HomeMy WebLinkAbout05-05-2014vor
AcnU CJ-
- WASHINGTON
CALL TO ORDER
Public Works Committee
May 5, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting were:
Mayor Nancy Backus, Community Development & Public Works
Director Kevin Snyder, Assistant Director of Engineering /City Engineer
Ingrid Gaub, Assistant Director of Public Works Operations Randy
Bailey, Acting Utilities Engineer Susan Fenhaus, Transportation
Manager Pablo Para, Engineering Aide Amber Mund, Senior Project
Engineer Ryan Vondrak, Sewer Utility Engineer Bob Elwell,
Emergency Preparedness Manager Sarah Miller, Assistant City
Attorney Steven Gross, Project Engineer Matt Larson, Storm Drainage
Engineer Tim Carlaw and Public Works Secretary Molly Hoisington.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one modification, adding Discussion Item I, Resolution No.
5068 to the agenda.
CONSENT AGENDA
A. Approval of Minutes
Approve the minutes of the April 21, 2014 Public Works Committee
meeting
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Public Works Committee Meeting
minutes for date, April 21, 2014.
Motion carried 3 -0.
III. ACTION
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A. Right -of -Way Use Permit No. 14 -09 (Mund)
Approve Right -of -Way Use Permit No. 14 -09 for The Auburn
Downtown Association Wine and Music Festival
Engineering Aide Mund explained Right -of -Way Use Permit 14 -09 is
for the Auburn Downtown Association Wine and Music Festival. This
years request is for the closure of Main Street between Auburn Way
North and A Street SE and B Street NW between East Main Street
and 1st Street NE. The closure has been requested for Saturday, July
19, 2014 from 8:00 am to 9:00 pm.
Engineering Aide Mund confirmed the alleyway will be closed per a
question asked by Chairman Osborne.
Engineering Aide Mund responded to a question asked by Vice -Chair
Peloza regarding the length of time the closure has been requested
for. The Committee requested a follow up report indicating the vendor
schedule during the closure.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right -of -Way Use Permit No. 14 -09 for
The Auburn Downtown Association Wine and Music Festival.
Motion carried 3 -0.
B. Right -of -Way Use Permit No. 14 -11 (Mund)
Approve Right -of -Way Use Permit No. 14 -11 for Sound Transit
Engineering Aide Mund explained Right -of -Way Use Permit No. 14 -11
is for the renewal of two existing directional signs in the right -of -way at
the transit station. Sound Transit will not be installing any additional
signs. This permit is for existing signs already in the right -of -way that
were installed under a previous permit that will be expiring on May 19,
2014 and needs to be renewed.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right -of -Way Use Permit No. 14 -11 for
Sound Transit.
Motion carried 3 -0.
C. Resolution No. 5062 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
Setting a Public Hearing to Consider a Franchise Agreement with tw
telecom of washington Ilc
Engineering Aide Mund explained Resolution No. 5062 sets the date
of the public hearing for tw telecom of washington Ilc to obtain a
franchise agreement.
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Assistant Director of Engineering /City Engineer responded to a
question asked by Vice -Chair Peloza regarding committee processes
for telecommunication topics and that current City code requires that
the Public Works Committee of the Council take action on these
items.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council approve Resolution No.
5062 setting the date of the public hearing for Franchise Agreement
No. 14 -06 for tw telecom of washington Ilc for May 19, 2014.
Motion carried 3 -0.
D. Public Works Project No. CP1208 (Truong)
Grant permission to advertise for bids for Project No. CP1208, Sewer
Pump Station Improvements
Senior Project Engineer Vondrak explained that staff is asking for
permission to advertise for bids for Project No. CP1208, Sewer Pump
Station Improvements.
Sewer Utility Engineer Elwell and Assistant Director of Public Works
Operations Bailey responded to a question asked by Chairman
Osborne regarding the installation of the generator.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. CP1208, Sewer Pump Station
Improvements.
Motion carried 3 -0.
E. Public Works Project No. CP1104 (Larson)
Grant permission to advertise for bids for Project No. CP1104, 8th
Street NE and 104th Avenue SE Intersection Improvements, Contract
14 -09
Project Engineer Larson explained that staff is asking for permission
to advertise for bids for Project No. CP1108, 8th Street NE and 104th
Avenue SE which includes safety improvements.
Assistant Director of Engineering /City Engineer Gaub responded to a
question asked by Chairman Osborne regarding the update to the
cost estimate.
Project Engineer Larson and Transportation Manager Para responded
to a concern Vice -Chair Peloza mentioned regarding the safety at this
intersection.
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It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend City Council grant permission to
advertise for bids for Project No. CP1104, 8th Street NE and 104th
Avenue SE Intersection Improvements, Contract 14 -09.
Motion carried 3 -0.
F. Resolution No. 5066 (Para)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Amend the Memorandum of Agreement with
Pierce County for the Purpose of Providing Road Services
Transportation Manager Para explained Resolution No. 5066 is the
annual Pierce County Memorandum of Agreement for traffic
maintenance services including pavement marking and striping
throughout the city and signal head re- lamping and maintenance. This
resolution extends the completion date to December 31, 2014.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend that City Council adopt Resolution
No. 5066.
Motion carried 3 -0.
G. Resolution No. 5064 ( Fenhaus)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute an Agreement Between the City of
Auburn and the U.S. Geological Survey for Water Resources
Investigations
Acting Utilities Engineer Fenhaus explained Resolution No. 5064 is an
agreement with the U.S. Geological Survey (USGS) and it is for
completion of Phase III of the project and includes the creation of the
model that will be available for the City's use. The first two phases will
be completed later this year.
There was a brief group discussion per a question asked by Vice -
Chair Peloza regarding the dollar amount on page 64 versus the dollar
amount on page 71.
Assistant Director of Engineering /City Engineer Gaub responded to a
question asked by Chairman Osborne regarding the time line on page
72.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend that City Council adopts Resolution
No. 5064.
Motion carried 3 -0.
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IV. DISCUSSION ITEMS
A. Ordinance No. 6504 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new Chapter 2.08 of the Auburn City Code establishing an
Independent Salary Commission
Assistant City Attorney Gross explained Ordinance No. 6504 amends
chapter 2.08 in the City Code to establish a salary commission. Under
the salary commission, this one is designed to set the salaries for the
Council Members only including the Deputy Mayor. Under state law,
there is a requirement for any salaries set by a salary commission to
go to referendum if there are enough signatures gathered for
referendum.
Assistant City Attorney Gross responded to a question asked by
Chairman Osborne regarding the pay increase /decrease.
Assistant City Attorney Gross answered a question asked by Member
DaCorsi regarding frequency of meetings.
There was a brief group discussion regarding the salary commission.
B. Water Comprehensive Plan Policies ( Fenhaus)
Acting Utilities Engineer Fenhaus provided informational materials
regarding the draft Water Comprehensive Plan Policy update and
reviewed the format of the proposed changes. There was a group
consensus that this along with the Sewer and Storm policies will be
reviewed and discussed at a future special meeting jointly with the
Planning and Community Development Committee.
C. Sanitary Sewer Comprehensive Plan Policies (Elwell)
Sewer Utility Engineer Elwell provided informational materials
regarding the draft Sewer Comprehensive Plan Policy update and
reviewed the format of the proposed changes.
D. Storm Drainage Comprehensive Plan Policies (Carlaw)
Storm Drainage Engineer Carlaw provided informational materials
regarding the draft Storm Drainage Comprehensive Plan Policy
updates and reviewed the format of the proposed changes.
E. Engineering Organizational Overview (Laub)
Assistant Director of Engineering /City Engineer Gaub provided
informational materials which described the primary functions of the
sections within the Engineering Services Division.
Assistant Director of Engineering /City Engineer briefly reviewed the
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presentation materials with the committee.
In response to a question asked by Vice -Chair Peloza, Assistant
Director of Engineering /City Engineer Gaub stated all positions that
are currently vacant are in the process of being filled.
Community Development & Public Works Director Snyder made
comment commending staff on the amount of work performed given
the amount of resources available and stated compared to
comparable size agencies, the City has significantly less staff
resources for the amount of work. This applies to the Maintenance
and Operations Division as well.
F. Capital Project Status Report (Vondrak)
Item 3 — CPI 225 — West Valley Highway Preservation —.15th NW to
37th NW:
Responding to a question from Member DaCorsi, Senior Project
Engineer Vondrak explained the wording 'open house being
scheduled" was not intended for this item. Instead, this should say
"Final pay in process ".
Transportation Manager Para responded to a question asked by
Chairman Osborne regarding project funding.
Item 22 — CP1304 — 34th
Senior rrotect tngmeer vonaraK responaea to a questior
Member DaCorsi regarding the design work related to the
advertisement date.
Senior Project Engineer Vondrak responded to a question asked by
Member DaCorsi regarding the design work related to the
advertisement date.
Item 33 — CP1323 — 2014 Local Street Reconstruction Prc
Senior Project Engineer Vondrak explained what the open
entails due to a question asked by Member DaCorsi.
G. Significant Infrastructure Projects by Others - Public Works Status
Report (Laub)
Chairman Osborne commented that the only change is the anticipated
completion date for the Reddington Levee. Assistant Director of
Engineering /City Engineer Gaub confirmed.
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H. Action Tracking Matrix (Gaub)
Vice -Chair Peloza made comments regarding the sidewalk outside of
City Hall on the west side as he feels it is a safety hazard. Assistant
Director of Public Works Operations Bailey submitted a work request
to investigate this.
There was a brief group discussion regarding existing rail road
crossings and their conditions.
Assistant Director of Engineering /City Engineer Gaub responded to a
question asked by Chairman Osborne regarding the status of the Lea
Hill Road Repair and that not appreciable movement has occurred
since the original movement and staff are working with a consultant to
monitor and determine an appropriate solution.
Resolution No. 5068 (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute an Interlocal Agreement between
the City of Auburn and Snohomish County for Mutual Assistance, and
to Donate Staff Time Related to the State Route 530 Flood and
Mudslide
This Resolution was an Agenda Modification, and for the purpose of
these minutes was discussed after Discussion Item A.
Emergency Preparedness Manager Miller explained Resolution No.
5068 authorizes an interlocal agreement between the City of Auburn
and Snohomish County to allow for reimbursement. Including partial
reimbursement of the time that employees spent during the landslide
and donating the remainder of the time.
Emergency Preparedness Manager responded to a question asked by
Vice -Chair Peloza regarding the total amount of staff hours.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:56 p.m.
Approved this /11'9th day of May, 2014.
lV mail
Wayn s oMe Mol Hoisington
Chairman Public Works Secretary
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