auburn will assist and provide recommendations on network security but
security remains the responsibility of City of Pacific.
City of Auburn will document, and present information relevant to technical audits
however compliance will be the responsibility of Pacific, including CJIS and
ACCESS Audits.
City of Auburn will assist and provide installation and recommendations on
hardware and software purchases. All hardware and software purchases are the
responsibility of City of Pacific.
Additional Services:
City of Auburn may provide additional services, or alter existing services through the
appropriate approval process and addendum.
Additional services include but are not limited to:
GIS Services
Licensing Support:
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 10 of 12RES.A Page 71 of 99
Netmotion (Billed Separately at cost)
Spillman (Billed Separately at cost)
Web Application and Design Services
Publishing and Design Services
Multimedia/Film Services
Billing:
All service will be billed monthly according to Attachment B Services that are billed on
an hourly basis will include a brief description of the service and the department where
the service was performed Monthly charges for service are based on an estimated 400
helpdesk requests annually. In the event annual helpdesk requests exceed 400 tickets,
City of Pacific agrees to negotiate these additional services which may include mutually
agreed adjustments to monthly service charges.
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 11 of 12RES.A Page 72 of 99
EXHIBIT B
COST OF SERVICES
Support Function Operating Hours Billing rate Monthly cost
As outlined in Exhibit A M - F, 7 a.m. - 5 p.m. $3060 00/ month $3060.00
excluding holidays effective April 1,
2014 and monthly
thereafter
Network and desktop repair and M - F. 7 a.m. - 5 p.m Included. Mileage Per hour as
maintenance that require onsite support. excluding holidays billed separately required
and based on IRS
standard mileage
rates
Website and FTP Hosting M - F, 7 a.m. - 5 p m Based on up to 60 $190.00
Site transfer and domain monitoring
Data backup and restore excluding holidays pages. Current
5 GB server space (1/4 GB current size) page count 50.
10 GB FTP Storage and Access
User administration and security
Photo/document upload support
Reports— Page"hits" (Google analytics)
Web programming and consulting 150.00/hour
3 hours included at transition M - F, 7 a.m. - 5 p.m. Billed in 15 minute N/A
Static Template design changes excluding holidays increments
Online forms, drop down boxes, static
boxes, color changes affecting site
template.
All support responses by City of Auburn Non business hours, $120.00/ hour Per incident as
technical support staff. afterhours, with one hour required
emergency response minimum plus
Note: COA technical support staff will not mileage based on
respond without authorization from City of IRS standard
Pacific Mayor, Police Chief or Finance mileage rate
Director
Netmotion Client Software Billed Annually 38.00/20 Clients $76000
Spillman (Police Software Support) Billed Annually N/A N/A
Virus Protection Software N/A
Included —48
Included
Clients
INTERLOCAL AGREEMENT
City of Pacific Information Technology Services Agreement, April 9, 2014
Page 12 of 12RES.A Page 73 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5046
Date:
April 8, 2014
Department:
Finance
Attachments:
Res 5046 and Exhibit A
Prospectus
Budget Impact:
$0
Administrative Recommendation:
City Council approve Resolution No. 5046
Background Summary:
In an effort to provide more clarity with respect to how the Local Government Investment
Pool (LGIP) operates, and as a result of the recently amended WACs, the Office of
the State Treasurer has created a prospectus which it is distributing to all investors in
the LGIP. Additionally, each local government investing in the LGIP is required to
complete an updated resolution acknowledging that they have read and understand the
prospectus.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wales Staff:Coleman
Meeting Date:April 21, 2014 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 74 of 99
RESOLUTION NO. 5 0 4 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE
CONTRIBUTION AND WITHDRAWAL OF CITY MONIES IN
THE STATE OF WASHINGTON LOCAL GOVERNMENT
INVESTMENT POOL
WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a
trust fund to be known as the public funds investment account (commonly referred to as
the Local Government Investment Pool [hereinafter "LGIP"]) for the contribution and
withdrawal of money by an authorized governmental entity for purposes of investment
by the Office of the State Treasurer; and
WHEREAS, from time to time it may be advantageous to the City of Auburn to
contribute funds available for investment in the LGIP; and
WHEREAS, the investment strategy for the LGIP is set forth in its policies and
procedures; and
WHEREAS, any contributions or withdrawals to or from the LGIP made on
behalf of the City of Auburn shall be first duly authorized by the City or its designee
pursuant to this Resolution or a subsequent Resolution, and
WHEREAS, the designee vested by the City of Auburn with authority to
contribute or withdraw funds of the City has received and read a copy of the prospectus
and understands the risks and limitations of investing in the LGIP; and
WHEREAS, the City Council understands that the Office of the State Treasurer
of the State of Washington will rely solely on the City of Auburn to provide notice of such
revocation and is entitled to rely on the authorized individual's instructions until such
time as said notice has been provided; and
Resolution No 5046
February 11, 2014
Page 1 of 4
RES.B Page 75 of 99
WHEREAS, the City Council further understands that the Local Government
Investment Pool Transaction Authorization Form, a copy of which is attached hereto,
marked as Exhibit "A" and incorporated herein by this reference, or hereafter amended
by the City's delegated authority, or any other documentation signed or otherwise
approved by the authorized individual shall remain in effect after revocation of the
authorized individual's delegated authority except to the extent that the authorized
individual whose delegation has been terminated shall not be permitted to make further
withdrawals or contributions to the LGIP on behalf of the City; and
WHEREAS, the City Council further understands that no amendments, changes,
or alterations shall be made to the Form or any other documentation until the City
Council of the City of Auburn passes a new Resolution naming a new authorized
individual; and
WHEREAS, the City Council further understands and acknowledges that it has
received, read, and understood the prospectus as provided by the Office of the State
Treasurer; and
WHEREAS, the City Council further understands and agrees that a copy of the
prospectus will be provided to any person delegated or otherwise authorized to make
contributions or withdrawals into or out of the LGIP and that said individuals will be
required to read the prospectus prior to making any withdrawals or contributions or any
further withdrawals or contributions if authorizations are already in place.
NOW THEREFORE, AND IN CONFORMITY WITH THE RECITALS ABOVE
SET FORTH, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON
HEREBY RESOLVES as follows:
Resolution No. 5046
February 11, 2014
Page 2 of 4
RES.B Page 76 of 99
1 That the City Council does hereby authorize the contribution and
withdrawal of City of Auburn monies in the LGIP in the manner prescribed by law, rule,
and prospectus
2. That the City Council has approved the Local Government Investment
Pool Transaction Authorization Form as completed by City of Auburn Finance Director
Shelley Coleman, a copy of which form is attached hereto, marked as Exhibit "A" and
incorporated herein by reference and does hereby attest to its accuracy
3. That the City Council designates City of Auburn Finance Director Shelley
Coleman as its "authorized individual" in connection with the LGIP, which authorized
individual is empowered to authorize amendments, changes, or alterations to the Form
or any other documentation including the designation of other individuals to make
contributions and withdrawals on behalf of the City of Auburn.
4 That this delegation ends upon the written notice, by any method set forth
in the prospectus, of the governing body that the authorized individual has been
terminated or that his or her delegation has been revoked
5 That the Mayor is authorized to execute this Resolution on behalf of the
City of Auburn.
6. That with the passage of this Resolution and authorization of the Mayor's
signature hereon, the City Council attests that it is duly authorized and empowered to
enter into an agreement with the LGIP, and to direct the contribution or withdrawal of
City monies, and to delegate the authority to make adjustments to the incorporated
transactional forms, to the individuals designated herein
ResoluUon No. 5046
February 11, 2014
Page 3 of 4
RES.B Page 77 of 99
7 That the Mayor is authorized to implement such administrative procedures
as may be necessary to carry out the directives of this legislation, including causing a
certified copy of this Resolution to be filed a with the Office of the State Treasurer
8. That this Resolution shall take effect and be in full force upon passage
and signatures hereon.
Dated and Signed this day of 2014.
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST
Danielle E. Daskam, City Clerk
ATTE S M:
Daniel B. Hei , ity Attorne
Resolution No 5046
February 11, 2014
Page 4 of 4
RES.B Page 78 of 99
Exhiby 1 1 t Il A 11 LOCAL GOVERNMENT INVESTMENT POOL
itb TRANSACTION AuTIIORIZATION FORM
Please fill out this form completely, including any existing information, as this form will re I lace the previous form.
Name of Entity City of Auburn Mailing Address:
Fax Number 25
of Auburn
253-876-1920 25 West Main Street
E-mail Contact: scoleman @auburnwa.gov Auburn, WA 98001
Do you wish to have your monthly LGIP statements faxed to the number listed above?
Please note— if you choose to receive statements via fax, you will not receive another copy via U.S. mail.
0 YES,please fax statements 0 No,please send statements via U.S. mail
Bank account where funds will be wired when a withdrawal is requested.
Note: Funds will not be transferred to any account other than that listed).
Bank Name: Key Bank
Branch Location. Auburn, WA 98001
Bank Routing Number 125000574
Account Number 471431003238
Account Name: City of Aubum
Persons authorized to make deposits and withdrawals for the entity listed above.
Name Title Signature Telephone Number
Shelley Coleman Finance Director 253-804-5019
2.Stacy Karabotsos Payroll Specialist 253-804-5024
3.St6fanie Harper Payroll Specialist 253-876-1955
4.Ronda Stella Payroll&AP
Supervisor 1
253-804-5018
By signature below,I certify I am authorized to represent the institution/agency for the purpose of this transaction.
Authorized Sr ,lure Tide)Dale
Shelley Coleman scoleman@auburmva.gov 253-804-5019
ari rAudrarized Si nature E-mail.-Iddress Tele honermmber
Any changes to these instructions must be submitted in writing to the Office of the State Treasurer. Please mail
this form to the address listed below:
OFFICE OF THE STATE TREASURER Date Received.
LOCAL GOVERNMENT INVESTMENT POOL Fund Number-
PO Box 40200
for LGIP use only)OLYMPIA,WA 98504-0200
FAX.(360)902-9044
State of Washington )
County of
ss.
Signed or attested before me by
Dated this_day of 20
Signature ofNotaty
SEAL OR STAMP
Typed or printed name ofNotary
Notary Public to and for the Stale of Wash.
My appointment expires:RES.B Page 79 of 99
LOCAL GOVERNMENT
INVESTMENT POOL
Prospectus
January 2014
James L. McIntire
Washington State Treasurer
RES.B Page 80 of 99
2
Contents
I. The LGIP 3-4
II. Local Government Investment Pool – Money Market Fund 4-9
III. Management 9
IV. Miscellaneous 9-10
RES.B Page 81 of 99
3
I. The LGIP
The Local Government Investment Pool (the “LGIP”) is an investment pool of public funds placed in the custody of
the Office of the Washington State Treasurer (the “State Treasurer”) for investment and reinvestment as defined
by RCW 43.250.020. The purpose of the LGIP is to allow eligible governmental entities to participate with the state
in the investment of surplus public funds, in a manner that optimizes liquidity and return on such funds. In
establishing the LGIP, the legislature recognized that not all eligible governmental entities are able to maximize the
return on their temporary surplus funds, and therefore it provided a mechanism whereby they may, at their
option, utilize the resources of the State Treasurer to maximize the potential of their surplus funds while ensuring
the liquidity of those funds.
The State Treasurer has established a sub-pool within the LGIP whose shares are offered by means of this
Prospectus: The LGIP-Money Market Fund (the “LGIP-MMF” or the “Fund”). The State Treasurer has the authority
to establish additional sub-pools in the future.
The Fund offered in this Prospectus seeks to provide current income by investing in high-quality, short term money
market instruments. These standards are specific to the Fund, as illustrated in the following table. The LGIP-MMF
offers daily contributions and withdrawals.
FUND SNAPSHOT
The table below provides a summary comparison of the Fund’s investment types and sensitivity to interest rate
risk. This current snapshot can be expected to vary over time.
Fund Investment Types Maximum Dollar-Weighted
Average Maturity
for LGIP-MMF
LGIP-Money Market Fund
Current Investments (as of November
1, 2013)
Cash
Bank Deposits
US Treasury bills
Repurchase agreements
US Government agency obligations
60 days
Fees and Expenses
Administrative Fee. The State Treasurer charges pool participants a fee representing administration and recovery
costs associated with the operation of the Fund. The administrative fee accrues daily from pool participants’
earnings prior to the earnings being posted to their account. The administrative fee will be paid monthly. In the
event that there are no earnings, the administrative fee will be deducted from principal.
The chart below illustrates the operating expenses of the LGIP-MMF for past years, expressed in basis points as a
percentage of fund assets.
RES.B Page 82 of 99
4
Local Government Investment Pool-MMF
Operating Expenses by Fiscal Year (in Basis Points)
2006 2007 2008 2009 2010 2011 2012 2013
Total Operating Expenses 1.12 0.96 0.84 0.88 0.64 0.81 0.68 0.87
(1 basis point = 0.01%)
Because most of the expenses of the LGIP-MMF are fixed costs, the fee (expressed as a percentage of fund assets)
will be affected by: (i) the amount of operating expenses; and (ii) the assets of the LGIP-MMF. The table below
shows how the fee (expressed as a percentage of fund assets) would change as the fund assets change, assuming
an annual fund operating expenses amount of $800,000.
Fund Assets $6.0 bn $8.0 bn $10.0 bn
Total Operating Expenses (in Basis Points) 1.33 1.0 .80
Portfolio Turnover: The Fund does not pay a commission or fee when it buys or sells securities (or “turns over” its
portfolio). However, debt securities often trade with a bid/ask spread. Consequently, a higher portfolio turnover
rate may generate higher transaction costs that could affect the Fund’s performance.
II. Local Government Investment Pool – Money Market Fund
Investment Objective
The LGIP-MMF will seek to effectively maximize the yield while maintaining liquidity and a stable share price of
$1.
Principal Investment Strategies
The LGIP-MMF will seek to invest primarily in high-quality, short term money market instruments. Typically, at
least 55% of the Fund’s assets will be invested in US government securities and repurchase agreements
collateralized by those securities. The LGIP-MMF means a sub-pool of the LGIP whose investments will primarily
be money market instruments. The LGIP-MMF will only invest in eligible investments permitted by state law. The
LGIP-MMF will not be an SEC-registered money market fund and will not be required to follow SEC Rule 2a-7.
Investments of the LGIP-MMF will conform to the LGIP Investment Policy, the most recent version of which will be
posted on the LGIP website and will be available upon request.
Principal Risks of Investing in the LGIP-Money Market Fund
Counterparty Credit Risk. A party to a transaction involving the Fund may fail to meet its obligations. This could
cause the Fund to lose the benefit of the transaction or prevent the Fund from selling or buying other securities to
implement its investment strategies.
Interest Rate Risk. The LGIP-MMF’s income may decline when interest rates fall. Because the Fund’s income is
based on short-term interest rates, which can fluctuate significantly over short periods, income risk is expected to
be high. In addition, interest rate increases can cause the price of a debt security to decrease and even lead to a
loss of principal.
RES.B Page 83 of 99
5
Liquidity Risk. Liquidity risk is the risk that the Fund will experience significant net withdrawals of Fund shares at a
time when it cannot find willing buyers for its portfolio securities or can only sell its portfolio securities at a
material loss.
Management Risk. Poor security selection or an ineffective investment strategy could cause the LGIP-MMF to
underperform relevant benchmarks or other funds with a similar investment objective.
Issuer Risk. The LGIP-MMF is subject to the risk that debt issuers and other counterparties may not honor their
obligations. Changes in an issuer’s credit rating (e.g., a rating downgrade) or the market’s perception of an issuer’s
creditworthiness could also affect the value of the Fund’s investment in that issuer. The degree of credit risk
depends on both the financial condition of the issuer and the terms of the obligation. Also, a decline in the credit
quality of an issuer can cause the price of a money market security to decrease.
Securities Lending Risk and Reverse Repurchase Agreement Risk. The LGIP-MMF may engage in securities lending
or in reverse repurchase agreements. Securities lending and reverse repurchase agreements involve the risk that
the Fund may lose money because the borrower of the Fund’s securities fails to return the securities in a timely
manner or at all or the Fund’s lending agent defaults on its obligations to indemnify the Fund, or such obligations
prove unenforceable. The Fund could also lose money in the event of a decline in the value of the collateral
provided for loaned securities or a decline in the value of any investments made with cash collateral.
Risks Associated with use of Amortized Cost. The use of amortized cost valuation means that the LGIP-MMF’s
share price may vary from its market value NAV per share. In the unlikely event that the State Treasurer were to
determine that the extent of the deviation between the Fund’s amortized cost per share and its market-based NAV
per share may result in material dilution or other unfair results to shareholders, the State Treasurer may cause the
Fund to take such action as it deems appropriate to eliminate or reduce to the extent practicable such dilution or
unfair results.
An investment in the LGIP-MMF is not a bank deposit and is not insured or guaranteed by the Federal Deposit
Insurance Corporation or any other government agency. Although the Fund seeks to preserve the value of
investments at $1 per share, pool participants could lose money by investing in the LGIP-MMF. There is no
assurance that the LGIP-MMF will achieve its investment objective.
Performance
The following information is intended to address the risks of investing in the LGIP-MMF. The information
illustrates changes in the performance of the LGIP-MMF’s shares from year to year. Returns are based on past
results and are not an indication of future performance. Updated performance information may be obtained on
our website at www.tre.wa.gov or by calling the LGIP toll-free at 800-331-3284.
RES.B Page 84 of 99
Local Government Investment Pool
1 Year
0.17%
Transactions: LGIP-MMF
General Information
The minimum transaction size (contributions or withdrawals) for the LGIP
State Treasurer may, in its sole discretion, allow for transactions of less than five thousand dollars.
Valuing Shares
The LGIP-MMF will be operated using a net asset value (NAV) calculation based on the amortized cost of all
securities held such that the securities will be valued at their acquisition cost, plus accrued income, amortized
daily.
The Fund’s NAV will be the value of a single share
the NYSE, usually 4:00 p.m. Eastern time. If the NYSE is closed on a particular day, the
next day the NYSE is open.
1.46%
1.05%
2.13%
4.14%
-3.00%
-2.00%
-1.00%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
200320042005 2006
Fiscal Year
Local Government Investment Pool
6
Local Government Investment Pool-Money Market Fund
Average Accrued Net Yield
3 years 5 years 10 years
0.19%
.52%
1.94%
The minimum transaction size (contributions or withdrawals) for the LGIP-MMF will be five thousand dollars. The
State Treasurer may, in its sole discretion, allow for transactions of less than five thousand dollars.
rated using a net asset value (NAV) calculation based on the amortized cost of all
securities held such that the securities will be valued at their acquisition cost, plus accrued income, amortized
’s NAV will be the value of a single share. NAV will normally be calculated as of the close of business of
the NYSE, usually 4:00 p.m. Eastern time. If the NYSE is closed on a particular day, the Fund will be priced on the
4.14%
5.21%
4.04%
1.59%
0.36%0.22%0.14%0.17%
2006 200720082009201020112012
Fiscal Year-by-Year Returns: Net Yield
Local Government Investment Pool
MMF will be five thousand dollars. The
State Treasurer may, in its sole discretion, allow for transactions of less than five thousand dollars.
rated using a net asset value (NAV) calculation based on the amortized cost of all
securities held such that the securities will be valued at their acquisition cost, plus accrued income, amortized
. NAV will normally be calculated as of the close of business of
will be priced on the
0.17%
2013
RES.B Page 85 of 99
7
NAV will not be calculated and the Fund will not process contributions and withdrawals submitted on days when
the Fund is not open for business. The time at which shares are priced and until which contributions and
withdrawals are accepted is specified below and may be changed as permitted by the State Treasurer.
To the extent that the LGIP-MMF’s assets are traded in other markets on days when the Fund is not open for
business, the value of the Fund’s assets may be affected on those days. In addition, trading in some of the Fund’s
assets may not occur on days when the Fund is open for business.
Transaction Limitation
The State Treasurer reserves the right at its sole discretion to set a minimum and/or maximum transaction amount
from the LGIP-MMF and to limit the number of transactions, whether contribution, withdrawal, or transfer
permitted in a day or any other given period of time.
The State Treasurer also reserves the right at its sole discretion to reject any proposed contribution, and in
particular to reject any proposed contribution made by a pool participant engaged in behavior deemed by the
State Treasurer to be abusive of the LGIP-MMF.
A pool participant may transfer funds from one LGIP-MMF account to another subject to the same time and
contribution limits as set forth in WAC 210.10.060.
Contributions
Pool participants may make contributions to the LGIP-MMF on any business day. All contributions will be effected
by electronic funds transfer to the account of the LGIP-MMF designated by the State Treasurer. It is the
responsibility of each pool participant to pay any bank charges associated with such electronic transfers to the
State Treasurer. Failure to wire funds by a pool participant after notification to the State Treasurer of an intended
transfer will result in penalties. Penalties for failure to timely wire will be assessed to the account of the pool
participant responsible.
Notice. To ensure same day credit, a pool participant must inform the State Treasurer of any contribution over
one million dollars no later than 9 a.m. on the same day the contribution is made. Contributions for one million
dollars or less can be requested at any time prior to 10 a.m. on the day of contribution. For all other contributions
over one million dollars that are requested prior to 10 a.m., a pool participant may receive same day credit at the
sole discretion of the State Treasurer. Contributions that receive same day credit will count, for earnings rate
purposes, as of the day in which the contribution was made. Contributions for which no notice is received prior to
10:00 a.m. will be credited as of the following business day.
Notice of contributions may be given by calling the Local Government Investment Pool (800-331-3284) OR by
logging on to State Treasurer’s Treasury Management System (“TMS”). Please refer to the LGIP-MMF Operations
Manual for specific instructions regarding contributions to the LGIP-MMF.
Direct deposits from the State of Washington will be credited on the same business day.
Pricing. Contribution requests received in good order will receive the NAV per unit of the LGIP-MMF next
determined after the order is accepted by the State Treasurer on that contribution date.
Withdrawals
Pool participants may withdraw funds from the LGIP-MMF on any business day. Each pool participant shall file
with the State Treasurer a letter designating the financial institution at which funds withdrawn from the LGIP-MMF
shall be deposited (the “Letter”). This Letter shall contain the name of the financial institution, the location of the
financial institution, the account name, and the account number to which funds will be deposited. This Letter shall
be signed by local officials authorized to receive and disburse funds, as described in WAC 210-10-020.
RES.B Page 86 of 99
8
Disbursements from the LGIP-MMF will be effected by electronic funds transfer. Failure by the State Treasurer to
wire funds to a pool participant after proper notification to the State Treasurer to disburse funds to a pool
participant may result in a bank overdraft in the pool participant's bank account. The State Treasurer will
reimburse a pool participant for such bank overdraft penalties charged to the pool participant's bank account.
Notice. In order to withdraw funds from the LGIP-MMF, a pool participant must notify the State Treasurer of any
withdrawal over one million dollars no later than 9 a.m. on the same day the withdrawal is made. Withdrawals for
one million dollars or less can be requested at any time prior to 10 a.m. on the day of withdrawal. For all other
withdrawals from the LGIP-MMF over one million dollars that are requested prior to 10 a.m., a pool participant
may receive such withdrawal on the same day it is requested at the sole discretion of the State Treasurer. No
earnings will be credited on the date of withdrawal for the amounts withdrawn. Notice of withdrawals may be
given by calling the Local Government Investment Pool (800-331-3284) OR by logging on to TMS. Please refer to
the LGIP-MMF Operations Manual for specific instructions regarding withdrawals from the Fund.
Pricing. Withdrawal requests with respect to the LGIP-MMF received in good order will receive the NAV per unit
of the LGIP-MMF next determined after the order is accepted by the State Treasurer on that withdrawal date.
Suspension of Withdrawals. If the State Treasurer has determined that the deviation between the Fund’s
amortized cost price per share and the current net asset value per share calculated using available market
quotations (or an appropriate substitute that reflects current market conditions) may result in material dilution or
other unfair results, the State Treasurer may, if it has determined irrevocably to liquidate the Fund, suspend
withdrawals and payments of withdrawal proceeds in order to facilitate the permanent termination of the Fund in
an orderly manner. The State Treasurer will distribute proceeds in liquidation as soon as practicable, subject to the
possibility that certain assets may be illiquid, and subject to subsequent distribution, and the possibility that the
State Treasurer may need to hold back a reserve to pay expenses.
The State Treasurer also may suspend redemptions if the New York Stock Exchange suspends trading or closes, if
US bond markets are closed, or if the Securities and Exchange Commission declares an emergency. If any of these
events were to occur, it would likely result in a delay in the pool participants’ redemption proceeds.
The State Treasurer will notify pool participants within five business days of making a determination to suspend
withdrawals and/or irrevocably liquidate the fund and the reason for such action.
Earnings and Distribution
LGIP-MMF Daily Factor
The LGIP-MMF daily factor is a net earnings figure that is calculated daily using the investment income earned
(excluding realized gains or losses) each day, assuming daily amortization and/or accretion of income of all fixed
income securities held by the Fund, less the administrative fee. The daily factor is reported on an annualized 7-day
basis, using the daily factors from the previous 7 calendar days. The reporting of a 7-day annualized yield based
solely on investment income which excludes realized gains or losses is an industry standard practice that allows for
the fair comparison of funds that seek to maintain a constant NAV of $1.00.
LGIP-MMF Actual Yield Factor
The LGIP-MMF actual yield factor is a net daily earnings figure that is calculated using the total net earnings
including realized gains and losses occurring each day, less the administrative fee.
RES.B Page 87 of 99
9
Dividends
The LGIP-MMF’s dividends include any net realized capital gains or losses, as well as any other capital changes
other than investment income, and are declared daily and distributed monthly.
Distribution
The total net earnings of the LGIP-MMF will be declared daily and paid monthly to each pool participant’s account
in which the income was earned on a per-share basis. These funds will remain in the pool and earn additional
interest unless withdrawn and sent to the pool participant’s designated bank account as specified on the
Authorization Form. Interest earned will be distributed monthly on the first business day of the following month.
Monthly Statements and Reporting
On the first business day of every calendar month, each pool participant will be sent a monthly statement which
includes the pool participant’s beginning balance, contributions, withdrawals, transfers, administrative charges,
earnings rate, earnings, and ending balance for the preceding calendar month. Also included with the statement
will be the monthly enclosure. This report will contain information regarding the maturity structure of the portfolio
and balances broken down by security type.
III. Management
The State Treasurer is the manager of the LGIP-MMF and has overall responsibility for the general management
and administration of the Fund. The State Treasurer has the authority to offer additional sub-pools within the LGIP
at such times as the State Treasurer deems appropriate in its sole discretion.
Administrator and Transfer Agent. The State Treasurer will serve as the administrator and transfer agent for the
Fund.
Custodian. A custodian for the Fund will be appointed in accordance with the terms of the LGIP Investment Policy.
IV. Miscellaneous
Limitation of Liability
All persons extending credit to, contracting with or having any claim against the Fund offered in this Prospectus
shall look only to the assets of the Fund that such person extended credit to, contracted with or has a claim
against, and none of (i) the State Treasurer, (ii) any subsequent sub-pool, (iii) any pool participant, (iv) the LGIP, or
(v) the State Treasurer’s officers, employees or agents (whether past, present or future), shall be liable therefor.
The determination of the State Treasurer that assets, debts, liabilities, obligations, or expenses are allocable to the
Fund shall be binding on all pool participants and on any person extending credit to or contracting with or having
any claim against the LGIP or the Fund offered in this Prospectus. There is a remote risk that a court may not
enforce these limitation of liability provisions.
RES.B Page 88 of 99
10
Amendments
This Prospectus and the attached Investment Policy may be amended from time to time. Pool participants shall
receive notice of changes to the Prospectus and the Investment Policy. The amended and restated documents will
be posted on the State Treasurer website: www.tre.wa.gov.
Should the State Treasurer deem appropriate to offer additional sub-pools within the LGIP, said sub-pools will be
offered by means of an amendment to this prospectus.
LGIP-MMF Contact Information
Internet: www.tre.wa.gov Treasury Management System/TMS
Phone: 1-800-331-3284 (within Washington State)
Mail:
Office of the State Treasurer
Local Government Investment Pool
PO Box 40200
Olympia, Washington 98504
FAX: 360-902-9044
RES.B Page 89 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5058
Date:
April 15, 2014
Department:
City Council
Attachments:
Res 5058
Budget Impact:
$0
Administrative Recommendation:
After the opportunity is given to meeting attendees to express opposing views, the City
Council adopt Resolution No. 5058.
Background Summary:
RCW 42.17A.55 authorizes city councils to take collective action regarding ballot measures
appearing before the voters so long as the action is taken at a public meeting, the intended
action is identified on the agenda and where the opportunity for opposing views is given to
attendees at the public meeting.
King County Transportation District Proposition No. 1 Sales and Use Tax and Vehicle Fee
for Transportation Improvements
The Board of the King County Transportation District passed Resolution No. TD2014-03
concerning funding for Metro transit, roads and other transportation improvements. If
approved, this proposition would fund, among other things, bus service, road safety and
maintenance and other transportation improvements in King County cities and the
unincorporated area. It would authorize the district to impose, for a period of ten years, a
sales and use tax of 0.1% under RCW 82.14.0455 and an annual vehicle fee of sixty
dollars ($60) per registered vehicle under RCW 82.80.140 with a twenty dollar ($20) rebate
for low-income individuals.
Reviewed by Council Committees:
Councilmember:Staff:Heid
Meeting Date:April 21, 2014 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 90 of 99
RESOLUTION NO. 5 0 5 8
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, EXPRESSING
SUPPORT FOR KING COUNTY TRANSPORTATION
DISTRICT PROPOSITION NO 1 — SALES AND USE
TAX AND VEHICLE FEE FOR TRANSPORTATION
IMPROVEMENTS
WHEREAS, the Board of the King County Transportation District passed
its Resolution No. TD2014-03 concerning funding for Metro transit, roads and
other transportation improvements, putting before the voters of King County, as
Proposition 1, a ballot measure at the April 22, 2014, Special Election, and
WHEREAS, if approved, this proposition would fund, among other things,
bus service, road safety and maintenance and other transportation improvements
in King County cities and the unincorporated area, and it would authorize the
district to impose, for a period of ten years, a sales and use tax of 0.1% under
RCW 82.14.0455 and an annual vehicle fee of sixty dollars ($60) per registered
vehicle under RCW 82.80.140 with a twenty dollar ($20) rebate for low-income
individuals, and
WHEREAS, more specifically, if passed, Proposition 1 would prevent a
17% cut to Metro bus service at a time when ridership is at its historic highest,
with packed buses being the norm rather than the exception; and
WHEREAS, Proposition 1 would also create a low-income fare program,
which would roll back fares for people under 200% of the federal poverty level to
just $1.25, thereby providing an affordability for low-income residents who ride
the bus even just occasionally; and
WHEREAS, if Proposition 1 were to pass, 40% of the revenue generated
would go to local transportation projects (i.e. not for highways), helping all King
County jurisdictions address their transportation infrastructure needs; and
Resolution No 5058
March 26, 2014
Page 1 of 4
RES.C Page 91 of 99
WHEREAS, RCW 42.17A.555 authorizes city councils to take collective
action regarding ballot measures appearing before the voters so long as the
action is taken at a public meeting, the intended action is identified on the
agenda and where the opportunity for opposing views is given to attendees at the
public meeting; and
WHEREAS, in light of the significant need for repair and maintenance of
the many miles of local streets in the City of Auburn, and the broader benefits to
bus ridership, it is appropriate that the City Council support this ballot measure as
permitted pursuant to RCW 42.17A.555
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the City Council supports Proposition 1 — Sales and
Use Tax and Vehicle Fee for Transportation Improvements — coming before the
voters at the April 22, 2012 Special Election.
Section 2. That the Mayor is authorized to take such action as is
necessary and appropriate to implement the directives of this legislation,
including forwarding copies of this Resolution to the King County Transportation
District and others as warranted.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2014
CITY OF AUBURN
NANCY BACKUS, MAYOR
ATTEST-
Danielle E. Daskam, City Clerk
Resolution No 5058
March 26, 2014
Page 2 of 4
RES.C Page 92 of 99
APP D TO FORM
Dl&nfel B. He d-City A orne
Resolution No. 5058
March 26, 2014
Page 3 of 4
RES.C Page 93 of 99
RCW 42.17A.555
42.17A.555 Use of public office or agency facilities in campaigns — Prohibition
Exceptions.
No elective official nor any employee of his or her office nor any person
appointed to or employed by any public office or agency may use or authorize
the use of any of the facilities of a public office or agency, directly or indirectly, for
the purpose of assisting a campaign for election of any person to any office or for
the promotion of or opposition to any ballot proposition. Facilities of a public
office or agency include, but are not limited to, use of stationery, postage,
machines, and equipment, use of employees of the office or agency during
working hours, vehicles, office space, publications of the office or agency, and
clientele lists of persons served by the office or agency. However, this does not
apply to the following activities:
1) Action taken at an open public meeting by members of an elected
legislative body or by an elected board, council, or commission of a special
purpose district including, but not limited to, fire districts, public hospital districts,
library districts, park districts, port districts, public utility districts, school districts,
sewer districts, and water districts, to express a collective decision, or to actually
vote upon a motion, proposal, resolution, order, or ordinance, or to support or
oppose a ballot proposition so long as (a) any required notice of the meeting
includes the title and number of the ballot proposition, and (b) members of the
legislative body, members of the board, council, or commission of the special
purpose district, or members of the public are afforded an approximately equal
opportunity for the expression of an opposing view;
2) A statement by an elected official in support of or in opposition to any
ballot proposition at an open press conference or in response to a specific
inquiry;
3) Activities which are part of the normal and regular conduct of the office
or agency.
4) This section does not apply to any person who is a state officer or state
employee as defined in RCW 42.52.010 [2010 c 204 § 701, 2006 c 215 § 2;
1979 ex.s. c 265 § 2; 1975-76 2nd ex.s. c 112 § 6, 1973 c 1 § 13 (Initiative
Measure No 276, approved November 7, 1972). Formerly RCW 42.17 130.]
Resolution No 5058
March 26, 2014
Page 4 of 4
RES.C Page 94 of 99
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5063
Date:
April 15, 2014
Department:
Public Works
Attachments:
Res 5063 and Attachment
Budget Impact:
$0
Administrative Recommendation:
City Council adopts Resolution No. 5063.
Background Summary:
Community Development/Public Works Department – M&O Services:
The equipment and parts listed on Attachment A are either obsolete or no longer
functional and beyond repair.
Facilities Division Surplus Items:
The following items are obsolete and parts are unavailable for reconfiguration and they
will be donated to a non-profit organization:
22 10x10 work stations (surfaces, walls, panels, under counter file cabinets, pencil
drawers, overhead shelves, connectors and other misc items).
12 8x8 work stations (surfaces, walls, panels, under counter file cabinets, pencil
drawers, overhead shelves, connectors and other misc items).
8 6x6 work stations (surfaces, walls, panels, under counter file cabinets, pencil
drawers, overhead shelves, connectors and other misc items).
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Osborne Staff:Snyder
Meeting Date:April 21, 2014 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 95 of 99
RESOLUTION NO. 5 0 6 3
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Auburn has a number of items which are no longer
of use to the City; and
WHEREAS, it would be appropriate to surplus the property and dispose of
it by auction or other sale mechanism, or to dispose of it, in whole or in part,
through gift to another governmental agency or an appropriate charitable non-
profit entity, as deemed most expedient by the Mayor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows.
Section 1. Purpose. That the property identified below is declared
to be surplus, and the Mayor is authorized to dispose of and convey such
property through appropriate sale or donation to another governmental agency or
charitable non-profit entity
Community DevelopmenUPublic Works Department— M&O Services:
The equipment and parts listed on Attachment A are either obsolete or no longer
functional and beyond repair
Facilities Division Surplus Items:
The following items are obsolete —we are unable to order parts for
reconfiguration and they will be donated to a non-profit organization.
7-------
Resolution No. 5063
April 16, 2014
Page 1 of 2
RES.D Page 96 of 99
22 1 0x1 0 work stations (surfaces, walls, panels, under counter file cabinets,
pencil drawers, overhead shelves, connectors and other misc items)
12 8x8 work stations (surfaces, walls, panels, under counter file cabinets,
pencil drawers, overhead shelves, connectors and other misc items).
8 6x6 work stations (surfaces, walls, panels, under counter file cabinets,
pencil drawers, overhead shelves, connectors and other misc items).
Section 2. Implementation. That the Mayor is authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
Dated and Signed this day of 2014.
CITY OF AUBURN
NANCY BACKUS
ATTEST:MAYOR
Danielle E. Daskam, City Clerk
APP OVED A TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 5063
April 16, 2014
Page 2 of 2
RES.D Page 97 of 99
RESOLUTION 5063
ATTACHMENT A
Equipment Rental Surplus Items
Police Vehicle Equipment:
5 LED/Strobe light bars (red/blue)
1 Jet Sonic light bar (red/blue)
1 Force 41-P rotator light bar (red/blue)
1 Light bar (all red)
3 Amber rotator light bars
1 Gun Box - used
4 Gun Boxes - new
5 Partitions - fit Crown Victoria
3 Extensions for partitions - fit Crown Victoria
1 Hard seat - fit Crown Victoria
15 Rear door window bars - fit Crown Victoria
34 Tire chain sets - misc sizes
3 Gun Boxes
2 LED/Strobe light bar - incomplete units
1 LED/Strobe light bar- complete unit
2 All LED light bars - complete unit
Shop Equipment
1 Hydraulic tank, hoses & cooler
1 55 gallon drum & pump
2 Truck tail gates
1 Blue Cradle Assembly— blade buddy cutting edge handler
1 Portable Lift— gray with wheels
1 Champion Air Compressor - green
1 Billy Goat Industries Estate Lawn Vacuum — gas powered
1 Sandstorm sandblaster
1 Parts cleaner— red
1 Tiger mower head
1 John Deer mower/vacuum unit with gas powered motor
Office Equipment
1 Two drawer file cabinet — 24" wide by 36" long
1 Two drawer file cabinet — 24" wide by 48" long
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RES.D Page 98 of 99
Water Division Surplus Items
1 Wacker Model BS50-2i, gas powered compactor ID Number T5506
1 Wacker Model BS60Y, gas powered compactor ID Number T5505
1 Kingston Buffalo drill press, ID Number T5509
Sewer Division Surplus Items
1 Trailer mounted sewer pump #339-85
Storm Division Surplus Items
1 M-B-W Jumping Jack Compactor, model #R270, ID Number T9053
1 Troy-Built 4 cycle weed wacker-hedger, ID Number T9071
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RES.D Page 99 of 99