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Home My WebLink About03-03-2014CITY OF WASHINGTON CALL TO ORDER Public Works Committee March 3, 2014 — 3:30 PM Conference Room #2 MINUTES Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering /City Engineer Ingrid Gaub, Assistant Director of Operations Randy Bailey, Assistant Director of Community Development Jeff Tate, Acting Utilities Engineer Susan Fenhaus, Transportation Manager Pablo Para, Acting Director of Human Resources Rob Roscoe, Engineering Aide Amber Mund, Storm Drainage Engineer Tim Carlaw, Water Quality Program Coordinator Chris Thorn, Finance Director Shelly Coleman, Senior Project Engineer Ryan Vondrak and Public Works Secretary Jennifer Cusmir. B. Announcements There were no announcements. C. Agenda Modifications There was one modification to the agenda, adding Discussion Item E, Ordinance No. 6502. CONSENT AGENDA A. Approval of Minutes` It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Public Works Committee Meeting minutes for date, February 18, 2014. Motion carried 3 -0. ACTION A. Right -of -Way Use Permit No. 14 -02* (Mund) Auburn Parks, Arts and Recreations Department's Annual Petpalooza Dog Trot Fun Run Engineering Aide Mund explained this year's permit includes more road closures, for safety reasons. The closures include the northbound closure of R Street SE, between 35`h Street SE to Stuck River Drive, potentially the westbound lane of Stuck River Drive, and 35th Street SE. Engineering Aide Mund stated that the Street Division will be providing traffic control, in response to a question asked by Chairman Osborne. Chairman Osborne asked if police will be present to monitor the event. Mund confirmed the police will be present. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve Right -of -Way Use Permit No. 14 -02 Auburn Parks, Arts and Recreations Department's Annual Petpalooza Dog Trot Fun Run. Motion carried 3 -0. B. Resolution No. 5035` (Carlaw /Thorn) A Resolution of the City Council of the City of Auburn, Washington, Approving the 2014 Stormwater Management Program Plan and Authorizing the Mayor to Submit a Copy to the Washington State Department of Ecology in Response to the City's National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Water Quality Program Coordinator Thorn answered questions asked by Member DaCorsi regarding the requirements for the inspection of municipal catch basins and inlets. Storm Drainage Engineer Carlaw explained the difference between the inspection and maintenance of City owned catch basins and private storm facilities. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council adopt Resolution No. 5035. Motion carried 3 -0. IV. DISCUSSION A. Resolution No 5047' (Tate) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Cit� to Expend Funds to Abate the Litter, Junk, and Yard Waste Nuisance at 911 17' Street NE, Auburn Assistant Director of Community Development Tate provided background information regarding the property at 911 17th Street NE. Assistant Director of Community Development Tate explained the difference between interior and exterior abatement. The Committee and staff reviewed the exterior abatement process. Assistant Director of Community Development Tate responded to questions asked by Member DaCorsi regarding the whereabouts of the property owner. The Committee supported adoption of Resolution No. 5047. B. Capital Project Status Report* (Vondrak) Item 25 — CP1218 — Auburn Way South & Riverwalk Intersection Improvements: Assistant Director of Engineering /City Engineer Gaub stated that staff is working with the Muckleshoot Indian Tribe (MIT) to reach agreements on several Auburn Way South Corridor projects, in response to a question asked by Vice -Chair Peloza. Community Development and Public Works Director Snyder said that there is a meeting scheduled with the MIT for March 18th at which this project and the others will be discussed. C. Significant Infrastructure Projects by Others - Public Works Status Report* Gaub Item 6 — Puget Sound Energy — 2 "d Street NE Gas Main Replacement: Answering questions asked by Vice -Chair Peloza, Assistant Director of Engineering /City Engineer Gaub confirmed that the areas impacted by PSE on 2nd Street will be restored but the roadway will not be completely rebuilt. Item 1 — Green River Community College — 320th Street Improvements: Assistant Director of Engineering /City Engineer Gaub explained that the contractor is still troubleshooting the crosswalk flashers, in response to a question asked by Vice - Chair Peloza. D. Action Tracking Matrix* (Gaub) Item G — 2nd Street NE — Rebuild Estimate: Chairman Osborne explained that the Mayor has notyet determined whether or not to task staff with estimating the cost of a rebuild on 2" Street NE. Assistant Director of Engineering /City Engineer Gaub stated that staff will discuss with the Mayor the resources necessary to put the different items that the Committee is requesting of staff and the Mayor will determine if staff should precede and the priority of the Committee's requests. Assistant Director of Engineering /City Engineer Gaub discussed some of the work currently being done by staff, such as several grant applications and design work being done in preparation of the upcoming construction season. Staff confirmed that the appropriate examination and work went into selecting the streets for this year's SOS program. Vice -Chair Peloza stated that staff convinced him that there are other streets in worse shape than 2nd Street NE that should be included in the SOS program. Assistant Director of Operations Bailey discussed some of the maintenance measures that are considered for distressed roadways with the Committee. The Committee decided that Item G can be removed from the matrix. Item H — 1161h & 3201h Intersection Investigation: Assistant Director of Engineering /City Engineer Gaub stated that staff has reviewed accident information for both accidents at the intersection and both were based on excessive speeds and loss of vehicle control. Community Development and Public Works Director Snyder stated that there will be a neighborhood meeting to discuss issues about speeding in the area. The Mayor and staff will meet with Green River Community College representatives and the citizens and will report back to the Committee. Items F and H can be combined, per Chairman Osborne. Item I — Amberview Apartments Sewer Odor: Vice -Chair Peloza requested the item remain on the matrix until the summer months. Assistant Director of Operations Bailey reassured the Committee that staff is still working on a solution. E. Ordinance No. 6502* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, Amending Ordinance No. 6432, the 2013 -2014 Biennial Budget Ordinance, as Amended by Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6474, Ordinance No. 6481, Authorizing Amendment to the City of Auburn 2013 -2014 Budget as Set Forth in Schedule "A" and Schedule "B" Discussion Item E was discussed prior to Discussion Item B. Finance Director Coleman stated that Ordinance No. 6502 is the first budget amendment of the 2014 budget year. Finance Director Coleman provided the Committee background information regarding the budget amendment and discussed the schedule for future budget amendments. Finance Director Coleman will provide a detail for the human services contracts carry forward at the request of Chairman Osborne. Chairman Osborne noted that the Arterial Streets Fund request related to Lea Hill Road will be discussed during an Executive Session at the City Council Meeting. Assistant Director of Engineering /City Engineer Gaub confirmed that to be correct. Assistant Director of Engineering /City Engineer Gaub answered questions asked by Chairman Osborne regarding the Marchini Meadows project. Finance Director Coleman responded to questions asked by Vice -Chair Peloza regarding funding for the Community Center. Vice -Chair Peloza asked if the Community Center was being taken to City Council for action and Community Development and Public Works Director Snyder confirmed that it was as a consent item. Finance Director Coleman stated that she would provide Vice -Chair Peloza with additional information regarding the Facilities Fund carry forward, City Hall external cleaning and brick sealing. Finance Director Coleman answered questions asked by Vice -Chair Peloza regarding the state and federal lobbying contract with Thompson Consulting. Assistant Director of Engineering /City Engineer Gaub responded to questions asked by the Committee regarding the Lea Hill road corridor expansion route. The Committee and staff discussed the Cumulative Reserve Fund. The Committee and Finance Director Coleman reviewed schedule A and schedule B. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:15 p.m. Approved this 17th day of March, 2014, Way Molly oisington Chairman Office Assistant