HomeMy WebLinkAbout04-07-2014 cmoF_ �'* • Finance Committee
April 7, 2014 - 5:00 PM
Annex Conference Room 1
WASHINGTON MINUTES
I. CALL70 ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex located
at One East Main Street.
A. Roll Call
Chair Wales, Vce Chair John Holman, and Member Yolanda Trout were
present.
Officials and staff members in attendance during the meeting included:
Mayor Na.ncy Backus, Finance Diredor Shelley Coleman, City Attomey
Daniel B. Heid, Chief of Police Bob Lee, Community Development and
Public Works Director Kevin Snyder, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Exhibit B to Resolution No. 5056 was transmitted prior to the meeting.
II. CONSENT AGENDA
A. Minutes of the March 17, 2014 regular meeting
Member Trout moved and Vice Chair Holman seconded to approve the
March 17, 2014 minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Check numbers 427873through 428092 in the amount of$3,606,818.41 __ ;
and six wire transfers in the amount bf$49,196.83 and dated April 7, 2014.
Committee members reviewed claims and payroll vouchers and briefly
discussed claims vouchers 427968, 427977, 428090, 427965, 427947 and
428045.
Chair Wales requested a report on the status of the Aubum Avenue
Theater lease for the next Finance Committee agenda.
In response to questions from Chair Wales, Finance Director Coleman
reported a Requestfor Propo"sals was issued for red light photo
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enforcement. Staff members have selected a preferred vendor and are
developing a proposed contract for Council review.
Member Trout moved and �ce Chair Holman seconded to approve the
claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Rayroll Vouchers (Coleman)
Payroll check numbers 534581 through 534612 in the amount of
$303,098.61 and electronic deposit transmissions in the amount of
$1,360,792.80 for a grand total of$1,663,891.41 forthe period covering
March 13, 2014 through April 02, 2014.
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. Quarterly Financial Report Format (Coleman)
Finance Director Coleman presented an example of a quarterly financial
report for Committee review. The format, used by the City of Shoreline,
utilizes a lead sheet, executive summary overview, fund analysis, and
investment report. Committee members were supportive of the new format
and quarterly reporting. Finance Director Coleman stated the new
reporting format will be implemented in fhe next soc morrths.
B. Resolution No. 5046 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the contribution and withdrawal of City monies in the State of
Washington Local Govemment Investment Pool
Finance Director Coleman presented Resolution No. 5046, which
authorizes the contribuUon and withdrawal of Gity monies in the State of
Washington Local Govemment Investment Pool (LGIP). The City currently
participates in the LGIP, which allows the City to Utilize the resources of
the State Treasurer to maximize the liquidiry and retum on investment of its
idle funds. The City realizes a better retum on its investments with the
LGIP compared to the rate the bank could offer.
C. Resolution No. 5050
A Resolution of the City Council of the City of Aubum, Washington,
seeking to protect the he.alth, safety, and economic well-being of local
citizens and Aubum's drinking water supply and natural resources from the
potential impact of increased crude oil rail traffic passing through #he Ciry
of Auburn
Resolution No. 5050 requests that the state review steps it could take to
ensure that oil transport acGvities by the railroads can be done as safely as
possible. Mayor Backus reported Counalmemberi Peloza requested the
resolution for presentation to the National League of CiUes.
D. Resolution No. 5055 (Coleman)
A Resolution of the City Council of the City Auburn, Washington,
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authorizing the Mayor to execute a lease between the City of Auburn and
Century West for airport property
Finance Director Coleman presented Resolution No. 5055 authorizing a
lease at the Aubum Municipal Airportwith Century West. Cerrtury West is
the City's consulting engineer forthe airport.
E. Dunda Leak Adjustment (Coleman)
Finance Director Coleman presented a utility leak adjustment request The
customer appealed for an additional water utility adjustment in the amount
of$2,943.96 to account number 069905-000. The customer previously
received a credit for $500.00 for the water leak and $16,892.65 for sewer..
The owner discovered a water leak on January 13, 2014, at the four-plex
situated on Poplar Street, and the leak was subsequently repaired. The
utility account was billed $6,624.31 for waterand $17,353.48 for sewer.
The leak adjustment policy provides for a water leak adjustment of$500.00
per year, but the owner may petition for an adjustment of up to fifry percent
of the remaining water portion over$500.00. The Public Works Committee
recommended approval of the additional leak adjustment.
Vice Chair Holman noted that the National League of Cities offers an
insurance program, Utility Service Partners, for utility customers. He
suggested the City investigate the program for possible offering to its
citizens.
F. Ordinance No. 6503 (Lee)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 978.010 of the Auburn City Code relating to disorderly
conduct.
Chief of Police Bob Lee presented Ordinance No. 6503, which amends
City Code Section 9.78.010 related to disorderly conduct. The ordinance
adds to the definition of disorderly conduct as "anyone who intentionally
engages in conduct that tends to, orisreasonably likelyto, disturb the
peace, promote disorder or endanger the safety of others."
G. Resolution No. 5056 (Lee)
A Resolution of the City Council of the City ofAuburn, Washington,
authorizing the Mayorand City Clerk to execute an agreement by and
between the Cfty of Auburn and the Muckleshoot Indian Tribe for police
services
Chief of Police Bob Lee presented Resolution No. 5056 authorizing an
agreement befinreen the City of Aubum and the Muckleshoot Indian Tribe
(MIT) relating to law enforcement seniices. The MIT will contract with the
City for one police officer to respond to calls on the reservation within the
city limits of Aubum.
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H. Contract for False Alarm Billing & Tracking Services (Lee)
Chief of Police Bob Lee explained 4he City currently contracts with a third
party administrator, AOT Public Safety Gorporation, for false alarm billing
and tracking services. Staff requeststhe City Council approve a
renewaUextension of the contract for services.
I. Gildo Rey Elementary - Emergency Response
Chair Wales reported that a fire occurred at Gildo Rey Elementary last
week. Chair Wales reported tliatwitfiin four minutes; five fire trucks and
police responded. She commended the school personnel and fire and
police fortheir response to the emergency.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting
atljoumed at 5:53 p.m.
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APPROVED this�day of , 2014.
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R O W S, C AI Danielle Daskam, CityClerk
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