HomeMy WebLinkAbout02-26-2014A Uryor - Les Gove Community Campus
- fUE: N February 26, 2014 - 5:00 PM
t"1 Annex Conference Room 2
\�ns H i NcroN MINUTES
CALL TO ORDER
Chair Rich Wagner called the meeting to order at 5:03 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice -Chair Large Wales, and Member Wayne
Osborne were present.
Staff members present were Mayor Nancy Backus; Director of
Administration Michael Hursh; Arts and Recreation Director Daryl
Faber; Director of Community Development and Public Works Kevin
Snyder; Assistant Director of Community Development Services Jeff
Tate; Finance Director Shelley Coleman; and Office Assistant Sue
Van Slyke.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification. The modification transmits the
following agenda item;
ACTION
A. Permission to Advertise for Bids for the Auburn Community and
Events Center (Les Gov Community and Events Center)
II. CONSENT AGENDA
A. Minutes - January 22, 2014 (Tate)
Les Gove Community Campus Committee to approve the minutes
from the January 22, 2014 Les Gove Community Campus meeting as
written.
Member Osborne moved and Vice -Chair Wales seconded to
approved the January 22, 2014 minutes as written.
Motion carried unanimously. 3 -0
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III. ACTION
A. Permission to Advertise for Bids for the Les Gove Community and
Events Center
Assistant Director of Community Development Services Jeff Tate
provided information regarding the request to seek permission to
prepare the invitation to bid and to distribute the invitation for bid
publication.
After a brief discussion Vice -Chair Wales expressed her support to
move forward with the bid process and Chair Wagner concurred.
Vice -Chair Wales moved and Chair Wagner seconded that the
Committee recommend City Council grant permission to advertise for
bid for Project No. CP0925, Les Gove Community Campus.
IV. DISCUSSION ITEMS
A. Community Campus Update (Snyder /Coleman)
Finance Director Shelley Coleman stated that BLRB was asked to
give an estimate cost getting the project ready to go out for rebid. The
revised estimate is $83,000, plus building orientation at $8,500, for a
total of $92,365. Director Snyder confirmed that BLRB could complete
the rebid process within the schedule and cost if given adequate
notice. He also mentioned that staff would like to reconfirm with
the Committee whether it should include the reorientation of the
building. The Committee discussed and decided to forgo the building
reorientation and leave the bid as is.
After reviewing the Cost Estimates Comparison, Chair Wagner
approached the idea of going out to bid in order to find out exact
costs. It was decided to include a caveat that the Committee could
reject all bids if the cost is exorbitant. Director Coleman discussed the
soft cost percentages. The Committee agreed with the determination
of 40% of construction. Member Osborne voiced the fact that all bids
received must have soft costs added for a realistic expense. Concern
was expressed with the cost of change orders and how these always
bring the cost higher. The Committee expressed that these costs will
be closely monitored for overruns.
B. Internal Operations Inventory List (Faber)
Arts and Parks Director Daryl Faber informed the Committee that his
staff is currently creating this list and will present it at the next LGCC
meeting on 3/26/14.
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C. Action Tracking Matrix (Wagner)
The Committee reviewed the Action Tracking Matrix and the following
changes were made:
A. Staff lead is now Daryl Faber. Next review date will be 3/26/14 with
an estimated completion of 5/31/14.
E, F & G: Michael Hursh and Kevin Snyder will condense these line
items into one Neighborhood Meeting
H, J & K: Remove items from matrix.
Add new line item for Internal Operations Inventory List with a review
and estimated completion date of 3/26/14.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 6:03 p.m.
APPROVED THIS 'day of 2014
Rich Wagner, Chair
&Q- Va,
Sue Van Slyke, Offic ssistant
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