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Home My WebLink About05-19-2014 CITY COUNCIL AGENDA MODIFICATION * * CITY OF * , WASHINGTON TO: Members of the City Council Mayor Backus Department Directors FROM: Danielle Daskam, City Clerk SUBJECT: May 19, 2014 Agenda Modification DATE: May 19, 2014 The May 19, 2014, City Council agenda is modified as follows: IV. CONSENT AGENDA The following contract administration item is added to the consent. agenda. E. Public Works Project No. CP7324` (Peloza/Coleman) City Council grant permission to advertise fo� bids for Project No. CP1324 Asphait Rehabilitation and Seal Coat aY the Aubum Municipal Airport. . � �-* CI"CYOF --.� AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Date: Public WorksPro'ect No. CP1324 Ma 7, 2014 Department: Attachments: Budget impact: Public Works Budget Status Sheet Vicinit Ma Administrative Recommendation: City Council grant permission to advertise for bids forProject No. CP1324 AsphattRehabilitation and Seal Coat. Background Summary: The purpose of this project is to rehabilitate the payement surtace at the Aubum Municipal Airport. This will be accompiished by sealing the cracks in the pavement and apptying a seal coat over the surtace of the pavement. This project previously received a Federal Aviation Administration (FAA) grant in the amount of $238;307.00 and a Washington Airport Aid Program,grant, administered by 4he Washington State Department of Transportation, in the.amount of$4,820.42 to help fund the project. The fAA grant will fund up:to 90%of the project costs and the remaining 10% of project costs will come from the Washington Aid Airport Program grant and the 435 (Airport) fund. Additionally, staff has applied for and anticipates receiving approximately$450,000.00 of supplemental FAA grant funds for this project in 2014. Staff has also applied for a supplemental Washington Airport Aid Program grant in the amount of$33,834.00 to help fund the project. These grant funds are needed to completely fund the project so the construction conVact will not be awarded if these grant funds are not secu�ed. However, the FAA will not award their grent funds until bids are received so the project must stilf tie advertised for bids even though these grants are not yet secured. Thisproject will be bid with a base bid and two additive bids as follows: 1)Ttie base bid will include the crack seal and the application of tlieseal coat on the runway andaround tfie south hangars (see attached vicinity map). Staff anticipates the funding available from the secured grants, the anticipated supplemental grants, and money available in the 435 Fund will be sufficient to bomplete all this wbrk. Reviewed by Councll&Committees: Reviewed by Departrnents&Dlvislons: ❑Arts�Commission COUNCIL COMMITTEES�. ❑ Building ❑ M&O ❑Airpert ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner � Municipal Serv. � Finance ❑ Parks ❑ Human�Services ❑ Planning&CD ❑ Fire ❑ Planning -p Park Board ❑ Public Works p Legal ❑. Police ❑ Planning Comm. ❑ Other ❑ Public.Works ❑ Human Resaurces ❑ Information Services Actlon: CommitteeApproval: ❑Yes �No Council Approvali ❑Yes �No Call.far Public Hearing _/_I_ �Referted to Until_/_I_ � Tabled Until / / Councilmember: Peloza Staff: Coleman Meetin Date: D5/19/2014 Item.Number: AUBURI�T * MORE TI-IAN YOU IMAGINED Agenda Subject: CP1324 Date: May 7, 2014 2)Additive Bid A will include the crack seal and application of the seal coat in the area around the north hangars and three outdoor parking areas(see attached vicinity,map).,Based on the current construction estimate, staff anticipates funding will not be available to complete this work unless construction bids come in lower than expected. 3)Additive Bid B will include the crack seal and application_of.the seal coat in the area within 2&feet of the hangers(see attached vicinity map). This work is,not eligi6le for funding under any FAA gran4 so the City will need to determine if City money is available to complete this work. This decisian is an4icipated to be made after bids are received. ' Advertising for bids is anticipated to start in May 2014 and construction is anticipated to take place July through September 2014. Page 2 of 3 BUDGET STATUS SHEET Pro ect No: CP�324� Pro eeS Title: As hatt Rehabilifatlon antl Seal Coat ProJectMenager. SheltyCOleman '- � VroJect lnitlatlon- Initiation:Date: ��Seotember 3.2013 Q Permleslon W�Advertbe Date:May 1,2074 AtivertisementDate: 0 ContractAwartl Award Date.: � Change OMer Approval O Contraet Finel Aeceptanee The"Future Years"column indicates the proJected amount to tie requestad in tuture 6utlgets. Funds Bud eted Funds Available Fundin PriorYears 2013 2014 FutureYears Tofal 435Funtl-AlrportFuntl 7,277 20,380 27,657 WasMngton State Dept.of Transportation Grant 7,277 .3,543 4,820 Federal AviaGOn ACminishatinn Grant 22,994 215,313 .238,307 Total 0 25,549 239,236 0 284,784 Estimated Cost Funds Needed Activi PriocYeera 2013 2014 futuieYeaB Tolal Design Engineering-City Costs' �0 Design Engineering-Consultant Coats 25�,548 84,451. 110,000 ConsWCtion Estimate(Base Bid) 431�,BB5 437,BB5 15%a ConsWetion Contingency-(Base Bid)� 64;784 84;784 Conshudion.Estimafe-(AddRive Bid A) 175,2B4 175,284 15%Conshuction Canfingency-(Adddive Bid A) 26,290 26,290 ConstrocHon�Estimate.(Add'rtive Bid B) 137,333 ?37,333� 15%ConshucHon Contingency-(Add'rtive Bid B) 20,600 20,600 Construaion.Engineedng-Ciry Costs" 0 Construetlon��En Ineedn -ConsulWntCosts 70.000 70.000 Total 0 �25:549 851,730" 0 876.679" 'City.staff costs are not charged�against the project budget and�are not shown here. ""Adtlitive�Bids are not included in�total. 435Ai ort Fund Bud et Status .Pdor YeaB 2013 2014 Future YeaB Total "`435 FunCS ButlgeteE ) D (25,549) (239,238) 0 . -264,784) —---435 Funds Needed-- " - 0 ' - 25,548 � 651,130� 0� - - 676,879 '*'136 FunU Pro eet Cantin ene �� 0 0 0 0 0 436FundsRa �red 0 �� 0 411,885 0 411,895 "(#)ln the Budget Statua Sections indiwtea Money the City has available. 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