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CALL TO ORDER
Finance Committee
April 21, 2014 - 5:00 PM
Annex Conference Room
MINUTES
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex located
at One East Main Street.
A. Roll Call
Chair Wales, Vice Chair John Holman, and Member Yolanda Trout were
present.
Officials and staff members in attendance during the meeting included:
Mayor Nancy Backus, Finance Director Shelley Coleman, City Attorney
Daniel B. Heid, Innovation and Technology Director Ton Tiedeman, Interim
Director of Human Resources and Risk Management Rob Roscoe,
Assistant Director of Engineering Services and City Engineer Ingrid Gaub,
and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no agenda modification.
CONSENT AGENDA
A. April 7, 2014 Minutes
Vice Chair Holman moved and Member Trout seconded to approve the
April 7, 2014 minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3 -0
B. Claims Vouchers (coleman)
Claims Voucher Numbers 428093 through 428356 in the amount of
$4,339,932.99 and three wire transfers in the amount of $2,946.06 and
dated April 21, 2014.
Committee members reviewed claims and payroll vouchers and briefly
discussed claims vouchers 428907, 428299, and 428097.
Chair Wales discussed pet licensing refunds. She requested staff create
processes to reduce the number of pet license refunds.
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Chair Wales requested a discussion item be added to the next Finance
Committee agenda regarding the salary for maintenance workers at the
Mountain View Cemetery.
Vice Chair Holman moved and Member Trout seconded to approve the
claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3 -0
C. Payroll Vouchers
Check numbers 534613 through 534644 in the amount of $840,117.90,
electronic deposit transmissions in the amount of $1,277,350.45 for a
grand total of $2,117,468.35 for the period covering April 3, 2014 to April
21, 2014.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 5045 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a second addendum to the
interlocal agreement between the City of Auburn and the City of Pacific for
information services technology
Director Tiedeman stated Resolution No. 5045 updates an interlocal with
the City of Pacific. The agreement incorporates new services and extends
the term to three years.
Vice Chair Holman moved and Member Trout seconded to approve
Resolution No. 5045.
MOTION CARRIED UNANIMOUSLY. 3 -0
B. Resolution No. 5046 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the contribution and withdrawal of City monies in the State of
Washington Local Government Investment Pool
Director Coleman explained that jurisdictions participating in the State of
Washington Local Government investment pool must update their
resolution authorizing contributions and withdrawals.
Vice Chair Holman moved and Member Trout seconded to approve
Resolution No. 5046.
MOTION CARRIED UNANIMOUSLY. 3 -0
C. Resolution No. 5063 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington
declaring certain items of property as surplus and authorizing their disposal
Assistant Director Gaub stated Resolution No. 5063 surpluses items no
longer needed by the City.
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Member Trout moved and Vice Chair Holman seconded to approve
Resolution No. 5063.
MOTION CARRIED UNANIMOUSLY, 3 -0
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 5:23 p.m.
APPROVED this day of 2014.
V/ �\ z )
Shawn Campbell, Deputy City Clerk
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