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Home My WebLink About04-21-2014CITY Or -'/" ~ Mi.j� URN " WASHINGTON CALL TO ORDER Public Works Committee April 21, 2014 - 3:30 PM Annex Conference Room 2 MINUTES Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Assistant Director of Engineering /City Engineer Ingrid Gaub, Finance Director Shelley Coleman, Acting Utilities Engineer Susan Fenhaus, Transportation Manager Pablo Para, Storm Drainage Engineer Tim Carlaw, Development Review Engineer Jason Krum, Street Systems Engineer Jai Carter, Project Engineer Seth Wickstrom, Traffic Engineer James Webb, Senior Project Engineer Jacob Sweeting, M &O Support Manager Janine Poulsen, Planning Services Manager Elizabeth Chamberlain and Public Works Secretary Molly Hoisington. B. Announcements There were no announcements. C. Agenda Modifications There were no modifications to the agenda. CONSENT - AGENDA A. Approval of Minutes It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Public Works Committee Meeting minutes for date, April 7, 2014. Motion carried 3 -0. III. ACTION A. Dunda Leak Adjustment (Coleman) Finance Director Coleman explained that this item was discussed at Page 1 of 6 the last Public Works Committee meeting. The proposed leak adjustment is in the amount of $2,943.96. Chairman Osborne confirmed that this includes a requirement for a settlement agreement. Finance Director Coleman confirmed and stated Legal will need draft the settlement agreement. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council approve Dunda Leak Adjustment. Motion carried 3 -0. B. Surface Water Management Manual Revisions to Volumes 1, 3, 5, & Manual Preface (Carlaw and Krum) Approve the 2009 City of Auburn Surface Water Management Manual revisions to Volumes 1, 3, 5 & Manual Preface as shown in Attachment A Storm Drainage Engineer Carlaw and Development Review Engineer Krum introduced themselves to the Committee. Storm Drainage Engineer Carlaw explained the need for the revisions. Storm Drainage Engineer Carlaw responded to a question that was asked by Member DaCorsi regarding the language on page 25. Storm Drainage Engineer Carlaw and Development Review Engineer Krum answered a question asked by Chairman Osborne regarding the software system requirements. Storm Drainage Engineer Carlaw replied to a question asked by Chairman Osborne regarding terminology used in the revision. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Surface Water Management Manual Revisions. Motion carried 3 -0. C. Public Works Project No. C512A (Wickstrom) Grant permission to advertise for bids for Project No. C512A, Well 4 Emergency Power Improvements Project Engineer Wickstrom explained that staff is asking for permission to advertise for the Well 4 project. This project will provide emergency power, upgrade the chlorination system, and install security fencing at the facility. Bidding is anticipated to start in May, construction possibly in July but may be delayed due to water demand in July. Page 2 of 6 Project Engineer Wickstrom replied to a question asked by Chairman Osborne regarding construction of a new building to house the chlorination system and generator. Acting Utilities Engineer Fenhaus responded to a question asked by Chairman Osborne regarding how often the existing pump runs. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council grant permission to advertise for bids for Project No. C512A, Well 4 Emergency Power Improvements. Motion carried 3 -0. D. Public Works Project No. CP1024 (Sweeting) Grant permission to advertise for bids for Project No. CP1024, Auburn Way S and M Street SE Intersection Improvements, Contract 14 -06 Senior Project Engineer Sweeting explained this project will add a right turn lane to Auburn Way South when traveling westbound towards M Street SE. It will also re -align the intersection with 17th Street to be perpendicular with Auburn Way South. Senior Project Engineer Sweeting responded to a question asked by Chairman Osborne regarding the Puget Sound Energy work. Transportation Manager Para responded to a question asked by Chairman Osborne that there will be an addition of a right turn arrow to the signal. Vice -Chair Peloza made a comment regarding the property acquisitions for this project which are complete. Senior Project Engineer Sweeting answered a question asked by Vice -Chair Peloza regarding the bid process. Senior Project Engineer Sweeting responded to a question asked by Chairman Osborne regarding potential cost impacts. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council grant permission to advertise for bids for Project No. CP1024, Auburn Way South and M Street SE Intersection Improvements, Contract 14 -06. Motion carried 3 -0. E. Public Works Project No. C524A (Sweeting) Award Contract No. 14 -05 to R.L. Alia Company on their low bid of $473,485.35 plus Washington State sales tax of $44,969.45 for a total Page 3 of 6 W contract price of $518,454.80 for Project No. C524A Utility Physical Site Improvements Senior Project Engineer Sweeting explained this project is part of the SCADA Upgrades project and will construct security upgrades including site fencing, equipment panel shelters, gates, and other enhancements at various sewer, storm and water facilities throughout the City. Senior Project Engineer Sweeting responded to a question asked by Chairman Osborne regarding project funding. Assistant Director of Engineering /City Engineer Gaub answered a question asked by Chairman Osborne regarding the Engineer's Estimate and sales taxes. Senior Project Engineer Sweeting replied to a question asked by Member DaCorsi regarding the contractor indicating that the City has worked with this contractor on a previous project. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council award Contract No. 14- 05 to R.L. Alia Company on their low bid of $473,485.35 plus Washington State sales tax of $44,969.45 for a total contract price of $518,454.80 for Project No. C524A Utility Physical Site Improvements. Motion carried 3 -0. DISCUSSION ITEMS A. Resolution No. 5063 (Bailey) A Resolution of the City Council of the City of Auburn, Washington declaring certain items of property as surplus and authorizing their disposal M &O Support Manager Paulson was present to address any questions from the Committee. There were no questions. B. Draft 2015 -2020 Transportation Improvement Plan (Webb) Traffic Engineer Webb and Transportation Manager Para responded to a question asked by Vice -Chair Peloza regarding the Summary of Proposed Amendments to the 2014 -2019 TIP on the Memorandum. Transportation Manager Para answered a question asked by Chairman Osborne regarding the additions on the Memorandum. Transportation Manager Para clarified information on page 34 per the request from Member DaCorsi. Page 4 of 6 Member DaCorsi, Chairman Osborne, Assistant Director of Engineering /City Engineer Gaub and Transportation Manager Para had a brief discussion regarding railroad crossing safety improvements. C. 2014 Local Street Reconstruction Project Briefing (CP1323) (Carter) Street Systems Engineer Carter explained this is in an effort to increase open communications with the public and provide public outreach to the citizens that are affected by our projects. Currently, the plan is to have four different open houses at local schools near the streets that are proposed to be improved. The open houses will advise citizens what they can expect to see during construction and who they can contact if there are any issues or comments. A project timeline will also be presented and attendees will have an opportunity to voice their comments or concerns. Street Systems Engineer Carter briefed Committee on the four project sites: H Street SE design features - Roadway reconstruction to preserve the existing width - Improved drainage and safety features - Existing roadway does not have sidewalk and curbs and the project will not complete these - Parking is not being accommodated due to the narrowness of the road, this may be a concern at the open house K Street NE design features - Roadway and curb reconstruction - Installation of water and sewer lines - Sidewalk patching is anticipated but is not proposed to be complete replacement, this may be a concern at the open house 24th Street SE design features - Roadway and curb reconstruction - Installation of water line - Sidewalk patching is anticipated but is not proposed to be complete replacement - No significant issues are anticipated at this open house 3rd street will likely be constructed during 2015 due to budget constraints. Street Systems Engineer Carter responded to a question asked by Chairman Osborne regarding property easements on the H Street SE project site. Page 5 of 6 There was a brief discussion amongst Street System Engineer Carter, Assistant Director of Engineering /City Engineer Gaub and Chairman Osborne in response to a question asked by Chairman Osborne regarding the parking issue on the H Street SE project site. Assistant Director of Engineering /City Engineer Gaub, Chairman Osborne, Vice -Chair Peloza and Street System Engineer Carter briefly discussed the sidewalk patching associated with the K Street NE project site. D. Capital Project Status Report (Sweeting) Item 22 — 37th St & B St NW BNSF Pre - Signal: Answering a question asked by Member DaCorsi, Senior Project Engineer Sweeting explained what the improvements of the project are. Item 31 — BNSF /EVH Pedestrian Undercrossing: Assistant Director of Engineering /City Engineer Gaub responded to a question asked by Member DaCorsi regarding project funding and the reason the project is currently on hold. E. Significant Infrastructure Projects by Others - Public Works Status Report (Laub) Item 2 — 17th Street SE, K St SE to F St SE — Gas Main Replacement: Assistant Director of Engineering /City Engineer Gaub provided an update on paving in response to a question asked by Chairman Osborne. F. Action Tracking Matrix (Gaub) made a comment that he has not heard any complaints about odor. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:27 p.m. Approved thi t� day of j 2014. 1�1tv1 i��SNFi..►� ay b me Molly Hoisingt n Chairman Public Works Department Secretary Page 6 of 6