HomeMy WebLinkAboutAG-C-451 Parametrix, Incft 3, 1 U1`
AGREEMENT FOR PROFESSIONAL SERVICES
AG -C -451
THIS AGREEMENT made and entered into by and between the CITY OF AUBURN,
a Municipal Corporation in King County, Washington, hereinafter referred to as "CITY" and
Parametrix, Inc. whose address is 1019 39`h Avenue, SE, Ste. 100, Puyallup, WA 98374,
hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made apart of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until authorized in
writing by the CITY. All work under this Agreement shall be completed by December 31,
2015 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT; but may be extended by the CITY in the event of a delay
attributable to the CITY, or because of unavoidable delays caused by an act of GOD or
governmental actions or other conditions beyond the control of the CONSULTANT. A prior
supplemental Agreement issued by the CITY is required to extend the established
completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $100,000.00. Paid per
rates are attached in the fee schedule as shown on Exhibit B, which is attached hereto and
by this reference made a part of this Agreement.
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The CONSULTANT shall be paid by the CITY for direct non -salary cost, per
attached Exhibit B. Exhibit B is attached hereto and by this reference made a part of this
Agreement. These charges may include, but are not limited to the following items: outside
reproduction fees, courier fees, subconsultant fees, and materials and supplies. The
billing for non -salary cost, directly identifiable with the project, shall be submitted as an
itemized listing of charges supported by copies of the original bills, invoices, expense
accounts and miscellaneous supporting data retained by the CONSULTANT. Copies of the
original supporting documents shall be supplied to the CITY upon request. All above
charges must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work, and
not included in the compensation listed in this Agreement, a contract modification shall be
negotiated and approved by the CITY prior to any effort being expended on such services.
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the completion
of the project. The CONSULTANT shall not subcontract for the performance of any work
under this AGREEMENT without prior written permission of the CITY. No permission for
subcontracting shall create, between the CITY and subcontractor, any contractor or any
other relationship.
Compensation for any subconsultant work is included in Section 3 of this Agreement
and all reimbursable direct labor, overhead, direct non -salary costs and fixed fee costs for
the subconsultant shall be substantiated in the same manner as outlined in Section 3. All
subcontracts shall contain all applicable provisions of this AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs, drawings,
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specifications, reports and other services performed by the CONSULTANT under this
Agreement. The CONSULTANT shall, without additional compensation, correct or revise
any errors, omissions or other deficiencies in its plans, designs, drawings, specifications,
reports and other services required that are a result of the CONSULTANT's negligence.
The CONSULTANT shall perform its services to conform to generally- accepted professional
engineering standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or acceptance of,
nor payment for, any of the services shall be construed to operate as a waiver of any rights
under this Agreement or of any cause of action arising out of the performance of this
Agreement to the full extent of the law.
6. INDEMNIFICATION /HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials,
volunteers, and employees harmless from any and all claims, injuries, damages, losses, or
suits, including attorney fees, arising out of or resulting from the acts, errors or omissions of
the CONSULTANT in performance of this Agreement, except for injuries or damages
caused by the sole negligence of the CITY. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the CONSULTANT and the City, its officers,
officials, employees, and volunteers, the CONSULTANT 's liability hereunder shall be only
to the extent of the CONSULTANT 's negligence.
It is further specifically and expressly understood that the indemnification provided herein
constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
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RCW, solely for the purposes of this indemnification. This waiver has been mutually.
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. INDEPENDENT CONTRACTORIASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to the
CITY by reason of entering into this Agreement except as otherwise provided herein. The
parties agree that this Agreement may not be assigned in whole or in part without the written
consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the CONSULTANT, its
agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall not
be construed to limit the liability of the CONSULTANT to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non - owned, hired and leased
vehicles, with a minimum combined single limit for bodily injury and property
damage of $1,000,000 per accident. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing equivalent
liability coverage. If necessary, the policy shall be endorsed to provide
contractual liability coverage.
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b. Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, independent
contractors, and personal injury and advertising injury, with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate. The CITY shall be
included as an additional insured under the CONSULTANT'S Commercial
General Liability insurance policy with respect to the work performed for the CITY
using the applicable ISO Additional Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance laws of
the State of Washington. If the consultant is a sole proprietor, the parties agree
that Industrial Insurance would be required if the CONSULTANT had employees.
However, the parties agree that a CONSULTANT who has no employees would
not be required to have Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S profession,
with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate
limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as respects
the CITY. Any insurance, self insurance, or insurance pool coverage maintained
by the CITY shall be excess of the CONSULTANT'S insurance and shall not
contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice has
been given to the CITY by certified mail, return receipt requested.
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All insurance shall be obtained from an insurance company authorized to do business
in the State of Washington. Insurance is to be placed with insurers with a current A.M. Best
rating of not less than A -:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance coverage required by this section, before
commencement of the work. The CITY reserves the right to require that complete, certified
copies of all required insurance policies be submitted to the CITY at any time. The CITY will
pay no progress payments under Section 3 until the CONSULTANT has fully complied with
this section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to which
this Agreement may apply directly or through contractual, hiring, or other arrangements on
the grounds of race, color, creed, religion, national origin, sex, age, or where there is the
presence of any sensory, mental or physical handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs, documents,
records, books, specifications, reports, estimates, summaries and such other information
and materials as the CONSULTANT may have accumulated, prepared or obtained as part
of providing services under the terms of this Agreement by the CONSULTANT, shall belong
to and shall remain the property of the CITY OF AUBURN. In addition, the CONSULTANT
agrees to maintain all books and records relating to its operation and concerning this
Agreement for a period of six (6) years following the date that this Agreement is expired or
otherwise terminated. The CONSULTANT further agrees that the CITY may inspect any
and all documents held by the CONSULTANT and relating to this Agreement upon good
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cause at any reasonable time within the six (6) year period. The CONSULTANT also
agrees to provide to the CITY, at the CITY'S request, the originals of all drawings,
documents, and items specified in this Section and information compiled in providing
services to the CITY under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and belief,
that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three -year period preceding this proposal been convicted of or
had a civil judgment rendered against them for commission or fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three -year period preceding this application /proposal had one or
more public transactions (federal, state, or local) terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation. to this proposal.
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12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to the
fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the CITY for
services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the CONSULTANT
shall (1) promptly discontinue all services affected as directed by the written notice, and (2)
deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and
such other information and materials as the CONSULTANT may have accumulated,
prepared or obtained in performing this Agreement, whether completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances of
the City of Auburn, the State of Washington, King County, and where applicable, Federal
laws.
13.2. All claims, disputes and other matters in question arising out of, or relating to,
this Agreement or the breach hereof, except with respect to claims which have been waived,
will be decided by a court of competent jurisdiction in King County, Washington. Pending
final decision of a dispute hereunder, the CONSULTANT and the CITY shall proceed
diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while this
Agreement is in effect, the CONSULTANT agrees that, notwithstanding such dispute or
conflict, the CONSULTANT shall continue to make a good faith effort to cooperate and
continue work toward successful completion of assigned duties and responsibilities.
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13.4. The CITY and the CONSULTANT respectively bind themselves, their partners,
successors, assigns, and legal representatives to the other party to this Agreement with
respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between the
CITY and the CONSULTANT and supersedes all prior negotiations, representations or
agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and expenses
and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the remaining
provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Mike 011ivant, on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City of Auburn
Attn: Jacob Sweeting
25 W Main Street
Auburn WA 98001
Phone: 253.804.3118
Fax: 253. 931.3053
E -mail: jsweeting @auburnwa.gov
Parametrix, Inc.
Attn: Randy Raymond
1019 30' Avenue SE, Ste. 100
Puyallup, WA 98374
Phone: 253 - 604 -6600
Fax: 253 - 604 -6799
E -mail: rraymond @parametrix.com
13.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United
States mail, postage prepaid. Any such delivery shall be deemed to have been duly given if
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mailed by certified mail, return receipt requested, and addressed to the address for the party
set forth in 13.9 or if to such other person designated by a party to receive such notice. It is
provided, however, that mailing such notices or communications by certified mail, return
receipt requested is an option, not a requirement, unless specifically demanded or otherwise
agreed.
Any party may change his, her, or its address by giving notice in writing, stating his,
her, or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
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ATTEST:
Dani Ile E. Daskam, City Clerk
APPROVED AS TO FORM:
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Nancy *EB3, ayor
Date 19 2014
Parametrix, Inc.
BY: 7�� t Y�
Title: 50.,101 (��s�
Federal Tax ID # 91- 0914810
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and /or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG -C -115).
• Project number(s) listed (i.e.. PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right -of -way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non -salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non -salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract — total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15th.
• For grant/special funded projects there might be other special information needed, reference
the LAG manual.
Consultant Invoices
Agreement No. AG -C -434
Page 1 of 2
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG -C -010
SAMPLE INVOICE
Invoice #:5222
Progress Payment #: 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourly Rate
Amount
Mike Jones, Princi al in Char e
1
$ 125.00
$
Carla Maker, Architect
5
$ 72.00
7Amount
$
Joe Smith, Word Processin
10
$ 48.00
$
Consultant Personnel Subtotal
10
$
$
Expenses see attached documentation
Charges
Multiplier
Amount
Mike Jones, Principal in Charge
20 miles
x1.1
$ 7.59
Carla Maker, Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processing
$ 29.00
x1.1
$ 31.90
Consultant Expenses Subtotal
10
$
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
Subconsultant
Hours
Hourly Rate
Amount
ABC Environmental, Inc., Civil Engineer
10
$
100.00
$
1,000.00
Electrical Consulting, Electrical Engineer
5
$
100.00
25%
500.00
Mechanical Solutions, Mechanical Engineer
10
$
100.00
MRF
1,000.00
Movin :Com an , Moving Consultant
2
$
50.00
$ 1,025.00
100.00
Subconsultant Subtotal
$ 19,793.51
$
2,600.00
Subtotal x 1.1 Multiplier
$
2,860.00
Subconsultant Total:
TOTAL DUE THIS INVOICE
CONTRACT BREAKDOWN
$ 821.49
$ 2,860,00
$ 3,681.49
Task
Amount
Authorized
Prior Invoiced
This Invoice
Total Invoiced
To Date
%
Ex ended
%
Completed
Amount
Remaining
Original
Contract
$22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF*
2,500.00
0.00
1,000.00
1,0000.00
40%
45%
1,500.00
TOTAL
$ 24,500.00
$ 1,025.00
$ 3,681.49
$ 4,706.49
$ 19,793.51
Note: MRF= Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG -C -434
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EXHIBIT A
SCOPE OF WORK
CITY OF AUBURN
SCADA SYSTEM IMPROVEMENTS PROJECT ASSISTANCE
PROJECT NUMBER C524A
The City of Auburn (City) is nearing completion of its SCADA System Improvements Project. This
project includes a Master Control Station, as well as panel improvements, programming and systems
integration, and installation of radio communications at 41 remote sites for the City's water, sanitary
sewer, and storm water systems.
The following scope of work outlines the Consultant effort to provide technical assistance in evaluating
substantial contract compliance for the closeout phase of the SCADA System Improvements Project.
KEY ASSUMPTIONS
The following assumptions apply to this entire Scope of Work. Any substantial deviations from these
assumptions may require an amendment to the portion of the scope and budget that is impacted by
changes:
Consultant will provide consulting services only, including review of documentation and physical
improvements developed for the SCADA System Improvements Project. Consultant is not a
licensed electrician, and will not install or physically modify electrical equipment. If such
electrical installations or modifications are deemed necessary, the City will provide qualified
personnel to perform the work.
This project includes review of documentation and physical improvements for a Master Control
Station located at the City's Maintenance and Operations facility and a total of forty -one (41)
remote sites as described in Appendix C, "Site Improvements Summary Sheet." The remote sites
will include twenty (20) water sites, fourteen (14) sewer sites, and seven (7) storm sites.
Consultant will be provided access to the City's project sites with reasonable (I week) notice. The
City will make the appropriate Operations and Maintenance staff available to accompany
Consultant staff on site visits.
PHASES 1 THROUGH 3
The project will be broken into three phases to allow tracking by utility. The phases are:
CTYOFAUBURv
Scope of Work - SCADA Srven, /mprorements Project Assistance
PHASE 1 — WATER
PHASE 2 — SANITARY SEWER
PHASE 3 — STORM
The Tasks described below will be the same for each Phase. The budget is allocated approximately 50%
to water sites and 25% each to sewer and storm sites.
TASK 1 — PROJECT MANAGEMENT AND MEETINGS
Task 1A —Project Management
Objectives
• Consultant will track the project schedule and budget, project quality assurance and control, and
status of deliverables to ensure that the project is executed as expected by the City.
• The primary objectives of this task will be as follows:
> Develop and maintain project controls to track the scope of work, budget, and schedule.
Conduct internal progress meetings to coordinate project issues.
Coordinate with City staff to keep all parties updated on the progress of the project and
proactively identify issues that need to be addressed.
v Prepare monthly invoices and progress reports.
Assumptions
• The total duration of this project will be 8 months.
Deliverables
• Monthly progress reports to be submitted with project billings.
Task 1 B — QAIQC
Objectives
• Perform Quality Assurance and Quality Control (QA /QC) review of deliverables.
Assumptions
• Internal QC review will be completed for each deliverable prior to delivery to the City.
Deliverables
• QC comments by Consultant reviewers are internal only and will be kept in the project files along
with responses showing how those comments were addressed. Upon request, the Consultant shall
provide QC comments to the City.
C11 YOPAUBUwv
Scope of Work - SCADA System Gnprorements h ojen Assistance 2
Task 1C — Meetings
Objectives
• Prepare for and attend coordination and progress meetings with the City, in addition to those
indicated elsewhere in this scope of work.
Assumptions
• The budget estimate includes time for preparation and attendance of up to eight (8) meetings at
the City, each 2 hours in duration, by up to two (2) Consultant staff over the course of the project.
Deliverables
• Meeting agendas and notes as applicable.
TASK 2 — PROJECT ASSISTANCE
Task 2A— Contract Document Review
Objectives
• Review available documentation of the SCADA System Improvements Project to develop a
complete understanding of the Project
• Documentation to be reviewed will include, but may not be limited to:
n The final Agreement for services developed between the City and the consultant performing
the SCADA System Improvements Project.
Any and all approved Change Orders to the Agreement for services developed between the
City and the consultant performing the SCADA System Improvements Project.
> The "SCADA Preliminary Design Report" referenced in the scope of work for the SCADA
System Improvements Project.
All deliverable documents developed by the consultant performing the SCADA System
Improvements Project as required in the scope of work, including, but not limited to:
standardized specifications of the master control station; plan schematics; programming and
transition plan for the water, sanitary sewer and storm drainage systems; final SCADA block
diagram, bills of materials, functional descriptions, transition plan, site acceptance test
procedures, application software design guide; finalized RTU platform report, radio path
profiles, final communication system design tech memo, final remote site hardware design
tech memo, final remote site programming guide, final remote site implementation plan, City
procured hardware bill of materials, City supplied hardware interaction plan, shop drawings,
record drawings, programming code in hard copy and native formats, and punch lists.
Assumptions
• The City will provide all available SCADA System Improvements Project deliverables in
electronic format. The Consultant will provide a private ftp site for transfer of data.
• Operations and Maintenance Manuals will be reviewed under a separate task.
CITYOFAUBUR\'
Scope of Work - SCADA System Iniprovemetus Project Assistmrce
Deliverables
• No deliverables are associated with this task. This documentation review will provide the
foundation for the reviews to be performed under the other Tasks described in this scope of work.
Task 2B — System Compliance Review Site Visits
Objectives
• Perform a site visit to review the hardware and physical installation at the Master Control Station
for substantial compliance with the design documents.
• Develop three generic Remote Site Checklists applicable to water, sanitary sewer, and storm sites
for review of the remote sites.
• Perform site visits to review the hardware and physical installation at each of the remote sites for
substantial compliance with the design documents. This review will include a check of control
strategy, verification that all input /output and control points are captured, and any outstanding
punch list items identified for each site.
Assumptions
The budget estimate assumes one visit each to the Master Control Station located at the City's
Maintenance and Operations facility, and visits to a total of forty -one (41) remote sites as
described in Appendix C. Additional visits, if required, will be performed under Task 4 of this
Scope of Work.
• The budget estimate assumes a total of four (4) hours for the Master Control Station site visit and
a total of two (2) hours per site visit for each of the remote sites.
Deliverables
Memorandum summarizing the Master Control Station site visit and identifying any
recommended corrections to the Station.
Completed Remote Site Checklist for each site, including specific comments and recommended
corrections to each site.
Task 2C — Operations and Maintenance Manual Review
Objeetives
Review the project Operations and Maintenance (O &M) Manual for completeness, technical
accuracy, and pertinence.
Part I of the O &M Manual will include the Master Control Station Hardware and Software
Design to reflect as -built configuration of the Master Control Station; the Application Software
Design Guide to reflect as -built system configuration; Operator Interface and Supervisory
Control; Data Collection; Data Management and Reporting; and SCADA Master Control Station
maintenance procedures.
• Part 2 of the O &M Manual will include the site controls for each remote site, including as -built
configuration; programmable logic controllers; lists of input and output assignments, data file
CIYOFAUBUKV
Scope of Work - SCADA System /mproremenls Projecl Assfslance
structures used; internal data points; points used to communicate between PLCs and the operator
interface; data collection segments; complete, fully annotated ladder logic diagrams including
cross - reference listings; and PLC and instrumentation maintenance procedures.
Assumptions
• The City will provide both parts of the O &M manual in both electronic and hard copy (one copy)
formats.
• Site - specific O &M manual review will be coordinated with the site visits described in Task 2B.
• Parametrix will perform initial review the O &M manuals and one subsequent review to verify
that comments have been addressed. Further review, if required, will be performed under Task 4
of this Scope of Work.
• Part 2 of the O &M manual will include a total of forty -one (41) remote sites. The budget estimate
assumes an average of (1) hour of O &M Manual review per site.
Deliverables
• Written review comments.
Task 2D — Programming Review
Objeetives
Review the Wonderware (including system logs), Historian, WIN911 Alarm, and Reporting
software for the Master Control Station Site for substantial compliance with the design
documents and to verify open programming architecture.
Review the programming for the programmable logic controller (PLC), user interface (FIMI), and
variable frequency drive(s) (VFD), as applicable, for each of the 41 remote sites. Review will
include substantial compliance with the design documents and verification of open programming
architecture.
• Establish a redundancy protocol for loss of PLC control at each remote site. This protocol will
include physical storage (i.e. USB key or SD card) of the current programming for each remote
site at each site to allow restoration of the program if it is lost, as well as a central receptacle for
current remote site programming.,
Assumptions
The budget estimate assumes a total of forty(40) hours of programming review for the Master
Control Station site and a total of two (2) hours of programming review for each of the 41 remote
sites.
Deliverables
• Memorandum summarizing the Master Control Station programming review and identifying any
recommended corrections.
ClTYOFAUBURN'
Scope of [Vork • SCADA System lmprm ements Aojeci Assistance
CITY OF * *
AUBURN Nancy Backus, Mayor
WAS 11 ll NGTTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 3, 2015
Randy Raymond
Parametrix, Inc.
1019 39'h Avenue SE
Puyallup, WA 98374
RE: Amendment No. 1 to Agreement for Professional Services, AG-C-451
Project No. C524A, Scada System Improvements
Dear Mr. Raymond:
i
Enclosed is an executed copy of the above-referenced Amendment No. 1. This
amendment is for a time extension only. This amendment extends the term of the
agreement to December 31, 2016.
For the City's tracking and record keeping purposes, please reference AG-C-451 and
Project No. C524A on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-3118.
Sincerely
Jac b Swee ing, P.E.
Assistant City Engineer
Community Development & Public Works Department
JS/cw/as
Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
AG-C-451
C524A (2.20)
AUBURN * MORE THAN YOU IMAGINED