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Home My WebLink About03-17-2014.�'. CITY OF R' \/• �� - •lam WASHINGTON CALL TO ORDER Public Works Committee March 17, 2014 - 3:30 PM Annex Conference Room 2 MINUTES Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Director of Administration Michael Hursh, Community Development & Public Works Director Kevin Snyder, Assistant Director of Engineering /City Engineer Ingrid Gaub, Assistant Director of Operations Randy Bailey, Acting Utilities Engineer Susan Fenhaus, Transportation Manager Pablo Para, Senior Project Engineer Jacob Sweeting, Project Engineer Seth Wickstrom, Engineering Aide Amber Mund and Public Works Office Assistant Molly Hoisington. Members of the public in attendance included: Max Wills, Robinson Noble Inc. and Chuck Hartung, Hainline & Associates, Inc. B. Announcements There were no announcements. C. Agenda Modifications There were no modifications to the agenda. CONSENT AGENDA A. Approval of Minutes It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Public Works Committee Meeting minutes for date, March 3, 2014. Motion carried 3 -0. ACTION A. Resolution No. 5051 ( Hursh) Resolution of the City Council of the City of Auburn, Washington to adopt the 2013 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant Program This resolution was moved to discussion, and for the purpose of these minutes was discussed prior to Discussion Item A. Page 1 of 4 Director of Administration Hursh stated the Consolidated Annual Performance and Evaluation Report (CAPER) is the City's report back to HUD for the City's actions on its annual action plan for the year. Vice -Chair Peloza suggested having verbiage changed in specific areas of the CAPER. Following discussion with Administrative Director Hursh, the following changes will be made: - Page 7, Item H, the second sentence, the word "they" will be changed to "the" - Third line, entire sentence will be reworked Administrative Director Hursh answered questions asked by Chairman Osborne regarding public infrastructure. B. Right -of -Way Use Permit No. 13 -07 (Mund) Approve Right -of -Way Use Permit No. 13 -07 Amendment No. 1 for Muckleshoot Indian Tribe for Monitoring Wells Engineering Aide Mund explained this is an amendment to Right -of -Way Use Permit 13 -07 which allows the Muckleshoot Indian Tribe to add five more monitoring wells in the City's Right -of -Way on Fir Street and on Auburn Way South. Engineering Aide Mund responded to question asked by Chairman Osborne regarding activity report on existing wells. Chairman Osborne asked that the report be made available to Committee; Mund responded that she will forward this information. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve Right -of -Way Use Permit No. 13 -07 Amendment No. 1 for Muckleshoot Indian Tribe for Monitoring Wells. Motion carried 3 -0. C. Public Works Consultant Agreement No. AG -C -450 (Wickstrom) Grant permission to enter into Consultant Agreement No. AG -C -450 with Brown and Caldwell for engineering services for Project No. CP1320, Maintenance and Operations Storm Drainage Improvement project Project Engineer Wickstrom explained Consultant Agreement No. AG -C -450 will be with Brown and Caldwell to provide design engineering services and construction support for the Maintenance and Operations Storm Drainage Improvement Project. This project will be installing new storm ponds and expanding the decant facility at the Maintenance and Operations site which is located off of C Street SW. Vice -Chair Peloza requested to see a copy of the agreement which will be provided to the committee for informational purposes. Director Snyder, City Engineer Gaub, and Mayor Backus discussed with the Committee what has been the standard practice regarding Committee approvals of consultant agreements and cooperatively explained that for standard consultant agreements for design of capital projects, the standard practice has been to bring the scope of work to the Committee and not the entire agreement. Member DaCorsi requested a copy of the standard consultant agreement which will be provided to the committee. Page 2 of 4 Vice -Chair Peloza requested to have ".00 "added to the $450,000 under the scope of work summary portion. The Committee and staff had discussion regarding general information on this agreement. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi that the Committee recommend City Council grant permission to enter into Consultant Agreement No. AG -C -450 with Brown and Caldwell. Motion carried 3 -0. D. Resolution 5052 (Para) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Negotiate Agreements and Execute Documents Necessary to Acquire Property Related to Lea Hill Road Segment 1 Improvements Transportation Manager Para explained this resolution is authorizing the Mayor to negotiate agreements necessary to acquire particular parcels on Lea Hill related to future improvements along the corridor. The Committee and staff reviewed the particular parcels. Transportation Manager Para responded to question asked by Chairman Osborne regarding the property line set back requirements and the future placement of the new roadway connection between 102nd Avenue SE and 104th Avenue SE. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council adopt Resolution No. 5052. Motion carried 3 -0. IV. DISCUSSION ITEMS A. Capital Project Status Report (Sweeting) Item 1 — C201A — M Street Underpass (Grade Separation): Answering questions asked by Chairman Osborne, Senior Project Engineer Sweeting confirmed there is minor work remaining on this project, mainly restoration of the private properties including replacement of lawn sod and other landscaping which was impacted by the grade lowering. Item 7 — CP1207 — D Street NE Utility Improvements: Chairman Osborne mentioned there was additional funding added and wanted to know the status. Senior Project Engineer Sweeting responded that the added funding reflects the change order that was previously approved by the Committee and that there have been some delays due to wet weather. Item 18 — CP1109 — 2011 Storm Pipeline Repair and Replacement, Phase 2: Senior Project Engineer Sweeting responded to a question asked by Chairman Osborne explaining the agreement was executed with the Lakehaven Utility District and the project is now moving forward. Page 3 of 4 B. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) Item 1- Green River Community College: Chairman Osborne requested to have this item removed as it has been completed. C. Action Tracking Matrix (Gaub) Item F — 320th Street SE Street Corridor: Chairman Osborne requested to have this item removed as it has been addressed. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:24.p m. Approved this It da�,o; Yi1 2014. Wayne 6 Chairman ��iulSt� -If Molly Hoisington Public Works Office Assistant Page 4 of 4 r