HomeMy WebLinkAbout03-03-2014ANI � =RN
NVASHINGTONI
CALL TO ORDER
Finance Committee
March 3, 2014 - 5:00 PM
Annex Conference Room 1
MINUTES
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex
located at One East Main Street.
A. Roll Call
Chair Wales and Member Yolanda Trout were present. Chair Holman
arrived at 5:05 p.m. and after approval of minutes.
Officials and staff members in attendance during the meeting
included: Mayor Nancy Backus, Finance Director Shelley Coleman,
City Attorney Dan Heid, Parks, Arts and Recreation Director Daryl
Faber, Community Development and Public Works Director Kevin
Snyder, Assistant Director of Engineering Services /City Engineer
Ingrid Gaub, Interim Director of Human Resources and Risk
Management Rob Roscoe, and Deputy City Clerk Shawn Campbell.
B. Announcements
Chair Wales announced the Finance Committee members are in the
process of converting to paperless agenda packets for the meetings.
The goal is that over the next six months the Finance Committee
packet will be entirely electronic.
C. Agenda Modifications
There was no agenda modification.
II. CONSENT AGENDA
A. Minutes of the February 18, 2014 regular meeting
Member Trout moved and Chair Wales seconded to approve the
minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 2 -0
B. Claims Vouchers (Coleman)
Claims voucher numbers 427534 through 427692 in the amount of
$2,796,334.48 and one wire transfer in the amount of $1710.08 and
dated March 3, 2014.
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Committee members reviewed the claims vouchers and the payroll
vouchers.
Member Trout moved and Vice Chair Holman seconded to approve
and forward the 2014 claims vouchers and payroll vouchers to the full
Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3 -0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534524 through 534553 in the amount of
$276,248.62 electronic deposit transmissions in the amount of
$1,351,415.06 for a grand total of $1,627,663.68 for the period
covering February 13, 2014 to February 26, 2014.
See claims vouchers above for approval of payroll vouchers.
DISCUSSION ITEMS
A. Ordinance No. 6502 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013 -2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6474,
Ordinance No, 6481, authorizing amendment to the City of Auburn
2013 -2014 Budget as set forth in schedule "A" and schedule "B"
Director Coleman presented Ordinance No. 6502 regarding amending
the 2013 -2014 Biennial Budget.
Vice Chair Holman asked for clarification on the carry forward funds
related to the one stop center and the Human Services agreements.
Director Coleman explained staff is confirming the amounts, only
funds that have already been committed to by the City can be carried
forward. Prior to the budget amendment going before full Council all of
the amounts will be confirmed.
Chair Wales asked about the Parks and Recreation Open Space Plan.
Director Faber said the City is required to update the Open Space
Plan every six years.
Vice Chair Holman asked which TIP the Lea Hill Road improvements
are connected to. Assistant Director Gaub explained the
improvements are a combination of some of the corridor projects.
B. Auburn Municipal Cemetery Request for Proposal
Director Coleman explained the City published a Request for
Proposals for Cemetery Services, only one vendor replied. The City
has decided to continue with the current staff and administration at the
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cemetery for 2014. The City will reevaluate the Cemetery Fund in
January of 2015.
Chair Wales requested Committee Members be provided with a copy
of the response to the RFP.
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 5:18 p.m.
APPROVED day of March, 2014.
Shawn Deputy City Clerk
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