HomeMy WebLinkAbout05-19-2014 5-19-2014 PUBLIC WORKS COMMITTEE AGENDA
Public Works Committee
May 19, 2014 - 3:30 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
Public Works Committee to approve the minutes of the May 5, 2014 Public Works
Committee meeting
III.ACTION
A. Right-of-Way Use Permit No. 14-13* (Mund)
Approve Right-of-Way Use Permit No. 14-13 for the City’s 123nd Birthday Celebration
B. Public Works Project No. C410A* (Larson)
Approve Final Pay Estimate No.9 to Contract No. 11-12 in the amount of $5,780.94
and accept construction of Project No. C410A South 277th St. Reconstruction-
Wetland Mitigation Improvements
IV.DISCUSSION ITEMS
A. Quarter 1 - 2014 Financial Report* (Coleman)
B. Draft 2015-2020 Transportation Improvement Program (TIP) (Webb)
C. Capital Project Status Report* (Sweeting)
D. Significant Infrastructure Projects by Others - Public Works Status Report*
(Gaub)
E. Action Tracking Matrix* (Gaub)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at
the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 56
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
May 13, 2014
Department:
Public Works
Attachments:
Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the May 5, 2014 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:
Meeting Date:May 19, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 56
Public Works Committee
May 5, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice-Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting were:
Mayor Nancy Backus, Community Development & Public Works
Director Kevin Snyder, Assistant Director of Engineering/City Engineer
Ingrid Gaub, Assistant Director of Public Works Operations Randy
Bailey, Acting Utilities Engineer Susan Fenhaus, Transportation
Manager Pablo Para, Engineering Aide Amber Mund, Senior Project
Engineer Ryan Vondrak, Sewer Utility Engineer Bob Elwell,
Emergency Preparedness Manager Sarah Miller, Assistant City
Attorney Steven Gross, Project Engineer Matt Larson, Storm Drainage
Engineer Tim Carlaw and Public Works Secretary Molly Hoisington.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one modification, adding Discussion Item I, Resolution No.
5068 to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
Approve the minutes of the April 21, 2014 Public Works Committee
meeting
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Public Works Committee Meeting
minutes for date, April 21, 2014.
Motion carried 3-0.
III. ACTION
Page 1 of 7
CA.A Page 3 of 56
A. Right-of-Way Use Permit No. 14-09 (Mund)
Approve Right-of-Way Use Permit No. 14-09 for The Auburn
Downtown Association Wine and Music Festival
Engineering Aide Mund explained Right-of-Way Use Permit 14-09 is
for the Auburn Downtown Association Wine and Music Festival. This
years request is for the closure of Main Street between Auburn Way
North and A Street SE and B Street NW between East Main Street
and 1st Street NE. The closure has been requested for Saturday, July
19, 2014 from 8:00 am to 9:00 pm.
Engineering Aide Mund confirmed the alleyway will be closed per a
question asked by Chairman Osborne.
Engineering Aide Mund responded to a question asked by Vice-Chair
Peloza regarding the length of time the closure has been requested
for. The Committee requested a follow up report indicating the vendor
schedule during the closure.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 14-09 for
The Auburn Downtown Association Wine and Music Festival.
Motion carried 3-0.
B. Right-of-Way Use Permit No. 14-11 (Mund)
Approve Right-of-Way Use Permit No. 14-11 for Sound Transit
Engineering Aide Mund explained Right-of-Way Use Permit No. 14-11
is for the renewal of two existing directional signs in the right-of-way at
the transit station. Sound Transit will not be installing any additional
signs. This permit is for existing signs already in the right-of-way that
were installed under a previous permit that will be expiring on May 19,
2014 and needs to be renewed.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 14-11 for
Sound Transit.
Motion carried 3-0.
C. Resolution No. 5062 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
Setting a Public Hearing to Consider a Franchise Agreement with tw
telecom of washington llc
Engineering Aide Mund explained Resolution No. 5062 sets the date
of the public hearing for tw telecom of washington llc to obtain a
franchise agreement.
Page 2 of 7
CA.A Page 4 of 56
Assistant Director of Engineering/City Engineer responded to a
question asked by Vice-Chair Peloza regarding committee processes
for telecommunication topics and that current City code requires that
the Public Works Committee of the Council take action on these
items.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council approve Resolution No.
5062 setting the date of the public hearing for Franchise Agreement
No. 14-06 for tw telecom of washington llc for May 19, 2014.
Motion carried 3-0.
D. Public Works Project No. CP1208 (Truong)
Grant permission to advertise for bids for Project No. CP1208, Sewer
Pump Station Improvements
Senior Project Engineer Vondrak explained that staff is asking for
permission to advertise for bids for Project No. CP1208, Sewer Pump
Station Improvements.
Sewer Utility Engineer Elwell and Assistant Director of Public Works
Operations Bailey responded to a question asked by Chairman
Osborne regarding the installation of the generator.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. CP1208, Sewer Pump Station
Improvements.
Motion carried 3-0.
E. Public Works Project No. CP1104 (Larson)
Grant permission to advertise for bids for Project No. CP1104, 8th
Street NE and 104th Avenue SE Intersection Improvements, Contract
14-09
Project Engineer Larson explained that staff is asking for permission
to advertise for bids for Project No. CP1108, 8th Street NE and 104th
Avenue SE which includes safety improvements.
Assistant Director of Engineering/City Engineer Gaub responded to a
question asked by Chairman Osborne regarding the update to the
cost estimate.
Project Engineer Larson and Transportation Manager Para responded
to a concern Vice-Chair Peloza mentioned regarding the safety at this
intersection.
Page 3 of 7
CA.A Page 5 of 56
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. CP1104, 8th Street NE and 104th
Avenue SE Intersection Improvements, Contract 14-09.
Motion carried 3-0.
F. Resolution No. 5066 (Para)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Amend the Memorandum of Agreement with
Pierce County for the Purpose of Providing Road Services
Transportation Manager Para explained Resolution No. 5066 is the
annual Pierce County Memorandum of Agreement for traffic
maintenance services including pavement marking and striping
throughout the city and signal head re-lamping and maintenance. This
resolution extends the completion date to December 31, 2014.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend that City Council adopt Resolution
No. 5066.
Motion carried 3-0.
G. Resolution No. 5064 (Fenhaus)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute an Agreement Between the City of
Auburn and the U.S. Geological Survey for Water Resources
Investigations
Acting Utilities Engineer Fenhaus explained Resolution No. 5064 is an
agreement with the U.S. Geological Survey (USGS) and it is for
completion of Phase III of the project and includes the creation of the
model that will be available for the City’s use. The first two phases will
be completed later this year.
There was a brief group discussion per a question asked by Vice-
Chair Peloza regarding the dollar amount on page 64 versus the dollar
amount on page 71.
Assistant Director of Engineering/City Engineer Gaub responded to a
question asked by Chairman Osborne regarding the time line on page
72.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend that City Council adopts Resolution
No. 5064.
Motion carried 3-0.
Page 4 of 7
CA.A Page 6 of 56
IV. DISCUSSION ITEMS
A. Ordinance No. 6504 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new Chapter 2.08 of the Auburn City Code establishing an
Independent Salary Commission
Assistant City Attorney Gross explained Ordinance No. 6504 amends
chapter 2.08 in the City Code to establish a salary commission. Under
the salary commission, this one is designed to set the salaries for the
Council Members only including the Deputy Mayor. Under state law,
there is a requirement for any salaries set by a salary commission to
go to referendum if there are enough signatures gathered for
referendum.
Assistant City Attorney Gross responded to a question asked by
Chairman Osborne regarding the pay increase/decrease.
Assistant City Attorney Gross answered a question asked by Member
DaCorsi regarding frequency of meetings.
There was a brief group discussion regarding the salary commission.
B. Water Comprehensive Plan Policies (Fenhaus)
Acting Utilities Engineer Fenhaus provided informational materials
regarding the draft Water Comprehensive Plan Policy update and
reviewed the format of the proposed changes. There was a group
consensus that this along with the Sewer and Storm policies will be
reviewed and discussed at a future special meeting jointly with the
Planning and Community Development Committee.
C. Sanitary Sewer Comprehensive Plan Policies (Elwell)
Sewer Utility Engineer Elwell provided informational materials
regarding the draft Sewer Comprehensive Plan Policy update and
reviewed the format of the proposed changes.
D. Storm Drainage Comprehensive Plan Policies (Carlaw)
Storm Drainage Engineer Carlaw provided informational materials
regarding the draft Storm Drainage Comprehensive Plan Policy
updates and reviewed the format of the proposed changes.
E. Engineering Organizational Overview (Gaub)
Assistant Director of Engineering/City Engineer Gaub provided
informational materials which described the primary functions of the
sections within the Engineering Services Division.
Assistant Director of Engineering/City Engineer briefly reviewed the
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CA.A Page 7 of 56
presentation materials with the committee.
In response to a question asked by Vice-Chair Peloza, Assistant
Director of Engineering/City Engineer Gaub stated all positions that
are currently vacant are in the process of being filled.
Community Development & Public Works Director Snyder made
comment commending staff on the amount of work performed given
the amount of resources available and stated compared to
comparable size agencies, the City has significantly less staff
resources for the amount of work. This applies to the Maintenance
and Operations Division as well.
F. Capital Project Status Report (Vondrak)
Item 3 – CP1225 – West Valley Highway Preservation – 15th NW to
37th NW:
Responding to a question from Member DaCorsi, Senior Project
Engineer Vondrak explained the wording "open house being
scheduled" was not indented for this item. Instead, this should say
"Final pay in process".
Item 14 – CP1104 – 104th Street & 8th Street NE Intersection
Improvements:
Transportation Manager Para responded to a question asked by
Chairman Osborne regarding project funding.
Item 22 – CP1304 – 34th Street & B Street NW BNSF Pre-Signal:
Senior Project Engineer Vondrak responded to a question asked by
Member DaCorsi regarding the design work related to the
advertisement date.
Item 27 – CP1109 – 2011 Storm Pipeline Repair and Replacement,
Phase 2:
Senior Project Engineer Vondrak responded to a question asked by
Member DaCorsi regarding the design work related to the
advertisement date.
Item 33 – CP1323 – 2014 Local Street Reconstruction Project:
Senior Project Engineer Vondrak explained what the open house
entails due to a question asked by Member DaCorsi.
G. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
Chairman Osborne commented that the only change is the anticipated
completion date for the Reddington Levee. Assistant Director of
Engineering/City Engineer Gaub confirmed.
Page 6 of 7
CA.A Page 8 of 56
H. Action Tracking Matrix (Gaub)
Vice-Chair Peloza made comments regarding the sidewalk outside of
City Hall on the west side as he feels it is a safety hazard. Assistant
Director of Public Works Operations Bailey submitted a work request
to investigate this.
There was a brief group discussion regarding existing rail road
crossings and their conditions.
Assistant Director of Engineering/City Engineer Gaub responded to a
question asked by Chairman Osborne regarding the status of the Lea
Hill Road Repair and that not appreciable movement has occurred
since the original movement and staff are working with a consultant to
monitor and determine an appropriate solution.
I. Resolution No. 5068 (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute an Interlocal Agreement between
the City of Auburn and Snohomish County for Mutual Assistance, and
to Donate Staff Time Related to the State Route 530 Flood and
Mudslide
This Resolution was an Agenda Modification, and for the purpose of
these minutes was discussed after Discussion Item A.
Emergency Preparedness Manager Miller explained Resolution No.
5068 authorizes an interlocal agreement between the City of Auburn
and Snohomish County to allow for reimbursement. Including partial
reimbursement of the time that employees spent during the landslide
and donating the remainder of the time.
Emergency Preparedness Manager responded to a question asked by
Vice-Chair Peloza regarding the total amount of staff hours.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:56 p.m.
Approved this 19th day of May, 2014.
______________________ ______________________
Wayne Osborne Molly Hoisington
Chairman Public Works Secretary
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CA.A Page 9 of 56
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 14-13
Date:
May 13, 2014
Department:
Public Works
Attachments:
Permit Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 14-13 for the Citys
123nd Birthday Celebration.
Background Summary:
The Auburn Downtown Association has requested a Right-of-Way Use Permit for the
City of Auburn’s 123rd Birthday Celebration to be held from 5:00 pm to 8:00 pm on
Friday, June 6, 2014. The applicant has requested to close and use West Main Street
between A Street NW/SW and Division Street N/S from 3:00 pm to 9:00 pm to allow for
the event set up and clean up. Parking in this area will be closed all day to avoid towing
vehicles. See attached map and conditions for details.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Mund
Meeting Date:May 19, 2014 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 10 of 56
Right-of-Way Use Permit Special Conditions
for ROW Use Permit 14-13
Staff recommends approval of the permit, subject to the following
conditions:
1. Applicant’s failure to comply with any provisions/conditions of this
permit shall be terms for immediate termination.
2. Applicant shall maintain current insurance throughout the life of the
permit and provide the City with proof that they are insured.
3. Applicant shall provide a signed and notarized Hold Harmless
agreement.
4. Applicant shall comply with the City’s nuisance code under ACC 8.12.
5. Applicant shall keep the public ROW free of litter and drink or food
waste.
6. The City reserves the right to adjust the terms and conditions or revoke
this Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use
of the ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact
the public interest, as follows:
i. The remaining capacity of the rights-of-way to accommodate
other uses if the applicant’s proposed use is granted.
ii. The effect, if any, on public health, safety, and welfare if the
authorization is granted.
iii. Such other factors as may demonstrate that the grant to use
the rights-of-way will serve the community interest.
7. Road Closure of West Main Street between A Street NW/SW and
Division Street North/South on June 6, 2014 at 3:00 pm until 9:00
pm.
a. City of Auburn Streets Division will provide set up of road closure
signage and advanced notification of “No Parking” signage on
closed street. “No Parking” shall be in effect all day to avoid having
to tow any vehicles.
8. Applicant shall return the right-of-way to the same condition they found
it, and shall remove any garbage or equipment they bring in.
a. Applicant shall remove road closure and no parking signs to re-
open the road at the end of event. Signs are to be placed off to the
side so that they do not impede vehicular or pedestrian traffic for
City of Auburn Streets Division to pick up.
ACT.A Page 11 of 56
ACT.APage 12 of 56
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C410A
Date:
May 13, 2014
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate No. 9
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No.9 to
Contract No. 11-12 in the amount of $5,780.94 and accept construction of Project No.
C410A South 277th St. Reconstruction-Wetland Mitigation Improvements.
Background Summary:
The purpose of this project is to monitor and maintain wetland mitigation sites (Goedecke
North and Mill Creek) created as part of the S. 277th St. Reconstruction Project, Project
No. PR562.
Contract No. 11-12 implemented a supplemental mitigation planting plan for the wetland
mitigation sites and plant maintenance. This work has been completed and the sites are
pending inspection by the regulatory agencies. It is anticipated that the regulatory agencies
will release the Goedecke North Site from further monitoring but will require an additional
year of monitoring for the Mill Creek Site. Any additional monitoring, planting, and
maintenance would be completed under a separate contract.
A project budget contingency of $24,468.00 remains in the 102 Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Larson
Meeting Date:May 19, 2014 Item Number:ACT.B
AUBURN * MORE THAN YOU IMAGINEDACT.B Page 13 of 56
Project No: C410A Title:
Project Manager: Matthew Larson
Final Pay
Initiation Date: _July 19, 2010___ Permision to Advertise 5/7/2014
Advertisement Date: _April 21, 2011__ Contract Award
Award Date: May 16, 2011_ Change Order
Monitoring Period
FundingPrior Years (actual)2014Future YearsTotal
102 Fund - Unrestricted264,08455,000319,084
Total264,08455,0000319,084
ActivityPrior Years (actual)2014Future YearsTotal
Design Engineering & Monitoring - City Costs20,3015,00025,301
Design Engineering & Monitoring - Consultant Costs107,0747,215114,289
Construction - Procurement33,26333,263
Construction Contract55,70455,704
Construction Contract - Change Orders9,643 6,05815,700
Construction Contract - Mohawks Plastics Work*10,00410,004
Construction Contract - Line Item Adjustments (1,440)(1,440)
Other - Invasive Spraying 3,1053,7006,805
Other - Water Meter Permit Fees6,4616,461
ConstructionEngineering -CityCosts 28213 5000 33213
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
S. 277th Wetland Mitigation Monitoring
Construction Engineering City Costs 28,213 5,000 33,213
Construction Engineering - Consultant Costs3215,0005,321
Total264,08430,5320294,616
Prior Years (actual)2014Future YearsTotal
102 Funds Budgeted(264,084)(55,000)0(319,084)
102 Funds Needed264,08430,5320294,616
(102 Fund Project Contingency) (0)(24,468)0(24,468)
102 Funds Required 0000
102 Arterial Street Budget Status
* Construction work performed under this contract for CP0765 Mohawks Plastics Wetland Mitigation and Monitoring. Therefore, the cost is
excluded.
H:\PROJ\C410A-S277WetlandMitigation\Budget\C410A.BudgetStatusSheet.xls
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Quarter 1 - 2014 Financial Report
Date:
May 8, 2014
Department:
Finance
Attachments:
Q1 - 2014 Financial Report
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The purpose of the monthly financial report is to summarize for the City Council the
general state of Citywide financial affairs and to highlight significant items or trends that
the City Council should be aware of. The following provides a high level summary of the
City’s financial performance. Further detail can be found within the attached financial
report.
The March status report is based on financial data available as of April 25, 2014 for the
period ending March 31, 2014. Sales tax information represents business activity that
occurred in January 2014.
General Fund:
The General Fund is the City’s largest fund and is used to account for the majority of
City resources and services except those required by statute or to be accounted for in
another fund.
Through March 2014, General Fund revenues totaled $11.4 million and exceed year-to-
date budget of $9.9 million due primarily to increased revenues from sales tax
collections, property tax collections, and building permit revenues. Retail sales tax
collections through the first quarter of 2014 exceed budget by $432,000 and property tax
collections to date exceed budget by $268,000.
General Fund expenditures through March totaled $12.8 million and compares to $12.5
million for the same period last year. Effective January 1, 2014, an accounting change
occurred whereas the Golf Course fund is now reported under the General Fund. After
recognizing this change, year-to-date expenditures are flat compared to the same period
last year. Through March 2014, payments to SCORE have decreased by $675,000
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 20 of 56
compared to the same period the year prior. The majority of this reduction in
expenditures is due to reduced monthly payments for incarceration services (current
year monthly payments are based upon prior year City inmate counts). Overall
departmental spending is $872,000 – or 6.4% under budget due to staff vacancies,
underspend of contingency funds, and continued vigilance in monitoring general
spending.
Year-to-date, 1,684 pet licenses have been sold resulting in $38,615 in revenue. For the
same period in 2013, 1,256 licenses were sold resulting in $34,510 in revenue.
Enterprise Funds:
The City’s seven enterprise funds account for operations with revenues primarily
provided from user fees, charges or contracts for services.
At the end of the first quarter, the Water fund’s net operating income increased to
$148,000 and compares to income of $8,000 the previous year. The Sewer fund ended
the quarter with $58,000 operating loss compared to an operating loss of $305,000 the
previous year; the Sewer-Metro Utility ended the quarter with an operating loss of
$58,000 compared to an operating loss of $180,000 the previous year; and the
Stormwater Utility ended the quarter with an operating income of $370,000 and
compares to operating income of $330,000 the previous year.
The Cemetery ended the first quarter with net operating income of $42,000 compared to
operating income of $31,000 the previous year.
Internal Service Funds:
Internal Service Funds provide services to other City departments and include functions
such as Insurance, Worker’s Compensation, Facilities, Innovation and Technology, and
Equipment Rental. All funds have sufficient revenues to cover year-to-date
expenditures.
Investment Portfolio:
The City’s total cash and investments at the end of March 2014 was $113.9 million, and
compares to $113.0 million at the end of 2013.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wales Staff:Coleman
Meeting Date:May 19, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 21 of 56
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 22 of 56
Quarterly Financial Report Through Q1 2014
(1) Through December 31, 2013, Golf Course revenues and expenditures were reported under Fund 437. Effective
January 1, 2014, Golf Course revenues and expenditures are now reported in the General Fund (above). Therefore,
when comparing 2014 General Fund actuals to prior year, it is important to recognize this change.
General Fund 2013
Summary of Sources and Uses Annual
Budget YTD Budget YTD Actual YTD Actual Amount
Operating Revenues
Property Tax 15,699,417 621,500 889,756 623,011 268,256 43.2 %
Sales Tax 13,048,552 3,101,700 3,533,696 3,037,855 431,996 13.9 %
Sales Tax - Annexation Credit 1,404,590 331,000 467,105 403,739 136,105 41.1 %
Criminal Justice Sales Tax 1,231,185 304,600 411,139 378,229 106,539 35.0 %
Brokered Natural Gas Tax 303,008 111,300 92,221 98,079 (19,079)(17.1)%
City Utilities Tax 3,203,673 778,600 830,310 860,063 51,710 6.6 %
Admissions Tax 365,427 65,100 59,685 61,539 (5,415)(8.3)%
Electric Tax 3,373,905 836,400 871,122 786,368 34,722 4.2 %
Natural Gas Tax 1,213,919 304,600 309,852 244,173 5,252 1.7 %
Cable TV Franchise Fee 816,000 202,900 220,649 212,145 17,749 0.0 %
Cable TV Franchise Fee - Capital 62,310 15,700 15,720 15,821 20 0.0 %
Telephone Tax 2,042,737 474,800 532,622 395,980 57,822 12.2 %
Garbage Tax (external)96,261 24,000 26,414 24,046 2,414 10.1 %
Leasehold Excise Tax 50,754 8,500 9,270 10,350 770 9.1 %
Gambling Excise Tax 250,237 68,200 73,243 73,914 5,043 7.4 %
Taxes sub-total 43,161,975 7,248,900 8,342,805 7,225,314 1,093,905 15.1 %
Business License Fees 203,015 80,600 72,322 82,365 (8,279)(10.3)%
Building Permits 1,169,160 213,000 374,921 760,505 161,921 76.0 %
Other Licenses & Permits 528,072 107,000 138,601 159,658 31,601 29.5 %
Intergovernmental (Grants, etc.)5,087,759 1,085,821 1,136,229 1,153,549 50,408 4.6 %
Charges for Services:
General Government Services 94,783 26,600 28,101 31,460 1,501 5.6 %
Public Safety 17,351 5,100 8,203 9,000 3,103 60.8 %
Development Services Fees 738,881 165,000 241,389 291,244 76,389 46.3 %
Culture and Recreation - (1)2,047,549 342,400 363,225 234,417 20,825 6.1 %
Fines and Forfeits 1,562,575 415,900 384,831 356,041 (31,069)(7.5)%
Fees/Charges/Fines sub-total 11,449,145 2,441,421 2,747,820 3,078,238 306,400 12.6 %
Interests and Other Earnings 42,230 9,400 8,391 11,917 (1,009)(10.7)%
Rents, Leases and Concessions - (1)543,150 92,700 168,001 67,391 75,301 81.2 %
Contributions and Donations 30,000 4,900 8,773 5,615 3,873 79.0 %
Other Miscellaneous - (1)113,200 21,400 31,831 17,066 10,431 48.7 %
Transfers In 92,000 91,000 91,000 119,548 0 0.0 %
Insurance Recoveries - Capital & Operating 25,000 6,300 11,532 30,442 5,232 83.0 %
Other Revenues sub-total 845,580 225,700 319,528 251,978 93,828 41.6 %
Total Operating Revenues 55,456,700 9,916,021 11,410,153 10,555,530 1,494,132 15.1 %
Operating Expenditures
Council & Mayor 718,926 178,076 220,084 249,469 (42,008)(23.6)%
Administrative Services 828,034 207,008 154,511 0 52,498 25.4 %
Community & Human Services 1,379,335 356,300 194,025 251,737 162,275 45.5 %
Municipal Court & Probation 1,870,966 64,892 43,390 92,903 21,502 33.1 %
Human Resources 1,557,163 365,700 306,801 337,728 58,899 16.1 %
Finance 1,369,895 320,700 276,766 280,589 43,934 13.7 %
City Attorney 1,880,945 421,700 408,856 411,756 12,844 3.0 %
Community Development 4,069,107 998,901 1,036,784 981,792 (37,883)(3.8)%
Jail - SCORE 5,786,100 1,056,000 974,474 1,649,017 81,526 7.7 %
Police 21,238,447 5,199,300 5,001,630 4,629,326 197,670 3.8 %
Public Works 2,653,441 618,100 724,228 616,818 (106,128)(17.2)%
Parks, Arts & Recreation - (1)9,512,253 2,378,100 2,170,790 1,862,608 207,310 8.7 %
Streets 3,295,760 678,200 769,106 628,728 (90,906)(13.4)%
Non-Departmental 3,268,607 878,952 568,037 494,447 310,915 35.4 %
Total Operating Expenditures 59,428,978 13,721,929 12,849,482 12,486,917 872,447 6.4 %
2014 2014 YTD Budget vs. Actual
Favorable (Unfavorable)
Percentage
1DI.A Page 23 of 56
Quarterly Financial Report Through Q1-2014
Overview
This financial overview reflects the City’s overall financial position for the fiscal period ending
March 31, 2014 and represents financial data available as of April 25, 2014. The budgeted
revenues and operating expenditures are primarily based on the collection/disbursement average
for the same period of the two years prior.
Through the first quarter of 2014, General Fund revenues totaled $11.4 million and compares to
budget of $9.9 million and previous year-to-date collections of $10.6 million. Some highlights
this quarter include:
- Sales Tax revenue totaled $3.5 million and was $432,000 above previous 2 years’
average budget and is in line with the 2014 budget expectations.
- Property Tax revenue totaled $890,000 and compares to budget of $623,000 based
on previous years’ budget and is in line with 2014 budget expectations due to the levy
correction. Fees/Charges/Fines totaled $2.7 million and exceeds budget by $306,000 due
to stronger than budgeted revenues from development activity.
General Fund expenditures for the first quarter totaled $12.8 million and compares to budget of
$13.7 million. Due to an accounting change effective January 1, 2014 all revenues and
expenditures related to the Auburn Golf Course are now reported under the General Fund.
Therefore it is important to recognize this shift when comparing 2014 performance to prior year
performance. After adjusting for the Q1-2013 Golf Course expenditures of $330,000, the year to
date General Fund expenditures are flat compared to prior year.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
Revenues Expenditures
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General Fund
Revenues vs. Expenditures
2014 Actual
2014 Budget
2DI.A Page 24 of 56
Quarterly Financial Report Through Q1-2014
Revenues
The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax
provide approximately 80% of all resources supporting general governmental activities. The
following section provides additional information on these sources.
Property Tax collections to date totaled $890,000 and exceeds budget by $268,000, and
compares to collections of $622,000 for the same period the prior year. The majority of
property tax revenues are collected during the months of April and October, coinciding with the
due date for the County property tax billings.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Property Taxes
2014 budget
2014 actual to date
2013 actual
3DI.A Page 25 of 56
Quarterly Financial Report Through Q1-2014
Sales tax distributions Citywide totaled $4.0 million of which $3.5 million was distributed to the
General Fund, and $463,000 to the Local Street Fund (SOS) program.*
* Per 2013-2014 budget, Local Street Fund (Fund 103) street repairs are funded from sales taxes on
construction. Total transferred in through Q1-2014 is $463,259. The graphic above presents sales taxes under
the current policy.
The following table breaks out the City’s base sales tax, excluding Criminal Justice, Annexation
Credit and Streamlined Sales Tax Mitigation by major business sectors.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Sales & Use Tax
(Net of Revenue from Construction)
2014 budget
2014 actual to date
2013 actual
2013 2014
Component Group Actual Actual Amount
Construction 400,915 463,259 62,344 15.6 %
Manufacturing 166,306 349,574 183,268 110.2 %
Transportation & Warehousing 7,457 11,165 3,708 49.7 %
Wholesale Trade 278,925 282,129 3,204 1.1 %
Automotive 710,566 765,196 54,630 7.7 %
Retail Trade 1,108,747 1,287,328 178,581 16.1 %
Services 779,477 834,434 54,957 7.1 %
Miscellaneous 24,428 38,599 14,171 58.0 %
YTD Total 3,476,821 4,031,684 554,863 16.0 %
Change from 2013
March-2014
Comparison of Sales Tax Collections by SIC Group
Percentage
4DI.A Page 26 of 56
Quarterly Financial Report Through Q1-2014
As shown on the prior page, sales tax revenues collected through the first quarter of 2014 exceed
prior year collections by $555,000. The areas showing the largest amount of increase in
revenues compared to 2013 are in the manufacturing and retail trade categories.
Total sales tax revenue on construction, which is transferred to the Local Street Fund (Fund 103)
for local street repair and maintenance, totals $463,000 year-to-date and exceeds budget by
$127,000 reflecting increased commercial and residential construction activity throughout the
City.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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2014 budget
2014 actual to date
2013 actual
5DI.A Page 27 of 56
Quarterly Financial Report Through Q1-2014
Utility Taxes consists of City interfund utility taxes (Water, Sewer, Storm and Solid Waste) and
external utility taxes (Electric, Natural Gas, Telephone and Solid Waste). Utility taxes collected
through the first quarter of 2014 totaled $2.6 million and compares to $2.3 million collected in
the same period last year.
As shown in the table below, utility tax revenue year-to-date exceed expectation by $152,000 or
6.3%. The increase in Telephone tax revenues is primarily due to timing of payments.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Utility Tax
2014 budget
2014 actual to date
2013 actual
2013 2014 2014
Month Actual Budget Actual Amount Amount
City Interfund Utility Taxes 860,063 778,600 830,310 (29,752)(3.5)%51,710 6.6 %
Electric 786,368 836,400 871,122 84,754 10.8 %34,722 4.2 %
Natural Gas 244,173 304,600 309,852 65,679 26.9 %5,252 1.7 %
Telephone 395,980 474,800 532,622 136,641 34.5 %57,822 12.2 %
Solid Waste (external)24,046 24,000 26,414 2,367 9.8 %2,414 10.1 %
YTD Total 2,310,631 2,418,400 2,570,320 259,689 11.2 %151,920 6.3 %
March-2014
Utility Tax by Type
2014 vs. 2013 Actual 2014 vs. Budget
Percentage Percentage
6DI.A Page 28 of 56
Quarterly Financial Report Through Q1-2014
Cable TV Franchise Fees, which are collected quarterly, totaled $221,000 and exceed budget by
$18,000 or 8.7%.
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and business licenses make up 80% of the annual
budgeted revenue in this category.
Total building permit revenues collected through March totaled $375,000 and compare to
budget of $213,000. Building permits issued through March total 209, and compares to 218
during the same period last year. Major projects contributing to revenues this quarter include the
Student Life Building at Green River Community College, various projects at Boeing, as well as
numerous housing developments – most notably Edgeview, Lakeland East, and Lakeland Villas.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
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Cable TV Franchise Fee
2014 budget
2014 actual to date
2013 actual
7DI.A Page 29 of 56
Quarterly Financial Report Through Q1-2014
Note: The spike seen in February 2013 (above) includes revenues for the Auburn High School Reconstruction
and Modernization project.
Business License revenues collected through March totaled $72,000, and compares to budget of
$81,000. The graphic on the following page reflects the timing of payments by business owners,
where the majority of business license payments are collected during the first two months of the
year and the last month of the year.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Building Permits
2014 budget
2014 actual to date
2013 actual
8DI.A Page 30 of 56
Quarterly Financial Report Through Q1-2014
Intergovernmental includes Grants (Direct & Indirect Federal, State and Local), state shared
revenues and compact revenue from the Muckleshoot Indian Tribe (MIT). Collections to date
total $1.1 million and are $50,000, or 4.6% higher than budget.
State shared revenue includes $496,027 in Streamlined Sales Tax Mitigation payments.
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
$200
$220
$240
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Business Licenses
2014 budget
2014 actual to date
2013 actual
2013 2014 2014
Revenue Actual Budget Actual Amount Amount
Federal Grants 0 5,200 0 0 N/A %(5,200)(100.0)%
State Grants 27,620 36,000 8,269 (19,352)(70.1)%(27,731)(77.0)%
Interlocal Grants 2,000 200 0 (2,000)(100.0)%(200)(100.0)%
State Shared Revenue 933,760 915,800 977,176 43,415 4.6 %61,376 6.7 %
Muckleshoot Casino Emerg.182,594 127,400 127,433 (55,161)(30.2)%33 0.0 %
Intergovernmental Service 7,574 1,221 23,351 15,778 208.3 %22,131 1813.2 %
YE Total 1,153,549 1,085,821 1,136,229 (17,320)(1.5)%50,408 4.6 %
March-2014
Intergovernmental
2014 vs. 2013 Actual 2014 vs. Budget
% Change % Change
9DI.A Page 31 of 56
Quarterly Financial Report Through Q1-2014
Charges for Services consists of general governmental services, public safety, development service
fees and cultural & recreation fees. Overall, charges for services exceed budget by $102,000 and
prior year collections by $75,000. Development service fees and culture and recreation fees
make up over 90% of the revenue within this category.
Development service fee collections, which primarily consist of plan check fees, exceed budget by
$76,000 year to date. Total plan check fees collected this quarter totaled $183,000 and includes
fees related to several commercial and housing projects including the Student Life Building at
Green River Community College, various projects at Boeing, as well as plans for the Edgeview
and Vista Pointe housing developments.
Culture and recreation revenues are $21,000 higher than budget; reflecting increased activity
from recreational classes and City special events. The year over year increase in Culture and
Recreation revenues reflect the change in accounting; where Golf Course revenues and
expenditures are now reported within the General Fund.
2013 2014 2014
Revenue Actual Budget Actual Amount Amount
General Government 31,460 26,600 28,101 (3,359)(10.7)%1,501 5.6 %
Public Safety 9,000 5,100 8,203 (797)(8.9)%3,103 60.8 %
Development Services 291,244 165,000 241,389 (49,855)(17.1)%76,389 46.3 %
Culture & Recreation 234,417 342,400 363,225 128,808 54.9 %20,825 6.1 %
YTD Total 566,120 539,100 640,918 74,797 13.2 %101,818 18.9 %
March-2014
Charges for Services by Type
2014 vs. 2013 Actual 2014 vs. Budget
Percentage Percentage
10DI.A Page 32 of 56
Quarterly Financial Report Through Q1-2014
Note: The 2014 budget is considerably higher than 2013 actuals due to the accounting change effective
January 1, 2014 where the Golf Course is now included in the General Fund.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Development Service Fees
2014 budget
2014 actual to date
2013 actual
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Culture & Recreation
2014 budget
2014 actual to date
2013 actual
11DI.A Page 33 of 56
Quarterly Financial Report Through Q1-2014
Fines & Penalties include traffic and parking infraction penalties, Redflex photo enforcement
violations, criminal fines (including criminal traffic, criminal non traffic and criminal costs) as well
as non court fines such as false alarm and shopping cart fines. Total revenue collected to date is
$385,000 and compares $356,000 collected the same period last year.
2013 2014 2014
Month Actual Budget Actual Amount Amount
Civil Penalties 3,360 3,200 4,341 981 29.2 %1,141 35.7 %
Civil Infraction Penalties 115,484 187,800 127,636 12,152 10.5 %(60,164)(32.0)%
Redflex Photo Enforcement 149,072 125,700 165,322 16,250 10.9 %39,622 31.5 %
Parking Infractions 31,395 44,300 26,833 (4,562)(14.5)%(17,467)(39.4)%
Criminal Traffic Misdemeanor 15,446 23,100 12,670 (2,776)(18.0)%(10,430)(45.2)%
Criminal Non-Traffic Fines 15,630 22,500 12,087 (3,543)(22.7)%(10,413)(46.3)%
Criminal Costs 6,407 3,000 12,473 6,066 94.7 %9,473 315.8 %
Non-Court Fines & Penalties 19,246 6,300 23,468 4,222 21.9 %17,168 272.5 %
YE Total 356,041 415,900 384,831 28,790 8.1 %(31,069)(7.5)%
March-2014
Fines & Forfeits by Type
2014 vs. 2013 Actual 2014 vs. Budget
Percentage Percentage
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Fines & Penalties
2014 budget
2014 actual to date
2013 actual
12DI.A Page 34 of 56
Quarterly Financial Report Through Q1-2014
Miscellaneous revenues primarily consist of income from facility rentals; other sources within this
category include investment earnings, contributions & donations and other miscellaneous income.
Revenues in this category totaled $217,000, and compares to budget of $128,000.
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund
and is used for governmental capital projects. Total revenue collected through March was
$447,000 and exceeds budget and prior year actuals by $195,000 and $82,000 respectively,
reflecting local and regional improvement in the real estate market.
$0
$100
$200
$300
$400
$500
$600
$700
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Redflex Photo Enforcement
2014 budget
2014 actual to date
2013 actual
2013 2014 2014
Month Actual Budget Actual Amount Amount
Interest & Investments 11,917 9,400 8,391 (3,525)(29.6)%(1,009)(10.7)%
Rents & Leases 67,391 92,700 168,001 100,611 149.3 %75,301 81.2 %
Contributions & Donations 5,615 4,900 8,773 3,158 56.2 %3,873 79.0 %
Other Miscellaneous Revenue 17,066 21,400 31,831 14,765 86.5 %10,431 48.7 %
YTD Total 101,988 128,400 216,997 115,008 112.8 %88,597 69.0 %
Miscellaneous Revenues by Type
March-2014
2014 vs. 2013 2014 vs. Budget
Percentage Percentage
13DI.A Page 35 of 56
Quarterly Financial Report Through Q1-2014
2013 2014 2014
Month Actual Budget Actual Amount Amount
Jan 113,615 61,300 119,765 6,150 5.4 %58,465 95.4 %
Feb 107,485 92,200 208,206 100,721 93.7 %116,006 125.8 %
Mar 143,198 98,000 118,578 (24,620)(17.2)%20,578 21.0 %
Apr 124,445 69,100
May 162,750 89,400
Jun 177,380 95,800
Jul 267,976 147,100
Aug 200,627 112,200
Sep 183,507 103,600
Oct 261,388 260,600
Nov 287,776 138,600
Dec 202,388 132,100
YTD Total 364,298 251,500 446,549 82,251 22.6 %195,049 77.6 %
2014 vs. 2013 201 vs. Budget
Percentage
Real Estate Excise Tax Revenues
March-2014
Percentage
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
$2.4
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Mi
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Real Estate Excise Tax
2014 budget
2014 actual to date
2013 actual
14DI.A Page 36 of 56
Quarterly Financial Report Through Q1-2014
Pet Licensing
Year-to-date, 1,684 pet licenses have been sold resulting in $38,615 in revenue. For the same
period in 2013, 1,256 licenses were sold resulting in $34,510 in revenue.
2014 Budget Goal: $240,000 or more
Year-to-Date Revenue 2014 (through March) = $38,615
Year-to-Date Licenses 2014 (through March) = 1,684
Year-to-Date Licenses 2013 (through March) = 1,256
0
100
200
300
400
500
600
700
800
900
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Pet Licenses Issued By Month
2014 vs 2013
2014 Licenses Issued
2013 Licenses Issued
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
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Month
Pet Licensing Revenue By Month
2014
2014 License Revenue
15DI.A Page 37 of 56
Quarterly Financial Report Through Q1-2014
Enterprise Funds
The detailed Working Capital and Fund Balance statements for Enterprise and Internal Service
funds can be found in the Appendix at the end of this report.
At the end of the first quarter, the Water Utility’s net operating income increased from $8,000 in
2013 to $148,000 in 2014.
0
2,000
4,000
6,000
8,000
10,000
12,000
$0
$50,000
$100,000
$150,000
$200,000
$250,000
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Cumulative Pet Licensing Revenue & Licenses Issued
2014 vs 2013
2014 License Revenue (L)
2014 License Revenue (L)
(Budget Goal: $240,000)
2014 Licenses Issued (R)
2013 Licenses Issued (R)
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Th
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Water Revenues vs Water Sold
2014 vs 2013
2013 Water Sales ($)
2014 Water Sales ($)
2013 Water Sold (ccf)
2014 Water Sold (ccf)
16DI.A Page 38 of 56
Quarterly Financial Report Through Q1-2014
The Sewer Utility ended the quarter with a $58,000 net operating loss compared to $305,000
net loss for the same period in 2013. The Sewer-Metro Utility ended the period with an
operating loss of $58,000 compared to an operating loss of $180,000 for the previous year.
The Stormwater Utility ended the quarter with $370,000 in net operating income which
compared to operating income of $330,000 for the same period last year.
The Cemetery Fund ended the first quarter with an operating income of $42,000 compared to
operating income of $31,000 for the same period last year. During the first quarter of 2014, the
number of interments at the Cemetery totaled 61 (31 burials, 30 cremations) which compares to
58 (32 burials, 26 cremations) for the same period last year.
$0
$20
$40
$60
$80
$100
$120
$140
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Cemetery Operating Revenues & Expenditures By Month
2014 vs 2013
2014 Bud. Revenue
2014 Act. Revenue
2013 Act. Revenue
2014 Act. Expenses
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Cumulative Cemetery Revenues & Expenditures
2014 vs 2013
2014 Bud. Revenue
2014 Act. Revenue
2013 Act. Revenue
2014 Act. Expenses
17DI.A Page 39 of 56
Quarterly Financial Report Through Q1-2014
Internal Service Funds
Operating expenditures within the Insurance Fund represents the premium cost-pool that will be
allocated monthly to other City funds over the course of 2014. As a result, this balance will
gradually diminish each month throughout the year.
No significant variances are reported in the Worker’s Compensation, Facilities, Innovation &
Technology, or Equipment Rental Funds. All funds have sufficient revenues to cover year-to-date
expenditures.
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http://www.auburnwa.gov/. For any questions about this report please
contact Shelley Coleman at scoleman@auburnwa.gov.
18DI.A Page 40 of 56
Investment Purchase Purchase Maturity Yield to
Type Date Price Date Maturity
State Investment Pool Various 99,419,243$ Various 0.11%
KeyBank Money Market Various 9,188,248 Various 0.02%
US Treasury 05/04/1990 57,750 05/15/2016 5.72%
FFCB 4/11/2013 3,000,000 4/11/2016 0.43%
FHLB 2/19/2014 2,047,200 11/19/2018 1.98%
LAKUTL 9/25/2013 235,919 11/1/2017 1.90%
Total Cash & Investments 113,948,360$ 0.155%
Investment Mix % of Total
State Investment Pool 87.2%Current 6-month treasury rate 0.08%
KeyBank Money Market 8.1%Current State Pool rate 0.11%
US Treasury 0.1%KeyBank Money Market 0.02%
FFCB 2.6%Blended Auburn rate 0.15%
FHLMC 1.8%
LAKUTL 0.2%
100.0%
City of Auburn
Investment Portfolio Summary
March 31, 2014
Summary
19DI.A Page 41 of 56
SALES TAX SUMMARY
MARCH 2014 SALES TAX DISTRIBUTIONS (FOR JANUARY 2014 RETAIL ACTIVITY)
2013 Annual Total 2013 YTD 2014 YTD YTD 2013 Annual Total 2013 YTD 2014 YTD YTD
NAICS CONSTRUCTION (Nov '12-Oct '13)(Nov '12 - Jan '13)(Nov '13 - Jan '14)% Diff NAICS AUTOMOTIVE (Nov '12-Oct '13)(Nov '12 - Jan '13)(Nov '13 - Jan '14)% Diff
236 Construction of Buildings 949,102 179,394 217,681 21.3%441 Motor Vehicle and Parts Dealer 2,899,545 651,573 698,372 7.2%
237 Heavy and Civil Construction 166,874 20,692 45,976 122.2%447 Gasoline Stations 236,015 58,993 66,822 13.3%
238 Specialty Trade Contractors 826,744 200,829 199,603 -0.6%TOTAL AUTOMOTIVE 3,135,559 710,566 765,193 7.7%
TOTAL CONSTRUCTION 1,942,720 400,915 463,259 15.6%Overall Change from Previous Year 54,627
Overall Change from Previous Year 62,344
2013 Annual Total 2013 YTD 2014 YTD YTD
2013 Annual Total 2013 YTD 2014 YTD YTD NAICS RETAIL TRADE (Nov '12-Oct '13)(Nov '12 - Jan '13)(Nov '13 - Jan '14)% Diff
NAICS MANUFACTURING (Nov '12-Oct '13)(Nov '12 - Jan '13)(Nov '13 - Jan '14)% Diff 442 Furniture and Home Furnishings 235,036 60,232 64,377 6.9%
311 Food Manufacturing 1,836 339 1,303 284.8%443 Electronics and Appliances 173,552 45,534 109,048 139.5%
312 Beverage and Tobacco Products 7,670 2,016 2,072 2.7%444 Building Material and Garden 446,976 89,473 94,483 5.6%
313 Textile Mills 272 39 104 167.6%445 Food and Beverage Stores 335,409 79,820 85,363 6.9%
314 Textile Product Mills 3,435 784 950 21.1%446 Health and Personal Care Store 173,874 41,273 50,584 22.6%
315 Apparel Manufacturing 280 144 129 -10.2%448 Clothing and Accessories 889,410 248,545 283,391 14.0%
316 Leather and Allied Products 11 1 3 120.0%451 Sporting Goods, Hobby, Books 125,040 38,085 70,146 84.2%
321 Wood Product Manufacturing 72,780 22,151 20,433 -7.8%452 General Merchandise Stores 974,130 283,030 296,473 4.7%
322 Paper Manufacturing 3,442 965 1,628 68.7%453 Miscellaneous Store Retailers 548,688 133,917 142,520 6.4%
323 Printing and Related Support 26,277 5,317 9,294 74.8%454 Nonstore Retailers 316,455 88,838 90,942 2.4%
324 Petroleum and Coal Products 9,762 2,913 2,860 -1.8%TOTAL RETAIL TRADE 4,218,570 1,108,747 1,287,328 16.1%
325 Chemical Manufacturing 8,995 1,942 1,417 -27.0%Overall Change from Previous Year 178,581
326 Plastics and Rubber Products 9,566 2,628 1,899 -27.7%
327 Nonmetallic Mineral Products 20,455 4,006 3,882 -3.1%
331 Primary Metal Manufacturing 717 16 874 5352.5%2013 Annual Total 2013 YTD 2014 YTD YTD
332 Fabricated Metal Product Manuf 13,135 b 16,892 5,888 -65.1%NAICS SERVICES (Nov '12-Oct '13)(Nov '12 - Jan '13)(Nov '13 - Jan '14)% Diff
333 Machinery Manufacturing 25,232 3,270 6,599 101.8%51*Information 445,827 108,258 122,089 12.8%
334 Computer and Electronic Produc 13,545 2,623 8,156 211.0%52*Finance and Insurance 91,439 25,839 22,296 -13.7%
335 Electric Equipment, Appliances 1,251 229 193 -15.6%53*Real Estate, Rental, Leasing 278,919 73,598 86,678 17.8%
336 Transportation Equipment Man 350,172 89,188 265,827 198.1%541 Professional, Scientific, Tech 183,904 43,837 45,848 4.6%
337 Furniture and Related Products 24,852 4,627 3,738 -19.2%551 Company Management 76 1 26 4966.7%
339 Miscellaneous Manufacturing 30,699 6,218 12,324 98.2%56*Admin. Supp., Remed Svcs 336,269 78,591 95,100 21.0%
TOTAL MANUFACTURING 624,385 166,306 349,574 110.2%611 Educational Services 50,183 12,537 11,754 -6.2%
Overall Change from Previous Year 183,267 62*Health Care Social Assistance 32,608 22,250 6,212 -72.1%
71*Arts and Entertainment 148,530 70,090 81,349 16.1%
72*Accomodation and Food Svcs 979,254 229,565 242,296 5.5%
2013 Annual Total 2013 YTD 2014 YTD YTD 81*Other Services 394,645 94,916 101,947 7.4%
NAICS TRANSPORTATION AND WAREHOUSING (Nov '12-Oct '13)(Nov '12 - Jan '13)(Nov '13 - Jan '14)% Diff 92*Public Administration 112,629 19,994 18,839 -5.8%
481 Air Transportation 0 0 0 N/A TOTAL SERVICES 3,054,283 779,477 834,434 7.1%
482 Rail Transportation 9,552 5,877 1,555 -73.5%Overall Change from Previous Year 54,957
484 Truck Transportation -3,489 a -8,592 886 -110.3%
485 Transit and Ground Passengers 93 88 0 -100.0%
488 Transportation Support 27,757 5,205 7,130 37.0%2013 Annual Total 2013 YTD 2014 YTD YTD
491 Postal Service 863 248 256 3.1%NAICS MISCELLANEOUS (Nov '12-Oct '13)(Nov '12 - Jan '13)(Nov '13 - Jan '14)% Diff
492 Couriers and Messengers 1,272 240 249 3.8%000 Unknown 0 0 0 N/A
493 Warehousing and Storage 9,648 4,392 1,089 -75.2%111-115 Agriculture, Forestry, Fishing 4,385 1,263 796 -37.0%
TOTAL TRANSPORTATION 45,696 7,457 11,165 49.7%211-221 Mining & Utilities 22,645 4,256 4,387 3.1%
Overall Change from Previous Year 3,707 999 Unclassifiable Establishments 36,549 18,908 33,416 76.7%
TOTAL SERVICES 63,580 24,428 38,599 58.0%
Overall Change from Previous Year 14,171
2013 Annual Total 2013 YTD 2014 YTD YTD
NAICS WHOLESALE TRADE (Nov '12-Oct '13)(Nov '12 - Jan '13)(Nov '13 - Jan '14)% Diff
423 Wholesale Trade, Durable Goods 1,111,249 240,325 240,348 0.0%GRAND TOTAL 14,364,200 3,476,821 4,031,681
424 Wholesale Trade, Nondurable 163,774 37,585 41,079 9.3%Overall Change from Previous Year 554,860 16.0%
425 Wholesale Electronic Markets 4,384 1,015 702 -30.8%
TOTAL WHOLESALE 1,279,407 278,925 282,129 1.1%
Overall Change from Previous Year 3,204
a. WA State Dept of Revenue audit adjustment to sales tax returns for period Jan 2013 (adjustment: -$11,382).
b. WA State Dept of Revenue audit adjustment to sales tax returns for period May 2013 (adjustment - $30,493).
03/26/14 file:Monthly Sales Tax Report.xls
Prepared by Auburn Finance Department 20DI.A Page 42 of 56
INNOVATION EQUIPMENT
& TECHNOLOGY RENTAL
OPERATING REVENUES
Charges For Service 2,692,854 1,787,178 - 2,202,721 3,216,867 4,110 245,508 - 205,811 - - -
Interfund Charges For Service - - - - - - - - - 842,465 1,186,299 717,734
Sewer Metro Service Revenue - - 3,655,012 - - - - - - - - -
Rents, Leases, Concessions, & Other - - - - - 157,022 - - - 23,253 26,782 -
TOTAL OPERATING REVENUES 2,692,854 1,787,178 3,655,012 2,202,721 3,216,867 161,132 245,508 - 205,811 865,718 1,213,081 717,734
OPERATING EXPENSES
Salaries & Wages 622,250 414,651 - 556,045 103,132 5,818 91,755 - 22,088 131,648 358,799 140,540
Benefits 269,102 176,359 - 240,089 48,294 1,823 45,891 - 10,919 66,227 147,024 61,177
Supplies 53,336 12,405 - 9,559 2,563 112 18,639 - - 30,326 49,169 189,714
Other Service Charges 715,886 522,037 - 327,359 260,956 107,195 14,350 753,979 63,130 478,190 590,423 90,115
Intergovernmental Services - 1,447 - 282 - - - - - - - -
Waste Management Payments - - - - 1,603,110 - - - - - - -
Sewer Metro Services - - 3,712,563 - - - - - - - - -
Interfund Operating Rentals & Supplies 276,007 241,442 - 316,076 44,925 - 18,599 - - 29,628 72,099 61,780
Other Expenses - - - - - - - - - - - -
Depreciation & Amortization 608,533 477,146 - 382,931 4,705 100,421 13,962 - - - 125,493 188,286
TOTAL OPERATING EXPENSES 2,545,114 1,845,486 3,712,563 1,832,339 2,067,685 215,369 203,196 753,979 96,137 736,019 1,343,008 731,611
OPERATING INCOME (LOSS)147,740 (58,308) (57,551) 370,382 1,149,182 (54,238) 42,313 (753,979) 109,674 129,699 (129,927) (13,877)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 4,251 3,556 283 4,039 336 256 85 262 16 571 929 1,550
Contributions - - - - - (8,562) - - - - - -
Other Non-Operating Revenue 3,707 148 - 1,972 240 (2,721) 1,654 - - - - 1,962
Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - -
Debt Service Interest - - - - - - - - - - - -
Other Non-Operating Expense - - - - - - - - - - - -
TOTAL NON-OPERATING REVENUES & EXPENSES 7,958 3,704 283 6,011 576 (11,028) 1,739 262 16 571 929 3,511
PLUS ITEMS NOT EFFECTING WORKING CAPITAL
Depreciation 608,533 477,146 - 382,931 4,705 100,421 13,962 - - - 125,493 188,286
NET WORKING CAPITAL FROM OPERATIONS 764,231 422,542 (57,268) 759,323 1,154,463 35,156 58,014 (753,717) 109,690 130,269 (3,504) 177,920
Increase In Contributions - System Development 93,736 66,840 - 143,577 - - - - - - - -
Increase In Contributions - Area Assessments - 3,282 - - - - - - - - - -
Increase In Contributions - Other Governments - - - - - - - - - - - -
Increase In Contributions - Other Funds - - - - - - - - - - - -
Increase In Contributions - FAA - - - - - 8,562 - - - - - -
Proceeds of Debt Activity 42,600 - - - - - - - - - - -
Operating Transfers In - - - - - - - - - - - -
Increase In Restricted Net Assets (1,777) 47,583 - - - (1,553) - - - - - -
Decrease In Long-Term Receivables - - - - - - - - - - - -
Increase In Deferred Credits - - - - - 9,884 - - - - - -
TOTAL RESOURCES OTHER THAN OPERATIONS 134,559 117,705 - 143,577 - 16,894 - - - - - -
Net Change In Restricted Net Assets 427 135 - 311 - (842) - - - 2,500 - -
Increase In Fixed Assets - Salaries 34,095 30,215 - 59,119 - - - - - - - -
Increase In Fixed Assets - Benefits 12,051 11,889 - 23,258 - - - - - - - -
Increase In Fixed Assets - Site Improvements 6,923 - - - - - - - - - - -
Increase In Fixed Assets - Equipment - - - - - - - - - - - 34,890
Increase In Fixed Assets - Construction 111,148 195,888 - 433,508 - 51,853 - - - - - -
Operating Transfers Out 50,000 50,000 - 124,000 - - - - - - - 7,000
Debt Service Principal - - - - - - - - - - - -
TOTAL USES OTHER THAN OPERATIONS 214,643 288,126 - 640,197 - 51,011 - - - 2,500 - 41,890
NET CHANGE IN WORKING CAPITAL 684,147 252,121 (57,268) 262,703 1,154,463 1,039 58,014 (753,717) 109,690 127,769 (3,504) 136,030
BEGINNING WORKING CAPITAL - January 1, 2014 14,189,404 12,952,797 1,826,811 15,762,939 1,504,560 801,284 261,934 1,815,731 - 1,976,512 3,406,012 5,920,444
ENDING WORKING CAPITAL - March 31, 2014 14,873,551 13,204,918 1,769,543 16,025,643 2,659,023 802,323 319,947 1,062,014 109,690 2,104,282 3,402,508 6,056,475
NET CHANGE IN WORKING CAPITAL 684,147 252,121 (57,268) 262,703 1,154,463 1,039 58,014 (753,717) 109,690 127,769 (3,504) 136,030
INTERNAL SERVICE FUNDSWORKING CAPITAL
The following table presents the Working Capital Statement for each of the City's Enterprise and Internal Service funds. Working Capital is generally defined as the difference between current assets and current liabilities.
CEMETERY INSURANCE WORKER'S
COMPENSATION FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT
ENTERPRISE FUNDS
21DI.A Page 43 of 56
INNOVATION EQUIPMENT
& TECHNOLOGY RENTAL
OPERATING REVENUES
Charges For Service 2,692,854 1,787,178 - 2,202,721 3,216,867 4,110 245,508 - 205,811 - - -
Interfund Charges For Service - - - - - - - - - 842,465 1,186,299 717,734
Sewer Metro Service Revenue - - 3,655,012 - - - - - - - - -
Rents, Leases, Concessions, & Other - - - - - 157,022 - - - 23,253 26,782 -
TOTAL OPERATING REVENUES 2,692,854 1,787,178 3,655,012 2,202,721 3,216,867 161,132 245,508 - 205,811 865,718 1,213,081 717,734
OPERATING EXPENSES
Administration 734,555 564,396 - 724,677 179,812 113,188 60,959 753,979 - - - 208,609
Operations & Maintenance 1,202,026 803,944 - 724,731 280,057 1,761 128,274 - 96,137 736,019 1,217,514 334,716
Waste Management Payments - - - - 1,603,110 - - - - - - -
Sewer Metro Services - - 3,712,563 - - - - - - - - -
Depreciation & Amortization 608,533 477,146 - 382,931 4,705 100,421 13,962 - - - 125,493 188,286
TOTAL OPERATING EXPENSES 2,545,114 1,845,486 3,712,563 1,832,339 2,067,685 215,369 203,196 753,979 96,137 736,019 1,343,008 731,611
OPERATING INCOME (LOSS)147,740 (58,308) (57,551) 370,382 1,149,182 (54,238) 42,313 (753,979) 109,674 129,699 (129,927) (13,877)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 4,251 3,556 283 4,039 336 256 85 262 16 571 929 1,550
Other Non-Operating Revenue 3,707 148 - 1,972 240 (11,284) 1,654 - - - - 1,962
Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - -
Other Non-Operating Expense - - - - - - - - - - - -
TOTAL NON-OPERATING REVENUES & EXPENSES 7,958 3,704 283 6,011 576 (11,028) 1,739 262 16 571 929 3,511
155,698 (54,603) (57,268) 376,392 1,149,758 (65,265) 44,052 (753,717) 109,690 130,269 (128,997) (10,366)
Contributions 93,736 70,122 - 143,577 - 8,562 - - - - - -
Transfers In - - - - - - - - - - - -
Transfers Out (50,000) (50,000) - (124,000) - - - - - - - (7,000)
TOTAL CONTRIBUTIONS & TRANSFERS 43,736 20,122 - 19,577 - 8,562 - - - - - (7,000)
CHANGE IN FUND BALANCE 199,434 (34,482) (57,268) 395,969 1,149,758 (56,703) 44,052 (753,717) 109,690 130,269 (128,997) (17,366)
BEGINNING FUND BALANCE - January 1, 2014 68,655,974 75,821,385 1,826,811 51,686,935 1,598,247 9,318,866 888,882 1,815,731 - 1,938,141 4,604,445 10,714,407
ENDING FUND BALANCE - March 31, 2014 68,855,408 75,786,903 1,769,543 52,082,904 2,748,005 9,262,163 932,934 1,062,014 109,690 2,068,410 4,475,448 10,697,041
INTERNAL SERVICE FUNDSFUND BALANCE
The following table provides an analysis of each of the City's Enterprise and Internal Service funds - showing 2014 revenues and expenditures by fund.
INCOME (LOSS) BEFORE CONTRIBUTIONS &
TRANSFERS
CEMETERY INSURANCE WORKER'S
COMPENSATION FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT
ENTERPRISE FUNDS
22DI.A Page 44 of 56
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
May 14, 2014
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Sweeting
Meeting Date:May 19, 2014 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 45 of 56
Page 1 of 7
Date: May 14, 2014
1
C2
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M Street Underpass (Grade
Separation):
The purpose of this project is to grade
separate ‘M’ Street SE from the
Burlington Northern Santa Fe Stampede
Pass Rail line in Phase 1 and completion
of the Auburn Black Diamond Road
Bypass connection is a future phase.
5,166,560
(Street)
150,000
(Water)
872,372
(Fed Grant)
5,990,000
(FMSIB)
2,630,509
(TIB)
1,106,592
(King County)
1,542,800
(Ports)
478,000
(BNSF)
1,140,000
(REET2)
3,397,174
(PWTF)
22,474,007 22,474,007 100%Dec-11 99%May-14 Vondrak
Punchlist and private property
restoration underway. Pump station
startup complete and punchlist work
underway.
CH2MHill Scarsella
Brothers
2
C4
1
0
A
S. 277th Wetland Mitigation
Monitoring:
This project is an on-going project to
complete the required monitoring and
maintenance of the wetland mitigation
sites for the S. 277th Grade Separation
Project. Sites are located on the North
property and at the corner of 44th St
NW and Frontage Road. Permits require
the City to monitor the sites for 10
years.
319,084
(Street) 319,084 294,616 100%Apr-11 100%May-14 Larson
Final pay in process. Budget numbers
updated to reflect final contractor
payment.
Watershed
Company /
Redeye
Nordic
Construction
3
CP
1
2
2
5
West Valley Highway Preservation -
15th NW to 37th NW:
This project will complete an overlay of
WVH for the purpose of pavement
preservation.
560,000
(Street)
560,000
(Federal) 1,120,000 1,093,525 65%Jul-13 99%Jun-14 Wickstrom
Contractor addressing WSDOT final
walkthru punchlist items. Completion
date adjusted accordingly.
N/A Icon
4
C5
2
4
A
SCADA System Improvement -
Technology Upgrades
This project will upgrade the City's
SCADA system to meet Public Works
goals. Budget and costs reflect
technology contract and
design/construction engineering.
Construction contract costs for the
physical site improvements are shown
separately.
2,814,399
(Water)
1,853,374
(Sewer)
861,550
(Storm)
5,529,323 5,470,379 100%Nov-09 97%Jul-14 Sweeting
All sites have been converted.
Punchlist, documentation, and
training is underway.
TSI TSI
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Date: May 14, 2014
CAPITAL PROJECT STATUS REPORT
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CP
0
9
0
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Academy Booster Pump Station:
This project will update/replace the
existing pump station in the Academy
water service area in order to meet fire
flow demands.
3,526,255
(Water) 3,526,255 3,168,295 100%Sep-12 97%Jul-14 Vondrak Work is underway. Carollo
Engineers Rodarte
6
CP
1
1
2
0
Lea Hill Safe Routes to Schools
Improvements:
This project will complete improvements
for safe walking routes to Hazelwood
Elem., Lea Hill elem., and Rainer Middle
School along 116th Ave. SE and SE 312
St.
34,000
(Street)
398,500
(Federal)
21,597 (Police
& ASD In Kind
Services)
454,097 447,600 100%Jun-13 93%Jul-14 Truong Final contract work is awaiting private
utility pole relocation and connection.N/A Archer
7
CP
1
2
0
7
D Street NE Utility Improvements:
This project will complete storm, sewer,
water and street improvements related
to the Port of Seattle mitigation
agreement on D Street NE.
300,000
(Water)
567,944
(Sewer)
171,296
(Storm)
42,200
(430 Port)
162,203
(431 Port)
597,204
(432 Port)
1,840,847 1,840,847 100%Aug-13 85%Aug-14 Truong Work is underway. N/A Jennings
Northwest
8
CP
1
2
2
2
Citywide Traffic Signal Improvements:
This project will construct safety
improvements at a number of signals
throughout the City.
81,916
(Street)
400,000
(Federal) 481,916 472,889 100%Oct-13 90%Jun-14 Larson Work is underway.N/A
Valley Electric
of Mount
Vernon
9
CP
1
3
0
1
2013 Sidewalk Repair Project:
This project will complete repair and
replacement of existing sidewalks at
various locations around Downtown and
Auburn High School.
260,000
(328 Fund) 260,000 227,118 100%Jan-14 60%May-14 Carter Work is underway.N/A Trinity
Contractors
10
C5
2
4
A
SCADA System Improvement - Physical
Site Improvements:
This project will complete security site
improvements at various utility locations
throughout the City. Budget and cost
numbers reflect construction contract
and contingency amounts only.
420,420
(Water)
52,815
(Sewer)
71,190
(Storm)
544,425 544,425 100%Mar-14 0%Dec-14 Sweeting
Notice to proceed issued for May 16.
Budget numbers updated to reflect
current budget.
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Date: May 14, 2014
CAPITAL PROJECT STATUS REPORT
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CP
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0
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4
AWS and M Street SE Intersection
Improvements:
This project will complete improvements
at the intersection per Option 2 selected
by the Public Works Committee, which
includes adding a right turn lane from
westbound Auburn Way S to M St SE
and re-aligning the intersection of 17th
St SE (on the north side of Auburn Way
S) to be perpendicular to Auburn Way S.
380,000
(Street)
450,000
(TIB) 830,000 816,262 100%Jun-14 Dec-14 Sweeting
PSE facility relocation is underway.
Working with WSDOT for approval of
plans. Advertisement date adjusted
accordingly. Budget updated to
reflect in-fund adjustment. Costs
updated to reflect current estimate.
N/A
12
C5
1
2
A
Well 4 Improvements:
This project will construct a new building
to house a standby generator and
disinfection equipment.
1,303,519
(Water) 1,303,519 1,259,139 100%Jun-14 Mar-15 Wickstrom
Advertisement date shifted to allow
additional time to finalize contract
documents.
RH2
13
CP
1
2
0
8
Sewer Pump Station Improvements
(Repair & Replacement Program):
This project will repair and modify
existing sanitary sewer pump station
facilities located at: F St SE, R St NE,
22nd St NE, Rainer Ridge, Valley
Meadows, 8th St NE, Area 19, North
taps, Peasley Ridge, Riverside, and
Terrace View to address access,
corrosion resistance, site security and
new generators where needed.
955,000
(Sewer) 955,000 955,000 97%May-14 Nov-14 Truong
Easement acquisition underway.
Finalization of contract documents
underway.
Jacobs/Norto
n Corrosion
14
CP
1
1
0
4
104th Street & 8th Street NE
Intersection Improvements:
This project will provide safety
improvements at the intersection of 8th
Street SE and 104th Avenue SE,
including signal modifications and sight
distance improvements.
278,608
(Street)
100,000
(Fed. Grant) 378,608 370,514 99%Jun-14 Dec-14 Larson
Working with WSDOT for approval to
advertise. Advertisement date
adjusted accordingly. Project cost
updated to reflect current estimate.
N/A
15
CP
1
1
2
2
30th Street NE Storm Improvements:
This project will replace the 30-inch
storm drainage line along 30th Street NE
from the north end of the Airport to the
Brannon Park Storm Pump Station to
address localized flooding issues.
2,974,699
(Storm) 2,974,699 2,822,299 92%Jun-14 Feb-15 Truong Design is underway.Otak
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Date: May 14, 2014
CAPITAL PROJECT STATUS REPORT
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CP
1
1
1
8
Auburn Way South Pedestrian
Improvements - Dogwood to Fir Street:
This project will construct new
sidewalks, street lighting system,
landscaped median island, a designated
mid-block crosswalk, relocation of
existing utility poles, and a u-turn at Fir
Street. This project also includes a
public education element for pedestrian
safety. This project is planned to be
constructed concurrent with project
CP1119.
219,782
(Street)
130,039
(Water)
740,830
(State)
100,000
(Federal)
330,000
(MIT)
1,520,651 1,418,011 92%TBD TBD Sweeting
Working with the Muckleshoot Indian
Tribe (MIT) and WSDOT on design
issues.
CH2MHill
17
CP
1
1
1
9
Auburn Way South Corridor
Improvements - Fir St. SE to Hemlock
St. SE:
This project will widen AWS between Fir
and Hemlock Streets from 3 lanes to 5
lanes and includes new sidewalks, street
lighting system, bus pull-outs, and
improvement of the Hemlock St.
intersection to include u-turns and a
new traffic signal. This project is planned
to be constructed concurrent with
project CP1118.
200,849
(Street)
13,853
(Water)
40,300
(Sewer)
2,425,402
(TIB)
836,601
(MIT)
3,517,005 3,484,703 92%TBD TBD Sweeting
Working with the Muckleshoot Indian
Tribe (MIT) and WSDOT on design
issues.
CH2MHill
18
CP
0
9
1
5
Well 1 Improvements - Well
Replacement:
This project will rehabilitate or replace
Well 1 so that it can function at full
capacity and complete modifications to
the Howard Road Corrosion Control
Facility.
2,476,568
(Water) 2,476,568 2,400,000 90%Jul-14 Dec-14 Sweeting Design is underway.Golder
Associates
19
CP
1
3
2
2
Annual Traffic Signal Improvements:
This project includes procuring and
installing traffic signal equipment
upgrades for existing signals.
245,000
(328 Fund) 245,000 245,000 90%Sep-14 Dec-14 Larson/
Barba Design work is underway.N/A
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Date: May 14, 2014
CAPITAL PROJECT STATUS REPORT
Street,
Utilities
Project Budget ($)
De
s
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n
Co
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s
u
l
t
a
n
t
%
Co
m
p
l
e
t
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Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total Estimated
Costs
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
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t
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Adv.
Date
20
CP
1
1
0
7
Fulmer Wellfield Improvements:
This project will be done in phases. The
first phase 1A will complete
investigation of the Fulmer Wellfield
area to determine the required analysis
and drilling program needed to utilize
the full water rights. Phase 1B will
complete a drilling and testing program
as well as an alternatives analysis.
Phase 2 will complete the physical
improvements.
1,750,000
(Water) 1,750,000
533,294 (Phase
1) 1,030,358
(Phase 2)
85%N/A TBD Fenhaus Consultant design work is underway.Golder
Associates
21
CP
1
3
0
8
BNSF Utility Crossings Project:
This project will address utility crossings
of the BNSF right-of-way that will be
affected by the 3rd rail line that
BNSF/Sound Transit plan to building in
2015. The project will also replace a
storm drain pipe adjacent to the railroad
tracks at 37th Street.
780,000
(Water)
320,000
(Sewer)
500,000
(Storm)
1,600,000 1,600,000 70%Aug-14 Jan-15 Sweeting
Advertisement date adjusted for
additional time needed to get design
and permit approvals from BNSF.
Scoping of additional work to re-pave
intersection of 37th and B Street
underway.
Parametrix
22
CP
1
3
0
4
37th St & B St NW BNSF Pre-Signal:
This project will complete improvements
to the rail crossing at 37th Street NW
and B Street NW to address safety
concerns.
76,900
(Street)
307,550
(Federal) 384,450 384,450 60%TBD TBD Sweeting Design is on-hold pending BNSF
review and approval of plans. KPG
23
CP
1
2
1
9
Valley AC Watermain Replacement:
This project will repair or replace
asbestos cement water lines along AWN,
49th and B St NW and at the M&O/Parks
Maintenance area.
1,233,574
(Water) 1,233,574 1,208,722 58%Jul-14 Feb-15 Truong Design is underway. SEPA review
underway.N/A
24
CP
0
7
6
5
Lakeland Hills Reservoir Improvement:
This project will provide various
improvements at the reservoir, including
painting, seismic upgrades, and facility
modifications.
400,000
(Water) 400,000 400,000 58%Sep-14 Aug-15 Larson
Consultant design work underway.
Coordination with communications
companies underway.
Gray &
Osborne
25
CP
1
4
0
2
2014 Citywide Pavement Patching and
Overlay Project: This project will
complete pavement patching and
overlay treatments on arterial, collector
and local roadways for the purpose of
pavement preservation through the City.
173,000
(ICON) 2,774,100 3,014,700 50%Jun-14 Dec-14 Carter Design work is underway. N/A
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Page 6 of 7
Date: May 14, 2014
CAPITAL PROJECT STATUS REPORT
Street,
Utilities
Project Budget ($)
De
s
i
g
n
Co
n
s
u
l
t
a
n
t
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total Estimated
Costs
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date
26
CP
1
2
0
2
AWS Flooding Phase 2:
This project will construct conveyance
improvements on 17th Street SE from A
Street SE to K Street SE and increase the
capacity of the existing detention pond
located on A Street SE. The project will
also replace sewer and water facilities
adjacent to the storm drain line.
1,638,000
(Storm)
900,000
(Water)
360,000
(Sewer)
2,898,000 2,805,300 35%Mar-15 Dec-15 TBD Project manager to be assigned as
vacant position is filled.KPG
27
CP
1
1
0
9
2011 Storm Pipeline Repair and
Replacement, Phase 2:
This project will construct storm
drainage improvements on Hi-Crest
Drive NW. The City is also designing and
constructing the relocation of a
Lakehaven Utility District (LUD)
Watermain that is in conflict with the
storm improvements, at LUD's expense.
377,740
(Storm) 377,740 411,195 52%Jun-14 Dec-14 Vondrak
Advertisement date adjusted for
additional time needed to coordinate
design with Lakehaven Utility District.
N/A
28
C2
2
2
A
277th - Auburn Way North to Green
River Bridge:
This project will complete the widening
of S 277th from the intersection of
Auburn Way North to L Street NE,
including the construction of a
pedestrian trail and relocation of the
floodway along S 277th.
989,185
(Street)
1,020,700
(Federal)
2,300,000
(Developer)
4,000,000
(TIB)
8,309,885 8,309,885 35%Nov-14 Sep-15 Vondrak
Consultant design and environmental
permitting work is underway.
Developer agreement is in place with
Robertson Properties Group (RPG).
Parametrix
29
CP
1
2
1
8
Auburn Way South & Riverwalk
Intersection Improvements:
This project will construct improvements
to the intersection of AWS and
Riverwalk Drive and complete minor
widening and add additional capacity
from the MIT Plaza signal to the
Dogwood signal.
2,333,108
(Federal) 2,333,108 2,333,108 17%Mar-15 Dec-16 Sweeting
Design work is on hold pending
coordination with the Muckleshoot
Indian Tribe (MIT).
CH2MHill
30
CP
1
3
2
0
M&O Storm Drainage Improvements:
This project will construct a new
detention and treatment system for
drainage at the M&O Facility and expand
and improve the existing decant facility.
220,000
(Water)
470,000
(Sewer)
489,641
(Storm)
999,400
(Ecology
Grant)
2,179,041 2,179,041 20%Oct-14 Jun-15 Wickstrom Consultant design work underway. Brown &
Caldwell
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Page 7 of 7
Date: May 14, 2014
CAPITAL PROJECT STATUS REPORT
Street,
Utilities
Project Budget ($)
De
s
i
g
n
Co
n
s
u
l
t
a
n
t
%
Co
m
p
l
e
t
e
Finish
Date
Project
Manager Status Co
n
t
r
a
c
t
o
r
Total Estimated
Costs
Design Construction
No.
Proj.
No.Location/Description Other Total Budget
%
Co
m
p
l
e
t
e
Adv.
Date
31
C2
2
9
A
BNSF/EVH Pedestrian Undercrossing:
This project will construct a pedestrian
undercrossing of both East Valley
Highway (A St SE) and the BNSF rail
tracks just north of the White River.
385,000
(State) 385,000 9,000,000 60%Hold Hold Vondrak
Final design on hold pending BNSF
issues. Additional funds will be
required to complete design,
environmental permitting, and
construction.
N/A
32
CP
1
2
2
4
2013 Local Street Reconstruction:
This project will complete the
reconstruction of the following local
roadways:
23rd St SE - M to R St SE
H St NE - 4th to 8th
5th St NE - H to Cul-de-sac
Park Ave - AWN to Park
Also included in this project is the
replacement of waterline on V St SE,
from 2nd to 4th St SE.
650,000
(Water)
200,000
(Sewer)
3,250,000 2,454,969 100%May-13 100%Apr-14 Wickstrom Final Pay in process.Jacobs Rodarte
Other SOS Projects:
CP1402, 2014 Citywide Pavement
Patching and Overlays.
176,100 176,100 Carter For status see CP1402
- 3,250,000 2,454,969
33
CP
1
3
2
3
2014 Local Street Reconstruction
Project:
This project will complete the
reconstruction of the following local
roadways:
K St NE - East Main to 4th St NE
H St SE & 19th St SE - 21ST St SE to 17th
St SE
24th St SE - M St SE to R St SE
250,000
(Water)
500,000
(Sewer)
2,298,162 2,869,950 95%Jun-14 Dec-14 Carter Design is underway. Open house being
scheduled.Jacobs TBD
Other SOS Projects:
CP1402, 2014 Citywide Pavement
Patching and Overlays.
176,083 176,083 Carter
Local Street's have been selected and
reviewed by PWC, awaiting Arterial
street selection to begin design.
- 2,474,245 3,046,033 g p y p
2013 & 2014 TOTAL SOS PROGRAM - 5,724,245 5,501,002
CPS TOTAL 80,479,639 86,331,524
2013 SOS Program Totals
2014 SOS Program Totals
SOS Program
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Significant Infrastructure Projects by Others - Public Works
Status Report
Date:
May 14, 2014
Department:
Public Works
Attachments:
Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Gaub
Meeting Date:May 19, 2014 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 53 of 56
Date: May 14, 2014
No.
Sponsor/
Applicant Location/Description Length
Permit(s)
Issued
Anticipated
Completion
Date Per
Applicant Status
1 King County
Wastewater
17th Street SE, K St SE to C St SW - Trunk Sewer Main
Installation:
This project will install a 42-inch sewer trunk line along 17th Street
SE from K Street SE to C Street SW including crossing the BNSF
rail yard.
3050 Feet Yes May-14 Punchlist items and some small details being completed. King
County actively seeking permit closeout.
2 Puget Sound
Energy
17th Street SE, K St SE to F St SE - Gas Main Replacement:
This project will replace the existing 2-inch gas main along 17th
Street SE from K Street SE to F Street SE.
1345 Feet Yes Jun-14
Restoration in progress. PSE has added some additional
residential gas line replacements which has extended the
completion time.
3
King County
Flood Control
District
Reddington Levee:
This project will replace the Reddington Levee from approximately
26th St NE to 43rd Street NE.
0.9 Miles Yes Late Summer
2014
Contractor is in the process of restarting the remaining project
work.
4 Auburn
School District
Auburn High School Replacement:
This project will include roadway and utility improvements to support
the new Auburn High School. Improvements include modifications
to Storm, Water and Sanitary Sewer mainlines and roadway
improvements on Main Street and 4th Street NE.
N/A - Multiple
Block
Development
Yes Summer 2015
Work on the Phase 1 portion of the project has begun and is
anticipated to be completed in 2015. Phase 2 construction
which includes the permanent improvements along East Main
St including a pavement overlay and new channelization is
scheduled to start in June and be completed by September
2014.
5 Yarrow Bay
Development
124th Ave SE Half Street Road Improvements:
This project will complete half street roadway improvements on
124th Ave SE from SE 304th St. north to approximately SE 290th
St. for the 3rd phase of the Verdana (Bridges) Plat development
that is in Kent.
3,800 Feet Yes Summer 2014
Work is underway. Contractor has completed the roadway
widening and utility work. Remaining work includes
landscaping, fence installation, and final punch list.
SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT
NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and/or may include the installation of key
infrastructure by others (such as pump stations etc.)
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
May 14, 2014
Department:
Public Works
Attachments:
Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Osborne Staff:Gaub
Meeting Date:May 19, 2014 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 55 of 56
Updated: 5/14/2014 8:24 AM
No.Item Description Staff Lead Next PWC
Review Date
Estimated
Completion
Date
Status
A Track completed project on the Current Year
Active Capital Improvement Projects Map Sweeting 7/21/2014 N/A Ongoing - Quarterly updates
B System Development Charges Gaub 6/2/2014 6/2/2014 Consultant to complete analysis
C Cost of Service Analysis Gaub 6/16/2014 6/20/2014 Consultant to complete analysis
D Transportation Impact Fee Structure
Analyses Para TBD TBD
Overview of the process and regulatory review of Traffic Impact Fee
system will be presented at the March Committee of the Whole. More
detailed discussion of the TIF will follow with the Committee after
adoption of the TIP.
E Auburn Way South SR-164 Corridor Plan
Review Para 6/2/2014 6/2/2014 Review SR-164 Corridor Plan.
F Amberview Apartments Sewer Odor Bailey TBD TBD Review status when changes occur.
G Lea Hill Road Repair Gaub TBD TBD Review Status of Investigation as information is available.
Public Works Committee - Action Tracking MatrixDI
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