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Home My WebLink About05-05-2014 ciTroF_ -��''^=_S• Finance Committee � ��T�Q �`T May 5, 2014 - 5:00 PM ° ' v lu r Annex Conference Room 1 �--e� wnsHiNCTOn MINUTES I. CALL TO ORDER Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex Conference Room 1 located on the second floor of the City Hall Annex located at 1 East Main Street in Auburn. A. Roll Call Chair Wale.s, Vice Chair John Holman and Member Yolanda Trout were present. Officials and staff members in attendance included: Mayor Nancy Backus, Interim Human Resources and Risk Management Director Rob Roscoe, Emergency Preparedness Manager Sarah Miller, Assistant City Attorney Steven Gross, Finance Director Shelley Coleman, Water Utility Engineer Susan Fenhaus, Transportation Manager Pablo Para, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, and City Clerk Danielle Daskam. B. Announcements There was no announcement. C. Agenda Modifications There was no change to the agenda. II. CONSENT AGENDA A. Minutes of the April 21 , 2014 regular meeting Vice Chair Holman moved and Member Trout seconded to approve the April 21, 2014, minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0 B. Claims Vouchers (Coleman) Claims check numbers 428357 through 428545 in the amount of $1,043,848.88 and five wire transfers in the amount of $44,953.09 and dated May 5, 2014. Committee members reviewed claims and payroll vouchers and briefly discussed claims voucher numbers 428443 and 428396. Member Trout moved and Vice Chair Holman seconded to approve the Page 1 of 5 claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 3-0 C. Payroll Vouchers (Coleman) Payroll check numbers 534645 through 534679 in the amount of $268,556.09, and electronic deposit transmissions in the amount of $1;326,363.85 for a grand total of$1,594,919.94 for #he period April 17, 2014 to April 30, 2014. See claims vouchers above for approval of payroll vouchers. III. ORDINANCES A. Ordinance No. 6504 (Heid) An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 2.08 of the Aubum City Code establishing an independent salary commission Assistant City Attorney Gross explained Ordinance No. 6504 creates an independenf salary commission to set the salaries for Councilmembers. State law allows city councils to create an independent salary commission that can evaluate and set the salaries for elected officials. The salary commission can raise or lower the salaries of elected officials; however, although increases can become effective immediately, any reduction in salary would not become effec4ive until the commencement of a new term of office. Chair Wales reported the Council Operations Committee has introduced the proposed ordinance and reviewed it extensively with the City Attorney. Chair Wales noted the ordinance does not include the Mayor at this time. Vice Chair Holman spoke in favor of Ordinance No. 6504. Vice Chair Holman stated he hopes that any increase in salary c.ompensation will attract a more diverse group of candidates for elected office. Member Trout concurred with Vice Chair Holman. Chair Wales expressed hope the salary commission will consider in its evaluation of Council compensation, the number of committees in which the City Councilmembers participate. Vice Chair Holman moved and Member Trout seconded to approve and forward Ordinance No. 6504 to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0 IV. RESOLUTIONS A. Resolution No. 5068 (Hursh ) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Interlocal Agreement between the Page 2 of 5 City of Auburn and Snohomish County for mutual assistance, and to donate staff time related to the State Route 530 flood and mudslide Emergency Preparedness Manager Sarah Miller presented Resolution No. 5068, which aufhorizes an interlocal agreement with Snohomish County to reimburse the City for staff time spent supporting the State Route 530 landslide response and to donate some of the staff time that does not impact the budget directly. Member Trout moved and Vice Chair Holman seconded to approve and forward Resolution No. 5068 to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0 V. DISCUSSION ITEMS A. Resolution No. 5067 (Coleman) A Resolution of the City Council of the City of Aubum, Washington, authorizing the City to apply for, and if awarded, to accept Federal grant funds in the am_ount of $450,000.00 from the Federal Aviation Administration, and State grant funds in the amount of $25,000.00 from the Washington State Department of Transportation Aviafion Division for various airport improvements, and authorizing the execution of the grant agreement therefor Finance Director Coleman presented Resolution No. 5067, authorizing application and acceptance of a federal grant from 4he Federal Aviation Administration in the amount of $450,000.00 for projects at the Auburn Municipal Airport. The projects include security cameras and gates, access upgrades, an obstruction survey for the GPS approach, and land acquisition to protect approaches. B. Century West Task Assignment (Coleman) Finance Director Coleman presented information on the Century West Task Assignment. Century West is the consulting engineer for the Auburn Municipal Airport per Resolution No. 4987 approved by Council on September 3, 2013. The Task Assignment includes administrative bidding services and project management for the airport crack sealing and slurry seal project this summer. The cost of the project work is grant funded. C. Resolution No. 5064 (Fenhaus) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an agreement between the City of Auburn and the U.S. Geological Survey for water resources investigations Water Utility Engineer Fenhaus presented Resolution No. 5064. The resolution authorizes an agreement with the U.S. Geological Survey for the third and final phase for a groundwater study of the Puyallup River watershed. The third phase of the project is to develop a regional Page 3 of 5 groundwater model fhat will be available for use by state, county, and local governments, water utilities and local stakeholder groups. D. Resolution No. 5066 (Para) A Resolution of the City Council of fhe City of Auburn, Washington, authorizing the Mayor to amend the Memorandum of Agreement with Pierce County for the purpose of providing road services Assistant Director of Engineering Services/City Engineer Gaub presented Resolution No. 5066, which amends an existing contract with Pierce County for road services. The amendment provides for sfreet striping and road markings throughout the city as well as citywide LED signal head re-lamping in 2014. E. Cemetery Maintenance Workers Wages and Benefits Committee members reviewed a spreadsheet of Cemetery Maintenance Worker wages and benefits for 2014. Interim Human Resources and Risk Management Director Roscoe explained the Cemetery includes Maintenance Workers I and II who are part of a union. During contract negotiations, contract comparables are selected from among cities and maintenance workers are compared generally and not specifically as '`cemetery" maintenance workers. There are currently three years left on the current collective bargaining agreement. Chair Wales expressed interest in comparing 4he costs of maintenance of cemeteries for similar sized cities, the acreage of their cemeteries, and the number of interments. Vice Chair Holman stated he is comfortable with the City's bargaining process and the stafus of the Cemetery budget. Member Trout indicated she preferred to wait and review the condition of the Cemetery fund during budget preparation. Director Coleman stated the Cemetery revenues are budgeted conservatively. Last year, revenues exceeded budget estimates. Finance Director Coleman reported the anomaly in the cemetery water consumption was investigated, and it was found that Lakehaven Utility District did not read the cemetery irrigation meter for two years. Lakehaven discovered the error at the end of 2012. Lakehaven backbilled the cemetery for water usage. Lakehaven U4ility District is now reading the meter every month, and the billing is at its normal level. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 5:32. APPROVED fhis !y%day of ��`� , 2014. Page 4 of 5 �, �Q� � RG' ALE , C Danielle D"asRam, City Clerk Page 5 of 5