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HomeMy WebLinkAbout04-28-2014AN"I BURN WASH IA'GMIN CALL TO ORDER Planning and Community Development April 28, 2014 - 5:00 PM Annex Conference Room 2 MINUTES Chair John Holman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair John Holman, Vice -Chair Largo Wales and Member Yolanda Trout were present. Also present were Mayor Nancy Backus, Director of Community Development and Public Works Kevin Snyder, Assistant Director of Community Development Services Jeff Tate, Economic Development Manager Doug Lein, Environmental Services Manager Chris Andersen, Environmental Services Planner Jamie Kelly, Engineering Aide Amber Mund, and Community Development Secretary Tina Kriss. Members of the Public present were: Councilmember Peloza, Russ Campbell, Jean Lix, and Robert Whale of the Auburn Reporter. B. Announcements There were no announcements. C. Agenda Modifications The order of the agenda was changed. Discussion Item III.B, will be held later in the meeting and Discussion Item III.D. will take place after the III.F. Downtown Parking Management Plan. CONSENT AGENDA A. Minutes - April 14, 2014 (Tate) Member Trout moved and Vice -Chair Wales seconded to approve the April 14, 2014 Planning and Community Development Committee minutes as written. Motion carried unanimously. 3 -0 III. DISCUSSION ITEMS' A. Resolution No. 5062 (Mund) Page 1 of 4 Engineering Aide Amber Mund provided the staff report on Resolution No. 5062, to set the public hearing to consider a Franchise Agreement with tw telecom of washington, Ilc. Ms. Mund explained Ordinance No. 6506 would allow tw telecom of washington Ilc a Franchise Agreement to lease facilities from other companies and in the future potentially build facilities. If they were to build facilities a review would be required through the City's permitting and engineering process. B. Theater Lease (Faber) Director Kevin Snyder, standing in for Parks, Arts and Recreation Director Daryl Faber reported that Director Faber and his team are currently working on a scope of work in preparation to work with a consultant to assist the City in looking at strategic approaches to arts and cultural opportunities. As part of this strategic approach the City would be reviewing the Auburn Avenue Theater program, the City is nearing the half -way point of the Auburn Avenue Theater lease. Staff confirmed this item will be brought back to the Committee for discussion. C. Update Briefing Regarding Auburn Environmental Park Restoration Efforts (Andersen) Environmental Planner Jamie Kelly provided a PowerPoint presentation to update the Committee on the development of the Auburn Environmental Park (AEP) restoration efforts. An overview was provided regarding the park improvements and grant funded improvements that have taken place in the park. Staff also shared various service and education opportunities the park has provided to our community. The Committee and staff discussed current and ongoing projects and future improvements and the restoration of the AEP. A discussion was held regarding future connectivity of the AEP and the availability of future parking areas. D. Floodplain Development Regulation Policy Discussion (Andersen) Environmental Services Manager Chris Andersen provided background information on the City's Flood Hazard Area regulations adopted in 2010, the new requirements of the 2013 revised Federal Emergency Management Agency (FEMA) Model Ordinance for floodplain development, and options for implementation of the revised FEMA Model Ordinance in Auburn. Staff distributed a map to review the current locations of the City's Special Flood Hazard Areas (SFHAs), Riparian Habitat Zones (RHZs) and Channel Migration Areas (CMAs). The Committee and staff discussed the option presented by the revised Model Ordinance to potentially remove some of the RHZ and CMA areas from the City's regulatory floodplain. The Committee and staff discussed floodplain Habitat Assessments, and Chair Holman asked staff to provide more Page 2 of 4 information on Habitat Assessments at a future meeting, which staff indicated they would do. The Committee and staff reviewed a summary of structures and parcels located in the City of Auburn Regulatory Floodplain. A discussion was held on the options available to the City in formulating Auburn's Flood Hazard Area regulations and the potential for making changes to the RHZ and CMA that would limit these zones to SFHA, or whether the City should maintain the current geography of these areas. A third, hybrid, option was also discussed. This option could limit the RHZ and CMA to the SFHA in heavily developed areas which tend to have less habitat value, and could maintain the current extent of these areas in more sensitive, undeveloped locations that have greater habitat value. The Committee agreed that they would like staff to recommend an option that would best balance providing development applicants with options for meeting the requirements and would not unnecessarily impose regulatory requirements on areas that are already substantially developed, while at the same time would provide for protection of more sensitive environmental areas located within the City's floodplains. Staff indicated they will develop a recommended update of the regulations and return to present that to the Committee. E. Communal Residences (Tate) Community Development Services Assistant Director Tate updated the Committee as to the status of the City's implementation of Ordinance No. 6477, passed by City Council on September 3, 2013, establishing rules and procedures that regulate the renting of homes within residential zoning designations. Staff reviewed the approved communal residences, code enforcement priority properties, and the next steps by staff in the process of continuing to implement the communal residence program. Assistant Director Tate reported that the City will begin compliance efforts this next week with Priority 1 properties functioning as a communal residence. Staff is also updating the City's website and the creation of more resources for tenants, property owners, and neighbors that are located near rentals. The proposed changes will be posted in May. A review of the business license renewal process for rental properties is also taking place, there may be some future adjustments in that process. The Committee and staff discussed the feedback from both tenants and the public on the program. Chair Holman invited members of the audience forward for comment. Russ Campbell, 31606 126th Ave SE, Auburn Page 3 of 4 IV F 141 H After the Committee and staff discussed future compliance efforts on priority properties, Mr. Campbell expressed that individuals will try and circumvent new regulations or work within the rules, he stated that he is hopeful that the two conditional use permits going before the Hearing Examiner next month will bring forth participation from the community. Mr. Campbell also stated he was told that the Homestay program at Green River Community College was advertising the allowance of three (3) students per home. Mr. Campbell expressed hi: gratitude for the efforts by the City and Lea Hill community members as they continue to address communal residences. Downtown Parking Management Plan (Tate) Assistant Director Tate explained that the City of Auburn enacted a Downtown Parking Management Plan under Resolution No. 5031 on February 3, 2014. Staff reviewed the implementation of the plan to date and the proposed long -term goals. Staff also reviewed the status of the City's parking permit program. Assistant Director Tate stated that staff will continue to implement various action items of the plan and review and evaluate the data in order to continue to plan and implement future tasks. Director's Report (Tate) Assistant Director Tate reported or that have had enforcement actions division recently. PCDC Status Matrix (Tate) the status of several businesses by the Auburn Code Enforcement After the Committee reviewed the matrix, Chair Holman asked that the date of item No. 6, Theater Lease, be changed to May 12, 2014. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 7:20 p.m. 1 Approved this /Z day of / % %, 2014. Page 4 of 4