HomeMy WebLinkAbout05-12-2014 6/18/2014CITY Or ' Municipal Services Committee
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May 12, 2014 - 3:30 PM
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•[-ltJ �J City Hall Conference Room 3
--= WASHINGTON MINUTES
CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room
3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and
Member Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee,
Finance Director Shelley Coleman, City Attorney Dan Heid, Project
Engineer Seth Wickstrom, and Police Secretary /Scribe Terry
Mendoza. Others present: Auburn Reporter representative Robert
Whale.
B. Announcements
C. Agenda Modifications
RESOLUTION NO. 5071* (Coleman)
Finance Director Shelley Coleman reported on the contract extension
between the City and Redflex Traffic Systems, Inc. ( Redflex). The
RFP process was conducted with a total of three bids received. After
staff interviews and review of the respondent's bids, a vendor has
been selected and contract negotiations have commenced. Based on
staff discussions, which included Redflex, it was decided that a 6-
month transition would be necessary in order to have a continuation of
services until the new vendor is ready and operational. This time
frame includes moving the new contract through Committees and
Council, and three months of testing between the City and the
new vendor's equipment. Chair Peloza inquired about the current
equipment and whether it would be removed. City Attorney Dan Heid
commented that the above - ground equipment would be removed and
returned to Redflex; the underground wiring would remain.
Vice Chair Osborne stated that based on the information provided he
does not believe there is a reason to extend the Redflex contract.
Additionally, if we are going to a new vendor we will need to cut our
ties with Redflex at some point in time and extending their contract
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does not make sense. City Attorney Heid and Mayor Nancy Backus
reiterated that the extension allows for a continuation of services
instead of going without red light photo enforcement for several
months, up to possibly six months. The contract extension provides a
better transition while the new vendor is put in place. Chair Peloza
shared that he would hate to see a break in services, as well. Staff
initially looked at a three month contract extension. However, in
additional discussions about bringing forth the new contract through
the multiple committee meetings and Council, and the amount of
testing that is involved including installation as recommended by
Innovation & Technology Director Ron Tiedeman, the six month time
frame seemed reasonable. Council member DaCorsi inquired about
the possibility of the transition being completed sooner. City Attorney
Heid responded that the extension is for a specific period of time and
transition dates will be targeted so that they are aligned and in order
to avoid the gap in services. Finance Director Coleman added that
this is a complex transition as it involves Police, Public Works,
Innovation & Technology, and King County District Court. Committee
discussion followed.
Council member DaCorsi moved to forward Resolution No. 5071 to
full Council for consideration with an amendment that states we will
have an agreement with Redflex for a period of four (4) months and
additionally month to month after that, not to exceed six (6) months
total. Chair Peloza seconded. Vice Chair Osborne voted against the
motion.
MOTION PASSED: 2 -1
CONSENT AGENDA
A. April 28, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
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*A scrivener's error was noted and will be corrected before publication
of the final Minutes.
III. ACTION
A. Public Works Project No. CP1324 (Coleman)
Project Engineer Seth Wickstrom briefed the Committee on the
request to advertise for the Airport pavement rehabilitation project.
The project will be bid with multiple schedules. The main schedule
covers the seal coat on the runway and around the south hangars.
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Anticipated grant funding should cover this portion of the multiple
project schedule. The additive schedule will cover the parking lot to
the south, some of the parking areas'in the middle, and the north
hangars. This portion should not be covered as part of the anticipated
funding; however, this could be added to the project based on the bids
that are received. The third schedule involves doing a slurry seal 25
feet around the hangars. This specific work is not eligible under the
terms of the FAA grant and would need to be paid for by City funds.
Staff will review whether to add this to the project based on bids and
total available funds for the Airport Project. Member DaCorsi inquired
about the time frame and whether the runway would be completely out
of commission during the project. Finance Director Shelley Coleman
stated that the time frame would probably be during the warmer
months of July and August. There should also be limited takeoff and
landing capabilities for the runway based on a previous runway
rehabilitation project which involved working on half of the runway at a
time. Committee discussion followed.
Vice Chair Osborne moved to forward Public Works Project No.
CP1324 to full Council for consideration. Member DaCorsi seconded.
Chair Peloza concurred.
MOTION PASSED: 3 -0
IV. DISCUSSION ITEMS
A. Police 2013 Workload Analysis (Lee)
Chief of Police Bob Lee reported on the Police Department's 2013
Workload Analysis. This analysis has been in existence since 1996
and is utilized by administrative staff to analyze trends and provide
guidance for the planning of future police services. Chief Lee stated
that minimum staffing is one officer in each district 24/7. The districts
are set up geographically based on the calls for service areas. In
addition to minimum staffing two bicycle officers are assigned to the
downtown area (District 2) and two officers are assigned to the Outlet
Collection Mall (District 4). There is one officer assigned to handle
Domestic Violence (DV) cases. Statistics show DV incidents have
increased; however, it is a testament to the fact that citizens are more
comfortable in reporting DV situations where they may not have
reported it in the past. Committee discussion followed.
B. Project Matrix
An update to the status for Item 10P was the only change identified for
the Project Matrix.
V. ADJOURNMENT
The meeting was adjourned at 4:22 pm. The next regular meeting of the
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Municipal Services Committee is scheduled for Tuesday, May 27, 2014 in
Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA.
Signed this VZY day ofWy, 2014.
Bill Peloza, Chair Terry Me oza, Poli Secretary /Scribe
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