Loading...
HomeMy WebLinkAbout07-07-2014 Agenda_2014_7_7_Meeting(665)CIYOF A WASHINGTO I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA Public Works Committee July 7, 2014 - 3:30 PM Annex Conference Room 2 AGENDA A. Approval of Minutes* Public Works Committee to approve the minutes of the June 16, 2014 Public Works Committee meeting. III. ACTION A. Right -of -Way Use Permit No. 14 -25* (Mund) Approve Right -of -Way Use Permit No. 14 -25 for Lehnertz Family LLC B. Right -of -Way Use Permit No. 14 -26* (Mund) Approve Right -of -Way Use Permit No. 14 -26 for Scarff Motors Inc. C. Public Works Project No. CP1224* (Wickstrom) Approve Final Pay Estimate No. 9 to Contract No. 13 -04 in the amount of $21,373.86 and accept construction of Project No. CP1224, 2013 Local Street pavement Reconstruction Project D. Public Works Project No. CP1225* (Wickstrom) Approve Final Pay Estimate No. 5 to Contract No. 13 -05 in the amount of $4,720.00 and accept construction of Project No. CP1225, West Valley Highway System Preservation Project E. Public Works Project No. CP1024* (Larson) Award Contract No. 14 -06 to Rodarte Construction, Inc. on their low bid of $577,667.45 for Project No. CP1024, M Street SE and Auburn Way South Intersection Improvements F. Public Works Project No. CP1104* (Larson) Reject all Bids and Re- advertise Contract No. 14 -09 for Project No. CP1104, 8th St NE and 104th Ave SE Intersection Improvements G. Public Works Project No. CP1323* (Carter) Approve Award of Contract No. 14 -11, to the Lowest Responsible Bidder for Project No. CP1323, 2014 Local Street Pavement Reconstruction Project H. Public Works Project No. CP1301* (Carter) Page 1 of 187 Approve Final Pay Estimate No. 4 to Contract No. 13 -20 in the amount of $46,235.40 and accept construction of Project No. CP1301, 2013 Citywide Sidewalk Repair Project IV. DISCUSSION ITEMS A. Revenue Manual* (Coleman) 2014 Revenue Manual B. Resolution No. 5080* (Bailey) A Resolution of the City Council of the City of Auburn, Washington Declaring Certain Items of Property as Surplus and Authorizing their Disposal C. Mill Creek Wetland 5K Restoration Project* (Andersen) Review and discuss the federal /non - federal partnership agreement for City Project No. CP0746 D. Capital Project Status Report* (Sweeting) E. Significant Infrastructure Projects by Others - Public Works Status Report* (Gaub) F. Action Tracking Matrix* (Gaub) V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 187 C17YOF A u641 )NASFINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: Approval of Minutes June 30, 2014 Department: Attachments: Budget Impact: Public Works Draft Minutes $0 Administrative Recommendation: Public Works Committee to approve the minutes of the June 16, 2014 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember: Osborne Meeting Date: July 7, 2014 Staff: Item Number: CA.A CA.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 187 WASH I NGTO[V I. CALL TO ORDER Public Works Committee June 16, 2014 - 3:30 PM Annex Conference Room 2 MINUTES Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Community Development & Public Works Director Kevin Snyder, Assistant Director of Engineering /City Engineer Ingrid Gaub, Assistant Director of Public Works Operations Randy Bailey, Assistant Director of Community Development Jeff Tate, Assistant City Engineer Jacob Sweeting, Transportation Manager Pablo Para, Traffic Engineer James Webb, Engineering Aide Amber Mund, Acting Utilities Engineer Susan Fenhaus, Senior Project Engineer Ryan Vondrak, Project Engineer Kim Truong, Financial Services Manager Rhonda Ewing, Acting Financial Planner Tamara Baker, Principal Planner Jeff Dixon, Assistant City Attorney Steven Gross, and Public Works Office Assistant Michelle Thompson. B. Announcements There were no announcements. C. Agenda Modifications There were no modifications to the agenda. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Public Works Committee Meeting minutes for date, June 2, 2014. Motion carried 3 -0. III. ACTION A. Resolution No. 5073 (Mund) CA.A Page 1 of 7 Page 4 of 187 CA.A A Resolution of the City Council of the City of Auburn, Washington, Setting a Public Hearing to Consider the Vacation of the Alley Between South Division Street and A Street SE, South of 1st Street SE, Within the City of Auburn, Washington Engineering Aide Mund explained Resolution No. 5073 sets the date of public hearing for right -of -way Vacation No. V3 -14. MW Holdings Auburn SE Block LLC has applied for vacation of the right -of -way of the alley between South Division Street and A Street SE, south of 1st Street SE. The applicant currently owns all of the surrounding parcels and is proposing to incorporate the right -of -way in the development of the adjacent properties. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommends City Council adopts Resolution No. 5073. Motion carried 3 -0. B. Right -of -Way Use Permit No. 14 -12 (Mund) Approve Right -of -Way Use Permit No. 14 -12 for Chevron Environmental Management Company Engineering Aide Mund explained Right -of -Way Use Permit No. 14 -12 is for Chevron Environmental Management Company /Leidos to renew an expired permit for five existing monitoring wells currently located in the right of way on A Street NW and 3rd Street NW. These five wells were previously permitted under Right -of -Way Use Permit No. 09 -23 which has expired. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve Right -of -Way Use Permit No. 14 -12 for Chevron Environmental Management Company. Motion carried 3 -0. C. Right -of -Way Use Permit No. 14 -16 (Mund) Approve Right -of -Way Use Permit No. 14 -16 for Mohawk Northern Plastics LLC Engineering Aide Mund explained Right -of -Way Use Permit No. 14 -16 is for a five year renewal for Mohawk Northern Plastics, LLC dba Ampac Flexibles. The existing facilities were previously permitted under Right -of -Way Use Permit No. 09 -14 and subsequent amendments which have recently expired. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve Right -of -Way Use Permit No. 14 -16 for Mohawk Northern Plastics LLC. Page 2 of 7 Page 5 of 187 CA.A Motion carried 3 -0. D. Right -of -Way Use Permit No. 14 -17 (Mund) Approve Right -of -Way Use Permit No. 14 -17 for Buena Vista SDA School Engineering Aide Mund explained Right -of -Way Use Permit No. 14 -17 is for Buena Vista SDA School renewal for an existing underground electrical conduit crossing on Academy Drive SE. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve Right -of -Way Use Permit No. 14 -17 for Buena Vista SDA School. Motion carried 3 -0. E. Public Works Project No. CP1122 (Truong) Recommend City Council grant permission to advertise for bids for Project No. CP1122, 30th Street NE Area Flooding — Phase 1 Using a vicinity map, Project Engineer Truong outlined the project scope with the Committee and advised the project limits are now from B Street NW all the way to Brannan Park to incorporate an overlay of the roadway. Answering a question asked by Chairman Osborne, Project Engineer Truong clarified the limits of the 42 -inch storm line. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council grant permission to advertise for bids for Project No. CP1122, 30th Street NE Area Flooding Phase 1. Motion carried 3 -0. F. Ordinance No. 6512 (Fenhaus) An Ordinance of the City Council of the City of Auburn, Washington relating to Street and Utility Payback Agreements, adding a new Chapter 3.25 (Payback Agreements) to the Auburn City Code, and repealing Chapter 12.70 and Sections 13.08.070 and 13.40.060 of the Auburn City Code Acting Utilities Engineer Fenhaus explained Ordinance No. 6512 authorizes the amendment of Auburn City Code (ACC) by adding a new chapter (Chapter 3.25 — Payback Agreements) and deleting several sections (ACC 12.70, ACC 13.08.070, and ACC 13.40.060). The revised Code reflects the changes to RCW 35.91.020 which became effective on July 1, 2014, most notably: 1. The obligation of the City to enter into such an agreement (for Page 3 of 7 Page 6 of 187 utilities) 2. The timing of requests, notifications, submittals, and public hearings, and 3. The process for the City to recover funds for City funded projects. In addition to these changes, the ordinance also consolidates several code sections into one chapter. Member DaCorsi noted a capitalization issue on page 39. Staff will correct. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend City Council introduces and adopts Ordinance No. 6512. Motion carried 3 -0. G. Resolution No. 5076 (Snyder) Council resolution supporting a new funded federal transportation program Community Development & Public Works Director Snyder explained Resolution No. 5076 pertains to current situation at the federal level relating to the pending expiration of current federal funding for streets and highways. which could impact the City of Auburn. National League of Cities has been encouraging its member communities to pass resolutions supporting a new funded federal transportation program and to reach out to their Congressional delegations and other state and federal officials to express support for this program. Member DaCorsi commented on the term full funding. Vice -Chair Peloza recommended a verbiage revision to recognize the National League of Cities. Community Development & Public Works Director Snyder advised staff will revise before this item is presented to City Council this evening. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee recommend approval of Resolution No. 5076 to full City Council as amended. Motion carried 3 -0. IV. DISCUSSION ITEMS A. Ordinance No. 6510 (Coleman) An Ordinance of the City Council of the City Of Auburn, Washington CA.A Page 4 of 7 Page 7 of 187 CA.A Amending Ordinance No. 6432, The 2013 -2014 Biennial Budget Ordinance, as Amended by Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6474, Ordinance No. 6481, Ordinance No. 6502, authorizing Amendment to the City Of Auburn 2013 -2014 Budget as set forth in Schedule "A" and Schedule "B" Financial Services Manager Ewing explained Ordinance No. 6510 (Budget Amendment #8) represents the eighth budget amendment for the 2013 -2014 biennium and the third budget amendment for 2014. Highlights include: • Adjusting the Fund Balance to record the beginning of 2014 fund balance • Revenue Adjustments • 11 FTE Additions • Project Carryforwards for projects not completed in 2013 • Project Funding Requests to establish spending for projects • Other Requests to establish the new spending authority Assistant Director of Public Works Operations Bailey responded to a question asked by Vice -Chair Peloza regarding the utility locator position on page 49 of the packet. Acting Financial Planning Manager Baker replied to a question asked by Vice -Chair Peloza regarding the airport fund on page 50 of the packet. There was a group discussion regarding the requested FTE additions for the Community Development and Public Works Department concerning the need and proposed funding for the positions. B. Ordinance No. 6515 (Tate) An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.20.010 of the Auburn City Code relating to vegetation as a nuisance Assistant Director of Community Development Tate explained Ordinance No. 6515 is seeking modification to the ACC 8.20.010.D to ensure that the height limits for grass, groundcover and vines has applicability to all types of land which include tracts, parcels, lots or other divisions. Ordinance No. 6515 contains the draft amendments to Chapter 8.20. Assistant Director of Community Development Tate responded to a question asked by Member DaCorsi regarding overgrown grass on 10th Street NE. Page 5 of 7 Page 8 of 187 CA.A In response to a question asked by Vice -Chair Peloza, Assistant Director of Community Development Tate advised the overgrown area on Lea Hill is a privately owned tract. The code amendment will include tracts and therefore will be resolved after amended. There was a brief group discussion regarding the vacant Code Compliance position. Assistant Director of Community Development Tate clarified "occupied properties" and "decline of character" in response to questions asked by Chairman Osborne. C. Ordinance No. 6508 (Dixon) An Ordinance of the City Council of the City of Auburn, Washington, amending Section 18.23.030 of the Auburn City Code relating to Warehouse and Distribution uses Principal Planner Dixon explained Ordinance No. 6508 is a code amendment to zoning code Section 18.23.030, "uses (of the Commercial and Industrial Zones)" of the zoning code to change the use regulations applicable to warehousing and distribution facility uses in the EP, Environmental Park zoning district and the M1, Light Industrial zoning district. The current language of the code prohibits warehousing and distribution uses in the EP zone and requires a Conditional Use Permit in the M1, Light Industrial zone. The City seeks to revise the regulations to allow the use outright in the M1, Light Industrial zone and EP, Environmental Park zone. D. Resolution No. 5075 (Webb) A Resolution of the City Council of the City of Auburn, Washington, approving the 2015 -2020 Transportation Improvement Program of the City of Auburn pursuant to R.C.W. Chapter 35.77 of the laws of the State of Washington Transportation Manager Para explained this is the final version of the Transportation Improvement Program which will be presented to Council tonight for approval. Transportation Manager Para provided an update of the status on page 195 (TIP# 69) in response to a question asked by Vice -Chair Peloza. E. M &O Services Overview (Bailey) Assistant Director of Public Works Operations Bailey provided informational materials which described the primary functions of the sections within the Maintenance & Operations (M &O) Division. Assistant Director of Public Works Operations Bailey briefly reviewed the presentation materials with the Committee. Page 6 of 7 Page 9 of 187 F. Capital Project Status Report (Sweeting) Item 1 — C201A — M Street Underpass (Grade Separation): Responding to a question asked by Chairman Osborne, Assistant City Engineer Sweeting stated the final pay will likely be included in the second Public Works Committee meeting in July. G. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) There were no questions from the Committee. H. Action Tracking Matrix (Gaub) Item F — 105th Street Sewer Odor: Assistant Director of Public Works Operations Bailey responded to a question asked by Chairman Osborne regarding recent complaints of the sewer odor smell. Item G — Lea Hill Road Repair: Assistant Director of Engineering /City Engineer Gaub provided a status update and advised that the geotech is still monitoring this road in response to a question asked by Chairman Osborne. Vice -Chair Peloza made comment regarding a sunken storm drain on Auburn Way North & 8th Street. Assistant Director of Public Works Operation Bailey indicated that staff will investigate. V. ADJOURNMENT CA.A There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:37 p.m. Approved this 7th day of July, 2014. Wayne Osborne Molly Hoisington Chairman Public Works Department Secretary Page 7 of 7 Page 10 of 187 . .,,„„) AUBURN 7Y OF* \V..\ 111 NG [':)r AGENDA BILL APPROVAL FORM Agenda Subject: Right -of -Way Use Permit No. 14 -25 Department: Public Works Attachments: Permit Conditions Vicinity Map Administrative Recommendation: Date: June 30, 2014 Budget Impact: $0 Public Works Committee approve Right -of -Way Use Permit No. 14 -25 for Lehnertz Family LLC. Background Summary: Lehnertz Family LLC has applied for renewal of a Right -of -Way Use Permit for a term of 5 years. This permit is for existing awnings and canopies attached to the Truitt Building in the right -of -way located at 102 West Main Street that were installed under a previous permit that has recently expired. Please see the attached map and conditions for additional information. Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Mund Meeting Date: July 7, 2014 Item Number: ACT.A ACT.A AUBURN * MORE THAN YOU IMAGINED Page 11 of 187 Right -of -Way Use Permit Special Conditions for ROW #14 -25 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant's failure to comply with any provisions /conditions of this permit shall be terms for immediate termination. 2. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured. 3. Applicant shall provide a signed and notarized Hold Harmless agreement. 4. Applicant shall comply with the City's nuisance code under ACC 8.12 5. The City reserves the right to adjust the terms and conditions or revoke this Right -of -Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights -of -way to accommodate other uses if the applicant's proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights -of -way will serve the community interest. ACT.A Page 12 of 187 1 ACT.A 1 1 1 1 1 I Page 13 of 187 . „„,..._.*, AUBURN 7Y OF \ VA S111 C;[[7[r AGENDA BILL APPROVAL FORM Agenda Subject: Date: Right -of -Way Use Permit No. 14 -26 June 30, 2014 Department: Attachments: Budget Impact: Public Works Permit Conditions $0 Vicinity Map Administrative Recommendation: Public Works Committee approve Right -of -Way Use Permit No. 14 -26 for Scarff Motors Inc. Background Summary: Scarff Motors Inc has applied for renewal of a five year Right -of -Way Use Permit allowing them to park vehicles in the right -of -way surrounding their property on 5th St NE, B St NE and 7th St NE. The permit requires that Scarff Motors maintain a four foot clear path for pedestrian access, including around PSE poles on 5th St NE. The clear path is delineated with paint striping that Scarff Motors shall maintain. The applicant is currently parking in this right -of -way under ROW Use Permit #09 -10 which has recently expired. Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Mund Meeting Date: July 7, 2014 Item Number: ACT.B ACT.B AUBURN * MORE THAN YOU IMAGINED Page 14 of 187 Right -of -Way Use Permit Special Conditions for ROW #14 -26 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant's failure to comply with any provisions /conditions of this permit shall be terms for immediate termination. 2. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured. 3. Applicant shall provide a signed and notarized Hold Harmless agreement. 4. Applicant shall comply with the City's nuisance code under ACC 8.12 5. The City reserves the right to adjust the terms and conditions or revoke this Right -of -Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights -of -way to accommodate other uses if the applicant's proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights -of -way will serve the community interest. 6. 5th St NE a. City will spot mark where a clear zone needs to be maintained to allow ambulatory pedestrians to have enough room to walk around two existing PSE power poles. The City has estimated that as about a four foot clear path. b. Scarff will paint permanently on the ground the clear zone line and will refrain from using this area to park vehicles. Scarff will refresh this paint as needed to keep the clear zone defined. 7 BStNE a. City will spot mark where a clear zone needs to be maintained to allow ambulatory pedestrians to have enough room to walk. The City has estimated that as about a four foot clear path. b. Scarff will paint permanently on the ground the clear zone line and will refrain from using this area to park vehicles. Scarff will refresh this paint as needed to keep the clear zone defined. 8. Sight distance shall be maintained at all intersections. ACT.B Page 15 of 187 1 7Th 51' \� 4,4ah oar s /r* Scarff Motors sek:Seimmo CITY OF �i�� J -of -Wad ,se °erfr Scarff Motors WASHINGTON #I4 -2C °arkinp all owes in rig i- of -waU \o °arkinq for 4' clear pate for pecestrians anc s lW391511,�a1gte 187 FY OF - * UBURN WA5 1 I NcroNI AGENDA BILL APPROVAL FORM Agenda Subject: Date: Public Works Project No. CP1224 June 30, 2014 Department: Attachments: Budget Impact: Public Works Budget Status Sheet $0 Final Pay Estimate No. 9 Vicinity Map Administrative Recommendation: Public Works Committee recommend City Council approve Final Pay Estimate No. 9 to Contract No. 13 -04 in the amount of $21,373.86 and accept construction of Project No. CP1224, 2013 Local Street Pavement Reconstruction Project. Background Summary: The 2013 Local Street Pavement Reconstruction Project reconstructed 0.7 miles of local streets (shown on the attached map) as part of the 2013 Save Our Streets (SOS) program. In addition, storm drainage improvements were also constructed on the project streets to address local storm drainage issues. This work is funded by the 103 (Local Street) Fund. This project also replaced deteriorated and undersized water mains and replaced a sanitary sewer line as shown on the attached map. This work was funded by the 430 (Water) Fund and 431 (Sewer) Fund respectively. The 430 fund also paid for the street restoration improvements on V St SE between 3rd Ct SE and 4th St SE. This section of V St SE was in good condition and was not part of the scope of the 2013 SOS program. A project budget contingency of $95,120 remains in the 103 (Local Street Pavement Preservation) Fund. A project budget contingency of $133,919 remains in the 430 (Water) Fund. A project increase of $8,604 within the 431 (Sewer) Fund will be necessary, however it will not require a budget adjustment since this money is available from the Sanitary Sewer Repair & Replacement/System Improvements budget. ACT.0 AUBURN * MORE THAN YOU IMAGINED Page 17 of 187 Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Wickstrom Meeting Date: July 7, 2014 Item Number: ACT.0 ACT.0 AUBURN * MORE THAN YOU IMAGINED Page 18 of 187 BUDGET STATUS SHEET Project No: CP1224 Project Title: 2013 Local Street Pavement Reconstruction Proj. Project Manager: Seth Wickstrom Initiation Date: October 15, 2012 Advertisement Date: May 28, 2013 Award Date: June 17, 2013 Date: June 24, 2014 O Initiation /Consultant Agreement O Permission to Advertise O Contract Award O Change Order Approval • Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding 2012 2013 2014 Total 103 Fund - Local Street 0 1,637,854 153,360 1,791,214 430 Fund - Water (Street Utility Improvements) 0 512,487 137,513 650,000 431 Fund - Sanitary Sewer (Street Utility Improvements) 0 26,416 0 26,416 Payment from JACOBS Engineering for Change Order No. 1 0 26,034 0 26,034 Total 0 2,202,790 290,873 2,493,663 Estimated Cost (Funds Needed) Activity 2012 2013 2014 Total Design Engineering - City Costs* 0 10,041 (153,360) 10,041 Design Engineering - Consultant Costs 0 221,718 58,240 221,718 Construction Contract Bid 0 1,909,975 145,900 2,055,876 Change Order No. 1 (for H St NE curb redesign) 0 26,034 0 26,034 Change Order No. 2 (time extension for franchise utility delays and H St NE sidewalk issues) 0 0 Change Order No. 3 (time extension for additional H St NE property restoration) 0 0 Line Item Changes (95,643) (95,643) Construction Engineering - City Costs* 35,022 8,181 43,203 Construction Engineering - Consultant Costs 12,000 12,000 Total 0 2,202,790 70,438 2,273,228 *City staff costs for street design and construction are not charged against the project budget and are not shown here. 103 Local Street Budget Status 430 Water Budget Status 2012 2013 2014 Total **103 Funds Budgeted () 0 (1,663,887) (153,360) (1,817,247) 103 Funds Needed 0 1,663,887 58,240 1,722,128 **103 Fund Project Contingency () 0 0 (95,120) (95,120) 103 Funds Required 0 0 0 0 430 Water Budget Status 431 Sanitary Sewer Budget Status 2012 2013 2014 Total **430 Funds Budgeted () 0 (512,487) (137,513) (650,000) 430 Funds Needed 0 512,487 3,594 516,081 * *430 Fund Project Contingency () 0 0 (133,919) (133,919) 430 Funds Required 0 0 0 0 431 Sanitary Sewer Budget Status ** (# ) in the Budget Status Sections indicates Money the City has available. ACT.0 1 of 1 Page 19 of 187 2012 2013 2014 Total **431 Funds Budgeted () 0 (26,416) 0 (26,416) 431 Funds Needed 0 26,416 8,604 35,020 **431 Fund Project Contingency () 0 0 0 0 431 Funds Required 0 0 8,604 8,604 ** (# ) in the Budget Status Sections indicates Money the City has available. ACT.0 1 of 1 Page 19 of 187 CO. NO. 13 -04 CITY OF AUBURN 2013 Local Street Pavement Reconstruction 0 U SCHEDULE A: Street Improvements PAY ESTIMATE #9 & FINAL PERCENT EST. QTY. 325 %I d 0 d 0 d 0 00 0 . 0 O 0 O 0 O 0 0 M 0 O 0 e 0 e 0 O 0 O e 0 tl 0 0 0m M7 0 n N 0 0 O 0 O O 0 N 0 0O , 0 O O , r 49 0 r o 0 O a 0 242 %1 a M o O 0 O o 0 c) M 1 __ 100 %1 %0 1 54% PERIOD COST 0 N O 0 V r 64 c.4 69 69 69 [ 69.64 [ r 64 [ 69 o 64 i 64 i 6- i 64 i 64Ea r [ 6469 [ [ 64K3646469 e [ [ [ [ Efi4#Ei4 [ [ [ EANE9 [ [ [ 6Rin.64 [ r r 64 o 69 r 69 i 64 i 64 . 64 i 64 . ffl 63 TOTAL COST 0000 0000 c l A 69 O lfi O 69 O 0 O N 64 O 0 V N 64 $ 47,632.501 O 0) tl O [n 06.04,--4- 64 O 0 M4 h c- 64 M 0 m [0 E9 $ 21,607.501 OW (D O N r 64 ' , " - hl O (0 64 [ 64 $ 19,652.501 $ 12,341.52 1 O O 00 m .6 E!3 $ 197,741.25 $ 3191.75 1 $ 15,100.00 1 $ 32,520.00 !, W M (O 0 (.44-, 64 O O 0 —,—o0 N 64 O O 6 C 64 $ 4,200.00 0 0)0)0) 000) 0)0)0) v (I0 Ef3 0 0) 69- 00 (U r 64 64 $ 17,524.27 UNIT COST 600.001 3500.001 8500.00 145.00 0000000000000000 cO k� 0 M 0 O r 0 v- N 0 h r N r N- .— 0 V N.- 0 O 0 [0 0) 0 O co 0 u I— 0 O N 0 O V 0 O V 4] N r 30.001 tl tl O V 44.00 60.00 W7 I,- 0 O 0 0 0 000 0 O 0 850.00 O O (4 19.00 1- a¢avJ<0) } M E- i W J W J 1 C/)0) J J I <:� W c. J } U }z7 V 1- g (A }Z UJ O 1- O F- Z O 1- ZZ O 1- O 1- aZ W O h Z O I- >-rLL 0) UJ J IJ- J J_ILU J J -u J J L< W < W <<QIJ_ W W W 0 0 i- Z 0 1- PERIOD QUANTITY F Q7 O TOTAL 1 QUANTITY' 47 N M O aT r mot' 1058.5 1945.951 7202.5 4007.2 32.96 O 15722 14451.34 514.23 N e- ,—.01 0 o O r 2110.6 2636.55 (0 r 10.48 58.48 0) h ((0 751 c v-00,-- 0) r CD 0 r O 0 VN' u� i- 0 (0 M w h I,- N- 1 ESTIMATE QUANTITY M r ',. ..- r r r 1930 O 4 4005 O 0 O M N N 0 N �f] �Y d M, 0 tl N 0 O 47 M 0 r O (Ci O M 0 N V' O tb M 0 552 .._....__, 224 0 ,-COMM M M r N c) D MN O 1720 ITEM DESCRIPTION Utility Potholing Construction Site Sign(s) ........... . Clearing and Grubbing Unsuitable Foundation Excavation Including Haul ! Crushed Surfacing Base Course HMA Cl. 3/8-inch PG 64 -22 (Class G) HMA Speed Cushion Planing Bituminous Pavement Pulverizing Bituminous Pavement Solid Wall Polyvinyl Chloride (PVC) Storm Pipe, SDR- Ductile Iron Storm Pipe, Special Class 52, Storm Pipe Connect to Existing Catch Basin 1-j,1 O 1— Z r N c') 1 10 0 h 00 0) d r N M r r V [0 0 ti r 0 Cr) N N N N N N N N N N M M I M M M M M M M M •`:7)r ACT. SCHEDULE SUBTOTAL $ 6/13/2014 at 12:02 PM Page 20 of 187 haprojlpe1CP1224 PE.xls CO. NO. 13 -04 CITY OF AUBURN 2013 Local Street Pavement Reconstruction cs.1 0 SCHEDULE A: Street Improvements PAY ESTIMATE #9 & FINAL PERCENT EST. QTY. 0 a 0 N- 0 a 0 t-- •L- a o %846 In cc) co cs) co c ... 1 o o Nr N - a o 153 %I 0000 co o o cs) 100 %I a o a PERIOD COST 69 ER 1 69 a 69 6.9 , a ER 1 69. 1 69. I ER I 69 69 69 69 69 t .64 I 69 I a I a I ER 69 a ER ER 69. ■ . TOTAL COST 0 0 r - C6 cos. Ne 69. co 0 0 69. 69 0 0 0 N- 69- 0 0 0o 0 N.- 69 0 0 on CO- 69 $ 19,899.201 $ 104,429.001 ER co co N f N L6 69. a 10 e4 a 1.6 a a 0 ' 6 a 69. a 0 6 0 ei 69 CV 4.- c4 0 r--- a 0 0 6 0 ro- a 0 0 6 ni 69 0 0 6 0 cei 69 0 0 6 0 Ni 69 0 0 ui 0 N- ER a 0- ei 0 ,- a 0 0 6 0 tNi a ■ 0 0 6 o N c•-; UNIT COST 0 0 a A- 0 0 did .- 0 C . Lt 0 0 0 At 5000.001 00 00 a a 0 0 14) 40.00] 0 0 40 0 a N- 0 0 0 0 0'1 100'99 0 0 400.00 0 0 0-1. 00'006 00 00 "7 LO LO 4000.00 00 00 . 2500.00 0 o CO 3200.00 ....■...1"'. 22 — >_ g — g — )... 0 ,.. ,..) .-. -0 < UJ ‹c < L1J LIJ u, u, .-t -1 )- 0 ,- 0) )... 0 LL -J u_ _J ›- GO >,- (1) ‹c UJ .‹ LU ›.- (f) ..c UJ LL -J .‹ LIJ ,) _I LL -.I u_ J u) __I e;_; •••-• (.0 -J PERIOD 1 QUANTITY 1 TOTAL QUANTITY 01 0 N A- e- ,r- 417 0(N 0 CV r-- 1241.19 a : .2T5 [06 LO r- LO ai co 0 15 A- .0 1355 521.5 N- ESTIMATE QUANTITY 700 2140 1 OZ ,.- co O N- •.- •,- 232 1 0 0 '-- N 15 1 c`l 0 ° -O - 0 0 o cy a 0 N- 0 040r- r- .4- N-- co 1..:0 - ,.,..., -"" ITEM DESCRIPTION Controlled Density Fill (CDF) for Trench Backfill 1 Bark Mulch Conduit Pipe 2 Inch Diem. Permanent Signing HMA Cl. 1-inch PG 64 -22 (Class E) for Change Order #1 -. •0 cf• L0 O a 0 l0 '-- Gto O C0 71 a CD C.cO .- N O a CO 1' a 0 0 0 0 0 0 0 ACT.0 SCHEDULE TOTAL $ Period Dates Page 21 of 187 6/13/2014 at 12:02 PM h:\projlpe1CP1224 PE.xls e 0 0 r • � z • O U a1 E m 0 11 CV i 0 J 0 N CITY OF AUBURN SCHEDULE B: Sanitary Sewer Utility Improvments PAY ESTIMATE #9 & FINAL PERIOD COST TOTAL COST UNIT COST F d � F ESTIMATE r F P z ci z 0 1- a 0 co 0 w 2 w W O r Z • e e 0 0 0 0 a 0 0 0 0 0 0 0 C7 0 r 0 0 0 0 0 M r r r r r 0 M r- 1 1 h 64 64 64 64 64 0 64 64 64 63 64 �3 0 0 0 O N O N O O O O' h i 0 O O rr N ▪ N (0 r d' 64 64 64 64 64 r4 ti". 6Y 64 64 64 64 o o 0 0 0 (0 0 0 0 0 0 (0 0 0 0 0 0 0 0 0 0 0 0 !- O o O Ln 0 0 0 O O h 0 .- c 0 (7 'V' O s^ r r r t1) O O r N LO r N Q UD 0) 0< W Z Z Z Z LL d_J J 2 W u) O O O O J J F- LU c0 co 0o r r O N' 0 r- 0 0 C N r0000MC') ✓ a•- N N CO ]'- h h CL 0 GO v o E. Q m o cis co 06 N U vs ca 64 U d -0 C — .0 O 0 C 0 --7-.. =_ °_ 0`1 O C C> [G - c O U 2 C4 0 •- 01 U co = 0 U C CG L O_ co cx, -0 O fl_I 2 m g }" C O 06 •C - (U O .0 C O Cn J N '� CD N i'- T .O 0) O� O� LiJ O _Q C_. d j C p C C O C 2 E 0 E— 0 01 •- O O c6 C O_ ) U N 0 0 0 0 0 0— 0 Z i- U_ U 0 .0 LL � U Q1 re, 2 21= r 0 c) E. � u) 0)) co co h co O) O N M V 6 CO N- (0 CO CO CO h h N- h h h N- h ACT.0 SCHEDULE TOTAL $ Page 22 of 187 6/13/2014 at 12:02 PM <0 0 M h:\projlpe\CP1224 PE.xis CO. NO 13 -04 CITY OF AUBURN 2013 Local Street Pavement Reconstruction SCHEDULE C: Water Utility Improvements PAY ESTIMATE #9 & FINAL 1- W Z ELI U W 0 PERIOD COST TOTAL COST UNIT COST '213- o z 0 ESTIMATE (0(400N000.4-00(01,-00,-0)00(000000 • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w o o 0 0 0 W V' r (A 0 0 (A 0 0 0 CJ) O 64 ER ER ER 64 ER 64 64 ER ER E4 64 64 64 64 64 ER 64 64 04 64 64 ER ER 64 ) 0 0 0 0 (0 V st O 0000000.000 0) 0 0 0 0 C0 I— 0 c0 O O O O O Q 0 O Q 0 Q Q p 0 0 ` I� Ln V N 0 0 0 0 0 0 0 0 0 0 t# u7 0 O(0 co 00 0) O O Q Q G 0 Q0 0 u7 O u} N co O N O 0 u] CO 0 sr LO CO CC) 0 0 0 N CO uJ r N r Ch r N M N T N 0) (-Li 0) ER ER 64 ER 64 64 64 64 64 64 64 64 64 69. ER ER ER ER ER ER ER ER 64 ER 64 0 0 0 0 O 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0— 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 6 0 0 6 uj ui O O 6 0 0i O (1] O O OO 0 0 0 0 0 0 p O O 6 co 0 .1' N ( r r Y r O V 0 V O LO 0 0 0 0 N co O N(0 0 M r e"" N (00) 0) 0 0 ui N N O LO r N N r N N a J J 'z O Q La W il (l) O O O O O 0 W J W W W W W W W a H H H 1— ♦�- W C0 1--- +•- r 0 0 0 C0 0 (D CO 0 0 0 r N N r O(4 V ' O CO O c7 OMO 000 0) M 0 LO r r N 10 0 0 O O O 0 0 co r m r r r N N 0 CO 0 CO V 0 O r N co N r O N co C-4 r N a' ob E C m c m N ._ O Q -c 0 L m g 1.1 7 m m m Q > m m o m c c) - E m rn m — m W v 3 C r co uo I— t_ as �cv NU ca o o . L w C � E o i 0 _ _ , C f. Y .- LL O .a) a) • U N 0 ▪ = U❑❑ °¢ C C O - a) N 9 - " L Z O O ° a) >,E E m 0 .2 .2 N 2 c3 v cm) N 01 Q m= m .0 0 C0 0) O m 0 0 N 0 [n (0 L J (0 =p co 0 it Il 0 7 ❑ ❑ a) a) rn . a 9 N 0) u) • J U C a) X = m N F y N NW " C - w J 0. • U 0 .o o 'C .c-5 Wa Q 1- Q m a) N 0 CD CO c .c 0 � ) = a c 0 _ d _ ° 0 o '2 , o o t. tu a a ° U > ? 7 a a_ ° T3U-0 ' U d N aU rno a_ m m m m c Nv7 1772 O O 0 0 L>>> fl aC 1..0 V C L.L i .0° N uQ.E � tiO 7• N a= p a g a) Q C C -0 to _ � 2=nI— HU2also �n _UUUcoNC 000 = CO 0) O N C) V 10 CO ti 00 0) O N r() V 10 CO Iti CO 0) 0 0 O i` CO E0 CO CO Q0 a0 CO CO CO 00 0) 0) 0) 0) 0) 0) 0) W 0) 0) ACT.0 SCHEDULE TOTAL $ 7 � N • N N N N 10 (0 O u.. . u m 2 `m 0. c 0) c W Page 23 of 187 6/13/2014 at 12:02 PM CO a h:lprojlpe1CP1224 PE.xls 0 O v co) 3 T s.. NO c z 0 0 O a) w E a) ca a CI) cs 0 1 N r E Ca Lk 0 U w U ce PAY ESTIMATE #9 & FINAL ACT.0 Percent/Contract This Period Total Payment 0 0 0 0) 10 t# 0) co 00 1,481 ,667.68 O w LC) CO CO O o a) N ) P2 0 U 0 Ca O U 0 E c Q O 1,468,400.40 F/} 03 co M co C? N CO CD W CO CO CO ~ (fl cO M N r 1,407,584.30 03 03 03 C7 O CSC ,in 0)m CO V. N 1.6 N N 4R 0 V? 1,468,400.40 6F- SCHEDULE TOTAL 00 Cr) O 03 0a3 cco O co O f,.. c7' � M h N CO- I-6 ct N 69' 69 tA- 0 0) 6 6 69 co O Co i--- M 00 N 1.0 CO CO d' 0) CO r r 0- 03 69 v3 63 6$ 03 i� O O O O N d' 'r O V N co r O co �' a0 r 0 a N O) h N ( V co 03 63 03 6 SCHEDULE TOTAL SCHEDULE TOTAL TOTAL PAYMENT TO CONTRACTOR PAYMENT DUE CONTRACTOR: Page 24 of 187 6/26/2014 at 9:29 AM CD O ID h:lprojlpe1CP1224 PE.xls CO. NO. 13 -04 CITY OF AUBURN # q Q PAY ESTIMATE # 9 & FINAL ACT.0 CONTRACTOR: Rodarte Construction 2 ra E w / k E To a .E > ca ƒ§ k\/ o '`E' '6V) CO m >, a 2 5 $ ca ƒ # .E \ \ J ) -3 // £ — G 2 as E ( 4- \ R / E\ \. ./_ \ y G7 eL ƒ02 2 a 7 =® E /G g \�0 §%2/ E. 15 Q ƒ io / k 0 -0 § D CO e a = \ a) _ \ &/ E \ >, P a) = > \ / G73 = a c = o > \ \ \ c E = </ R/ 2 ') — _ �N mesa =ooa M 8 c �. E \ ± _0 o = _. %/f /7�ƒ PAYMENT DUE TO CONTRACTOR = , 5 / k ) \ 7 0 5 O / Project Manager to 0 / / 3 6/13/2014 at 12:02 PM 0 h:lproj\pe1CP1224 PE.xls Page 25 of 187 F PL NE r, ST 7th ST NE VETERANS n 6th ST MEMORIAL NE PARK NE AVE PARK ST Park Ave Auburn Way N to Veterans Memorial Park Work: Rebuild Street Storm Improvements 1 cri\ 5th St NE H St NE to East Cul -De -Sac Work: Rebuild and Overlay Street Waterline Replacement Storm Improvements 5th b'1' !vim z1 HStNE 4th St NE to 8th St NE VV. Rebuild Rebuild Street r n Waterline Replacement Storm Improvements Sewerline Replacement ST 415th ST N w z ST / NE 3rd NEz b M 2nd NE ST 41 NE E" 1st NEM1st ST NE o a R PL U PL SE Q CR� 4th W ST BURII,INGTON NT 4-1 C—+ tI) SE E— \ 2nd S (/] z 3rd ST NORTHERN ST ST ST 1=+ 9th u) SE &) SE C) SE J ST VICINITY MAP SE U) SE n SE SE LES GOVE PARK CP1224 - 2013 LOCAL STREET PAVEMENT RECONSTRUCTION CT. 0 +4r 500ft 1,000ft SCALE: 1 inch = 1,000 feet SE ,Z( SE 2bth I rn S'1 SE V St SE MAIN ST 2nd St SE to 3rd Ct SE Work: Replace Waterline Rubblize and Install New Pavement 1 ST. SE SE 330th V St SE 3rd Ct SE to 4th St SE Work: Replace Waterline Overlay Pavement 18th ST SE SE \ W f� 20th , SE n 20TH CT SE 0 0 722nd ST SE 23rd ST SE 24th ST SE 25th ST SE 23rd St SE M St SE to R St SE Work: Rebuild Street Waterline Replacement Storm Improvements S� C MUCH Page AWN 6 of 187 25 C17YOF �* 'AS - ILNGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: Public Works Project No. CP1225 June 30, 2014 Department: Attachments: Budget Impact: Public Works Budget Status Sheet $0 Final Pay Estimate No. 5 Vicinity Map Administrative Recommendation: Public Works Committee recommend City Council approve Final Pay Estimate No. 5 to Contract No. 13 -05 in the amount of $4,720.00 and accept construction of Project No. CP1225, West Valley Highway System Preservation Project. Background Summary: The West Valley Highway System Preservation project overlaid West Valley Highway between 15th Street NW and 37th Street NW with a 2 -inch layer of new asphalt pavement. This work improved the driving surface of the roadway and will prevent the deterioration of the existing pavement. This project also upgraded seventeen wheelchair ramps and modified the pedestrian signal system at the 15th St NW intersection to meet American with Disabilities Act requirements. A project budget contingency of $15,883 remains in the 105 (Arterial and Collector Street Pavement Preservation) Fund. Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Wickstrom Meeting Date: July 7, 2014 Item Number: ACT.D ACT.D AUBURN * MORE THAN YOU IMAGINED Page 27 of 187 BUDGET STATUS SHEET Project No: CP1225 Project Title: West Valley Highway System Preservation Project Project Manager: Seth Wickstrom Initiation Date: October 15, 2012 Advertisement Date: July 18, 2013 Award Date: August 19, 2013 • Initiation /Consultant Agreement O Permission to Advertise • Contract Award O Change Order Approval • Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Date: June 24, 2014 Funds Budgeted (Funds Available) Funding Prior Years 2012 2013 2014 Total 105 Fund - Arterial /Collector Preservation *105 Funds Budgeted () 12,323 386,282 60,000 458,605 Federal Highway Administration STP Grant 105 Funds Needed 0 556,082 3,918 560,000 Total 0 12,323 942,364 63,918 1,018,605 Estimated Cost (Funds Needed) Activity Prior Years 2012 2013 2014 Total Design Engineering - City Costs *105 Funds Budgeted () 12,323 46,454 (942,364) 58,777 Construction Contact Bid 105 Funds Needed 0 831,082 93,032 924,114 Change Order No. 1 *105 Fund Project Contingency () 0 0 0 (15,883) (updated federal prevailing wage rates) 105 Funds Required 0 0 0 0 Change Order No. 2 14,097 (payment for truncated domes and 15th St NW curb ramp redesign) 14,097 Change Order No. 3 4,720 (payment for 22nd St NW curb ramp redesign) 4,720 Line Item Changes (61,218) (61,218) Construction Engineering - City Costs 50,732 11,500 62,232 Total 0 12,323 942,364 48,035 1,002,722 * ( #) in the Budget Status Sections indicates Money the City has available. ACT.D 1 of 1 Page 28 of 187 "I ub Arterial Jtreet buaget Jtatus Prior Years 2012 2013 2014 Total *105 Funds Budgeted () 0 (12,323) (942,364) (63,918) (1,018,605) 105 Funds Needed 0 12,323 942,364 48,035 1,002,722 *105 Fund Project Contingency () 0 0 0 (15,883) (15,883) 105 Funds Required 0 0 0 0 0 * ( #) in the Budget Status Sections indicates Money the City has available. ACT.D 1 of 1 Page 28 of 187 CO. NO. 13 -05 CITY OF AUBURN PAY ESTIMATE #5 & FINAL PERCENT EST. QTY. %001. 1%col %00 t O 0 0 r O 0 o r O or O O CO r 58q o 0 (0 CO CO r r r 0 M r 0 0 0 r 0 0 0 r 214 %1 0 O 0 r 0 O 00 15 %1 O O r O Cfl O (O N r O 0 0 r 100% 25% 102 %1 O 0 0 r D 0 4 0 0 r o N 0 r a M1 4 r a CS v C N to r O (C0 O 122 %I 29% O (E) N r O O O r %00 O co r 1 ca- $ 24 %I PERIOD COST by 4 64 ( (R 1 ER I ER 1 ER 1 69 1 ER 1 1 Ui 69 1 69 1 69 1 69 1 ER 1 69 1 69 1 69 1 ER 1 (R 1 ER 1 1 ER 69 1 69 1 69 1 (R 1 (R 1 CR 1 ER 1 69 1 69 1 69 1 69- 1 5 9 1 69 1 ER 1 (R TOTAL COST 0 O O O 10 r ER 00 "09L $ 00- 000'gI. $ 0 O O O V r 69 $ 25,000.00 38,275.50] 0 O O YY O M 69 00'00£'z $ 9,329.60 $ 9,429.40 $ 8,607.50 $ 2,500.001 0 O O N r r 69 0 (0 M W N 0 r 69 0 O O O Eh (• O r 69 0 X. N M1 r M E9 $ 2,748.20 $ 72,210.60 0 0 0 0 N O 69 0) (n 4) 0) N (0 69 O 0 o (0 V- M1 UR $ 7,150.00 5 450.00 $ 13,000.00 0 0 O (0 I'() M 64 (9 $ 3,600.00 0 (D 0) W tO NI Er} 0 O 0 en 0- M) 49'000`1. $ 0 O O or (() (0 M fR 0 O N 0 (0 69 4.00 $ 3,428.00 $ 500.00 0 0 )f 9. r O CO (/-) 0 0 0 O O N N ER 0 0 0 O N r EA 0 O O 0 CA (D t- (R 0 (0 M CO 0 EO (f) 0 N O M r 69 I- ®0 0 I- z n 0 0 0 N r 0 0 O (n ti 0 0 O O 0 ,r LO_opL 4 0 O O (0 N 0 0 (O 0 4 0 V 0 0 0 c() 5000.00 20.00 11.00 2500.001 Q O E- 0 O O CO 3.701 O O 0) (D 00.0£1. 2.20 0 0 0 O N 0 0 0 0 0 0 0 O' (C) CO 0 0 0 0 0 0 (0 41) CO V 0 0 0 LC) N 0 0 4) (D 0 0 0 0 C0 r 0 0 0 (0 0 0 Ri r 0 0 0 i[) r 0 0 0 0 N 45.001 O O N N 250.001 0 0 (() r r 0 0 0 0 N N 0 0 0 0) M a W O 0 0 (E) co 0 M 6 O (0 0 z >.JJJ WJ2paEL�J-J_. UL -1 (/) F- 0L.LLiJ a¢¢ W LLI Q W��0�UuJJJ WC/) s W J J PERIOD QUANTITY TOTAL QUANTITY - ,— ,— N r 750.51 co h Portable Changeable Message Sign 80 46, 1.87 471.47 782.5 +W 0 (0 (0 (() { O 0 N 4605.4 21.14 32823 M (D N r r r r r N (E) N 4) 0 0) `41 CO Ed 0 0) (0 0 O r 812 291 857 N 01 (CV r V CO N 23296 217 ESTIMATE QUANTITY .- r r N r o 40 1 400 530 1" O CO 80 26700 5200 140 32400 a- ( ` r- r V ' ( j u) r wr M M 4) (M 305 700 0- 420 r N N 1 24910 910 ITEM DESCRIPTION One Year Warranty Bond (Not FHWA Eligible) 1 SPCC Plan Mobilization Construction Site Sign(s) Traffic Control Supervisor Traffic Control Labor - Flagging (Min. Bid $38.00 per h Sequential Arrow Sign Outside Agency Uniformed Police Flagging Labor Removal of Cement Concrete Flat Work Removal of Curb and Gutter Remove Raised Pavement Markings Removal of Precast Traffic Curb Crushed Surfacing Top Course Non -Woven Fabric HMA for Overlay CI. 1/2-inch PG 64 -22 (Class B) HMA for Pavement Repair Cl. 1/2-inch PG 64 -22 (C12 Planing Bituminous Pavement Pavement Repair Excavation including Haul Crack Sealing Manhole Ring and Solid Cover Adjust Manhole Adjust Catch Basin Adjust Valve Box Inlet Protection Temporary Water Pollution /Erosion Control Topsoil Type A Lawn Sod (Bark Mulch Miscellaneous Roadside Restoration (Cement Concrete Traffic Curb and Gutter Precast Dual Faced Sloped Mountable Curb Raised Pavement Marker Type 2 Monument Type B (Modified) Cement Concrete Sidewalk and Curb Ramp (Modification of Existing Traffic Signal System Complel Adjust Existing Junction Box Induction Loop Vehicle Detector Paint Line Painted Wide Lane Line iii 0 r N 0) O 1...._ M O 0 r N M 47 CO [- CO O N N N N N N N N N Cr) (+47 CO M M (01 C0 M 01 M M V ACT.D SCHEDULE SUBTOTAL $ Period Dates 6/17/2014 at 5:26 PM 0 h:1p rojlpe\C P1225 PE.x[s Page 29 of 187 CO. NO. 13 5 CITY OF AUBURN N N U PAY ESTIMATE #5 & FINAL PERCENT EST. QTY. 142% e 4 0 0 oo 0 r- 0 oo 0 oo %00 I. %004 PERIOD COST ER 69 64 69 69 69 69 0 0 0 N v' E9 tg. TOTAL COST L $ 3,735.00 0 O 0 0 M r Ea $ 5,850.00 0 00 0 Lo M 69 0 0 1724.80, $ 1,724.80 4756.19 $ 4,756.19 7616.00 $ 7,616.00 4720.00 $ 4,720.00 UNIT COST 0 0 N 0 0 EA 150.00 EA 105.00 W Z J J J �j -J _I J PERIOD QUANTITY r r r 1- TOTAL QUANTITY Cr 0 I- 90 N o 0) M 0 N 20000 35168' r r r .t- ESTIMATE QUANTITY 0 d T. 0 61 M OZ ITEM DESCRIPTION Plastic Wide Lane Line Plastic Crosswalk Stripe and Stop Bar (24 inch wide) Plastic Traffic Arrow Plastic Traffic Letter Number not used Temporary Pavement Marking install Truncated Domes Modification of Existing traffic Signal System Complet Replace Curb Ramp Wings at 22nd St NW H Z V V 1- sta "r r N O U N N O O M r 0 0 U O ACT.D 0 0 0 N SCHEDULE TOTAL 3 6/17/2014 at 5:26 PM 0 h:lpro}1pe1CP1225 PE.xls Page 30 of 187 CITY OF AUBURN CO. NO. 13 -05 PROJECT SUMMARY PAY ESTIMATE #5 & FINAL ACT.D Percent/Contract Total Payment 0 0) as r L cu O 0 0 U SO C O � p E c Q 0) 0 rn 881,712.99 $ 12,336.00 $ 924,114.00 $ b4 0 0 0 N h 64 881,712.99 0 0 N 924,114.00 $ SCHEDULE TOTAL 0 o 0 0 O 0 CV CV • d' 64 ca 0) 0) 0) rn N_ N_ N h T r co co cO cO 64 64 X f6 H N al U) 0) U C < 0 • I- 0 U 0 - g I-1- z O • 0 a° U z 1- • 2 H } za O a. � J J . 4I- 0I- 1- PAYMENT DUE CONTRACTOR: Period Dates 6h712014 at 5:26 PM N � O. T 2 D • c m h:lprojlpe1CP1225 PE.xls Page 31 of 187 CO. NO. 13 -05 CITY OF AUBURN PAY ESTIMATE # 5 & FINAL ACT.D PAYMENT DUE TO CONTRACTOR = k 3 $ 0 I ❑ City Engineer 6/17/2014 at 5:26 PM { haprojlpe1CP1225 PE.xls Page 32 of 187 88�' T WEST VALLEY 2 HIGHWAY SYSTEM PRESERVATION PROJECT VICINITY MAP 296th ST 305t ST � U 1 29 PL S 6t�6TH 300th V) 0 415ft 830ft SCALE: 1 inch = 830 feet 23 37th STNW CT ST coo PROJECT AREA ST z 21 t ST NW 22nd ST 20th ST N 29th ST NW 26th ST NW 15th m _! • NW P ge 33 of 187 FY OF - * UBURN WA5 1 I NcroNI AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1024 Department: Public Works Attachments: Budget Status Sheet Bid Tab Summary Vicinity Map Administrative Recommendation: Date: July 1,2014 Budget Impact: $0 Public Works Committee recommend City Council award Contract No. 14 -06 to Rodarte Construction, Inc. on their low bid of $577,667.45 for Project No. CP1024, M Street SE and Auburn Way South Intersection Improvements. Background Summary: This project will construction the following improvements to Auburn Way South (AWS): • Add a right turn lane from westbound AWS to northbound M Street SE; • Improve the turning radius on the northeast corner of AWS and M Street SE; • Re -align the intersection of 17th Street SE on the north side of AWS to be perpendicular to AWS; • Construct new street lighting and replace portions of the traffic signal at AWS and M Street SE; • Replace wheel chair ramps and intersection islands on AWS at M Street SE and 17th Street SE to be more accessible. Project construction is anticipated to begin July 2014 and be completed by November 2014. A project increase of $150,000 within the 102 Fund will be necessary; however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in the 102 Fund will not be exceeded this year. Additional grant funding is being requested through TIB to help offset the additional costs; however, it is not known if additional grant funds will be provided. Reviewed by Council Committees: Public Works ACT.E AUBURN * MORE THAN YOU IMAGINED Page 34 of 187 Councilmember: Osborne Meeting Date: July 7, 2014 ACT.E Staff: Larson Item Number: ACT.E AUBURN * MORE THAN YOU IMAGINED Page 35 of 187 BUDGET STATUS SHEET Project No: CP1024 Project Title: Auburn Way S & M Street SE Improvements Project Manager: Matthew Larson Initiation Date: 12/10/12 Advertisement Date: 6/12/2014 Award Date: O Project Initiation O Project Update • Contract Award O Change Order Approval • Project Update The "Future Years" column indicates the projected amount to be requested in future budgets. Date: 7/1/14 Funds Budgeted (Funds Available) Funding Prior Years 2013 (Actual) 2014 Total 102 Fund Arterial Street Fund 38,814 37,368 178,818 255,000 102 Fund - Traffic Impact Fees 650 4,909 275,000 275,000 TIB Grant 0 59,080 390,920 450,000 Total 38,814 96,448 844,738 980,000 Estimated Cost (Funds Needed) Activity Prior Years 2013 (Actual) 2014 Total Design Engineering - City Costs 38,164 77,090 34,199 149,453 Design Engineering - Consultant Costs 650 4,909 4,106 9,665 Property Acquisition 0 14,449 24,499 38,948 Construction Contract Bid 0 0 577,667 577,667 PSE Work 110,000 110,000 Project Contingency (10 %) 57,767 57,767 Construction Engineering - City Costs 0 36,500 36,500 Construction Engineering - Consultant Costs 0 0 Total 38,814 96,448 844,738 980,000 102 Arterial Street Budget Status * ( #) in the Budget Status Sections indicates Money the City has available. ACT.E Page 36 of 187 Prior Years 2013 (Actual) 2014 Total * Funds Budgeted () (38,814) (96,448) (844,738) (980,000) Funds Needed 38,814 96,448 844,738 980,000 Fund Project Contingency () 0 0 (0) (0) Funds Required 0 0 0 0 * ( #) in the Budget Status Sections indicates Money the City has available. ACT.E Page 36 of 187 Basic BID Amount O N 0 O LO co O lf) (0 10 0) 'Cr 0) 0) 1Cr CO 0) 'Cr LO w 7 f0 U_ a 10 1010 a.4 ao 7 g O (D V N- Z n 0) N 10 10 (0 F E • M M M U to U != .2 O .0 7 . O_ N c 0 • U w U 0 O o i M Page 37 of 187 ST w z NORTHERN ST 0) C=1 ST SE cn 7th 8th th0) 0th SE ST SE E-+ 0) ST 0 ST SE E-+ 0) lth SE 12th 10th ST t l0)h PL BURLINGTON RD SE LES COVE 5_, PARK u) YMCA a ST SE 3TH 4th SE 5th SE 6th SE SE P '17th 0) 0) 0) ST C PL r th ST SE F PI SE • U T� L.. (• cn 19th ST 21st 22nd CEDAR DR SE ST SE 23rd 0) 25th ST 23 SE I • PROJECT LOCATION 20 h 0) T SE WELL rn 26th 27th T SE SE SE 4 0) E1 0) EA t 20TH CT a /22nd ST SE 23rd ST SE 24th ST SE 25th ST SE DAR26th NES ST SE N PARK 27th sT ® 28th ST D PL SE CITY 29th S Eiz!IITI 28th C1TY OFBUB _A AC-r. E WASHINGTON ST SE zSE°N° Nat _ 0) 28th ST SE o R 0) 3001E. r. PI. 26th w 27th ST SE rn 2B MUCKLESI • .f 4. a ROTARY ro PARK 27th ST SE CASIN 24th 25th PL 26TH ST s CID VICINITY MAP CP1024, M ST. SE & AUBURN WAY S INTERSECTION IMPROVEMENTS ag YERf 18r FY OF - * UBURN WA5 1 I NcroNI AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1104 Department: Public Works Attachments: Budget Status Sheet Bid Tab Summary Vicinity Map Administrative Recommendation: Date: July 2, 2014 Budget Impact: $0 Public Works Committee recommend City Council reject all bids and re- advertise Contract No. 14 -09 for Project No. CP1104, 8th St NE and 104th Ave SE Intersection Improvements. Background Summary: This project includes the design and construction of the following safety improvements at the intersection of 8th Street NE and 104th Avenue SE: 1. Replaces the existing left turn signal head from 8th Street to northbound 104th Ave with a flashing yellow signal head. 2. Replaces the existing traffic signal cabinet and components with new signal cabinet and components to accommodate the new flashing yellow signal and battery backup system. 3. Replaces vehicle detector loops on all four legs of the intersection. 4. Replaces the existing pedestrian signal heads and pushbuttons with countdown type heads and audible style pushbuttons. 5. Replaces the existing substandard curb ramps with at -grade pedestrian crossings. Two of the four bids received were considered non - responsive because the contractors did not meet the federal Condition of Award goal for utilizing Disadvantaged Business Enterprises (DBE). Although the lowest responsive bidder met the mandatory DBE goal, their bid exceeds the available funds for this project. Re- advertising this project will provide all bidders the opportunity to provide a responsive bid. Reviewed by Council Committees: ACT.F AUBURN * MORE THAN YOU IMAGINED Page 39 of 187 Public Works Councilmember: Osborne Staff: Larson Meeting Date: July 7, 2014 Item Number: ACT.F ACT.F AUBURN * MORE THAN YOU IMAGINED Page 40 of 187 BUDGET STATUS SHEET Project No: CP1104 Project Title: 8th St NE & 104th Ave SE Intersection Improvements Project Manager: Matthew Larson Initiation Date: 11/15/2010 Advertisement Date: Award Date: O Project Update • Permision to Advertise • Contract Award O Change Order Approval O Contract Final Acceptance Date: July 1, 2014 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2013 (Actual) 2014 Future Years Total 102 Fund (Traffic Impact Fees) 11,208 26,974 31,652 (326,584) 11,208 102 Fund (Unrestricted Street Revenue) 102 Funds Needed 13,410 148,400 326,584 148,400 REET 2 *102 Fund Project Contingency () 0 119,000 (0) 119,000 102 Fund - Federal Grant 432 40,384 59,184 0 100,000 Total 11,640 40,384 326,584 0 378,608 Estimated Cost (Funds Needed) Activity Prior Years 2013 (Actual) 2014 Future Years Total Design Engineering - City Costs 11,640 26,974 31,652 (326,584) 70,267 Design Engineering - Consultant Costs 102 Funds Needed 13,410 166 326,584 13,576 Design - State Review *102 Fund Project Contingency () 0 1,000 (0) 1,000 Construction Estimate 102 Funds Required 0 245,765 0 245,765 Project Contingency 25,000 25,000 Construction Engineering - City Costs 23,000 23,000 Construction Engineering - Consultant Costs 0 0 Total 11,640 40,384 326,584 0 378,608 * ( #) in the Budget Status Sections indicates Money the City has available. H: \PROJ \CP1104 -8th Street NE U -Turn Imp \Budget \Budget Status Sheets \BudgetStatusSheet 8th 104th.xls ACT.F 1 of 1 Page 41 of 187 1 uL Arterial Jtreet buaget Jtatus Prior Years 2013 (Actual) 2014 Future Years Total *102 Funds Budgeted () (11,640) (40,384) (326,584) 0 (378,608) 102 Funds Needed 11,640 40,384 326,584 0 378,608 *102 Fund Project Contingency () 0 0 (0) 0 (0) 102 Funds Required 0 0 0 0 0 * ( #) in the Budget Status Sections indicates Money the City has available. H: \PROJ \CP1104 -8th Street NE U -Turn Imp \Budget \Budget Status Sheets \BudgetStatusSheet 8th 104th.xls ACT.F 1 of 1 Page 41 of 187 T 9 O U V) N N E O E O N a W co N N Q O W z N N • E stO O Q V O d y N U U co Basic BID Amount Ea 63 63 BASIC BID SPREAD AMOUNT: RW Scott Construction Neppel Electrical & Controls, LLC W f0 U_ Q W w O M ▪ > > o 0 N 0 W ■ M (O p O O (0 10 C O- O- O x N N O • M M M F C C O 0 0 z z va 40 U f6 O U 3 J O J 2 U N O E O T E c C O a O a� 0 E N ues o U U 0 .� O U .�U W Q U > y u) • c a m > H d z M Page 42 of 187 ST NE 16th ST NE 17th 14th ST NE 16th � z z Ye z z 12th 13TH NE ST E ST 9TH ST NE NE U? U) NE a. z 5th ST NE z JRN E-+ ~H r )0L ST W U) U) U) NE h' a SE 315TH PROJECT LOCATION SE 318 8th ST NE0.' FULMER FIELD 5th ST NE z W NE 1st 3rd ST NE ST z NE COOTIE BROWN PARK ,41 PL co 6th ST 4th U) 2nd z z ST / NE s SE 323rd N 0 SE 325th C/D N UD ST NE 0 E 3rd NEw Z " CID 1st ST NE 2nd NE 1st NE st ST SE SE U) w U) upw U) utPM R PL MAIN U1 c z� [� \ 2nd ST SL—H Cn W Z v) 3rd ST SE 124 1st ST SE U) U) U PL ST 2nd ST 4SE r SE 330th D ST T SE PL SE 319TH ST CO 0 w L SE W N SE 324T SE 325T 326th PL -0°W AUBURN ACT. F WASHINGTON VICINITY MAP CP1104, 8TH ST NE /104TH AVE SE INTERSECTION IMPROVEMENTS NOT TO SCALE Page 43 of 187 FY OF - * UBURN WA5 1 I NcroNI AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1323 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Administrative Recommendation: Date: July 1,2014 Budget Impact: $0 Public Works Committee recommend City Council approve award of Contract No. 14 -11, to the lowest responsible bidder for Project No. CP1323, 2014 Local Street Pavement Reconstruction Project Background Summary: The 2014 Local Street Pavement Reconstruction project will reconstruct 0.74 miles of local streets (shown on the attached map) as part of the 2014 Save Our Streets (SOS) program. In addition, storm drainage improvements will also be constructed on the project streets to address local storm drainage issues. This work is funded by the 103 (Local Street) Fund. This project will also replace deteriorated and undersized water mains and install a sanitary sewer main as shown on the attached map. This work will be funded by the 430 (Water) Fund and 431 (Sewer) Fund respectively. Construction of this project is anticipated to start in July 2014. The 2014 SOS program will also overlay 0.44 miles of local streets; however, this work will be done under a separate construction contract. Because the bid opening was held on July 1, 2014 there was not adequate time for staff to compile the bid tabulation to include in the agenda packet. A revised agenda bill specifying the contractor and contract amount will be distributed to the Committee and Council at their meetings scheduled for July 7, 2014. Updated information regarding the budget status will be presented with the revised agenda bill. ACT.G AUBURN * MORE THAN YOU IMAGINED Page 44 of 187 Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Carter Meeting Date: July 7, 2014 Item Number: ACT.G ACT.G AUBURN * MORE THAN YOU IMAGINED Page 45 of 187 BUDGET STATUS SHEET Project No: CP1323 Project Title: 2014 Local Street Pavement Reconstruction Project Project Manager: Jai Carter Initiation Date: September 16, 2013 Advertisement Date: June 12, 2014 Award Date: July 7, 2014 • 95% Design Update • 2014 Budget Carry Forward • Permission to Advertise • Contract Award O Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Date:7 /7/14 Funds Budgeted (Funds Available) Funding Prior Years 2014 Future Years Total 103 Fund - Local Street 0 1,929,245 0 1,929,245 430 Fund - Water (Street Utility Improvements) 0 500,000 0 500,000 431 Fund - Sanitary Sewer (Street Utility Improvements) 0 200,000 0 200,000 Total 0 2,629,245 0 2,629,245 Estimated Cost (Funds Needed) Activity Prior Years 2014 Future Years Total Design Engineering - City Costs* 0 10,000 0 10,000 Design Engineering - Consultant Costs 0 285,000 0 285,000 Construction Estimate 0 2,103,114 0 2,103,114 Project Contingency (10 %) 0 210,311 0 210,311 Construction Engineering - City Costs* 20,000 20,000 Construction Engineering - Consultant Costs 20,000 20,000 Total 0 2,648,425 0 2,648,425 *City staff costs for street design and construction are not cha ged against the project budget and are not shown here. 103 Local Street Budget Status 430 Water Budget Status Prior Years 2014 Future Years Total * *103 Funds Budgeted () 0 (1,929,245) 0 (1,929,245) 103 Funds Needed 0 1,906,866 0 1,906,866 * *103 Fund Project Contingency () 0 (22,379) 0 (22,379) 103 Funds Required 0 0 0 0 430 Water Budget Status 431 Sanitary Sewer Budget Status Prior Years 2014 Future Years Total * *430 Funds Budgeted () 0 (500,000) 0 (500,000) 430 Funds Needed 0 574,104 0 574,104 * *430 Fund Project Contingency () 0 0 0 0 430 Funds Required 0 74,104 0 74,104 431 Sanitary Sewer Budget Status ** (# ) in the Budget Status Sections indicates Money the City has available. ACT.G 1 of 1 Page 46 of 187 Prior Years 2014 Future Years Total * *431 Funds Budgeted () 0 (200,000) 0 (200,000) 431 Funds Needed 0 167,456 0 167,456 * *431 Fund Project Contingency () 0 (32,544) 0 (32,544) 431 Funds Required 0 0 0 0 ** (# ) in the Budget Status Sections indicates Money the City has available. ACT.G 1 of 1 Page 46 of 187 2014 Local Street Reconstruction Project Estimated Total Project Cost: $2.65 Million $1.9 Million for Pavement Reconstruction $574 K for Water Main Improvements $168 K for Sewer Main Improvements 0.74 Miles of Reconstructed Street Pavement 1265 Linear Feet of Water Main Installation 594 Linear Feet of Sewer Main Installation 320th ork: Rebuild Street and Improve Drainage Improve Sewer Improve Waterline ength of Street Reconstruction 4 Blocks - 1,219 feet H St SE & 19th St SE 21st St SE to 17th St SE Work: Rebuild Street and Improve Drainage Length of Reconstruction 4 Blocks - 1,368 feet 24th SE NI St SE to R St SE Work: Rebuild Street and Improve Drainage Replace Waterline ✓V Length of Reconstruction 4 Blocks - 1,314 feet AUBURN GAME FARM ST SE ti 2 JO s §0 0 YI JI N1 SCALE: 1 INCH = 3,300 FEET J ACT.G STUCK RIVER MAP 1: 2014 Local Street Reconstruction Project DRIVE Page 47 of 187 PLOTTED: May 27, 2014 LOCATION: \ \Auburnll \eng_files \Jai \Local Street Preservation Program \2014 SOS Project \PWC Approval 9 -16 -13 \Preliminary files \2014 Proposed SOS Map.dwg FY OF - * UBURN WA5 1 I NcroNI AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1301 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate No. 4 Vicinity Map Administrative Recommendation: Date: July 1,2014 Budget Impact: $0 Public Works Committee recommend City Council approve Final Pay Estimate No. 4 to Contract No. 13 -20 in the amount of $46,235.40 and accept construction of Project No. CP1301, 2013 Citywide Sidewalk Repair Project. Background Summary: The 2013 Citywide Sidewalk Repair Project repaired 1,582 square yards of damaged sidewalks with an emphasis on fixing potential tripping hazards. This was accomplished by removing and replacing damaged concrete sidewalk panels, replacing 11 curb ramps that did not comply with the Americans with Disabilities Act (ADA), and grinding down tripping hazards in the walking path that were greater than 1/4 inch in height. A budget contingency of $88,491 remains in the 328 Capital Improvement Fund. Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Carter Meeting Date: July 7, 2014 Item Number: ACT.H ACT.H AUBURN * MORE THAN YOU IMAGINED Page 48 of 187 BUDGET STATUS SHEET Project No: CP1301 Project Title: 2013 Sidewalk Repair Project Project Manager: Jai Carter Initiation Date: December 3, 2012 Advertisement Date: January 7, 2014 Award Date: February 3, 2014 O Initiation /Consultant Agreement O Permission to Advertise O Contract Award O Change Order Approval • Contract Final Acceptance Date: July 1, 2014 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding 2013 2014 Future Years Total 328 Fund - Capital Improvement Fund 0 260,000 0 260,000 Total 0 260,000 0 260,000 Estimated Cost (Funds Needed) Activity 2013 2014 Future Years Total Design Engineering - City Costs* 0 261 0 0 0 0 0 261 Construction Contract Bid 0 184,265 184,265 Change Order #1 0 9,000 9,000 Line Item Changes 0 (22,823) (22,823) Construction Engineering - City Costs* 0 806 806 Total 0 171,509 0 171,509 *City staff costs for design and construction are not charged against the project budget and are not shown here. 328 Local Street Budget Status ACT.H Page 49 of 187 2013 2014 Future Years Total * *328 Funds Budgeted () 0 260,000 0 260,000 328 Funds Needed 0 (171,509) 0 (171,509) * *328 Fund Project Contingency () 0 (88,491) 0 (88,491) 328 Funds Required 0 0 0 0 ** (# l in the Budaet Status Sections indicates Money the City has available. ACT.H Page 49 of 187 CO. NO. 13 -20 CITY OF AUBURN 1 cts ccs cp CC Qf 7 Ln i7 a W U LU M 0 0 N U7 1 PERCENT EST. QTY. O b O O s^ 4% 0001 _ O 1.- N p C7 C7 r p O O ( CD 0) 147 ° /d O O C •-• • 75 °/0 C 6) CO r o CO (b7 c- O eY O co V C m CO o co CO ••i O O CO C ''.O N' Ch CO Cr) 78 °T,1 O N CD 133% PERIOD COST 6969 1 $ 2,527.00 O 0 O CD •c- 646'9 O O 0 O e3 (.00- O 00 h CO "0 (6. O O N co N $ 1,732.50 6464 $ 6,052.00 $ 250.00 CO ' Ci9 $ 834.00 1 0 7 co CCi to 696464 CD a CD N O ti CD Ni: f?CA 4] N CO r O O C 0 N Cfl TOTAL COST $ _63.15 $ 15,000.00 00'££L'L _ $ $ 3,000.00 $ 2,000.00 CO O O 00 V% $ 4,500.00 0 CD 6 d1 h e3 $ 4,820.00 (0 CT c0 C, r Cf3 r$ 4,318.20 $ 6,052.00 $ 3,250.00 $ 232.04 $ 1,000.00 00 V O m 6 - 'NV' e• (.3 $ — 6,115.20 $ 46,841.31 $ 7,074.00_1 $ 3,880.00 0 0 N Et? UNIT COST 0 0 0 O_ C4 0 0 0 O M (C) 0 C) co 3,000.00 500.00 0 0 O 0 Y 0 0 O 0 0 0 O ,— 0 0 0 0 O Cn •-, e-• 30.00 200.00 250.00 0 0 0 O Ca (D 0 0 0 10 0 0 0 0 CD 6 N 0 0 6 CD 31.00 0 0 0 0 0 0 O U) 0 0) CC) N Z • ..•i1 - J W W O (11�(1)W �W UCr) -J0 gDwo �W PERIOD QUANTITY CL> (0 0.05 2 497.58 232 115.5 30.26 1 166.8 232 CD V CC) (0 CAO N r- 11- Of N TOTAL QUANTITY 0.010525 203.5 r (0 m 1795.66 482 119.33 143.94 30.26 13 CO h M G 0 20 355.28 457 40.22 rcf 1511.01 141.48 776 8 ESTIMATE QUANTITY r c- 490 - CO C) 1869 328 85 192 18 8 r 50 400 328 45 I CC��[ l" m N CO r r T. ITEM DESCRIPTION Minor Changes Mobilization Traffic Control Labor (Min. Bid $38 per hour) Traffic Control Supervisor Sequential Arrow Sign N ti.. O (6,t6 O E 0) CZ 7 (/j O > E 0) Removal of Cement Concrete Flat Work Removal of Concrete Curb and Gutter Removal of Concrete or Asphalt Pavement Crushed Surfacing Top Course _ Commercial HMA Replace Water Meter Box Miscellaneous Roadside Restoration 1 �1 T F 0 c O Cement Concrete Traffic Curb and Gutter Residential Driveway Apron Commercial Driveway Apron Cement Concrete Sidewalk Cement Concrete Wheelchair Ramp Trip Hazard Removal Relocate Permanent Traffic Sign and Post 06 O co ai Dl C y R U 2 • Lu Z T- N M V CD Cfl t• Of C) r CN.1 M V CC) CO n co as O ,- N CO N N N N T U ACT.H SCHEDULE TOTAL $ 6/17/2014 at 3:42 PM h:\proj\pe1CP1301 PE.xls Page 50 of 187 CITY OF AUBURN PROJECT SUMMARY PAY ESTIMATE #4 & FINAL ACT.H Percent/Con This Period Total Payment 0 co M CV co- 0 N O O `) a) (tea0 C O 0 O U Q • Lr) (D ▪ N O cY 0 o co • E c < 0) 0 G/3 FA- c'i 0) 0, N CV O) OS (6 I Cr) C) C) (0 () 0) LC) fA Q of 0 coO N co SCHEDULE TOTAL N Ta- u) 0) U w - IX < 0 O H O 0 0 a 1— 1- Z Z O O 0 2 O aM O z aw • g 0 a. 0 a O 1- 00 I- I- PAYMENT DUE CONTRACTOR: 6/17/2014 at 3:42 PM a 72 CL) CO h:lproj\pe1CP1301 PE.xls Page 51 of 187 CO. NO. 13 -20 CITY OF AUBURN 2013 Citywide Sidewalk Repair a 0 PAY ESTIMATE # 4 & FINAL f E % 0 / o. E m g V) \ \ \2\ oE— k E _ �•a 7s\ mk3- 23=2 \ > u) - £\§£ a E o / cr) £t \J \ \� kE z E8< 7 0 e = = - y \O\ Xc 7 - E o _ 2 §fe 0 \- \\ _c\ c k o -a - E ca a- ct) E \ / / \ / \ / / § / -C 60 ( L a ' 2 .E c E o 0 e « © @ o _ — \ — (N / 2 £ « o— 0 o o c» / >,) \6 t.E§f 7 0 a) a E§ o _ o/ E c`, / / 7 S E ACT.H PAYMENT DUE TO CONTRACTOR = Project Manage f 0 Cr) 3 \ 6117!2014 of 3:42 PM h:lproj\pe1CP1301 PL,xis Page 52 of 187 NN €-- �� �� �, A , F PL SIDEWALK s T NE A REPAIR AREA VETER VS 6th ST /E 1 / O / I, 5th ST NN NE 1CA�l� t]A WS 3rd ffi PARK AVE l HCH ,7 ,L 2 d ST - E e \ ST s A S i_ CITY HALL `r' z L NEW CURB RAMP - 23RD ST SE & K ST SE ' PL 7 231 33 1 ST SE CEDAR x -1 PLANNED SIDEWALK tw 0 700' REPAIR AREAS S e. 700' Page 53 of 187 DI.A C17YOF �* \NASHCNGTO Agenda Subject: Revenue Manual Department: Finance Attachments: 2014 Revenue Manual Administrative Recommendation: AGENDA BILL APPROVAL FORM Date: June 27, 2014 Budget Impact: $0 For discussion only. Background Summary: The purpose of this document is to provide the City Council and the general public a greater understanding of the major sources of City revenues and the laws and regulations governing each source. Reviewed by Council Committees: Finance, Public Works Councilmember: Wales Staff: Coleman Meeting Date: July 7, 2014 Item Number: DI.A AUBURN * MORE THAN YOU IMAGINED Page 54 of 187 2014 REVENUE MANUAL PREPARED BY CITY OF AUBURN FINANCE DEPARTMENT DRAFT 5 -19 -2014 DI.A Page 55 of 187 May 2014 Dear Reader: The purpose of this document is to provide the City Council and the general public a greater understanding of the major sources of City revenues and the laws and regulations governing each source. As with any organization, prudent long -term financial planning and a clear understanding of the available sources of revenue are critical to the sustainability of public services. This document provides the reader a general understanding of each of the City's major sources of revenue, the respective local and state regulations that govern each source, and a presentation of the historical (2010 -2013) and forecasted (2014) performance of each revenue source. If after reviewing this document you have remaining questions, please contact the Finance Department, Financial Planning Division, at (253) 804 -5019. Sincerely, Shelley Coleman, Finance Director City of Auburn Revenue Manual age of of 187 Table of Contents Introduction 4 Reader's Guide 5 Taxes 6 Property Taxes 7 Sales and Use Tax 10 Summary of Utility and Other Tax Rates 13 Cable TV Utility Tax and Franchise Fee 14 City Utility Taxes 15 Electric Utility Taxes 16 Natural Gas Tax 17 Solid Waste Tax — External 18 Telephone Tax 19 Admission Tax 20 Gambling Tax 21 Hotel / Motel Excise Tax 23 Leasehold Excise Tax 24 Real Estate Excise Tax 25 Licenses, Permits and Other Fees /Charges 27 Business License Fee 28 Mitigation / Impact Fees 29 Park Fees 30 Permit Fees 31 Animal Licenses 32 Planning and Development Fees 33 Intergovernmental 34 Criminal Justice Distributions from WA State 35 Federal / State / Local Grants 36 Liquor Excise Tax Distributions from WA State 37 age of 187 City of Auburn Revenue Manual Motor Vehicle Fuel Tax Distributions from WA State 38 Muckleshoot Casino — Reimbursement for services rendered 39 Streamlined Sales Tax 40 Fines, Forfeits and Other Revenues 41 Fines and Forfeits 42 Fire Insurance Premium Tax 43 Investment Income 44 Rental Income 45 Enterprise Funds 46 Airport Revenues 47 Cemetery Revenues — Operations and Endowed Care 48 Water Utility Revenues 49 Sewer Utility Revenues 50 Storm Drainage Utility Revenues 51 Solid Waste Utility Revenues 52 Appendix 53 Historical Factors Affecting City Revenues 54 City of Auburn Compared to Other WA Cities 57 Taxes per Capita Comparison 58 Licenses and Permits per Capita Comparison 59 Charges for Goods and Services per Capita Comparison 60 Fines and Forfeits per Capita Comparison 61 City of Auburn Summary of Revenues by Category 63 City of Auburn Summary of Revenues per Capita 64 Credits 65 City of Auburn Revenue Manual age of 187 Introduction Washington State laws provide cities with the powers to establish and levy taxes, fees and charges for the purposes of financing government services. The City of Auburn collects revenue from these sources and deposits them into one of 34 funds managed by the City. Separate fund accounting is used to reflect legal restrictions imposed by these funds by either State law or City code (for example, rate revenues collected for water utility operations are deposited into the water utility fund and is, by law, limited for the purpose of financing the operating and capital needs of the water utility). The General Fund is the City's largest fund and is used to account for the majority of City resources. Approximately three - quarter of the City's General Fund revenues are derived from three (3) sources: property taxes (approximately 28 %); sales taxes (approximately 27 %); and utility taxes (approximately 22 %). The remainder of the City's resources are derived from licenses and permits, planning and permitting fees and charges, park recreation program fees, fines and forfeits, intergovernmental payments for services, and other miscellaneous sources such as investment interest and rental income. Other major funds (and sources of City revenue) include water, sewer, storm drainage and solid waste utility rate revenues, airport fees, charges, rents, real estate excise taxes, and mitigation /impact fees assessed upon new commercial and residential construction. Revenues collected from these sources are limited in purpose and can only be used to benefit specific programs (for example, water utility rate revenues are deposited into the water utility fund and can only be used to support water operating and capital expenditures). City of Auburn Revenue Manual age 4 of 187 Revenue Manual — A Reader's Guide Presentation and discussion of the City's revenues herein are presented as follows: REVENUE: ELECTRIC UTILITY TAX DESCRIPTION: Electric utility taxes are used to support general City operations and arterial street Improvements. HISTORICAL DATA Revenue source and description. Genera' Fund a;d and fO5 2010 A 2011 A 2012 A 2013 A 2014AdjU Total S 3.347.'23 $ 3,73P.'07 $ 3,75C.646 S 4,CCP.27C S 4,036,779 f. 55,406,060 $4,00D,0 DO sa,o0D,ODo $ 2.00 D,0 DO S 1,OD0,D00 $0 2011A 2D12 A 2013 A 2014 Adj B Historical collections, presented both in tabular and graphic formats. BASE: AUBURN CITY CODE: REVISED CODE OF Wk The electric utility tax rate is 6 %. The tax Is applied on the total gross revenues received from the operation of electrical and power business enterprises within the City. 3.88.040: Levy authority of 6% tax rate. The City levies the allowed under State Taws. urn' 35.21.870: Establishes city authority to assess a utility tax o Base for calculation or assessment of City revenue source; including rid legislative basis (city code and telephone naturaI gas, or steam energy and limits the tax to a maxir' State laws). 0f six percent (8 %). City of Auburn Revenue Manual 15 City of Auburn Revenue Manual age g of 187 Taxes City of Auburn Revenue Manual age g1 of 187 REVENUE: PROPERTY TAX DESCRIPTION: Property tax is a tax placed on each piece of property within the City. This revenue is used to support general governmental purposes. Rates are expressed in "dollars per $1,000 of assessed value (AV) ". HISTORICAL DATA: General Fund, Fund 103, Fund 611 Total Property Tax Total Assessed Value (in 000's) City Levy Rate per $1,000 of AV 2010 A 14,169,811 $ 7,765,878 $ 1.82 $ 2011 A 2012 A 2013 A 2014 Adj B 14, 566, 894 7,564,507 1.93 14,866,488 $ 14,415,456 $ 15,699,417 7,225,550 $ 6,911,112 $ 7,288,023 2.08 $ 2.10 $ 2.17 BASE: All land, buildings and residential homes within City limits. AUBURN CITY Each year the City adopts a Property Tax rate by ordinance. The CODE: ordinance is not codified. REVISED CODE OF OVA: DtA 84.52.043: Established maximum levy rates for the various types of taxing districts (state, counties, cities, etc.). 84.55.010: Established a limitation on the increase in regular property taxes for taxing districts. City of Auburn Revenue Manual Page 6/ of 187 2014 $2.16739 6.50262 1.51605 2.47044 .21533 .33500 .50000 .56175 1.20294 .15369 .00349 $ 13.46131_ $ 15.62870 PROPERTY TAX LEVY RATES The following table summarizes the local and overlapping regular and special property tax levy rates for the City of Auburn. Note, there are several overlapping districts throughout the City of Auburn as well as several school districts; this includes only Auburn School District. Direct regular and special levies City of Auburn [a] Overlapping regular and special levies I Auburn School District King County State of Washington Port of Seattle Emergency Medical Services Hospital District King County Library District Valley Regional Fire Authority King County Flood Zone King County Ferry District Subtotal - overlapping levies Total 2012 $ 2.07527 6.14004 1.41588 2.42266 .22982 .30000 .50000 .56992 1.18925 .11616 .00372 $ 12.88745 $ 14.96272 2013 $ 2.10000 6.62190 1.54051 2.56720 .23324 .30000 .50000 .56743 1.20479 .13210 .00378 $ 13.67095 $ 15.77095 Source: King and Pierce County Department of Assessments [a] The maximum City levy rate is $2.3250. Rates are expressed assessed value (AV). in dollars per $1,000 of Where Your Property Tax Dollars Go 41c- Auburn School District 16c- State 10c- 14c - City King Co 19c- All Others 8091E iN[i1t1N. IA(1 City of Auburn Revenue Manual age of 187 King County Library District $169 Property Tax Levied on a $300,000 Home - 2014 Where it Goes King County Flood Zone $46 Valley Regional Fire Authority $361 King County Ferry District $1 City of Auburn Hospital District $650 $150 Emergency Medical Services (EMS) $101 Port of Seattle $65 State of Washington $741 King County $455 Auburn School District $1,951 City of Auburn Revenue Manual age 5 of 187 REVENUE: SALES AND USE TAX DESCRIPTION: Revenue from sales taxes is used to support general City services and local street repair and maintenance. The sales tax rate for the City of Auburn is 9.5% in the King County section of the City, and 9.4% in the Pierce County section of the City. The following table provides a breakdown of the sales tax rate. State rate City rate County rate Transportation (METRO) Regional Transit Authority Mental Health local tax Criminal Justice local tax Juvenile Facility local tax Zoo and Aquarium local tax Emergency Communications King County Pierce County 6.50% 0.85% 0.15% 0. 90% 0. 90% 0.10% 0.10% 0.00% 0.00% 0.00% 6.50% 0.85% 0.15% 0. 60% 0. 90% 0.00% 0.10% 0.10% 0.10% 0.10% 9.50% 9.40% HISTORICAL DATA: General Fund, Fund 103, Fund 611 Sales & Use Tax Sales Tax Credit for Annexation Criminal Justice Sales Tax Total 2010 A 2011 A 2012 A 2013 A 2014 Adj B 12,583,152 $ 12,818,411 $ 13,163,556 $ 14,572,991 $ 14,608,552 1,408,532 1,466,220 1,542,272 1,694,630 1,404,590 1,248,969 1,347,647 1,401,995 1,516,946 1,231,185 15,240,652 $ 15,632,279 $ 16,107,823 $ 17,784,567 $ 17,244,327 $20,000,000 $16,000,000 $12,000,000 $8,000,000 $4,000,000 $0 2010 A 2011 A 2012 A 2013 A 2014 Adj B City of Auburn Revenue Manual ageifi5 of 187 BASE: This tax is imposed on all personal and business purchases of tangible property. AUBURN 3.60.010: Authorizes the tax. CITY CODE: REVISED 82.14: Provides authorization to the City to tax all taxable retail sales CODE OF and use events. WA: CITY The City has a diverse economy with approximately half of the City's ECONOMIC sales taxes derived from retail activity and automotive dealers. The PROFILE: following pie chart illustrates the major sources for the City's retail sales and use taxes for the latest 12 month period ending December 2013. Wholesale Trade 9% Manufacturing 4% Miscellaneous 1% Retail Trade 29% Construction 14% Automotive 22% Services 21% City of Auburn Revenue Manual age f 6 of 187 State 68.4% Sales Taxes - Where It Goes City 9.0% County 1.6% Transportation (METRO) 9.4% _Regional Transit 9.4% _Mental Health 1.1% Where Your Sales Tax Dollars Go 68c- State L:43, 7. fpE.a:f TU E UNITED sTATEs c �• . %IS Ad 11 IS «C- ti t[Xau FOR AL 0E2,1. *utuC.alh Fw1T !L L FI. 12 L 11180916 G 12 Criminal Justice 1.1 23 - King County , 11I T(F.1D,(1. a 12 1..11 Fr 9 City City of Auburn Revenue Manual King County age1 7 of 187 Summary of Utility and Other Tax Rates Tax Maximum Allowable under State Law Current Authorized under City Code Auburn City Code Cable TV Utility Tax 6.0% 1.0% 3.42 Cable TV Franchise Fee 5.0% 5.0% 13.36.230 City Utility Taxes (Water, No limit. 7.0% 3.40.020 Sewer, Storm, Solid Waste) 3.41.020 (Solid Waste) Electric Utility Tax 6.0% 6.0% 3.88.040 Natural Gas Utility Tax 6.0% 6.0% 3.88.040 Solid Waste Tax - External No limit. 7.0% 3.41.010 Telephone Utility Tax 6.0% 6.0% 3.84.040 Admission Tax 5.0% 5.0% 3.52.010 Gambling Tax Card games 20.0% of gross receipts 4.0% of gross revenue 3.80.010 Punchboards /Pull tabs For profit 10% of net receipts 10% of net receipts Not for profit 10% of net receipts 10% of net receipts Amusement Games 2% of net receipts 2% of net receipts Bingo and Raffles 5% of net receipts 5% of net receipts Hotel /Motel Tax 2.0% 1.0% 3.58.010 Leasehold Excise Tax 4.0% 4.0% 3.44.010 Real Estate Excise Tax 0.50% (REET 1 and 2) 0.50% (REET 1 and 2) 3.56.010 City of Auburn Revenue Manual age1 8 of 187 REVENUE: CABLE TV UTILITY TAX AND FRANCHISE FEE DESCRIPTION: Cable television utility tax and franchise fee revenues are used to support general governmental services and the City's Arterial Street Preservation program. HISTORICAL DATA: General Fund and Fund 105 2010 A 2011 A 2012 A 2013 A 2014 Adj B Cable TV Franchise Fee $ Cable TV Utility Tax Total $ 806,721 $ 160,408 860,952 $ 161,950 885,044 $ 166,102 941,372 $ 174,105 878,310 171,654 967,129 $ 1,022,902 $ 1,051,146 $ 1,115,477 $ 1,049,964 BASE: Gross revenues of the cable and satellite franchises. AUBURN CITY 3.42: Establishes the City's authority to levy a 1.0% cable TV utility CODE: tax to be used by the City in support of its arterial street system. The maximum tax rate allowable under state law is 6.0 %. REVISED CODE OF WA: 13.36.030: City's authority to grant franchises. 13.36.230: Defines franchise fees of 5% and the quarterly payment schedule. 80.32.010: Cities and counties may grant franchises. City of Auburn Revenue Manual age1649 of 187 REVENUE: CITY UTILITY TAXES DESCRIPTION: Utility taxes are used to support general City operations and arterial street improvements. HISTORICAL DATA: General Fund and Fund 105 2010 A lnterfund Sewer Taxes lnterfund Water Taxes lnterfund Solid Waste Taxes lnterfund Storm Taxes 2011 A 2012 A 2013 A 2014 Adj B 1,134,966 $ 663,491 495,360 494,266 1,191,454 690,188 524,656 541,999 1,321,453 $ 754,424 641,488 564,450 1,691,577 854,719 727,546 618,408 1,503,788 928,540 683,128 622,584 Total $ 2,788,083 $ 2,948,297 $ 3,281,816 $ 3,892,250 $ 3,738,040 BASE: Total revenues from City utility funds. AUBURN CITY 3.40.020: Establishes the City's authority to assess a 7.0% tax. State CODE: law does not provide a maximum rate. REVISED 82.16: Defines public utility tax. CODE OF 35.22.280: Authority to levy and collect taxes. There are no WA: restrictions on the tax rate. City of Auburn Revenue Manual age1 O of 187 REVENUE: ELECTRIC UTILITY TAX DESCRIPTION: Electric utility taxes are used to support general City operations and arterial street improvements. HISTORICAL DATA: General Fund and Fund 105 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 3,647,183 $ 3,739,160 $ 3,750,846 $ 4,059,276 $ 4,038,779 $ 5,000,000 $4,000,000 $ 3,000,000 $2,000,000 $1,000,000 $0 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: AUBURN CITY CODE: REVISED CODE OF WA: The electric utility tax rate is 6 %. The tax is applied on the total gross revenues received from the operation of electrical and power business enterprises within the City. 3.88.040: Levy authority of 6% tax rate. The City levies the maximum rate allowed under state laws. 35.21.870: Establishes city authority to assess a utility tax on electricity, telephone natural gas, or steam energy and limits the tax to a maximum of six percent (6 %). City of Auburn Revenue Manual age161 of 187 REVENUE: NATURAL GAS TAX DESCRIPTION: Natural gas utility taxes are used to support general City operations and arterial street improvements. HISTORICAL DATA: General Fund and Fund 105 2010 A 2011 A 2012 A 2013 A 2014 Ad) 8 Total $ 1,472,202 $ 1,675,963 $ 1,576,954 $ 1,596,891 $ 1,757,554 BASE: The utility tax is based on the gross revenues from the operation of a public or privately owned utility (includes transportation). Use tax imposed on the individual consumer for the privilege of using natural gas. AUBURN CITY 3.61.010: Imposes Use tax. CODE: 3.88.040: Levy authority of 6% tax rate. The City levies the maximum rate. REVISED 35.21.870: Establishes city authority to assess a utility tax on CODE OF electricity, telephone natural gas, or steam energy and limits the tax to WA: a maximum of six percent (6 %). 82.14.230: Authorizes a city to impose a natural gas or manufactured use tax. DtA City of Auburn Revenue Manual Pagefy REVENUE: SOLID WASTE TAX - EXTERNAL DESCRIPTION: Solid waste utility taxes are used to support general City operations and arterial street improvements. HISTORICAL DATA: General Fund and Fund 105 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 177,208 $ 166,289 $ 134,680 $ 119,094 $ 117,385 $200,000 - $150,000 $100,000 $50,000 $0 2010A 2011A 2012A 2013A 2014AdjB BASE: AUBURN CITY CODE: REVISED CODE OF WA: The tax is applied on the total gross income derived from solid waste enterprises in the City, to include garbage, recyclables and yard debris. This tax revenue is collected solely from external refuse haulers operating within the City and does not include the customer base serviced by the City of Auburn (see Solid Waste Utility Fund). 3.41.010: Levy authority of 7% tax rate. 82.18: Establishes authority to assess a solid waste utility tax. City of Auburn Revenue Manual age.th 3 of 187 REVENUE: TELEPHONE TAX DESCRIPTION: Telephone utility taxes are used to support general City operations and arterial street improvements. HISTORICAL DATA: General Fund and Fund 105 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 2,540,160 $ 2,390,385 $ 2,297,352 $ 2,214,292 $ 2,451,284 $3,000,000 - $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: A telephone business is defined as a business that provides access to a local telephone network, local telephone network switching service, toll service, cellular phone service, or coin phone service. AUBURN CITY 3.84.010: Defines the telephone business. CODE: 3.84.040: Authorizes a tax of six percent (6 %) on total gross operating receipts. The City levies the maximum rate. REVISED 35.21.870: Establishes city authority to assess a utility tax on CODE OF electricity, telephone natural gas, or steam energy and limits the tax to WA: a maximum of six percent (6 %). 82.04.065: Defines telephone and telecommunications businesses. City of Auburn Revenue Manual age16 4 of 187 REVENUE: ADMISSION TAX DESCRIPTION: Admissions taxes are used to support general City operations. HISTORICAL DATA: General Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B Admission Tax $ Less Transfer to Golf Course 351,906 $ (39, 704) 353,825 $ (48, 607) 347,732 $ (49,028) 324,906 $ 365,427 (51, 646) 0 Total $ 312,202 $ 305,218 $ 298,703 $ 273,260 $ 365,427 BASE: AUBURN CITY CODE: REVISED CODE OF WA: Tax is placed on charges for general admission, season tickets, cover charges, parking charges, etc. The tax is also included on food and beverage if entertainment is provided. The City levies an admission tax of five percent (5 %). By City policy, admission taxes collected from the Auburn Golf Course is transferred to the Golf Course fund and used to support general operating expenses. Starting in 2014, Golf Course operations is included as part of the Parks, Arts and Recreation General Fund budget. 3.52.010: Authorizes a tax of five percent (5 %). 35.21.280: Authorizes a city to establish a tax on admissions, up to a maximum of 5.0 %. City of Auburn Revenue Manual ag65 of 187 REVENUE: GAMBLING TAX DESCRIPTION: This tax applies to all punch board games, pull tabs, bingo games, raffles, amusement games and card games played within the City limits. HISTORICAL DATA: General Fund 2010 A Card Games Punch Board and Pull Tabs Amusement Games Bingo and Raffles 2011 A 2012 A 2013 A 2014 Adj B 145,786 50,250 2,471 5,606 198,359 53,385 3,797 2,510 218,923 $ 169,325 $ 38,633 28,750 4,875 1,404 3,061 2,678 208,464 35,175 4,060 2,538 Total $ 204,112 $ 258,050 $ 265,491 $ 202,157 $ 250,237 BASE: Based on gross or net receipts of gambling within the City limits, as prescribed by state law. Net receipt is defined as gross receipts less amounts awarded as cash and merchandise. Charitable or non - profit organizations are exempt from the tax. AUBURN CITY 3.80.010: Authorizes a city to tax any person, association or CODE: organization engaging in gambling activities pursuant to a state license. City of Auburn Revenue Manual age2716 of 187 REVISED 9.46.110: Authorizes this tax on gross receipts of gambling activities. CODE 9.46.113: States that the tax collected on gambling activities must be used OF WA. primarily for the purpose of public safety. The following table summarizes the gambling taxes in effect. - Activity Type Auburn Tax Allowed by RCW Card Games 4% of gross revenue 20% of gross receipts Punchboards and Pull-Tabs For - Profit 10% of net receipts 5% of gross receipts or 10% of net receipts Non - Profit 10% of net receipts 10% of net receipts Amusement Games 2% of net receipts 2% of net receipts Bingo and Raffles 5% of net receipts 5% of net receipts City of Auburn Revenue Manual age�Z7 of 187 REVENUE: HOTEL / MOTEL EXCISE TAX DESCRIPTION: The Hotel /Motel Tax, also known as Lodging Tax, is levied on all lodging in hotels, rooming houses, tourist courts, motels or trailer camps within the City of Auburn and is used for the sole purpose of paying for the cost of tourist promotion activities. HISTORICAL DATA: Fund 104 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 66,549 $ 65,058 $ 78,143 $ 90,581 $ 70,000 BASE: Applies to the sale or charge made for furnishing lodging by a hotel, rooming house, tourist court, motel or trailer camp. The state maximum Hotel /Motel tax rate is 2 %, however most Cities in King County are limited to 1% as the other 1% is allocated to the debt payment for Safeco and Century Link Fields. The City of Auburn levies a 1% Hotel /Motel tax. AUBURN CITY 3.58.010: Authorizes a tax of 1.0 %. CODE: 3.58.040: Designates all receipts for tourist promotion and tourism related activities. REVISED 82.08: Defines the lodging tax. CODE OF 67.28.120: Authorizes cities to acquire and operate tourism - related WA: facilities. 67.28.180: Authorizes the lodging tax - identifies the maximum rate of 2.0 %. City of Auburn Revenue Manual age�Z8 of 187 REVENUE: LEASEHOLD EXCISE TAX DESCRIPTION: The City levies an excise tax on private lessees for occupying or using publicly owned real or personal property. Revenues are used to support general governmental services. HISTORICAL DATA: General Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 37,985 $ 49,467 $ 39,262 $ 37,215 $ 50,754 BASE: AUBURN CITY CODE: REVISED CODE OF WA: Private lessees of public property, such as hangar rentals at the airport and rental houses on City owned property. Property owned by the state, counties, school districts, and other municipal corporations are subject to leasehold excise tax. The state rate is 12.84% of which 4% is returned to the City. 3.44.010: Authorizes imposition of tax. 3.44.020: Establishes the City tax rate of 4 %. 3.44.060: Authorizes the City to collect the tax on behalf of the State. 82.29A.040: Grants authorization to cities to levy and collect a leasehold excise tax, up to a maximum of 4 %. 82.29A.090: Distributions by the State Treasurer. City of Auburn Revenue Manual ag749 of 187 REVENUE: REAL ESTATE EXCISE TAX DESCRIPTION: Real Estate Excise Tax (REET) is imposed on the sale of property and dedicated to local capital projects. Proceeds are placed in the capital improvement fund. HISTORICAL DATA: Fund 328 2010 A 2011 A 2012 A 2013 A 2014 Adj B REET 1 $ REET 2 540,160 $ 540,098 743,582 $ 743,582 879,362 $ 879,362 1,112, 949 $ 1,112, 949 700,000 700,000 Total $ 1,080,258 $ 1,487,163 $ 1,758,725 $ 2,225,898 $ 1,400,000 BASE: Sales of property measured by the full selling price, which must include any liens, mortgages or other debt. Transfers of controlling interests in entities that own property in Washington State. AUBURN 3.56.010: Imposition of tax. CITY CODE: 3.56.040: Distribution of tax proceeds and limitations. REVISED 82.46.010: Authorizes the City to impose an excise tax of 1/4% on CODE OF each sale of real property that shall be used for local capital WA: improvements (REET 1). 82.46.035: Authorizes the imposition of an additional 1/4% excise tax which is to be used for local capital improvements (REET 2). (See table on following page for limitations of use). City of Auburn Revenue Manual age�8.0 of 187 LIMITATIONS ON USES OF REET From June 30, 2012 to December 31, 2016, a city can use the greater of one hundred thousand dollars or thirty five percent of REET revenues (not to exceed one million dollars per year) for the operations and maintenance of existing capital projects. REET 1 REET 2 Administrative facilities, bridges, domestic water systems, fire Bridges, domestic water systems, highways /roads /streets, sewer protection facilities, highways /roads /streets, judicial systems, sidewalks, storm systems, street lighting, and facilities, law enforcement facilities, libraries, parks, recreational facilities, flood control projects, sewer systems, sidewalks, storm systems, street lighting, traffic signals, trails. traffic signals. Source: RCW 82.46.010. City of Auburn Revenue Manual age�81 of 187 Licenses, Permits and Other Fees /Charges D A RnF of 187 City of Auburn Revenue Manual REVENUE: BUSINESS LICENSES DESCRIPTION: Businesses located within the City, or that operates temporarily within the City, must obtain a business license. The annual fee for a business license is a flat $50 and covers the period of January 1 through December 31. HISTORICAL DATA: General Fund and Fund 727 2010 A 2011 A 2012 A 2013 A 2014 Adj 8 Business Licenses $ Business Improvement Area 215,268 $ 65,234 195,377 $ 58,678 231,957 $ 56,734 236,162 $ 69,475 203,015 55,000 Total $ 280,501 $ 254,054 $ 288,690 $ 305,637 $ 258,015 $400,000 $ 300,000 $200,000 $100,000 $0 BASE: AUBURN CITY CODE: REVISED CODE OF WA: 2010 A 2011 A 2012 A 2013 A 2014 Adj B Every business enterprise, including those with a temporary or portable sales location, shall first obtain from the City a general business license for the period of January 1st to December 31st of each calendar year. Business licenses are required under Auburn City Code. Businesses located within the Business Improvement Area (BIA) are assessed an additional fee of $.15 /leasable square feet, no less than $150 /year and no more than $1,500 /year (Ord. 4293). Revenues generated from the BIA are deposited directly into the BIA Fund (Fund 121) and may be used to support downtown improvements, marketing, or safety measures. ACC section 5 provides for regulation and enforcement of the City's business licenses. Ordinance No. 4293. 19.02: Establishes business regulations. 35.87A.010: Authorizes Parking and Business Improvement Areas. City of Auburn Revenue Manual age�3 of 187 REVENUE: MITIGATION / IMPACT FEES DESCRIPTION: Includes transportation, fire, traffic, park and school impact fees as well as wetland mitigation. The fees are used to mitigate costs associated with City growth and are imposed at the time of application to the City for a development activity permit. HISTORICAL DATA: Fund 124 2010 A 2011 A 2012 A 2013 A 2014 Adj B Transportation Impact $ Fire Impact /Mitigation Traffic Mitigation Park Impact /Mitigation School Impact /Mitigation Wetland Mitigation 794,967 96,467 18,718 141,797 9,188 36,570 826,684 $ 1,282,567 $ 1,411,260 144,185 132,951 173,103 170,000 - 4,862 30,432 10,500 39,500 17,260 21,528 25,142 38,594 $ 800,000 50,000 20,000 5,000 Total $ 1,097,708 $ 1,188,560 $ 1,447,547 $ 1,692,460 $ 875,000 BASE: AUBURN CITY CODE: REVISED CODE OF WA: Development occurring within the City of Auburn. Title 19: Establishes school, transportation, traffic, fire and park impact fees. 82.02.050 -100: Establishes regulations pertaining to impact fees. City of Auburn Revenue Manual age�4 of 187 REVENUE: PARK FEES DESCRIPTION: Park fees include charges for services at the Auburn Golf Course, recreational classes, athletic leagues, theatre performances and classes, senior center activities, concession sales, and special events. HISTORICAL DATA: General Fund Golf Course Revenues Recreational Classes League Fees Theatre /Arts Senior Center Programs Special Events Other 2010 A 2011 A 2012 A 2013 A 2014 Adj B 1,189,399 $ 1,159,227 662,887 574,363 11,121 84,183 110,350 110,991 108,689 600 389 1,157,242 456,248 152,529 144,292 10 7, 745 8,231 381 1,217,633 380,866 145,105 148,169 100,888 99,926 480 1,233,000 400,299 128,000 114,500 114,000 72,750 Total $ 2,048,060 $ 1,964,139 $ 2,026,667 $ 2,093,067 $ 2,062,549 BASE: Parks, Arts and Recreation department programs and facilities associated with a fee. AUBURN CITY 3.68.010: Authorizes fees and charges for the use of City recreation CODE: programs and facilities. REVISED 67.20.010: Gives the city the authority to acquire and operate certain CODE OF recreational facilities. WA: City of Auburn Revenue Manual agV5 of 187 REVENUE: PERMIT FEES DESCRIPTION: Building permit fees include basic building, mechanical and electrical permit fees. Additional permit fees include plumbing, excavation, electrical inspection permits, alarm permits, street /curb permits, and other permits (concealed weapons permit fees). HISTORICAL DATA: General Fund 2010 A Building Plumbing Excavation Electrical Inspection Permits Permits Permits Permits Alarm Permits Street /Curb Permits Other Permits 2011 A 2012 A 2013 A 2014 Adj B 769,678 $ 116,903 78,188 43,228 57,431 22,694 8,526 1,104,185 $ 213,299 76,442 60,617 93,204 15,989 10,404 1,683,465 196,022 76,567 65,174 59,828 17,827 13,803 2,101,174 208,691 105,945 86,143 104,818 55,888 15,824 $ 1,169,160 123,624 51,000 41,208 50,000 12,240 10,000 Total $ 1,096,648 $ 1,574,140 $ 2,112,686 $ 2,678,483 $ 1,457,232 $ 3,000,000 $ 2,500,000 $ 2,000,000 $1,500,000 $1,000,000 $500,000 $0 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: AUBURN CITY CODE: REVISED CODE OF WA: Fees are assessed on individuals, organizations, or businesses that purchase permits for the purpose of construction and /or building related activities. 15.08A.011: Adoption the of 2009 International Building Code. 19.27.031: Adoption of State Building Code by all cities and counties. 19.27.100: Authorizes a city, town, or county of the state to impose fees different from those set forth in the State Building Code. City of Auburn Revenue Manual age3816 of 187 REVENUE: ANIMAL LICENSES DESCRIPTION: Beginning January 1, 2013, the City of Auburn began providing animal licensing, animal control and animal sheltering (this service was previously provided by King County). HISTORICAL DATA: General Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 127,303 $ 240,000 BASE: A license fee is assessed on every dog and /or cat owned. With the implementation of the Auburn Valley Humane Society (AVHS) and animal control services being provided by the City of Auburn's police department, pet licensing revenue is now retained by the City effective January 1, 2013, per Resolution No. 4868. AUBURN CITY 6.04.010: Requires animal license on any dog or cat over the age of CODE: eight weeks of age. 18.31.230: Establishes the type and maximum number of animals permitted. REVISED 16.52.015: Defines law enforcement agencies and animal care and CODE OF control agencies. WA: City of Auburn Revenue Manual age�87 of 187 REVENUE: PLANNING AND DEVELOPMENT FEES DESCRIPTION: Fees included in this category include plan check fees, zoning and subdivision fees, and FAC linear charges (fees assessed on projects that require extension of public facilities). HISTORICAL DATA: General Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B Plan Check Fees $ Zoning /Subdivision Fees FAC Linear Charges 467,282 $ 133,961 83,681 435,262 $ 40,998 33,154 1,091,442 $ 63,454 67,988 828,033 $ 109,790 178,789 584,590 83,236 71,055 Total $ 684,924 $ 509,414 $ 1,222,884 $ 1,116,612 $ 738,881 BASE: AUBURN CITY CODE: REVISED CODE OF WA: Fees are assessed on individuals, organizations, or businesses to review building plans, fees for zoning and subdivisions, and charges for the extension of public facilities. 15.08A.011: Adoption the of 2009 International Building Code. 19.27.031: Adoption of State Building Code by all cities and counties. 19.27.100: Gives cities the authority to impose fees different from the State Building Code. City of Auburn Revenue Manual aye�8 of 187 Intergovernmental City of Auburn Revenue Manual ag849 of 187 REVENUE: CRIMINAL JUSTICE DESCRIPTION: These are state shared revenues distributed to cities based upon crime rate and /or population, and are used to support local law enforcement activities. HISTORICAL DATA: General Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 185,608 $ 235,036 $ 238,147 $ 171,736 $ 88,880 BASE: AUBURN CITY CODE: REVISED CODE OF WA: State distributed money includes Criminal Justice (CJ) High Crime, CJ Violent Crime, CJ Special Programs, CJ Population, CJ Contracted Services and CJ DUI. State high crime distributions were discontinued in 2013 and 2014, reflecting a decline in the City's crime rate relative to the state -wide average. Not applicable. 82.14.320: Municipal criminal justice assistance account - eligibility and use requirements. 82.14.330: Municipal criminal justice assistance account, distribution based on crime rate and /or population. City of Auburn Revenue Manual age�30 of 187 REVENUE: FEDERAL / STATE / LOCAL GRANTS DESCRIPTION: The City of Auburn actively seeks Federal, State, and Local grant funding for a variety of programs that benefit the City, such as transportation improvements, airport maintenance, park programs, and police services. HISTORICAL DATA: By Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B General Fund $ Other Funds 994,136 $ 3,331,853 790,643 $ 10,834,918 992,874 $ 12,317,670 362,754 $ 4,951,932 382,776 10,756,732 Total $ By Source Federal State Local 4,325,989 $ 2,921,892 $ 429,339 974,758 11,625,562 $ 8,707,161 $ 2,226, 994 691,406 13,310,544 $ 3,849,578 $ 7,539,790 1,921,176 5,314,685 $ 11,139,508 2,415,660 $ 2,395,063 503,962 6,193,513 4,387,916 558,079 Total $ 4,325,989 $ 11,625,562 $ 13,310,544 $ 5,314,685 $ 11,139,508 $14,000,000 - $12,000,000 $10,000,000 $ 8,000,000 $ 6,000,000 $4,000,000 $ 2,000,000 $0 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: AUBURN CITY CODE: REVISED CODE OF WA: Grants are based on existing programs and competitive applications. Grants are applied for and accepted by Council via Resolution. Not applicable. City of Auburn Revenue Manual aged %1 of 187 REVENUE: LIQUOR EXCISE TAX AND PROFIT DESCRIPTION: These are state shared revenues distributed to cities based upon population to help pay for local policing of liquor establishments. HISTORICAL DATA: General Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj Liquor Excise Tax $ Liquor Profits Liquor Store Sales 327,709 $ 529,022 335,127 $ 479,381 260,420 $ 517,056 188,230 47,724 $ 640,375 200,000 480,000 Total $ 856,732 $ 814,509 $ 965,706 $ 688,099 $ 680,000 BASE: AUBURN CITY CODE: REVISED CODE OF WA: Sale of spirits in their original package. Spirits include any beverage containing alcohol obtained by distillation, including wines with more than 24% alcohol by volume. Section 3.04.040: Establishes the "alcoholism funds" account which holds the 2% to be used for treatment programs. 82.08.150: Establishes the tax rate on certain sales of intoxicating liquors. 82.08.170: Apportions and distributes funds based on city population and authorized the one year moratorium of excise taxes. 66.24.620: Authorized privatization of distribution and sales effective June 1, 2012. City of Auburn Revenue Manual Pnef of 187 REVENUE: MOTOR VEHICLE FUEL TAX DESCRIPTION: These are state shared revenues distributed to cities primarily for road repair. The state motor vehicle fuel tax is 37.5 cents per gallon and the City's share is just under 3 cents. HISTORICAL DATA: General Fund, Fund 102 Fund 120 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 1,461,709 $ 1,465,720 $ 1,444,724 $ 1,472,734 $ 1,476,423 $ 2,000,000 $1,500,000 $1,000,000 $ 500,000 $0 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: The total Motor Vehicle Fuel Tax (MVFT) rate is 37.5 cents per gallon. AUBURN CITY Authority is established by the RCW. CODE: REVISED 46.68.090: Distribution of statewide fuel taxes. CODE OF 47.24.040: Expenditures of MVFT to the street fund. WA: 47.30.050: Expenditures of MVFT to paths and trails. 82.36: Motor Vehicle Fuel Tax. 82.36.025: Establishes rate of tax. 82.38.030: Defines tax rate of special fuel. City of Auburn Revenue Manual age�3 of 187 REVENUE: MUCKLESHOOT CASINO — REIMBURSEMENT FOR SERVICES RENDERED DESCRIPTION: This revenue is received from the Muckleshoot Indian Tribe (MIT) for reimbursement of police, street maintenance, and legal services provided by the City. HISTORICAL DATA: General Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 652,155 $ 540,050 $ 730,376 $ 509,734 $ 700,000 BASE: AUBURN CITY CODE: REVISED CODE OF WA: Reimbursement of actual cost of services provided, reviewed and approved annually by the Muckleshoot Indian Tribe; governed by contractual agreement with the City. None. None. City of Auburn Revenue Manual age�4 of 187 REVENUE: STREAMLINED SALES TAX DESCRIPTION: The Streamlined Sales Tax revenue source was implemented in 2008 as a way for cities to offset the negative fiscal impact of the Streamlined Sales and Use Tax Agreement (SSUTA), also known as `destination sourcing'. HISTORICAL DATA: General Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 1,965,472 $ 1,987,348 $ 1,894,001 $ 1,952,778 $ 2,020,000 BASE: All taxable retail sales and events. This revenue source is collected by the Department of Revenue and distributed to cities quarterly. AUBURN CITY 3.60.010: Authorizes the tax. CODE: REVISED 82.14: Provides authorization to cities to tax all taxable retail sales and CODE OF events. WA: City of Auburn Revenue Manual age415 of 187 Fines, Forfeits and Other Revenues City of Auburn Revenue Manual agee6 of 187 REVENUE: FINES AND FORFEITS DESCRIPTION: Fines and penalties are assessed upon individuals violating City code. HISTORICAL DATA: General Fund Traffic Infractions Redflex Photo Enforcement Parking Infractions Criminal Non - Traffic Criminal Traffic Driving While Intoxicated Other Revenues 2010 A 2011 A 2012 A 2013 A 2014 Adj B 725,523 1,199, 896 189,860 106,563 64,290 22,482 193,819 652,860 825,337 172,137 86,790 63,996 17,491 134,517 593,132 595,247 109,691 84,020 61,019 29,121 121,056 441,145 599,772 116,659 56,899 35,826 19,477 166,906 653,250 497,475 170,000 90,000 64,000 18,000 76,956 Total $ 2,502,433 $ 1,953,129 $ 1,593,286 $ 1,436,685 $ 1,569,681 $3,000,000 - $2,500,000 $2,000,000 $1,500,000 $1,000,000 $ 500,000 $0 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: Persons who violate municipal laws which are punishable by fine or fee within the City of Auburn. AUBURN CITY Section 1 and 10 of the Auburn City Code governs civil penalties and CODE: vehicle and traffic safety. REVISED Various section governing civil penalties and public safety. CODE OF WA: City of Auburn Revenue Manual age4 7 of 187 REVENUE: FIRE INSURANCE PREMIUM TAX DESCRIPTION: The state collects a two percent tax on the premiums of all insurance policies written, 25% of the revenue collected are distributed to cities and fire districts that have firemen's pension funds. HISTORICAL DATA: Fund 611 2010 A 2011 A 2012 A 2013 A 2014 Adj B Total $ 63,545 $ 66,375 $ 63,205 $ 70,036 $ 63,000 $100,000 - — $75,000 $ 50,000 $25,000 � $0 1 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: Net premiums received by authorized insurers. AUBURN CITY Authority for this tax was established by RCW. CODE: REVISED 48.14.020: Authorizes the state to impose this tax. CODE OF 41.16.050: Authorizes the distribution of the tax to the city to fund its WA: Fire Pension requirements. Distribution is based on the city's report to the State Treasurer on the number of paid firemen. Entire amount is deposited into the firemen's pension fund. City of Auburn Revenue Manual aye48 of 187 REVENUE: INVESTMENT INCOME DESCRIPTION: This includes interest earnings on investments that are held or sold, net of investment fees. HISTORICAL DATA: Fund Types 2010 A 2011 A 2012 A 2013 A 2014 Adj B General Fund $ All Other Funds 152,158 $ 427,302 86,932 $ 304,665 89,805 $ 231,540 45,977 $ 208,180 42,230 197,494 Total $ 579,460 $ 391,596 $ 321,345 $ 254,157 $ 239,724 BASE: Interest rates from the state investment pool, interest on money market accounts, and interest from U.S. Government Securities. AUTHORITY: This is authorized by the City of Auburn Investment Policy, approved by Ordinance No. 3034. REVISED 35.39.030: Excess or inactive funds — Investments. CODE OF WA: City of Auburn Revenue Manual age449 of 187 REVENUE: RENTAL INCOME DESCRIPTION: Rental income includes payments received for the use of City owned facilities such as room rentals at the Senior Center and other park facilities, fees for use of golf cart rentals, fees for use of all athletic fields, picnic shelters, and campsites. This category also includes revenues generated from Auburn Avenue Theatre rentals, cell phone tower leases at Game Farm Park, and other lease revenues. HISTORICAL DATA: General Fund, Fund 104, 321 and 505 General Fund Hotel /Motel Fund Municipal Parks Fund Facilities Fund 2010 A 2011 A 2012 A 2013 A 2014 Adj B 468,284 $ 11,900 64,261 133,067 572,812 $ 17,137 59,736 80,066 513,833 $ 12,775 52,169 97,527 493,878 $ 52,801 107,574 513,000 6,100 55,000 82,800 Total $ 677,512 $ 729,751 $ 676,304 654,253 $ 656,900 $800,000 - $ 600,000 $400,000 $200,000 $0 BASE: AUBURN CITY CODE: REVISED CODE OF WA: 2010 A 2011 A 2012 A 2013 A 2014 Adj B All leased City owned properties and fees generated activities referenced above. This category does not include property leases, tie down and hanger rent at the Auburn Municipal Airport. Those revenues are included in this manual under Airport Revenues. 3.68.040: City Parks and Recreation - standards for setting fees and charges. Not Applicable. City of Auburn Revenue Manual age4�00 of 187 Enterprise Funds City of Auburn Revenue Manual age4g01 of 187 REVENUE: AIRPORT REVENUES DESCRIPTION: Airport revenues are derived from hangar rents, tie downs, property leases and fuel flowage fees. HISTORICAL DATA: Airport Fund 2010 A 2011 A 2012 A 2013 A 2014 Ad j B Tie Down and Hangar Rent $ Fuel Facility Rent Airport Security Service Flowage Fees 364,602 $ 410,487 $ 390,745 $ 18,000 18,000 18,000 15,977 15,530 15,443 10,705 10,454 10,380 407,827 18,000 15,481 10,380 $ 380,500 15,000 12,000 Total $ 409,284 $ 454,471 $ 434,568 $ 451,688 $ 407,500 BASE: AUBURN CITY CODE: REVISED CODE OF WA: Hangar rentals, tie downs, property leases and fuel flowage fees. Due to the revised Airport contract in 2014, fuel flowage fees are based on a percentage of fuel pumped and fuel facility rent is no longer applicable. Auburn Municipal Airport is one of the busiest general aviation airports in Washington State. There are approximately 141,000 takeoffs and landings a year with 274 aircrafts based at the Airport. The Airport is owned by the City, but privately operated under contract. 3.04: Creates the airport fund and establishes uses of funds. 14.08.120: Grants cities the power to operate a municipal airport. City of Auburn Revenue Manual age41D2 of 187 REVENUE: CEMETERY REVENUES - OPERATIONS AND ENDOWED CARE DESCRIPTION: This includes revenues from the sale of lots, liners, markers and related openings /closings. HISTORICAL DATA: Fund 436 and Fund 701 2010 A 2011 A 2012 A 2013 A 2014 Adj B Lot Sales $ 285,711 $ 252,510 $ 281,407 $ 374,994 $ 330,000 Openings /Closings 179,393 211,457 194,181 209,319 200,000 Liners /Settings 136,210 172,603 167,811 184,667 165,000 Markers 99,810 104,957 171,507 158,882 144,000 Cemetery Endowment Care 52,156 44,829 48,660 37,506 32,000 Other Revenues 7,352 10,387 10,298 16,417 17,000 Total $ 760,633 $ 796,742 $ 873,864 $ 981,784 $ 888,000 $1,000,000 $ 800,000 $ 600,000 $ 400,000 $200,000 $0 • Cemetery Sales ❑ Cemetery Endowed Care 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: Charges include lot sales, liners, markers, vases, mausoleum space, opening and closing fees, and miscellaneous cemetery revenues. AUBURN CITY 3.04.080: Establishes the cemetery fund and guidelines for its use. CODE: 3.04.090: Establishes the cemetery endowment care fund. 2.72.040: Created a board of five cemetery commissioners serving terms of five years. REVISED 68.52: Grants cities and towns authority to own and operate CODE OF cemeteries. WA: City of Auburn Revenue Manual age4103 of 187 REVENUE: WATER UTILITY REVENUES DESCRIPTION: The Water Utility bills customers a monthly base rate and consumption charge based on the quantity of water consumed. In addition, the Water Fund receives revenue from cell phone providers who rent space on City owned water towers. The City also provides water to the City of Algona and Water District #111 under wholesale agreements. HISTORICAL DATA: Fund 430 City Water Services Application and Other Revenues Rents, Leases and Concessions Total MGD* Water Sold ''`Million Gallons per Day 2010 A 2011 A 2012 A 2013 A 2014 Adj B $ 8,997,492 $ 8,918,617 $ 10,209,742 $ 11,551,283 $ 12,886,725 103,207 105,495 126,022 144,068 90,000 46,521 52,385 50,122 51,840 50,000 $ 9,147,220 $ 9,076,497 $ 10,385,886 $ 11,747,191 $ 13,026,725 7.5 6.5 6.7 6.7 6.7 $14,000,000 - $12,000,000 $10,000,000 $ 8,000,000 $ 6,000,000 $ 4,000,000 $ 2,000,000 $o 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: Number of water accounts and volume of water consumed. AUBURN CITY 13.06: Establishes the City's water fund and rates and charges. CODE: REVISED 35.91: Municipal water and sewer facilities act. CODE OF 35.92.010: Authorizes cities to operate waterworks. WA: 35.92.025: Authorizes cities to charge for connection to the city water system. City of Auburn Revenue Manual age4604 of 187 REVENUE: SEWER UTILITY REVENUES DESCRIPTION: The Sewer Utility bills customers a fee for wastewater collection and conveyance to King County for treatment. HISTORICAL DATA: Fund 431 and Fund 433 2010 A 2011 A 2012 A 2013 A Metro Service Charge City Sewer Services Metro Industrial Charge Application Revenues 2014 Adj B 11,423,732 $ 3,969,859 552,816 21,824 12,028,504 $ 4,105,670 505,385 27,590 12,616,197 5,405,875 516,133 47,082 $ 14,323,538 $ 14,500,000 6,806,771 7,206,431 580,544 500,000 53,394 25,000 Total $ 15,968,231 $ 16,667,149 $ 18,585,288 $ 21,764,247 $ 22,231,431 $ 24,000,000 $ 20,000,000 $16,000,000 $12,000,000 $ 8,000,000 $4,000,000 $0 • City Sewer Utility Revenues (F431) ❑ KC /Metro Revenues (F433) 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: AUBURN CITY CODE: REVISED CODE OF WA: Number of sewer accounts and volume of wastewater discharged. 13.20.020: Establishes the sewer utility, rates and charges. 35.67.010: Defines system of sewerage. 35.91: Establishes the municipal water and sewer facilities act. 35.91.030: Authority to set rates. 35.92.020: Authority to acquire and operate sewerage and solid waste handling systems, plants, sites, or facilities. City of Auburn Revenue Manual ag %605 of 187 REVENUE: STORM DRAINAGE UTILITY REVENUES DESCRIPTION: The Storm Drainage Utility bills customers for management, collection and conveyance of surface water runoff from roads and properties. HISTORICAL DATA: Fund 432 2010 A 2011 A 2012 A 2013 A 2014 Adj B City Storm Drainage Services $ Storm Application Revenues 6,399,873 $ 41,853 6,870,985 $ 67,390 7,330,241 $ 149,339 8,034,652 $ 149,651 8,521,917 60,000 Total $ 6,441,726 $ 6,938,375 $ 7,479,580 $ 8,184,303 $ 8,581,917 $10, 000, 000 $ 8,000,000 $ 6,000,000 $4,000,000 $ 2,000,000 $a 2010 A 2011 A 2012 A 2013 A 2014 Adj 6 BASE: AUBURN CITY CODE: REVISED CODE OF WA: Number of storm drainage accounts and amount of impervious surface area such as parking lots. Credits are provided in the event of privately provided surface water management facilities. 13.48: Establishes the storm drainage utility, rates and charges. 35.21.210: Authorizes cities to provide storm drainage services and systems. City of Auburn Revenue Manual age511 06 of 187 REVENUE: SOLID WASTE UTILITY REVENUES DESCRIPTION: The Solid Waste Utility bills customers for garbage pickup. The Solid Waste Utility contracts with Waste Management. HISTORICAL DATA: Fund 434 2010 A 2011 A 2012 A 2013 A 2014 Ad) B City Solid Waste Services $ 7,917,226 $ 8,021,907 $ 9,484,140 $ 10,650,203 $ 10,786,037 Yard Waste Total $ 183,565 642,517 801,747 911,909 921,369 8,100,791 $ 8,664,423 $ 10,285,887 $ 11,562,112 $ 11,707,406 $14,000,000 - $12,000,000 - $10,000,000 - $8,000,000 - $6,000,000 - $4,000,000 - $2,000,000 - $0 2010 A 2011 A 2012 A 2013 A 2014 Adj B BASE: The rates charged to customers are dependent on the service level they choose - which is the container size and frequency of pick -ups. AUBURN CITY 8.08.060: Establishes the City's Solid Waste Fund. CODE: 8.08.170: Establishes the authority to establish fees and charges. 8.08.180: Establishes collection charges. REVISED 35.21.152: Establishes the authority for a city to handle solid waste CODE OF services. WA: 35.21.157: Establishes the procedures for rate increase notification. City of Auburn Revenue Manual ag %107 of 187 Appendix City of Auburn Revenue Manual ag% O8 of 187 Historical Factors Affecting City Revenues City revenue collections can be affected by a variety of factors including regional and national economic conditions such as business cycles and periods of economic expansion and contraction (i.e., recessions); geo- political events which can affect consumer and business confidence, national equity markets and thus local economic conditions; and voter approved and State legislated mandates affecting City revenues. Since 1995, there have been several voter approved and State legislative actions that have permanently affected revenues for the City of Auburn. It is estimated that the cumulative effects of these actions have resulted in a permanent loss of $51.1 million to the City. A description of several of these key actions is presented below. Sales Tax Exemption on Purchase and Lease of Manufacturing Equipment, Retooling of Manufacturing Equipment, and General Research and Development (1995). Legislation was passed to exempt the purchase and lease of manufacturing equipment from state and local sales taxes. The next year further legislation was enacted exempting sales taxes on research and development and on the retooling of manufacturing equipment. Initiative 695 (1999). In November 1999, the voters of Washington State approved Initiative 695, which repeals the State's long standing motor vehicle excise tax (MVET) and requires future voter approval of tax and fee increases proposed by state, county and local governments. The ruling was upheld on appeal at the Washington State Supreme Court. The loss of the MVET eliminated an average of $750 million annually as a funding source for local governments, transit systems and state transportation projects. The loss of MVET revenues was approximately 2% of total General Fund revenues. During 2000, State funding was provided to assist in the revenue losses. The City of Auburn received approximately $200,000 in 2001 and 2002. Early in 2003, the State discontinued this funding assistance. Initiative 747 (2001). One of the largest losses to City revenue is due to 1 -747 which limits property tax increases to the lesser of 1% or inflation. 1 -747 was passed by Washington State voters in November of 2001. This measure was declared unconstitutional by the King County Superior court on June 13, 2006. In November 2007, the State Supreme Court decision was to overturn 1 -747. Following this decision, the Washington Legislature approved House Bill 2416 reinstating the provisions of 1 -747 retroactively to 2002, restoring the one percent limit on property tax increases. City of Auburn Revenue Manual ag%1409 of 187 Initiative 776 (2002). The voters approved this initiative in the fall of 2002 to repeal the $15 local option vehicle excise tax levied in King, Snohomish and Douglas counties. The voters of these counties initially approved this tax and there was argument whether a statewide vote could repeal a local voted tax. After several court cases and subsequent appeals the state Supreme Court upheld the initiative. The loss to the City street program is approximately $450,000 annually. Streamlined Sales and Use Tax (SST) (2008). In 2003, the Legislature enacted Senate Bill 5783 to adopt several provisions of the Streamlined Sales and Use Tax Agreement. The agreement attempts to create a Sales Tax collection system that is uniform across all states. Washington State changed from a point of sale collection process to a point of delivery collection process in July 2008. Funding to mitigate the losses as a result of SST is currently being provided by the State. Liquor State Shared Revenue Distributions (2012). In 2012, as a part of the State Legislature's strategy to balance the State budget, local distributions of liquor excise taxes and liquor profits were suspended /reduced. Specifically, liquor excise taxes were temporarily suspended for the period July 1, 2012 to June 30, 2013 and was reinstated at approximately 65% of its original levels. Liquor profits were frozen at 2011 levels. City of Auburn Revenue Manual ag %�10 of 187 i O f0 O f0 J tro w r CZ r N O 0 i t CZ E O i 0 J X H O 9- O T r v 0 r-I N tG 01 01 r-I L &I rate increases (Loss: $100K) PERS rate increases (Loss: $840K) m x in > O C r-I vi 0 `6 o no R C •� N X ^ O a-, U [o V1 N N coo N co 4--+ O +, N v v } ~ C _ co N v^ O co •C > .��' • U a-, CO X CU 0 ° °' v v 0 • o o N Q L.O rl v c O iii O N C O H N U O co vi X > X N oo coo N O J +--, p }' (n cd rl i O it l= O i VI tA X -0 N Q N Q c O N T N > O rl Oi •+, ON O. U N ++ N vi +, v Q- 7 _ CL ,o- [o N C E- N 0 •, CC X 0- J Q d' �i J 1f - CC J J �i W W • • J ■ ■ • �n o ui o ui o ir, o ui o V V M M N N N N O O SUOIIIII/iI 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 1997 1996 City of Auburn Revenue Manual ag %g11 of 187 City of Auburn compared to other Washington Cities When evaluating revenues between municipalities, one common methodology is to normalize the information on a per- capita basis. Based upon information collected and maintained by the Washington State Auditor's Office for calendar year 2012 (the latest year in which data is available on the SAO website), the following graphics provide some insight as to how the City of Auburn's General Fund revenues compare to surrounding jurisdictions in King County. Note that these comparisons are for the General Fund only and do not include revenues that are receipted into other funds such as rates from Water, Sewer, Storm Drainage and Solid Waste utility services, Real Estate Excise Taxes or the City's I% of utility taxes that are earmarked for arterial street improvements. City of Auburn Revenue Manual age$ �12 of 187 c0 t ti4 °J = a� c - c� o .Q c c co '3 a O • — O u Q.) p b4 '� - Q) v co go ' O = c A a� O C O 1 > a.3 v 0.) C N x N Q L co -C O +- 4- L •0 C c 42 L — I— O N O v 1 jqO j C All. _ loJ ow � c a b4 � O C — � c}0 O Ou CO lit C C C > `^ C pc n v-- c0 ' < O L A c0 u c0 N_ 0 v L O N -C c *(0' - u E Q O a) L vi - y_ __ X vI- c0 C > E .0 N Q.) ' o E - u N ,'-' O L C N C LJ X "6 0 c0 C N- u N 4 - c0 yam. Q) 04 N v 4- c0 ki Q O O kJ 63 E .i._. L O O 0.) JD ti u Q 1- C Q a O v c c co Q- L v L b4 04 +-' u -, in C L .0 "6 O I. v O Q) +�+ .c d• •a. 4.n. .0 X u .O , "+- > • 0) t. N N = a. O c u = a _ C c E E -o 1— Ou > cC0 D!Jped AeM !eaapaj >ped ApuewioN SOUIOA saa AO!!eA aldeL uaune aJOWUaN >laed 150a0j ale3 Henna uofeuaeD uo1Ou!no3 luau! DeleOS augaaogs Mepwnu3 5 apseDMaN puoWe!a pele gs!wewwes uom euo0iv ! wnqnv i_ II!H OPAIJ gs!Won!Als 0 0 0 0 0 v; 0 0 0 0 0 L N N N N C Q) u pUel)la!N genbessi aII!nu!pooM aell!A shad xneae pueisi aaaaaW Ilawoe uo�uaa lu!od MOJJEA puce gIaoN a!WIenbous annallae puowpaa eu!paL lu!od slunH aµ .Teas e!!Mrl City of Auburn Revenue Manual Source: Washington State Auditor's Office, Local Government Financial Reporting System ag%13 13 of 187 C 04 - c 16 0 = >, a co V C c aJ Q co +, cu L L V O +a Q L m M V +_' co 4./T co >. C = O CO co Q io O C Q.. > E aJ 'c u_ -O 0 co Li= O O N -p v 0 Q) O _ a) ++ v C L 0 C O O a) E `6'.') N" co (V C 4."1- v L a) O +a +' N -O L a) C co (1) L co co CO Q E v ki b0.0 L E O , co O V ''_' v V , co V co , -C '7. co CL _ +a 04 co .— N 0� v L Q I- co co ca C C `^ _1 M O 4-- C aJ a Q., 0 0 v+ v A a) a) !_' N —0 0 77' a� o a) a) E. C L- L L fa co cn Q N �' N V 0 0 J N co C.. ed luiod mo.ueA annalla8 aivalenbouS allinuipooM mepwnu3 >ped ApueWJON uaian8 AeM Ieaapaj Deleas aaouaua)1 puoweia >IaeIB Ilag1o8 uoluaa uangnv al33eaS uom W luaN AaIlen aldeW gsiwewwes euaIv gsiw o1M1S apseDmaN sauioL saa )laed 1saa0j a)le3 pua8 ulJoN Henna yenbessI auilaaogs uogeuaeD puelsi aailaW elim>lnl aaell!A slay xnea8 O O CO to O to (N (N N N N N VT VT VT VT VT VT VT VT puemN puowpaa City of Auburn Revenue Manual Source: Washington State Auditor's Office, Local Government Financial Reporting System ag% 14 of 187 C (i) O .c C +' a coc co L u o aJ L 4- co 0. � 0 H 4./1. u - 'c3 a) C) c c0 L ..� o c O 0.0'VI' C lei E >' E O aJ aJ aJ b4 co aJ N 173 a) L LL- U '6 L L O a co O CN EO `�' O u O L .c- a) O aJ _ E 04 c0 = CO E 'ro C X Ou co a) a) c co a c0 aJ L +a CO +j Ci. co v= V L s_ I- a) 0) fl- a co a) c 0 O M TS 73 C N co v in a) O u V c L 0) a) Q bO L to PC U CN Variances in this revenue source can value of these agreements. 3!1!3 ed lu!Od MOJJeA • eL0$IV - aII!AU!pooM ■ >I-Jed ApueuuoN uo! eUJeJ ua!Jne uo;8u!AOJ aljse3MaN puce in.JoN AeM IeJapa3 )IJed jsaJOj a)Ie3 aJOUJUa)1 au!IaJOL S AaIIeA alde!nJ wnqne O NI 0-1 l0 c-i 0 � Oi . in. in. in. in. IleAna 3eleas ;ua) q SpEUJUJes U0 ;1!W UoluaH a!UJlenbous puelsi JaJJaiAJ al ; ;eaS sau!oiAJ sat] puouapaa emnl agell!A s ;Jy xneaq Mepwnu3 Ila4;oe II!H aPAIJ puePIJ!N genbessI puowe!a >laele anAallae eu!pa!nJ City of Auburn Revenue Manual Source: Washington State Auditor's Office, Local Government Financial Reporting System age6615 of 187 c ,c L aJ = 6 Z. C E Q — X L N c0 aJ _ > O N C 4 C O a) C c0 c0 a) Q.. ce co O c0 N N L Q M +a -O v N C ca L O c0 4- O C +■ CO CO .65 L a*C E LL, L C co 2 tc2 to aJ n —"NI c C N c o 1_ C L 4 aJ O b4 - a M c0 E E O O CO 10 "I-. O a 04 cp co X CO CO a) t^ 4- C (0 O n to a) ici co a) fa co V U V aJ L tom, L aJ Q) QQ L C N c0 C V N a) N i LL 1/1. 0 O fa +a = M V C 1 • 0 0 0 00 0 0 0 N i/T 1!) i/T im/T N i/T 71;17ed alµse3MaN gslwewwes :2llIjeedAApijew shay xne a8 joN uaiJn8 (alleA aldeW luiod Maim), Ilenna luiod sjunH alwienbouS uol2ulnco WOWUaN puce g;JON auIIwogS Ilag;oe eI!M)Inl (eM Ieaapa3 luaN UOThLAJ annallae puelsl aaa ai Melawnu3 aeleaS euipaiN sauicm saa uangny puePN1)l II!H aPAID puowela )I3e18 qenbessi euo2ly uoluaa puowpaa al ; ;eaS *lJed lsaao3 a)Ie3 City of Auburn Revenue Manual Source: Washington State Auditor's Office, Local Government Financial Reporting System age611 6 of 187 While these comparative per capita statistics provide interesting insights into the level of revenue collected between jurisdictions, it is important to be aware that there can be many factors affecting revenue collections and that the amount of revenue collected can often reflect the relative priorities of a community (for example, the type and level of utility taxes assessed or whether a jurisdiction has installed photo enforcement cameras). Therefore, while these comparisons make for interesting comparisons, conclusions should not and cannot be drawn without the benefit from a more in -depth analysis of publicly available information. City of Auburn Revenue Manual age6117 of 187 REVENUES BY CATEGORY* For all fund types TAXES Property Sales & Use Cable TV City Utility Electric Utility Natural Gas Utility Solid Waste - External Utility Telephone Utility Admissions Gambling Hotel /Motel Excise Leasehold Excise Real Estate Excise Tax (REET) Sub -Total LICENSES, PERMITS AND OTHER FEES /CHARGES Business Licenses Mitigation /Impact Fees Park Fees Permit Fees Animal Licenses Planning and Develompent Fees Sub -Total INTERGOVERNMENTAL REVENUES Criminal Justice Sales Tax Federal /State /Local Grant Liquor Excise & Profits Motor Vehicle Fuel Tax Muckleshoot Casino Streamlined Sales Tax Sub -Total FINES AND FORFEITS AND OTHER REVENUES Fines and Forfeits Fire Insurance Premiums Investment Income Rental Income Sub -Total ENTERPRISE FUND REVENUES Airport Cemetery Water Utility Sewer Utility Storm Drainage Utility Solid Waste Utility Sub -Total 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 14,169,811 $ 14,566,894 $ 14,866,488 $ 14,415,456 $ 15,699,417 15,240,652 15,632,279 16,107,823 17,784,567 17,244,327 967,129 1,022,902 1,051,146 1,115,477 1,049,964 2,788,083 2,948,297 3,281,816 3,892,250 3,738,040 3,647,183 3,739,160 3,750,846 4,059,276 4,038,779 1,472,202 1,675,963 1,576,954 1,596,891 1,757,554 177,208 166,289 134,680 119,094 117,385 2,540,160 2,390,385 2,297,352 2,214,292 2,451,284 312,202 305,218 298,703 273,260 365,427 204,112 258,050 265,491 202,157 250,237 66,549 65,058 78,143 90,581 70,000 37,985 49,467 39,262 37,215 50,754 1,080,258 1,487,163 1,758,725 2,225,898 1,400,000 $ 42,703,535 $ 44,307,126 $ 45,507,430 $ 48,026,412 $ 48,233,168 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 280,501 $ 254,054 $ 288,690 $ 305,637 $ 258,015 1,097,708 1,188,560 1,447,547 1,692,460 875,000 2,048,060 1,964,139 2,026,667 2,093,067 2,062,549 1,096,648 1,574,140 2,112,686 2,678,483 1,457,232 - - - 127,303 240,000 684,924 509,414 1,222,884 1,116,612 738,881 $ 5,207,841 $ 5,490,307 $ 7,098,475 $ 8,013,563 $ 5,631,677 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 185,608 $ 235,036 $ 238,147 $ 171,736 $ 88,880 4,325,989 11,625,562 13,310,544 5,314,685 11,139,508 856,732 814,509 965,706 688,099 680,000 1,461,709 1,465,720 1,444,724 1,472,734 1,476,423 652,155 540,050 730,376 509,734 700,000 1,965,472 1,987,348 1,894,001 1,952,778 2,020,000 9,447,664 $ 16,668,225 $ 18,583,498 $ 10,109,766 $ 16,104,811 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 2,502,433 $ 1,953,129 $ 1,593,286 $ 1,436,685 $ 1,569,681 63,545 66,375 63,205 70,036 63,000 579,460 391,596 321,345 254,157 239,724 677,512 729,751 676,304 654,253 656,900 3,822,949 $ 3,140,851 $ 2,654,140 $ 2,415,130 $ 2,529,305 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 409,284 $ 454,471 $ 434,568 $ 451,688 $ 407,500 760,633 796,742 873,864 981,784 888,000 9,147,220 9,076,497 10,385,886 11,747,191 13,026,725 15,968,231 16,667,149 18,585,288 21,764,247 22,231,431 6,441,726 6,938,375 7,479,580 8,184,303 8,581,917 8,100,791 8,664,423 10,285,887 11,562,112 11,707,406 $ 40,827,884 $ 42,597,658 $ 48,045,073 $ 54,691,325 $ 56,842,979 Grand Total $ 102,009,874 $ 112,204,166 $ 121,888,617 $ 123,256,197 $ 129,341,940 *The above table represents major sources of revenue. Sources excluded from this revenue manual include beginning fund balances, working capital balances, and interfund transfers. City of Auburn Revenue Manual age618 of 187 REVENUES PER CAPITA BY CATEGORY* For all fund types City Population King County portion Pierce County portion Total TAXES Property Sales & Use Cable TV City Utility Electric Utility Natural Gas Utility Solid Waste - External Utility Telephone Utility Admissions Gambling Hotel /Motel Excise Leasehold Excise Real Estate Excise Tax (REET) Sub -Total LICENSES, PERMITS AND OTHER FEES /CHARGES Business Licenses Mitigation /Impact Fees Park Fees Permit Fees Animal Licenses Planning and Develompent Fees Sub -Total INTERGOVERNMENTAL REVENUES Criminal Justice Sales Tax Federal /State /Local Grant Liquor Excise & Profits Motor Vehicle Fuel Tax Muckleshoot Casino Streamlined Sales Tax Sub -Total FINES AND FORFEITS AND OTHER REVENUES Fines and Forfeits Fire Insurance Premiums Investment Income Rental Income Sub -Total ENTERPRISE FUND REVENUES Airport Cemetery Water Utility Sewer Utility Storm Drainage Utility Solid Waste Utility Sub -Total 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget 62,761 7,419 63,050 7,655 63,390 7,850 64,320 8,915 64,963 9,004 70,180 70,705 71,240 73,235 73,967 2010 Actual 2010 Actual 2011 Actual 2011 Actual 2012 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 202 $ 206 $ 209 $ 197 $ 212 217 $ 3 221 16 226 17 243 233 14 23 14 10 15 9 15 14 40 27 42 28 46 16 53 51 52 30 53 37 53 55 55 21 24 22 3 22 24 3 7 2 17 2 15 2 2 36 34 32 30 33 4 4 4 4 5 3 4 4 3 3 1 1 1 1 1 1 1 1 1 1 15 21 25 30 19 608 $ 627 $ 639 $ 656 $ 652 74 $ 78 $ 100 $ 109 $ 76 2010 Actual 2010 Actual 2012 Actual 2011 Actual 2014 Adjusted Budget 2012 Actual 3$ 2013 Actual 2014 Adjusted Budget $ 4 $ 4 $ 4 $ 4 $ 3 9 16 21 17 20 20 20 23 12 10 29 9 28 28 28 27 29 28 16 22 30 37 20 - - - 2 3 10 7 17 15 10 74 $ 78 $ 100 $ 109 $ 76 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 3$ 3$ 3$ 2$ 1 62 164 187 73 151 12 12 14 9 9 21 21 20 20 20 9 8 10 7 9 28 28 27 27 27 135 $ 236 $ 261 $ 138 $ 218 54 $ 44 $ 37 $ 33 $ 34 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 36 $ 28 $ 22 $ 20 $ 21 1 1 1 1 1 8 6 5 3 3 10 10 9 9 9 54 $ 44 $ 37 $ 33 $ 34 $ 582 $ 602 $ 674 $ 747 $ 768 Grand Total $ 1,454 $ 1,587 $ 1,683 $ 1,749 *The above table represents major sources of revenue. Sources excluded from this revenue manual include beginning fund balances, working capital balances, and interfund transfers. City of Auburn Revenue Manual ag% 19 of 187 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Adjusted Budget $ 6 $ 6 $ 6 $ 6 $ 6 11 11 12 13 12 130 128 146 160 176 228 236 261 297 301 92 98 105 112 116 115 123 144 158 158 $ 582 $ 602 $ 674 $ 747 $ 768 Grand Total $ 1,454 $ 1,587 $ 1,683 $ 1,749 *The above table represents major sources of revenue. Sources excluded from this revenue manual include beginning fund balances, working capital balances, and interfund transfers. City of Auburn Revenue Manual ag% 19 of 187 DtA City of Auburn Revenue Manual Prepared by: City of Auburn Finance Department 25 West Main Street Auburn WA, 98001 -4998 Shelley Coleman Finance Director Tamara Baker Financial Analyst City of Auburn Revenue Manual PaQ% 2O of 187 FY OF - * UBURN WA5 1 I NcroNI AGENDA BILL APPROVAL FORM DI.B Agenda Subject: Resolution No. 5080 Department: Public Works Attachments: Resolution No. 5080 Attachment A Administrative Recommendation: Date: June 30, 2014 Budget Impact: $0 Finance Committee recommend City Council adopt Resolution No. 5080. Background Summary: Community Development and Public Works Department - M &O Services, Equipment Rental: The equipment listed on Attachment A are either obsolete or no longer functional and beyond repair. The parts listed on Attachment A are for vehicles that are no longer owned by the City. The following vehicles have been replaced and there is more value in selling the vehicles than in retaining and repairing: P011A — Ford Crown Victoria — VIN: 2FAFP71V98X165153 — Fixed Asset 55000 P011A P016C — Ford Crown Victoria — VIN: 2FAHP71V39X141263 — Fixed Asset 55000 P016C P064B — Honda 1300P Motorcycle — VIN: JH2SC51796M400284 — Fixed Asset 55000 P064B The following vehicles have been totalled and replaced and may be retained for parts: P010A — Ford Crown Victoria — VIN: 2FAFP71V8X165152 — Fixed Asset 55000 P011A P065D — Honda Motorcycle — VIN: JH2SC51756M400296 — Fixed Asset 55000 P065D Reviewed by Council Committees: Finance, Public Works Councilmember: Staff: AUBURN * MORE THAN YOU IMAGINED Page 121 of 187 DI.B Osborne Meeting Date: July 7, 2014 Bailey Item Number: DI.B AUBURN * MORE THAN YOU IMAGINED Page 122 of 187 RESOLUTION NO. 5 0 8 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL WHEREAS, the City of Auburn has a number of items which are no longer of use to the City; and WHEREAS, it would be appropriate to surplus the property and dispose of it by auction or other sale mechanism, or to dispose of it, in whole or in part, through gift to another governmental agency or an appropriate charitable non- profit entity, as deemed most expedient by the Mayor. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows: Section 1. Purpose. That the property identified below is declared to be surplus, and the Mayor is authorized to dispose of and convey such property through appropriate sale or donation to another governmental agency or charitable non - profit entity. Community Development /Public Works Department — M &O Services: The equipment listed on the exhibit marked as Attachment A, incorporated herein by this reference, are either obsolete or no longer functional and beyond repair. The parts listed on Attachment A are for vehicles that are no longer owned by the City. The following vehicles have been replaced and there is more value in selling the vehicles than in retaining and repairing: Resolution No. 5080 June 26, 2014 Page 1 of 2 DI.B Page 123 of 187 P011A — Ford Crown Victoria — VIN: 2FAFP71V98X165153 — Fixed Asset 55000 P011A P016C — Ford Crown Victoria — VIN: 2FAHP71V39X141263 — Fixed Asset 55000 P016C P064B — Honda Motorcycle — VIN: JH2SC51796M400284 — Fixed Asset 55000 P064B The following vehicles have been totalled and replaced and may be retained for parts: P010A — Ford Crown Victoria — VIN: 2FAFP71V8X165152 — Fixed Asset 55000 P010A P065D — Honda Motorcycle — VIN: JH2SC51756M400296 — Fixed Asset 55000 P065D Section 2. Implementation. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this day of , 2014. CITY OF AUBURN NANCY BACKUS ATTEST: MAYOR Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 5080 June 26, 2014 Page 2of2 DI.B Page 124 of 187 ATTACHMENT A Resolution No. 5080 (2 new) Motorola radio trunk boxes for motorcycles (1 box) miscellaneous LED lights, siren speaker and bracket for motorcycle (1 box) Honda 1300P misc body panels, 2 mirrors, windshield, rear cover piece (1 box) Whelen WPA112 m/c siren amp, PVP Communications radio interface, all LED light bar, red and blue, Whelen Par36 Led lights (1 box) Miscellaneous Red & Blue lights (2 boxes) Emergency lights (red & blue) off of Kawasaki Police M /C, front fairing lights with brackets, (1 box) 2 mountable light pods, 1 red, 1 blue LED, 1 red /blue strobe lamp assembly, no power supply (1 set used) Kawasaki KZ1000P carburetors (1 box) Whelen WPA112 m/c siren amp, LED lights, misc electrics, PVP Communication radio interface, (35 total) used Motorola VRM Modems 800 mhz 650's and 850's models (some with serial cables) (12 new) 9 pin serial cables (7 total) Kodiak laptop tray's /docking stations. (4) KDCF 27, (1) KDCF 73, (2) KDCF 74 (4 new) 6" P/A Trumpet Horn Speakers (2 used) Mobilevision VHS tape in car video systems, Recorder vault, cameras, cabling, misc extra microphones Miscellaneous consoles, mounts, parts Miscellaneous console parts Equipment trunk tray (out of Ford CV) (4) Sirens Assorted siren speaker brackets Misc parts for laptop mount (22) Tire chains miscellaneous sizes for 14" 15" 16" tires (7) Rear door window bars, fits Ford Crown Vic PIT bars (2) Partitions out of Ford Crown Victoria Lexan side wings Some mounting brackets Seat belt brackets Seat belts Attachment "A" to Resolution No. 5080 Page 1 DI .B Page 125 of 187 (9) trunk gun cases, 43 %2" long, some have cipher locks (3) Motorola MCS2000 speakers (8) Whelen UPS64LX strobe power supplies (3) Motorola Spectra 9000 siren -p /a generator (2) Whelen PCCS9N Control Center (5) Whelen Remote 9 (9 outlet power switch) Assorted consoles as shown New after market console (blue color) (2) Lockable storage boxes w /keys. Fits Chev Tahoe? (2) Lockable storage boxes w /keys. Fits Chev Tahoe? Liquid tank baffle kit Tektronix printer ink cartridges, assorted colors Miscellaneous console parts and laptop mount Angled console (new) Miscellaneous Police lighting (visor lights, mirror head lights for Crown Victoria) Assorted vehicle jacks (2 sets) Cable chains: 1 #2324, 1 unknown size Assorted Ex -Mark mower filters: 3 Air filters- Kawasaki #110137022, 1 Air filter - Kawasaki #110137023, 1 Fuel filter - Kawasaki #490197001, 3 Ex -Mark Hydro oil filters, 4 mower blades (6) coil springs (1) Mirror Fleetguard filters: 1 LF670 filter, 1 AF -253 air filter Generac filters: 4 #0D97723 air filters, 3 #087769 fuel filters John Deere filters: 2 # RE64913 air filters, 1 #AM11656 filter Belts misc sizes 1 new Code 3 LP6000 amber light bar, 47" long 1 new Code 3 LP6000 amber light bar, 55 " long 2 new Code 3 6000 series amber covers 1 used Whelen LED light bar (police application) 3 new Generac air filters #73912 1 new Jotto Desk laptop mount 8 misc truck bumpers 2 truck tailgates Attachment "A" to Resolution No. 5080 Page 2 DI.B Page 126 of 187 Mac Tools Breakout Box and adaptors Ford breakout Box OTC Monitor 4000E Mastertech Tester Mac Tools A/C Refrigerant Management Center, R -12 and R134A automotive use. Vacuum pump operable, system will operate on R134A, but high side gauge bad. R -12 side has not been used in years and unknown if there are any issues. STORAGE TANKS Not Incuded! Snap On MT1552 12v Battery/Starting /Charging system Tester Non - Working Unit - -- circuit board bad Vetronix Work Station Cabinet, MTS 5200 Engine Analyzer, Mastertech Scanner, PXA -1000 Gas Analyzer, Misc Vehicle leads, adaptors, test leads for the equipment Monitor and PC (PC hard drive removed) Push bars and misc parts for Crown Victoria Partitions,window bars for Crown Victoria (4) PD lightbars (3) Consoles, incomplete units Attachment "A" to Resolution No. 5080 Page 3 DI.B Page 127 of 187 FY OF - * UBURN WASH I NO IO N AGENDA BILL APPROVAL FORM DI.0 Agenda Subject: Mill Creek Wetland 5K Restoration Project Department: Attachments: Community Development Memorandum and Public Works Attachment A Attachment B Attachment C Attachment D Attachment E Date: June 30, 2014 Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Planning And Community Development Other: Legal Councilmember: Holman Staff: Andersen Meeting Date: July 7, 2014 Item Number: DI.0 AUBURN * MORE THAN YOU IMAGINED Page 128 of 187 WASHINGTON Memorandum DATE: July 2, 2014 TO: Auburn City Council Public Works Committee: Councilmember Wayne Osborne, Chair Councilmember Bill Peloza, Vice Chair Councilmember Claude DaCorsi FROM: Chris Andersen, CFM, Environmental Services Manager CC: Nancy Backus, Mayor Kevin Snyder, AICP, Director, Community Development and Public Works Ingrid Gaub, PE, City Engineer /Assistant Director, Engineering SUBJECT: CP0746 Mill Creek Wetland 5K Restoration Project Introduction At the Committee meeting on July 7t', staff will provide an informational briefing about the Mill Creek Wetland 5K Project. This memo provides an overview of the project and relevant background information for Committee member review in advance of the meeting. The briefing will address: key project features, the project's construction agreement (Project Partnership Agreement) with the Corps of Engineers, project costs and credits, and the schedule of remaining work to be positioned for construction in 2015. Attachments: • Attachment A - Milestone timeline • Attachment B - Annotated outline of the Project Partnership Agreement (PPA) • Attachment C - Draft PPA • Attachment D - Project Cost Worksheet • Attachment E - Vicinity Map and Project Site Map At the meeting, the PPA document will be discussed in more detail. One item worth noting for your advance review is that the PPA document is a federal program template document, and the local office of the Corps (Seattle District) does not have authority to make any revisions to the template language. Therefore later this month, the Committee will be asked to approve City DI.0 Page 129 of 187 participation in the project under the terms of the PPA as drafted, as the Corps has indicated that revisions or refinements to the PPA are not allowed without obtaining approval from Washington D.C.; a process that they have indicated would likely take 1 -2 years and result in the release of the federal funds that are currently budgeted for this project in the interim. In this respect, the PPA is similar to the Design Agreement (DA) executed between the City and the Corps in 2010. Background The City of Auburn is the local sponsor for a US Army Corps of Engineers (USACE) ecosystem restoration project on Mill Creek. The purpose of the project is to restore stream habitat for salmon and other fish and wildlife. The project involve habitat enhancement along approximately 1 mile of Mill Creek, a tributary of the Green River that flows north through the City. The project is located on Mill Creek, west of SR 167 extending from SR 18 north past 15th Street NW. The design of the project has been conducted under a 2010 Design Agreement between the City and USACE. The 100% design is nearly completed. For the project to proceed, the City will need to enter into a Project Partnership Agreement (PPA) with USACE. The PPA defines the roles and responsibilities of the City and USACE including: • 65% federal / 35% non - federal cost share for total project costs; and • City responsibility to acquire necessary property interests to conduct the project. Project Purpose The Mill Creek Wetland 5K Reach Project (Project) is one element of the Duwamish/Green River Ecosystem Restoration Project, led by the USACE under authorization from the Water Resources Development Act (WRDA). The effort is focused on restoration of critical habitat for listed salmon within the Green/Duwamish River Watershed. Mill Creek (Creek) presents an excellent habitat restoration opportunity. The Creek has been channelized to facilitate agricultural activities that ceased in the 1980s and early 1990s. Currently, invasive plant species have overrun the channel and floodplain, interrupting natural riparian processes and significantly degrading habitat function within the Creek. The primary Project objectives are as follows: • Re- establish the functions of this segment of Mill Creek to serve for passage of anadromous salmonids for spawning and rearing • Establish accessible refugia for the fry and juveniles of these fish species • Eliminate invasive noxious weed plants (particularly reed canarygrass [Phalaris arundinacea] within a discrete project corridor approximately 200 to 250 feet wide, allowing reestablishment of native wetland and woody riparian species 2 DI.0 Page 130 of 187 Secondary Project objectives are those that must be considered in the design and may affect the degree to which the primary Project objectives can be implemented. Those objectives include the following: • Create an end state condition that can be effectively managed and maintained by the local sponsor as a functional ecological preserve and an educational or experiential opportunity for residents of the City • Maintain the regional floodplain and floodway • Maintain some level of flood storage commensurate with the City's flood and stormwater management plans • Maintain design functionality of existing drainage control structures while limiting the extent of and providing access for required maintenance • Protect, incorporate, or enhance existing wetland mitigation sites in the Project area • Prevent adverse effects to adjacent properties, existing utilities, and land uses to the degree possible within the confines of the Project conditions Project History 1996 — 2000: USACE conducted a Feasibility Study for ecosystem restoration in Green/Duwamish Watershed. The study identified 45 site - specific restoration projects including the Mill Creek Wetland 5K reach. Enhancements downstream of the Wetland 5 Reach were also identified as the Merlino Reach and Schuler Brothers Reach. 2010: City executes Design Agreement with USACE for Mill Creek Wetland 5K Project 2011: 35% design plan set prepared 2012: Draft 95% design plans and specifications prepared 2013: Additional hydraulic and hydrologic analysis conducted January — July 2014: 100% design plans and specifications prepared Elements of Project The Project is focused on Mill Creek and the adjacent riparian corridor. The design focuses on improving floodplain connectivity, providing refuge from high -flow events, and creating conditions to re- establish riparian cover over the Creek to reduce water temperatures and improve water quality for rearing. The key elements of the restoration design include • Creating a new, meandering stream channel in sections of the project reach and enhancing the existing channel in other sections. • Building earthen berms adjacent to the stream to provide higher ground for establishing trees and shrubs that provide shading and habitat diversity • Creating new side channels and connecting existing tributary channels to provide rearing habitat and refuge from high stream flow events 3 DI.0 Page 131 of 187 • Clearing reed canarygrass and scraping shallow soil to remove root mass • Re- planting with mix of trees, shrubs, and herbaceous vegetation • Install a new clear -span, three -sided box culvert under 15th Street NW for improved fish passage and flood flows conveyance • Conduct performance monitoring at 1,3, and 5 years post - construction • Conduct limited maintenance to suppress invasive plants and keep culvert clear of debris Key Design Challenges Restoration of urban streams is challenging for a number of reasons including: degraded condition of habitat, hydrologic impacts of a highly developed watershed, limited space, and constraints of built infrastructure. The Project has several key design challenges specific to this reach: • Elevated water levels from beaver dams and flow constrictions make access to the site challenging for accurate topographic survey and for use of heavy equipment • Potential for flood elevation rise from increased conveyance through the Project reach that could create backwater conditions at downstream constrictions. • Meeting fish passage requirements for a new culvert under 15th Street NW The City has worked closely with USACE and engaged outside expertise as needed to address these challenges and achieve a project that is flexible to adapt, requires minimal maintenance, and creates no net flood rise. Roles and Responsibilities The project is being conducted as a federal and local partnership between USACE and the City. The partnership is formalized in a Design Agreement (which covers the design phase of the project) and a Project Partnership Agreement (which covers construction, maintenance, and monitoring). The agreements include a cost sharing provision • Design: 75% federal funds / 25% local funds • Construction: 65% federal funds / 35% local funds 4 DI.0 Page 132 of 187 Responsibility Corps of Engineers City of Auburn Engineering Design Lead Review and Comment Lands, Easements, Right -of- Way, Relocations, and Disposal Areas (LERRD) Certify Lead — obtain property access through acquisition or perpetual easement Permitting Lead on Federal Permits Lead on State and Local Permits Contracting Lead Review and comment on solicitations, bid documents and specifications. Provide written willingness to proceed prior to issuance of construction contract solicitation Construction Oversight Lead Support Crediting (Lands Easements and Rights of Way) Accounting Packaging, reporting Maintenance Create plan Implement plan Monitoring (funded within total construction costs) Lead Support Benefits to City The Project provides a number of benefits to the /city and aligns with public policy goals • Contributes to salmon recovery efforts and the Restoration Plan element of the Shoreline Master Program • Improves water quality, assisting the City in compliance with NPDES Phase II requirements • Improves flood flow conveyance • Creates potential for future recreation and educational opportunities associated with the Auburn Environmental Park. Costs to City Based on USACE cost estimate, the total project cost, including construction, design, construction management, property, monitoring and maintenance is forecasted to be $5,738,048. Total Estimated Project Cost: $5,738,048 City 35% Share (including credits for real estate and staff time) $2,008,317 5 DI.0 Page 133 of 187 Funding The City has obtained grant funding to offset costs of the project including a $532,000 grant from the Washington State Department of Ecology earlier this year. Project funding sources are listed below: Design- King Conservation District $200,000 Design- King County Flood Control District Opportunity Fund $69,693 Construction/RE - City Stormwater Utility Fund $1,250,000 Construction/RE - Department of Ecology Floodplains Grant $ 532,000 Total $2,051,693 Cost Controls Contingency Funds —The USACE accounting and crediting system is complicated and will be finalized after project construction. Based on City estimates, it is forecasted that the City has approximately $336,000 in contingency funds above the Total Project Cost. Leverage —With the 65 %/35% cost share, the City's $336,000 contingency would be leveraged by an additional approximately $623,800 of USACE funds, for a total of approximately $959,700 or approximately 17% of Total Project Costs Construction Management —The City and USACE are entering into a formal Construction Management Plan that will clearly define City staff authority to review contractor submittals and work to ensure they meet City standards and project budget. Implementation Schedule Timeframe Milestone July 2014 • Execute PPA • Finalize Design • Acquire Property Interests August- September 2014 • Solicits bids and award contract for construction May– October 2015 • Construction November – December 2015 • Install Plants 6 DI.0 Page 134 of 187 Attachment A PROJECT CP0746 z 0 H 0 H H W W H H H 0 U W '4) z Q J H W W W U J CJ MILESTONE TIMELINE Q a) 0) 3 3 a) c 3 Schedule Driven By Need to Enter into Construction Contract by September 30 (End of Federal Fiscal Year) to Obtain Federal Funds a h N Ik c N a) O O J E U U w O Q c " N C N O O ) O o(3) (1) >,Q<<z U . UN N Defines roles and responsibilities 11 .9[e7oE?1:]I 7ate7:I_te7ar ]:Ze ] [.91:111 71[ ]m C O E c 0) a) 0 cc E O aw at `42)U c ozS •5) c c .o w U Q'U U a EIDLTKe11l .9lIC 7EE?1_TKe7 .Y N Q E N N O c O E > a ° aT3 7 a 3 E c .2 c - O E O '5 0)U z< c .0) c O Q 0 O 2 > 0 N O Page 135 of 18 Attachment B MILL CREEK WETLAND 5K ECOSYSTEM RESTORATION PROJECT PROJECT PARTNERSHIP AGREEMENT ANNOTATED OUTLINE & SUMMARY The Mill Creek Wetland 5K Ecosystem Restoration Project is a partnership between the City of Auburn and the US Army Corps of Engineers ( USACE). The roles and responsibilities of the two parties are defined in a Project Partnership Agreement (PPA). An annotated outline of the PPA is provided below. Key elements of the PPA include: • USACE is the lead agency for design and implementation of the project. USACE will be the contracting agency for construction and will provide construction management • City is responsible for acquiring necessary property interests to conduct the project and plays a key role in review of design documents and contractor submittals. The City will also supplement the USACE construction management effort • Total project costs are shared: 65% federal / 35% non - federal Annotated Outline Article I— Definitions. Article II— Obligations of the Government and the Non - Federal Sponsor • Federal role— includes contracting, construction management, monitoring for period of 5 years, and responsibility to pay 65% of total project costs • City role — including review and comment on contract solicitations, plans and specifications, providing necessary real estate access, long -term maintenance, and responsibility to pay 35% of total project costs • Final accounting and reconciliation of total project costs lead by federal government Article III —Lands Easements, Rights of Way, Relocations, Disposal Area Improvements (LERRD) and Compliance with Public Law 91 -646 • Federal government identifies which properties are needed and provides the City with notice to proceed in acquiring access. Access must be granted prior to federal government soliciting construction contracts. • City is responsible for obtaining sufficient vested interest in properties to complete the project Article IV – Credit for LERRD • Land values based on appraisal conducted by a firm contracted by the City. Appraisal must meet federal guidelines and be approved by USACE • Value of lands is credited against the City's 35% cost share, including lands already owned by the City Prepared by Maul Foster & Alongi, Inc. DI.0 Page 1 Updated July 2, 1436 of 187 MILL CREEK WETLAND 5K ECOSYSTEM RESTORATION PROJECT PROJECT PARTNERSHIP AGREEMENT ANNOTATED OUTLINE & SUMMARY • Incidental costs, including cost of appraisal, closing costs, and coordination are eligible to be considered part of total project costs and apply to City cost share Article V— Project Coordination Team • Establishes Project Coordination Team co- chaired by representative of the federal government and the City to provide oversight and ensure clear communication and accountability between the partners • Costs of participating in Project Coordination Team are considered part of total project costs and the City's cost share Article VI— Method of Payment • Outlines federal government responsibilities for accounting and states estimate for total project costs and City (estimated at time of agreement) • City cost share calculated as 35% of total project costs. City cash match is calculated as o (Total Project Costs * 35 %) - LERRD Value – City's Projected Costs for Project Management – City's Contribution to Design Agreement. • Payment by City is required in lump sum prior to solicitation of bids for construction Article VII — Dispute Resolution • Establishes procedure for notification of breach of agreement and resolution through negotiation or alternative dispute resolution Article VIII — Operation, Maintenance, Repair, Rehabilitation, and Replacement • Upon completion of the project, City takes on operation and maintenance responsibilities • USACE will prepare the Operation and Maintenance plan for the project, with review and input from the City Article IX —Hold And Save • City shall hold and save the federal government free from all damages arising from construction, monitoring, adaptive management, operation, maintenance, repair, rehabilitation, and replacement of the project, except for damages due to the fault or negligence of the federal government or its contractors. Article X— Maintenance of Records and Audit • City and federal government shall develop procedures and maintain books, records, documents, or other evidence in accordance with these procedures To the extent permitted under applicable federal laws and regulations, the federal government and the City shall each allow the other to inspect such books, records, documents, or other evidence DI.0 Prepared by Maul Foster & Alongi, Inc. Page 2 Updated July 2, 1437 of 187 MILL CREEK WETLAND 5K ECOSYSTEM RESTORATION PROJECT PROJECT PARTNERSHIP AGREEMENT ANNOTATED OUTLINE & SUMMARY Article XI— Federal and State Laws • In the exercise of their respective rights and obligations under the PPA, the City and the federal government shall comply with all applicable Federal and State laws and regulations, including Davis -Bacon Act Article XIII— Termination or Suspension • If at any time the City fails to fulfill its obligations under this Agreement, the USACE shall terminate this Agreement or suspend future performance under this Agreement unless USACE determines the continuation of the work is determines that continuation of work on the Project is in the interest of the United States or is necessary in order to satisfy agreements with any other non - federal interests in connection with the Project • In the event the federal government projects that the amount of federal funds available to the Project through the then- current or upcoming fiscal year is not sufficient to meet the federal share of total project costs the federal government shall notify the City in writing of such insufficiency of funds. Upon the exhaustion of federal funds, future performance under this Agreement shall be suspended. Such suspension shall remain in effect until such time that the Government notifies the City in writing that sufficient Federal funds are available to meet the Federal share of total project costs. • In the event that the federal government and the City determine to suspend future performance under this Agreement, such suspension shall remain in effect until the federal government and the City agree to proceed or to terminate this Agreement Article XIV— Hazardous Substances • Non - federal sponsor required to conduct preliminary environmental investigation on the properties. Costs for the investigation are considered part of total project costs and part of local share. • If hazardous substances are found, federal government and non - federal sponsor discuss whether or not to proceed. Non - federal sponsor bears all costs of site investigation and cleanup, which is not considered part of total project costs. Article XV— Notices • Identifies primary point of contact for City and USACE Article XVI— Confidentiality • To the extent permitted by the laws governing each party, the parties agree to maintain the confidentiality of exchanged information when requested to do so by the providing party. DI.0 Prepared by Maul Foster & Alongi, Inc. Page 3 Updated JHage1438 of 187 MILL CREEK WETLAND 5K ECOSYSTEM RESTORATION PROJECT PROJECT PARTNERSHIP AGREEMENT ANNOTATED OUTLINE & SUMMARY Article XVII— Historic Preservation • The federal government will conduct cultural and historic resource survey and bear all the costs up to 1% of the total project cost. Any costs incurred above that amount will be shared with the non - federal sponsor at 65/35 rate. Article XVII —Third Party Rights, Benefits, or Liabilities • Nothing in this Agreement is intended, nor may be construed, to create any rights, confer any benefits, or relieve any liability, of any kind whatsoever in any third person not party to this Agreement. Article XIX— Non - Liability of Officers and Employees • No officer, agent, consultant, or employee of the City, nor any officer, agent, consultant, or employee of the federal government, may be charged personally, or held liable, under the terms or provisions of this Agreement because of any breach, attempted breach, or alleged breach thereof, except as provided in Section 912(b) of the Water Resources Development Act of 1986, Public Law 99 -662, as amended (42 U.S.C. 1962d -5b note), or other applicable law. Article XX— Section 902 Maximum Cost of Project • Section 902 of the Water Resources Development Act of 1986, Public Law 99 662, as amended (33 U.S.C. 2280) establishes the maximum amount of total costs for the entire Green - Duwamish Ecosystem Restoration Project, of which the Mill Creek Wetland 5K Project is a separable element. On the effective date of this Agreement, the maximum amount of total costs for the Authorized Project, which is the sum of total project costs for the Project and the costs for all other separable elements of the Authorized Project, is estimated to be $215,454,000, as calculated in accordance with Engineer Regulation 1105 -2- 100 DI.0 Prepared by Maul Foster & Alongi, Inc. Page 4 Updated July 2, 1439 of 187 Attachment C PROJECT PARTNERSHIP AGREEMENT BETWEEN THE DEPARTMENT OF THE ARMY AND CITY OF AUBURN FOR CONSTRUCTION OF THE DUWAMISH/MILL CREEK WETLAND 5K REACH ECOSYSTEM RESTORATION PROJECT THIS AGREEMENT is entered into this day of , , by and between the Department of the Army (hereinafter the "Government "), represented by the U.S. Army Engineer, Seattle District, and City of Auburn (hereinafter the "Non - Federal Sponsor "), represented by the Mayor. WITNESSETH, THAT: WHEREAS, construction of the Duwamish/Green River Basin Project for ecosystem restoration (hereinafter the "Authorized Project ") at King County, Washington was authorized by Section 101(b)(26) of the Water Resources Development Act of 2000, Public Law 106 -51 in accordance with the plans, and subject to the conditions, recommended in a final report of the Chief of Engineers if a favorable report to the Chief is completed not later than December 31, 2000; WHEREAS, a favorable final report of the Chief of Engineers was completed on December 29, 2000; WHEREAS, the Government was authorized to perform monitoring and adaptive management (as defined in Article I.M. and Article I.N. of this Agreement, respectively) as part of the Authorized Project; WHEREAS, the Government and the Non - Federal Sponsor desire to enter into a Project Partnership Agreement (hereinafter the "Agreement ") for construction of the Duwamish/ Mill Creek Wetland 5K Reach Ecosystem Restoration Project ( a separable element of the Authorized Project and hereinafter the "Project ", as defined in Article 1.A of this Agreement); WHEREAS, Section 103 of the Water Resources Development Act of 1986, Public Law 99 -662, as amended, (33 U.S.C. 2213) specifies the cost - sharing requirements applicable to the Project; WHEREAS, Section 902 of the Water Resources Development Act of 1986, Public Law 99 -662, as amended (33 U.S.C. 2280), establishes the maximum amount of costs for the Authorized Project and sets forth procedures for adjusting such maximum amount; DI.0 Page 140 of 187 WHEREAS, the Government and a non - Federal interest entered into an agreement, dated February 1, 2010 for engineering and design of the Project (hereinafter the "Design Agreement "), under the terms of which the non - Federal interest contributed a portion of the costs for engineering and design; WHEREAS, Section 221 of the Flood Control Act of 1970, Public Law 91 -611, as amended (42 U.S.C. 1962d -5b), and Section 103(j) of the Water Resources Development Act of 1986, Public Law 99 -662, as amended (33 U.S.C. 2213(j)), provide, inter alia, that the Secretary of the Army shall not commence construction of any water resources project, or separable element thereof, until each non - Federal interest has entered into a written agreement to furnish its required cooperation for the project or separable element; WHEREAS, the Government and Non - Federal Sponsor have the full authority and capability to perform as hereinafter set forth and intend to cooperate in cost - sharing and financing of the Project in accordance with the terms of this Agreement; and WHEREAS, the Government and the Non - Federal Sponsor, in connection with this Agreement, desire to foster a partnering strategy and a working relationship between the Government and the Non - Federal Sponsor through a mutually developed formal strategy of commitment and communication embodied herein, which creates an environment where trust and teamwork prevent disputes, foster a cooperative bond between the Government and the Non - Federal Sponsor, and facilitate the successful implementation of the Project. NOW, THEREFORE, the Government and the Non - Federal Sponsor agree as follows: ARTICLE I - DEFINITIONS A. The term "Project" shall mean construction of a meandering stream channel, dendrites, culvert replacement, and large woody debris placement at the Auburn Environmental Park (Mill Creek Wetland 5K) site, as generally described in the final report of the Chief of Engineers, dated December 29, 2000, and in the "Green/Duwamish River Basin Ecosystem Restoration Study, Final Feasibility Report," dated October 2000. B. The term "total project costs" shall mean the sum of all costs incurred by the Non - Federal Sponsor and the Government in accordance with the terms of this Agreement directly related to construction of the Project. Subject to the provisions of this Agreement, the term shall include, but is not necessarily limited to: the Government's share of Preconstruction Engineering and Design costs pursuant to the terms of the Design Agreement; the value of the contributions provided by a non - Federal interest pursuant to the terms of the Design Agreement; the Government's engineering and design costs during construction; the Non - Federal Sponsor's and the Government's costs of investigations to identify the existence and extent of hazardous substances in accordance with Article XIV.A. of this Agreement; the Government's costs of historic preservation activities in accordance 2 DI.0 Page 141 of 187 with Article XVII.A. and Article XVII.B.1. of this Agreement; the Government's costs of monitoring in accordance with Article II.H. and Article II.I. of this Agreement; the Government's costs of adaptive management in accordance with Article ILJ. and Article II.K. of this Agreement; the Government's actual construction costs; the Government's supervision and administration costs; the Non - Federal Sponsor's and the Government's costs of participation in the Project Coordination Team in accordance with Article V of this Agreement; the Government's costs of contract dispute settlements or awards; the value of lands, easements, rights -of -way, relocations, and improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material for which the Government affords credit in accordance with Article IV of this Agreement or for which reimbursement by the Government is required pursuant to Article II.B.3. of this Agreement; and the Non - Federal Sponsor's and the Government's costs of audit in accordance with Article X.B. and Article X.C. of this Agreement. The term does not include any costs for operation, maintenance, repair, rehabilitation, or replacement of the Project; any costs of betterments under Article II.G.2. of this Agreement; any costs of dispute resolution under Article VII of this Agreement; the Government's costs for data recovery activities associated with historic preservation in accordance with Article XVILB.2. and Article XVILB.3. of this Agreement; or the Non - Federal Sponsor's costs of negotiating this Agreement. C. The term "period of construction" shall mean the time from the date the Government issues the solicitation for the first construction contract for the Project or commences construction of the Project using the Government's own forces, whichever is earlier, to the date that construction, monitoring, and, if necessary, adaptive management of the Project are complete, as determined by the Government, or the date that this Agreement is terminated in accordance with Article XIII or Article XIV.C. of this Agreement, whichever is earlier. D. The term "financial obligations for construction" shall mean the financial obligations of the Government that result or would result in costs that are or would be included in total project costs except for obligations pertaining to the provision of lands, easements, and rights -of -way, the performance of relocations, and the construction of improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material. E. The term "non Federal proportionate share" shall mean the ratio of the Non - Federal Sponsor's total contribution of funds required by Article II.B.2. of this Agreement to financial obligations for construction, as projected by the Government. F. The term "highway" shall mean any highway, roadway, street, or way, including any bridge thereof, that is owned by a public entity. G. The term "relocation" shall mean providing a functionally equivalent facility to the owner of a utility, cemetery, highway, railroad, or public facility when such action is authorized in accordance with applicable legal principles of just compensation; or providing a functionally equivalent facility when such action is specifically provided for, and is 3 DI.0 Page 142 of 187 identified as a relocation, in the authorizing legislation for the Project or any report referenced therein. Providing a functionally equivalent facility may take the form of alteration, lowering, raising, or replacement and attendant demolition of the affected facility or part thereof. H. The term `functional portion of the Project" shall mean a portion of the Project for which construction has been completed and that can function independently, as determined by the U.S. Army Engineer, Seattle District (hereinafter the "District Engineer ") in writing, although the remainder of the Project is not complete. I. The term "betterment" shall mean a difference in the construction of an element of the Project that results from the application of standards that the Government determines exceed those that the Government would otherwise apply to the construction of that element. The term does not include any construction for features not included in the Project as defined in paragraph A. of this Article. J. The term "Federal program funds" shall mean funds provided by a Federal agency, other than the Department of the Army, plus any non - Federal contribution required as a matching share therefor. K. The term "fiscal year" shall mean one year beginning on October 1 and ending on September 30. L. The term "monitoring" shall mean activities, including the collection and analysis of data, that are necessary to determine if predicted outputs of the Project are being achieved and to determine if adaptive management is necessary. M. The term "adaptive management" shall mean measures taken to adjust the Project in response to the monitoring results so that the predicted outputs of the Project are achieved following its construction. The term includes, but is not necessarily limited to, modifications of structures, or adjustments to operation or management, of the Project. ARTICLE II - OBLIGATIONS OF THE GOVERNMENT AND THE NON - FEDERAL SPONSOR A. The Government, subject to receiving funds appropriated by the Congress of the United States (hereinafter the "Congress ") and using those funds and funds provided by the Non - Federal Sponsor, expeditiously shall construct the Project, applying those procedures usually applied to Federal projects, in accordance with Federal laws, regulations, and policies. 1. The Government shall not issue the solicitation for the first contract for construction of the Project or commence construction of the Project using the Government's own forces until the Non - Federal Sponsor has confirmed in writing its willingness to proceed with the Project. 4 DI.0 Page 143 of 187 2. The Government shall afford the Non - Federal Sponsor the opportunity to review and comment on the solicitations for all contracts, including relevant plans and specifications, prior to the Government's issuance of such solicitations. To the extent possible, the Government shall afford the Non - Federal Sponsor the opportunity to review and comment on all proposed contract modifications, including change orders. In any instance where providing the Non - Federal Sponsor with notification of a contract modification is not possible prior to execution of the contract modification, the Government shall provide such notification in writing at the earliest date possible. To the extent possible, the Government also shall afford the Non - Federal Sponsor the opportunity to review and comment on all contract claims prior to resolution thereof. The Government shall consider in good faith the comments of the Non - Federal Sponsor, but the contents of solicitations, award of contracts or commencement of construction using the Government's own forces, execution of contract modifications, resolution of contract claims, and performance of all work on the Project shall be exclusively within the control of the Government. 3. At the time the District Engineer furnishes the contractor with the Government's Written Notice of Acceptance of Completed Work for each contract awarded by the Government for the Project, the District Engineer shall furnish a copy thereof to the Non - Federal Sponsor. 4. As of the effective date of this Agreement, $18,115,600 of Federal funds have been provided by Congress for the Authorized Project of which $5,000,000 is currently projected to be available for the Project. The Government makes no commitment to request Congress to provide additional Federal funds for the Authorized Project or the Project. Further, the Government's financial participation in the Project is limited to the Federal funds that the Government makes available to the Project. B. The Non - Federal Sponsor shall contribute 35 percent of total project costs in accordance with the provisions of this paragraph. 1. In accordance with Article III of this Agreement, the Non - Federal Sponsor shall provide all lands, easements, and rights -of -way, including those required for relocations, the borrowing of material, and the disposal of dredged or excavated material, shall perform or ensure performance of all relocations, and shall construct improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material that the Government determines to be required or to be necessary for construction, operation, and maintenance of the Project. 2. The Non - Federal Sponsor shall provide funds in accordance with Article VI.B. of this Agreement in the amount necessary to meet the Non - Federal Sponsor's required share of 35 percent of total project costs if the Government projects at any time that the collective value of the following contributions will be less than such required share: (a) the value of the contributions provided by a non - Federal interest pursuant to the terms of the Design Agreement; (b) the value of the Non - Federal Sponsor's contributions under paragraph B.1. of this Article, as determined in accordance with Article IV of this 5 DI.0 Page 144 of 187 Agreement; and (c) the value of the Non - Federal Sponsor's contributions under Article V, Article X, and Article XIV.A. of this Agreement. 3. The Government, subject to the availability of funds, shall refund or reimburse to the Non - Federal Sponsor any contributions in excess of 35 percent of total project costs if the Government determines at any time that the collective value of the following contributions has exceeded 35 percent of total project costs: (a) the value of the Non - Federal Sponsor's contributions under paragraph B.2. of this Article; (b) the value of the contributions provided by a non - Federal interest pursuant to the terms of the Design Agreement; (c) the value of the Non - Federal Sponsor's contributions under paragraph B.1. of this Article, as determined in accordance with Article IV of this Agreement; and (d) the value of the Non - Federal Sponsor's contributions under Article V, Article X, and Article XIV.A. of this Agreement. After such a determination, the Government, in its sole discretion, may acquire any remaining lands, easements, and rights -of -way required for the Project, perform any remaining relocations necessary for the Project, or construct any remaining improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material required for the Project on behalf of the Non - Federal Sponsor. Notwithstanding the acquisition of lands, easements, and rights -of -way, performance of relocations, or construction of improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material by the Government under this paragraph, the Non - Federal Sponsor shall be responsible, as between the Government and the Non - Federal Sponsor, for any costs of cleanup and response in accordance with Article XIV.C. of this Agreement. C. When the District Engineer determines that, except for monitoring and adaptive management, the entire Project, or a functional portion of the Project, is complete, the District Engineer shall so notify the Non - Federal Sponsor in writing and furnish the Non - Federal Sponsor with a final Operation, Maintenance, Repair, Rehabilitation, and Replacement Manual (hereinafter the "OMRR &R Manual ") or, if the final OMRR &R Manual is not available, an interim OMRR &R Manual for the entire Project or such completed portion. Upon such notification, the Government also shall furnish to the Non - Federal Sponsor a copy of all final as -built drawings for the entire Project or such completed portion if such drawings are available. Not later than 6 months after such notification by the Government that the entire Project is complete, the Government shall furnish the Non - Federal Sponsor with the final OMRR &R Manual and all final as -built drawings for the entire Project. In the event the final OMRR &R Manual or all final as -built drawings for the entire Project cannot be completed within the 6 month period, the Government shall provide written notice to the Non - Federal Sponsor, and the Government and the Non - Federal Sponsor shall negotiate an acceptable completion date for furnishing such documents. Further, after completion of all contracts for the Project, copies of all of the Government's Written Notices of Acceptance of Completed Work for all contracts for the Project that have not been provided previously shall be provided to the Non - Federal Sponsor. D. Upon notification from the District Engineer in accordance with paragraph C. of this Article, the Non - Federal Sponsor shall operate, maintain, repair, rehabilitate, and 6 DI.0 Page 145 of 187 replace the entire Project, or the functional portion of the Project as the case may be, in accordance with Article VIII of this Agreement. Concurrent with the Non - Federal Sponsor's performance of operation, maintenance, repair, rehabilitation, and replacement for the completed Project or such completed portion, the Government shall perform monitoring and, if necessary, adaptive management in accordance with the provisions of this Agreement. E. Upon the District Engineer's determination that, except for monitoring and adaptive management, the entire Project is complete, the Government shall conduct an interim accounting, in accordance with Article VI.C. of this Agreement, and furnish the results to the Non - Federal Sponsor. Further, upon conclusion of the period of construction the Government shall amend the interim accounting to complete the final accounting, in accordance with Article VI.C. of this Agreement, and furnish the results to the Non - Federal Sponsor. F. The Non - Federal Sponsor shall not use Federal program funds to meet any of its obligations for the Project under this Agreement unless the Federal agency providing the funds verifies in writing that such funds are authorized to be used to carry out the Project. G. The Non - Federal Sponsor may request the Government to perform or provide, on behalf of the Non - Federal Sponsor, one or more of the services (hereinafter the "additional work ") described in this paragraph. Such requests shall be in writing and shall describe the additional work requested to be performed or provided. If in its sole discretion the Government elects to perform or provide the requested additional work or any portion thereof, it shall so notify the Non - Federal Sponsor in a writing that sets forth any applicable terms and conditions, which must be consistent with this Agreement. In the event of conflict between such a writing and this Agreement, this Agreement shall control. The Non - Federal Sponsor shall be solely responsible for all costs of the additional work performed or provided by the Government under this paragraph and shall pay all such costs in accordance with Article VI.D. of this Agreement. 1. Acquisition of lands, easements, and rights -of -way; performance of relocations; or construction of improvements required on lands, easements, and rights -of- way to enable the disposal of dredged or excavated material for the Project. Notwithstanding acquisition of lands, easements, and rights -of -way, performance of relocations, or construction of improvements by the Government, the Non - Federal Sponsor shall be responsible, as between the Government and the Non - Federal Sponsor, for any costs of cleanup and response in accordance with Article XIV.C. of this Agreement. 2. Inclusion of betterments in the construction of the Project. In the event the Government elects to include any such betterments, the Government shall allocate the costs of the Project features that include betterments between total project costs and the costs of the betterments. 7 DI.0 Page 146 of 187 H. Prior to completion of construction of the Project, the Government, in consultation with the Non - Federal Sponsor and, as appropriate, other concerned agencies, shall finalize the plan for monitoring of the Project. The monitoring plan shall describe the specific parameters to be monitored; how these parameters relate to achieving the desired outcomes and to ascertaining whether adaptive management measures for the Project will be necessary; methods for measuring those parameters; frequency and duration of monitoring of the Project; criteria for measuring the success of the Project; preparation and distribution of monitoring reports and other coordination requirements; and estimated monitoring costs. I. Upon providing notification to the Non - Federal Sponsor that the Project is complete in accordance with paragraph C. of this Article, the Government shall perform monitoring of the Project in accordance with the monitoring plan for a period of 5 consecutive years from the date of such notification. However, the monitoring of the Project by the Government shall end prior to the expiration of such period upon the occurrence of either of the following events: (1) the award of the next contract for monitoring of the Project, or continuation of monitoring of the Project using the Government's own forces, would result in the costs incurred for monitoring and adaptive management of all the features for ecosystem restoration in the Authorized Project exceeding 7 percent of the amount equal to total project costs of the Project plus the costs for all other ecosystem restoration separable elements of the Authorized Project minus the costs for monitoring and adaptive management of all the features for ecosystem restoration in the Authorized Project; or (2) the District Engineer determines that continued monitoring of the Project is not necessary. J. Applying the criteria specified in the monitoring plan, the Government shall determine whether adaptive management of the Project is necessary. The Government may make such a determination at any time during the monitoring period described in paragraph I. of this Article. Within 120 calendar days after the expiration or termination of such monitoring period, the Government shall make a final determination of whether adaptive management of the Project is necessary. In making such determinations, the Government shall consult with the Non - Federal Sponsor and, as appropriate, with other concerned agencies. Upon any determination by the Government that adaptive management of the Project is necessary, the Government shall notify the Non - Federal Sponsor in writing of its determination and expeditiously shall perform such adaptive management in accordance with paragraph K. of this Article. If, after the expiration or termination of such monitoring period, the Government determines that adaptive management of the Project is not necessary, the Government shall notify the Non - Federal Sponsor in writing of its determination and shall conduct a final accounting in accordance with paragraph E. of this Article. K. If the Government determines, pursuant to paragraph J. of this Article, that adaptive management of the Project is necessary, the Government, in consultation with the Non - Federal Sponsor and, as appropriate, other concerned agencies, shall perform adaptive management of the Project in accordance with the provisions of this paragraph and paragraph A. of this Article. 8 DI.0 Page 147 of 187 1. In no event shall the award of any contract for adaptive management of the Project, or continuation of adaptive management of the Project using the Government's own forces, result in the costs incurred for monitoring and adaptive management of all the features for ecosystem restoration in the Authorized Project exceeding 7 percent of the amount equal to total project costs of the Project plus the costs for all other ecosystem restoration separable elements of the Authorized Project minus the costs for monitoring and adaptive management of all the features for ecosystem restoration in the Authorized Project. As of the effective date of this Agreement, the costs of monitoring and adaptive management of the entire Authorized Project are estimated to be $8,240,000. As of the effective date of the Agreement, the costs of monitoring and adaptive management of this Project are estimated to be $60,000. 2. When the District Engineer determines that adaptive management of the Project is complete, or that the costs for monitoring and adaptive management have or will exceed the 7 percent amount determined in accordance with sub - paragraph 1. of this paragraph, the District Engineer shall: a) notify the Non - Federal Sponsor in writing of such completion; b) furnish the Non - Federal Sponsor with an amended OMRR &R Manual that reflects any modifications to structures or adjustments to operation or management methods; c) furnish the Non - Federal Sponsor with a copy of any new or revised as -built drawings for the Project; and d) within 30 calendar days after such notice, conduct a final accounting in accordance with paragraph E. of this Article. 3. Upon notification from the District Engineer in accordance with sub- paragraph 2. of this paragraph, the Non - Federal Sponsor shall operate, maintain, repair, rehabilitate, and replace the entire Project in accordance with Article VIII of this Agreement. L. The Non - Federal Sponsor shall prevent obstructions or encroachments on the Project (including prescribing and enforcing regulations to prevent such obstructions or encroachments) such as any new developments on Project lands, easements, and rights -of- way or the addition of facilities which might reduce the outputs produced by the Project, hinder operation and maintenance of the Project, or interfere with the Project's proper function. M. The Non - Federal Sponsor shall not use the Project, or the lands, easements, and rights -of -way required pursuant to Article III of this Agreement, as a wetlands bank or mitigation credit for any other project. ARTICLE III - LANDS, EASEMENTS, RIGHTS -OF -WAY, RELOCATIONS, DISPOSAL AREA IMPROVEMENTS, AND COMPLIANCE WITH PUBLIC LAW 91 -646, AS AMENDED A. The Government, after consultation with the Non - Federal Sponsor, shall determine the lands, easements, and rights -of -way required for construction, operation, and 9 DI.0 Page 148 of 187 maintenance of the Project, including those required for relocations, the borrowing of material, and the disposal of dredged or excavated material. The Government in a timely manner shall provide the Non - Federal Sponsor with general written descriptions, including maps as appropriate, of the lands, easements, and rights -of -way that the Government determines the Non - Federal Sponsor must provide, in detail sufficient to enable the Non - Federal Sponsor to fulfill its obligations under this paragraph, and shall provide the Non - Federal Sponsor with a written notice to proceed with acquisition of such lands, easements, and rights -of -way. Prior to the issuance of the solicitation for each Government contract for construction of the Project, or prior to the Government incurring any financial obligations for construction of a portion of the Project using the Government's own forces, the Non - Federal Sponsor shall acquire all lands, easements, and rights -of -way the Government determines the Non - Federal Sponsor must provide for that work and shall provide the Government with authorization for entry thereto. Furthermore, prior to the end of the period of construction, the Non - Federal Sponsor shall acquire all lands, easements, and rights -of -way required for construction, operation, and maintenance of the Project, as set forth in such descriptions, and shall provide the Government with authorization for entry thereto. The Non - Federal Sponsor shall ensure that lands, easements, and rights -of -way that the Government determines to be required for the Project and that were provided by the Non - Federal Sponsor are retained in public ownership for uses compatible with the authorized purposes of the Project. B. The Government, after consultation with the Non - Federal Sponsor, shall determine the relocations necessary for construction, operation, and maintenance of the Project, including those necessary to enable the borrowing of material or the disposal of dredged or excavated material. The Government in a timely manner shall provide the Non - Federal Sponsor with general written descriptions, including maps as appropriate, of such relocations in detail sufficient to enable the Non - Federal Sponsor to fulfill its obligations under this paragraph, and shall provide the Non - Federal Sponsor with a written notice to proceed with such relocations. Prior to the issuance of the solicitation for each Government contract for construction of the Project, or prior to the Government incurring any financial obligations for construction of a portion of the Project using the Government's own forces, the Non - Federal Sponsor shall prepare or ensure the preparation of plans and specifications for, and perform or ensure the performance of, all relocations the Government determines to be necessary for that work. Furthermore, prior to the end of the period of construction, the Non - Federal Sponsor shall perform or ensure performance of all relocations as set forth in such descriptions. C. The Government, after consultation with the Non - Federal Sponsor, shall determine the improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material associated with construction, operation, and maintenance of the Project. Such improvements may include, but are not necessarily limited to, retaining dikes, wasteweirs, bulkheads, embankments, monitoring features, stilling basins, and de- watering pumps and pipes. The Government in a timely manner shall provide the Non - Federal Sponsor with general written descriptions, including maps as appropriate, of such improvements in detail sufficient to enable the Non - Federal Sponsor to fulfill its obligations under this paragraph, and shall provide the Non - Federal Sponsor with a 10 DI.0 Page 149 of 187 written notice to proceed with construction of such improvements. Prior to the issuance of the solicitation for each Government contract for construction of the Project, or prior to the Government incurring any financial obligations for construction of a portion of the Project using the Government's own forces, the Non - Federal Sponsor shall prepare plans and specifications for all improvements the Government determines to be required for the disposal of dredged or excavated material under that contract, submit such plans and specifications to the Government for approval, and provide such improvements in accordance with the approved plans and specifications. Furthermore, prior to the end of the period of construction, the Non - Federal Sponsor shall provide all improvements set forth in such descriptions. D. The Non - Federal Sponsor shall comply with the applicable provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, Public Law 91 -646, as amended (42 U.S.C. 4601- 4655), and the Uniform Regulations contained in 49 C.F.R. Part 24, in acquiring lands, easements, and rights -of -way required for construction, operation, and maintenance of the Project, including those required for relocations, the borrowing of material, or the disposal of dredged or excavated material, and shall inform all affected persons of applicable benefits, policies, and procedures in connection with said Act. ARTICLE IV - CREDIT FOR VALUE OF LANDS, EASEMENTS, RIGHTS -OF -WAY, RELOCATIONS, AND DISPOSAL AREA IMPROVEMENTS A. The Government shall include in total project costs and afford credit toward the Non - Federal Sponsor's share of total project costs for the value of the lands, easements, and rights -of -way that the Non - Federal Sponsor must provide pursuant to Article III.A. of this Agreement; for the value of the relocations that the Non - Federal Sponsor must perform or for which it must ensure performance pursuant to Article III.B. of this Agreement; and for the value of the improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material that the Non - Federal Sponsor must provide pursuant to Article III.C. of this Agreement. However, no amount shall be included in total project costs, no credit shall be afforded, and no reimbursement shall be provided for the value of any lands, easements, rights -of -way, relocations, or improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material that have been provided previously as an item of cooperation for another Federal project. In addition, no amount shall be included in total project costs, no credit shall be afforded, and no reimbursement shall be provided for the value of lands, easements, rights -of -way, relocations, or improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material that were acquired or performed using Federal program funds unless the Federal agency providing the funds verifies in writing that such funds are authorized to be used to carry out the Project. B. The Non - Federal Sponsor in a timely manner shall provide the Government with such documents as are sufficient to enable the Government to determine the value of any contribution provided pursuant to Article III.A., Article III.B., or Article III.C. of this 11 DI.0 Page 150 of 187 Agreement. Upon receipt of such documents, the Government in a timely manner shall determine the value of such contributions for the purpose of including such value in total project costs and for determining the amount of credit to be afforded or reimbursement to be provided in accordance with the provisions of this Agreement. C. For the purposes of determining the value to be included in total project costs and the amount of credit to be afforded or reimbursement to be provided in accordance with this Agreement and except as otherwise provided in paragraph G. of this Article, the value of lands, easements, and rights -of -way, including those required for relocations, the borrowing of material, and the disposal of dredged or excavated material, shall be the fair market value of the real property interests, plus certain incidental costs of acquiring those interests, as determined in accordance with the provisions of this paragraph. 1. Date of Valuation. The fair market value of lands, easements, or rights - of -way owned by the Non - Federal Sponsor on the effective date of this Agreement shall be the fair market value of such real property interests as of the date the Non - Federal Sponsor provides the Government with authorization for entry thereto. The fair market value of lands, easements, or rights -of -way acquired by the Non - Federal Sponsor after the effective date of this Agreement shall be the fair market value of such real property interests at the time the interests are acquired. 2. General Valuation Procedure. Except as provided in paragraph C.3. or paragraph C.5. of this Article, the fair market value of lands, easements, or rights -of -way shall be determined in accordance with the provisions of this paragraph. a. The Non - Federal Sponsor shall obtain, for each real property interest, an appraisal that is prepared by a qualified appraiser who is acceptable to the Non - Federal Sponsor and the Government. The Non - Federal Sponsor shall provide the Government with the appraisal no later than 6 months after the Non - Federal Sponsor provides the Government with an authorization for entry for such real property interest. The appraisal must be prepared in accordance with the applicable rules of just compensation, as specified by the Government. The fair market value shall be the amount set forth in the Non - Federal Sponsor's appraisal, if such appraisal is approved by the Government. In the event the Government does not approve the Non - Federal Sponsor's appraisal, the Non - Federal Sponsor may obtain a second appraisal, and the fair market value shall be the amount set forth in the Non - Federal Sponsor's second appraisal, if such appraisal is approved by the Government. In the event the Government does not approve the Non - Federal Sponsor's second appraisal, the Non - Federal Sponsor chooses not to obtain a second appraisal, or the Non - Federal Sponsor does not provide the first appraisal as required in this paragraph, the Government shall obtain an appraisal, and the fair market value shall be the amount set forth in the Government's appraisal, if such appraisal is approved by the Non - Federal Sponsor. In the event the Non - Federal Sponsor does not approve the Government's appraisal, the Government, after consultation with the Non - Federal Sponsor, shall consider the Government's and the Non - Federal Sponsor's appraisals and determine an amount based thereon, which shall be deemed to be the fair market value. 12 DI.0 Page 151 of 187 b. Where the amount paid or proposed to be paid by the Non - Federal Sponsor for the real property interest exceeds the amount determined pursuant to paragraph C.2.a. of this Article, the Government, at the request of the Non - Federal Sponsor, shall consider all factors relevant to determining fair market value and, in its sole discretion, after consultation with the Non - Federal Sponsor, may approve in writing an amount greater than the amount determined pursuant to paragraph C.2.a. of this Article, but not to exceed the amount actually paid or proposed to be paid. If the Government approves such an amount, the fair market value shall be the lesser of the approved amount or the amount paid by the Non - Federal Sponsor, but no less than the amount determined pursuant to paragraph C.2.a. of this Article. 3. Eminent Domain Valuation Procedure. For lands, easements, or rights - of -way acquired by eminent domain proceedings instituted after the effective date of this Agreement, the Non - Federal Sponsor, prior to instituting such proceedings, shall submit to the Government notification in writing of its intent to institute such proceedings and an appraisal of the specific real property interests to be acquired in such proceedings. The Government shall have 60 calendar days after receipt of such a notice and appraisal within which to review the appraisal, if not previously approved by the Government in writing. a. If the Government previously has approved the appraisal in writing, or if the Government provides written approval of, or takes no action on, the appraisal within such 60 day period, the Non - Federal Sponsor shall use the amount set forth in such appraisal as the estimate of just compensation for the purpose of instituting the eminent domain proceeding. b. If the Government provides written disapproval of the appraisal, including the reasons for disapproval, within such 60 day period, the Government and the Non - Federal Sponsor shall consult in good faith to promptly resolve the issues or areas of disagreement that are identified in the Government's written disapproval. If, after such good faith consultation, the Government and the Non - Federal Sponsor agree as to an appropriate amount, then the Non - Federal Sponsor shall use that amount as the estimate of just compensation for the purpose of instituting the eminent domain proceeding. If, after such good faith consultation, the Government and the Non - Federal Sponsor cannot agree as to an appropriate amount, then the Non - Federal Sponsor may use the amount set forth in its appraisal as the estimate of just compensation for the purpose of instituting the eminent domain proceeding. c. For lands, easements, or rights -of -way acquired by eminent domain proceedings instituted in accordance with paragraph C.3. of this Article, fair market value shall be either the amount of the court award for the real property interests taken, to the extent the Government determined such interests are required for construction, operation, and maintenance of the Project, or the amount of any stipulated settlement or portion thereof that the Government approves in writing. 4. Incidental Costs. For lands, easements, or rights -of -way acquired by the Non - Federal Sponsor within a five year period preceding the effective date of this 13 DI.0 Page 152 of 187 Agreement, or at any time after the effective date of this Agreement, the value of the interest shall include the documented incidental costs of acquiring the interest, as determined by the Government, subject to an audit in accordance with Article X.C. of this Agreement to determine reasonableness, allocability, and allowability of such costs. In the event the Government modifies its determination made pursuant to Article III.A. of this Agreement, the Government shall afford credit for the documented incidental costs associated with preparing to acquire the lands, easements, or rights -of -way identified in the original determination, subject to an audit in accordance with Article X.C. of this Agreement to determine reasonableness, allocability, and allowability of such costs. Such incidental costs shall include, but not necessarily be limited to, closing and title costs, appraisal costs, survey costs, attorney's fees, plat maps, mapping costs, actual amounts expended for payment of any relocation assistance benefits provided in accordance with Article III.D. of this Agreement, and other payments by the Non - Federal Sponsor for items that are generally recognized as compensable, and required to be paid, by applicable state law due to the acquisition of a real property interest in accordance with Article III of this Agreement. The value of the interests provided by the Non - Federal Sponsor in accordance with Article III.A. of this Agreement shall also include the documented costs of obtaining appraisals pursuant to paragraph C.2. of this Article, as determined by the Government, and subject to an audit in accordance with Article X.C. of this Agreement to determine reasonableness, allocability, and allowability of such costs. 5. Waiver of Appraisal. Except as required by paragraph C.3. of this Article, the Government may waive the requirement for an appraisal pursuant to this paragraph if it determines that an appraisal is unnecessary because the valuation is uncomplicated and that the estimated fair market value of the real property interest is $10,000 or less based upon a review of available data. In such event, the Government and the Non - Federal Sponsor must agree in writing to the value of such real property interest in an amount not in excess of $10,000. D. After consultation with the Non - Federal Sponsor, the Government shall determine the value of relocations in accordance with the provisions of this paragraph. 1. For a relocation other than a highway, the value shall be only that portion of relocation costs that the Government determines is necessary to provide a functionally equivalent facility, reduced by depreciation, as applicable, and by the salvage value of any removed items. 2. For a relocation of a highway, the value shall be only that portion of relocation costs that would be necessary to accomplish the relocation in accordance with the design standard that the State of Washington would apply under similar conditions of geography and traffic load, reduced by the salvage value of any removed items. 3. Relocation costs shall include, but not necessarily be limited to, actual costs of performing the relocation; planning, engineering and design costs; supervision and administration costs; and documented incidental costs associated with performance of the relocation, as determined by the Government. Relocation costs shall not include any costs 14 DI.0 Page 153 of 187 due to betterments, as determined by the Government, nor any additional cost of using new material when suitable used material is available. Relocation costs shall be subject to an audit in accordance with Article X.C. of this Agreement to determine reasonableness, allocability, and allowability of such costs. E. The value of the improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material shall be the costs of the improvements, as determined by the Government, subject to an audit in accordance with Article X.C. of this Agreement to determine reasonableness, allocability, and allowability of such costs. Such costs shall include, but not necessarily be limited to, actual costs of providing the improvements; planning, engineering and design costs; supervision and administration costs; and documented incidental costs associated with providing the improvements, but shall not include any costs due to betterments, as determined by the Government. F. Any credit afforded or reimbursement provided under the terms of this Agreement for the value of relocations, or improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material, performed within the Project boundaries is subject to satisfactory compliance with applicable Federal labor laws covering non - Federal construction, including, but not limited to, 40 U.S.C. 3141- 3148 and 40 U.S.C. 3701 -3708 (revising, codifying and enacting without substantive change the provisions of the Davis -Bacon Act (formerly 40 U.S.C. 276a et seq.), the Contract Work Hours and Safety Standards Act (formerly 40 U.S.C. 327 et seq.) and the Copeland Anti - Kickback Act (formerly 40 U.S.C. 276c)). Notwithstanding any other provision of this Agreement, credit or reimbursement may be withheld, in whole or in part, as a result of the Non - Federal Sponsor's failure to comply with its obligations under these laws. G. Where the Government, on behalf of the Non - Federal Sponsor pursuant to Article II.G.1. of this Agreement, acquires lands, easements, or rights -of -way, performs relocations, or constructs improvements required on lands, easements, or rights -of -way to enable the disposal of dredged or excavated material, the value to be included in total project costs and the amount of credit to be afforded or the amount of reimbursement provided in accordance with this Agreement shall be the costs of such work performed or provided by the Government that are paid by the Non - Federal Sponsor in accordance with Article VI.D. of this Agreement. In addition, the value to be included in total project costs and the amount of such credit to be afforded or the amount of reimbursement provided in accordance with this Agreement shall include the documented costs incurred by the Non - Federal Sponsor in accordance with the terms and conditions agreed upon in writing pursuant to Article II.G.1. of this Agreement subject to an audit in accordance with Article X.C. of this Agreement to determine reasonableness, allocability, and allowability of such costs. 15 DI.0 Page 154 of 187 ARTICLE V - PROJECT COORDINATION TEAM A. To provide for consistent and effective communication, the Non - Federal Sponsor and the Government, not later than 30 calendar days after the effective date of this Agreement, shall appoint named senior representatives to a Project Coordination Team. Thereafter, the Project Coordination Team shall meet regularly until the end of the period of construction. The Government's Project Manager and a counterpart named by the Non - Federal Sponsor shall co -chair the Project Coordination Team. B. The Government's Project Manager and the Non - Federal Sponsor's counterpart shall keep the Project Coordination Team informed of the progress of construction and of significant pending issues and actions, and shall seek the views of the Project Coordination Team on matters that the Project Coordination Team generally oversees. C. Until the end of the period of construction, the Project Coordination Team shall generally oversee the Project, including matters related to: plans and specifications; scheduling; real property and relocation requirements; real property acquisition; contract awards and modifications; contract costs; the application of and compliance with 40 U.S.C. 3141 -3148 and 40 U.S.C. 3701 -3708 (revising, codifying and enacting without substantive change the provisions of the Davis -Bacon Act (formerly 40 U.S.C. 276a et seq.), the Contract Work Hours and Safety Standards Act (formerly 40 U.S.C. 327 et seq.) and the Copeland Anti - Kickback Act (formerly 40 U.S.C. 276c)) for relocations and improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material; the investigations to identify the existence and extent of hazardous substances in accordance with Article XIV.A. of this Agreement; historic preservation activities in accordance with Article XVII of this Agreement; the Government's cost projections; final inspection of the entire Project or functional portions of the Project; preparation of the proposed OMRR &R Manual; finalization of the monitoring plan; performance of monitoring and adaptive management; anticipated requirements and needed capabilities for performance of operation, maintenance, repair, rehabilitation, and replacement of the Project including issuance of permits; and other matters related to the Project. This oversight of the Project shall be consistent with a project management plan developed by the Government after consultation with the Non - Federal Sponsor. D. The Project Coordination Team may make recommendations to the District Engineer on matters related to the Project that the Project Coordination Team generally oversees, including suggestions to avoid potential sources of dispute. The Government in good faith shall consider the recommendations of the Project Coordination Team. The Government, having the legal authority and responsibility for construction of the Project, has the discretion to accept or reject, in whole or in part, the Project Coordination Team's recommendations. E. The Non - Federal Sponsor's costs of participation in the Project Coordination Team shall be included in total project costs and shared in accordance with the provisions of this Agreement, subject to an audit in accordance with Article X.C. of this Agreement 16 DI.0 Page 155 of 187 to determine reasonableness, allocability, and allowability of such costs. The Government's costs of participation in the Project Coordination Team shall be included in total project costs and shared in accordance with the provisions of this Agreement. ARTICLE VI - METHOD OF PAYMENT A. In accordance with the provisions of this paragraph, the Government shall maintain current records and provide to the Non - Federal Sponsor current projections of costs, financial obligations, contributions provided by the parties, and the value included in total project costs for lands, easements, rights -of -way, relocations, and improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material determined in accordance with Article IV of this Agreement. 1. As of the effective date of this Agreement, total project costs are projected to be $5,738,048; the value included in total project costs for lands, easements, rights -of -way, relocations, and improvements required on lands, easements, and rights -of- way to enable the disposal of dredged or excavated material determined in accordance with Article IV of this Agreement is projected to be $900,000; the value of the Non - Federal Sponsor's contributions under Article V, Article X, and Article XIV.A. of this Agreement is projected to be $40,000; the Non - Federal Sponsor's contribution of funds required by Article ILB.2. of this Agreement is projected to be $707,101.80; the non Federal proportionate share is projected to be 22.26 percent; the Non - Federal Sponsor's contribution of funds required by Article XVII.B.3. of this Agreement is projected to be $0; and the Government's total financial obligations for the additional work to be incurred and the Non - Federal Sponsor's contribution of funds for such costs required by Article II.G. of this Agreement are projected to be $0. These amounts and percentage are estimates subject to adjustment by the Government, after consultation with the Non - Federal Sponsor, and are not to be construed as the total financial responsibilities of the Government and the Non - Federal Sponsor. 2. By January 2015 and by each quarterly anniversary thereof until the conclusion of the period of construction and resolution of all relevant claims and appeals and eminent domain proceedings, the Government shall provide the Non - Federal Sponsor with a report setting forth all contributions provided to date and the current projections of the following: total project costs; the value included in total project costs for lands, easements, rights -of -way, relocations, and improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material determined in accordance with Article IV of this Agreement; the value of the Non - Federal Sponsor's contributions under Article V, Article X, and Article XIV.A. of this Agreement; the Non - Federal Sponsor's total contribution of funds required by Article II.B.2. of this Agreement; the non - Federal proportionate share; the Non - Federal Sponsor's total contribution of funds required by Article XVII.B.3. of this Agreement; the total contribution of funds required from the Non - Federal Sponsor for the upcoming fiscal year; the maximum amount determined in accordance with Article XX of this Agreement; and the Government's total financial obligations for additional work incurred 17 DI.0 Page 156 of 187 and the Non - Federal Sponsor's contribution of funds for such costs required by Article II.G. of this Agreement. B. The Non - Federal Sponsor shall provide the contributions of funds required by Article II.B.2. and Article XVII.B.3. of this Agreement in accordance with the provisions of this paragraph. 1. Not less than 30 calendar days prior to the scheduled date for issuance of the solicitation for the first contract for construction of the Project or commencement of construction of the Project using the Government's own forces, the Government shall notify the Non - Federal Sponsor in writing of such scheduled date and the funds the Government determines to be required from the Non - Federal Sponsor, after consideration of any cash contribution provided by a non - Federal interest pursuant to the terms of the Design Agreement, to meet: (a) the non - Federal proportionate share of financial obligations for construction incurred prior to the commencement of the period of construction; (b) the projected non - Federal proportionate share of financial obligations for construction to be incurred in the first fiscal year; or, if use of a continuing contract has been approved pursuant to Federal laws, regulations, and policies, the projected non - Federal proportionate share of financial obligations for construction through the first fiscal year; and (c) the Non - Federal Sponsor's share of the projected financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement to be incurred in the first fiscal year; or, if use of a continuing contract has been approved pursuant to Federal laws, regulations, and policies, the Non - Federal Sponsor's share of the projected financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement through the first fiscal year. Not later than such scheduled date, the Non - Federal Sponsor shall provide the Government with the full amount of such required funds by delivering a check payable to "FAO, USAED, Seattle District " to the District Engineer, or verifying to the satisfaction of the Government that the Non - Federal Sponsor has deposited such required funds in an escrow or other account acceptable to the Government, with interest accruing to the Non - Federal Sponsor, or by presenting the Government with an irrevocable letter of credit acceptable to the Government for such required funds, or by providing an Electronic Funds Transfer of such required funds in accordance with procedures established by the Government. 2. Thereafter, until the construction of the Project is complete, the Government shall notify the Non - Federal Sponsor in writing of the funds the Government determines to be required from the Non - Federal Sponsor, and the Non - Federal Sponsor shall provide such funds in accordance with the provisions of this paragraph. a. Where the Government will use a continuing contract approved pursuant to Federal laws, regulations, and policies to make financial obligations for construction of the Project or financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement, the Government shall notify the Non - Federal Sponsor in writing, no later than 60 calendar days prior to the beginning of each fiscal year in which the Government projects that it 18 DI.0 Page 157 of 187 will make such financial obligations, of the funds the Government determines to be required from the Non - Federal Sponsor, after consideration of any cash contribution provided by a non - Federal interest pursuant to the terms of the Design Agreement, to meet: (a) the projected non - Federal proportionate share of financial obligations for construction for that fiscal year for such continuing contract and (b) the Non - Federal Sponsor's share of the projected financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement for that fiscal year for such continuing contract. No later than 30 calendar days prior to the beginning of that fiscal year, the Non - Federal Sponsor shall make the full amount of such required funds for that fiscal year available to the Government through any of the payment mechanisms specified in paragraph B.1. of this Article. b. For each contract for the Project where the Government will not use a continuing contract to make financial obligations for construction or financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement, the Government shall notify the Non - Federal Sponsor in writing, no later than 60 calendar days prior to the scheduled date for issuance of the solicitation for such contract, of the funds the Government determines to be required from the Non - Federal Sponsor, after consideration of any cash contribution provided by a non - Federal interest pursuant to the terms of the Design Agreement, to meet: (a) the projected non - Federal proportionate share of financial obligations for construction to be incurred for such contract and (b) the Non - Federal Sponsor's share of the projected financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement to be incurred for such contract. No later than such scheduled date, the Non - Federal Sponsor shall make the full amount of such required funds available to the Government through any of the payment mechanisms specified in paragraph B.1. of this Article. c. Where the Government projects that it will make financial obligations for construction of the Project using the Government's own forces or financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement using the Government's own forces, the Government shall notify the Non - Federal Sponsor in writing, no later than 60 calendar days prior to the beginning of each fiscal year in which the Government projects that it will make such financial obligations, of the funds the Government determines to be required from the Non - Federal Sponsor, after consideration of any cash contribution provided by a non - Federal interest pursuant to the terms of the Design Agreement, to meet: (a) the projected non - Federal proportionate share of financial obligations for construction using the Government's own forces for that fiscal year and (b) the Non - Federal Sponsor's share of the projected financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement using the Government's own forces for that fiscal year. No later than 30 calendar days prior to the beginning of that fiscal year, the Non - Federal Sponsor shall make the full amount of such required funds for that fiscal year available to the Government through any of the payment mechanisms specified in paragraph B.1. of this Article. 19 DI.0 Page 158 of 187 3. The Government shall draw from the funds provided by the Non - Federal Sponsor such sums as the Government deems necessary, after consideration of any contributions provided by a non - Federal interest pursuant to the terms of the Design Agreement, to cover: (a) the non - Federal proportionate share of financial obligations for construction incurred prior to the commencement of the period of construction; (b) the non Federal proportionate share of financial obligations for construction as financial obligations for construction are incurred; and (c) the Non - Federal Sponsor's share of financial obligations for data recovery activities associated with historic preservation pursuant to Article XVII.B.3. of this Agreement as those financial obligations are incurred. If at any time the Government determines that additional funds will be needed from the Non - Federal Sponsor to cover the Non - Federal Sponsor's share of such financial obligations in the current fiscal year, the Government shall notify the Non - Federal Sponsor in writing of the additional funds required and provide an explanation of why additional funds are required. Within 60 calendar days from receipt of such notice, the Non - Federal Sponsor shall provide the Government with the full amount of such additional required funds through any of the payment mechanisms specified in paragraph B.1. of this Article. C. Upon the District Engineer's determination that, except for monitoring and adaptive management, the entire Project is complete and all relevant claims and appeals and eminent domain proceedings have been resolved, the Government shall conduct an interim accounting and furnish the results to the Non - Federal Sponsor. Further, upon conclusion of the period of construction and resolution of all relevant claims and appeals and eminent domain proceedings, the Government shall amend the interim accounting to complete the final accounting and furnish the results to the Non - Federal Sponsor. If outstanding relevant claims and appeals or eminent domain proceedings prevent a final accounting from being conducted in a timely manner, the Government shall conduct an interim accounting or amend the previous interim accounting, as applicable, and furnish the Non - Federal Sponsor with written notice of the results of such interim or amended interim accounting, as applicable. Once all outstanding relevant claims and appeals and eminent domain proceedings are resolved, the Government shall complete the final accounting and furnish the Non - Federal Sponsor with written notice of the results of such final accounting. The interim or final accounting, as applicable, shall determine total project costs and the costs of any data recovery activities associated with historic preservation. In addition, for each set of costs, the interim or final accounting, as applicable, shall determine each party's required share thereof, and each party's total contributions thereto as of the date of such accounting. 1. Should the interim or final accounting, as applicable, show that the Non - Federal Sponsor's total required shares of total project costs and the costs of any data recovery activities associated with historic preservation exceed the Non - Federal Sponsor's total contributions provided thereto, the Non - Federal Sponsor, no later than 90 calendar days after receipt of written notice from the Government, shall make a payment to the Government in an amount equal to the difference by delivering a check payable to "FAO, USAED, Seattle District" to the District Engineer or by providing an Electronic Funds Transfer in accordance with procedures established by the Government. 20 DI.0 Page 159 of 187 2. Should the interim or final accounting, as applicable, show that the total contributions provided by the Non - Federal Sponsor for total project costs and the costs of any data recovery activities associated with historic preservation exceed the Non - Federal Sponsor's total required shares thereof, the Government, subject to the availability of funds, shall refund or reimburse the excess amount to the Non - Federal Sponsor within 90 calendar days of the date of completion of such accounting. In the event the Non - Federal Sponsor is due a refund or reimbursement and funds are not available to refund or reimburse the excess amount to the Non - Federal Sponsor, the Government shall seek such appropriations as are necessary to make the refund or reimbursement. D. The Non - Federal Sponsor shall provide the contribution of funds required by Article II.G. of this Agreement for additional work in accordance with the provisions of this paragraph. 1. Not less than 90 calendar days prior to the scheduled date for the first financial obligation for additional work, the Government shall notify the Non - Federal Sponsor in writing of such scheduled date and of the full amount of funds the Government determines to be required from the Non - Federal Sponsor to cover the costs of the additional work. No later than 30 calendar days prior to the Government incurring any financial obligation for additional work, the Non - Federal Sponsor shall provide the Government with the full amount of the funds required to cover the costs of such additional work through any of the payment mechanisms specified in paragraph B.1. of this Article. 2. The Government shall draw from the funds provided by the Non - Federal Sponsor such sums as the Government deems necessary to cover the Government's financial obligations for such additional work as they are incurred. If at any time the Government determines that the Non - Federal Sponsor must provide additional funds to pay for such additional work, the Government shall notify the Non - Federal Sponsor in writing of the additional funds required and provide an explanation of why additional funds are required. Within 30 calendar days from receipt of such notice, the Non - Federal Sponsor shall provide the Government with the full amount of such additional required funds through any of the payment mechanisms specified in paragraph B.1. of this Article. 3. At the time the Government conducts the interim or final accounting, as applicable, the Government shall conduct an accounting of the Government's financial obligations for additional work incurred and furnish the Non - Federal Sponsor with written notice of the results of such accounting. If outstanding relevant claims and appeals or eminent domain proceedings prevent a final accounting of additional work from being conducted in a timely manner, the Government shall conduct an interim accounting of additional work and furnish the Non - Federal Sponsor with written notice of the results of such interim accounting. Once all outstanding relevant claims and appeals and eminent domain proceedings are resolved, the Government shall amend the interim accounting of additional work to complete the final accounting of additional work and 21 DI.0 Page 160 of 187 furnish the Non - Federal Sponsor with written notice of the results of such final accounting. Such interim or final accounting, as applicable, shall determine the Government's total financial obligations for additional work and the Non - Federal Sponsor's contribution of funds provided thereto as of the date of such accounting. a. Should the interim or final accounting, as applicable, show that the total obligations for additional work exceed the total contribution of funds provided by the Non - Federal Sponsor for such additional work, the Non - Federal Sponsor, no later than 90 calendar days after receipt of written notice from the Government, shall make a payment to the Government in an amount equal to the difference by delivering a check payable to "FAO, USAED, Seattle District" to the District Engineer or by providing an Electronic Funds Transfer in accordance with procedures established by the Government. b. Should the interim or final accounting, as applicable, show that the total contribution of funds provided by the Non - Federal Sponsor for additional work exceeds the total obligations for such additional work, the Government, subject to the availability of funds, shall refund the excess amount to the Non - Federal Sponsor within 90 calendar days of the date of completion of such accounting. In the event the Non - Federal Sponsor is due a refund and funds are not available to refund the excess amount to the Non - Federal Sponsor, the Government shall seek such appropriations as are necessary to make the refund. ARTICLE VII - DISPUTE RESOLUTION As a condition precedent to a party bringing any suit for breach of this Agreement, that party must first notify the other party in writing of the nature of the purported breach and seek in good faith to resolve the dispute through negotiation. If the parties cannot resolve the dispute through negotiation, they may agree to a mutually acceptable method of non - binding alternative dispute resolution with a qualified third party acceptable to both parties. Each party shall pay an equal share of any costs for the services provided by such a third party as such costs are incurred. The existence of a dispute shall not excuse the parties from performance pursuant to this Agreement. ARTICLE VIII - OPERATION, MAINTENANCE, REPAIR, REHABILITATION, AND REPLACEMENT (OMRR &R) A. Upon receipt of the notification from the District Engineer in accordance with Article B.C. of this Agreement and for so long as the Project remains authorized, the Non - Federal Sponsor, pursuant to Article II.D. of this Agreement, shall operate, maintain, repair, rehabilitate, and replace the entire Project or functional portion of the Project, at no cost to the Government. The Non - Federal Sponsor shall conduct its operation, maintenance, repair, rehabilitation, and replacement responsibilities in a manner compatible with the Project's authorized purposes and in accordance with applicable Federal and State laws as provided in Article XI of this Agreement and specific directions prescribed by the Government in the interim or final OMRR &R Manual and any subsequent amendments thereto. 22 DI.0 Page 161 of 187 B. The Non - Federal Sponsor hereby gives the Government a right to enter, at reasonable times and in a reasonable manner, upon property that the Non - Federal Sponsor now or hereafter owns or controls for access to the Project for the purpose of inspection and, if necessary, for the purpose of completing, operating, maintaining, repairing, rehabilitating, or replacing the Project. If an inspection shows that the Non - Federal Sponsor for any reason is failing to perform its obligations under this Agreement, the Government shall send a written notice describing the non - performance to the Non - Federal Sponsor. If, after 30 calendar days from receipt of such written notice by the Government, the Non - Federal Sponsor continues to fail to perform, then the Government shall have the right to enter, at reasonable times and in a reasonable manner, upon property that the Non - Federal Sponsor now or hereafter owns or controls for the purpose of completing, operating, maintaining, repairing, rehabilitating, or replacing the Project. No completion, operation, maintenance, repair, rehabilitation, or replacement by the Government shall relieve the Non - Federal Sponsor of responsibility to meet the Non - Federal Sponsor's obligations as set forth in this Agreement, or to preclude the Government from pursuing any other remedy at law or equity to ensure faithful performance pursuant to this Agreement. ARTICLE IX — HOLD AND SAVE The Non - Federal Sponsor shall hold and save the Government free from all damages arising from construction, monitoring, adaptive management, operation, maintenance, repair, rehabilitation, and replacement of the Project and any betterments, except for damages due to the fault or negligence of the Government or its contractors. ARTICLE X - MAINTENANCE OF RECORDS AND AUDIT A. Not later than 60 calendar days after the effective date of this Agreement, the Government and the Non - Federal Sponsor shall develop procedures for keeping books, records, documents, or other evidence pertaining to costs and expenses incurred pursuant to this Agreement. These procedures shall incorporate, and apply as appropriate, the standards for financial management systems set forth in the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments at 32 C.F.R. Section 33.20. The Government and the Non - Federal Sponsor shall maintain such books, records, documents, or other evidence in accordance with these procedures and for a minimum of three years after completion of the accounting for which such books, records, documents, or other evidence were required. To the extent permitted under applicable Federal laws and regulations, the Government and the Non - Federal Sponsor shall each allow the other to inspect such books, records, documents, or other evidence. B. In accordance with 32 C.F.R. Section 33.26, the Non - Federal Sponsor is responsible for complying with the Single Audit Act Amendments of 1996 (31 U.S.C. 7501- 7507), as implemented by Office of Management and Budget (OMB) Circular No. A -133 and Department of Defense Directive 7600.10. Upon request of the Non - Federal Sponsor and to the extent permitted under applicable Federal laws and regulations, the Government 23 DI.0 Page 162 of 187 shall provide to the Non - Federal Sponsor and independent auditors any information necessary to enable an audit of the Non - Federal Sponsor's activities under this Agreement. The costs of any non - Federal audits performed in accordance with this paragraph shall be allocated in accordance with the provisions of OMB Circulars A -87 and A -133, and such costs as are allocated to the Project shall be included in total project costs and shared in accordance with the provisions of this Agreement. C. In accordance with 31 U.S.C. 7503, the Government may conduct audits in addition to any audit that the Non - Federal Sponsor is required to conduct under the Single Audit Act Amendments of 1996. Any such Government audits shall be conducted in accordance with Government Auditing Standards and the cost principles in OMB Circular No. A -87 and other applicable cost principles and regulations. The costs of Government audits performed in accordance with this paragraph shall be included in total project costs and shared in accordance with the provisions of this Agreement. ARTICLE XI - FEDERAL AND STATE LAWS In the exercise of their respective rights and obligations under this Agreement, the Non - Federal Sponsor and the Government shall comply with all applicable Federal and State laws and regulations, including, but not limited to: Section 601 of the Civil Rights Act of 1964, Public Law 88 -352 (42 U.S.C. 2000d) and Department of Defense Directive 5500.11 issued pursuant thereto; Army Regulation 600 -7, entitled "Nondiscrimination on the Basis of Handicap in Programs and Activities Assisted or Conducted by the Department of the Army "; and all applicable Federal labor standards requirements including, but not limited to, 40 U.S.C. 3141 -3148 and 40 U.S.C. 3701 -3708 (revising, codifying and enacting without substantive change the provisions of the Davis -Bacon Act (formerly 40 U.S.C. 276a et seq.), the Contract Work Hours and Safety Standards Act (formerly 40 U.S.C. 327 et seq.) and the Copeland Anti- Kickback Act (formerly 40 U.S.C. 276c)). ARTICLE XII - RELATIONSHIP OF PARTIES A. In the exercise of their respective rights and obligations under this Agreement, the Government and the Non - Federal Sponsor each act in an independent capacity, and neither is to be considered the officer, agent, or employee of the other. B. In the exercise of its rights and obligations under this Agreement, neither party shall provide, without the consent of the other party, any contractor with a release that waives or purports to waive any rights the other party may have to seek relief or redress against that contractor either pursuant to any cause of action that the other party may have or for violation of any law. 24 DI.0 Page 163 of 187 ARTICLE XIII - TERMINATION OR SUSPENSION A. If at any time the Non - Federal Sponsor fails to fulfill its obligations under this Agreement, the Assistant Secretary of the Army (Civil Works) shall terminate this Agreement or suspend future performance under this Agreement unless the Assistant Secretary of the Army (Civil Works) determines that continuation of work on the Project is in the interest of the United States or is necessary in order to satisfy agreements with any other non - Federal interests in connection with the Project. B. In the event the Government projects that the amount of Federal funds the Government will make available to the Project through the then - current fiscal year, or the amount of Federal funds the Government will make available for the Project through the upcoming fiscal year, is not sufficient to meet the Federal share of total project costs and the Federal share of costs for data recovery activities associated with historic preservation in accordance with Article XVII.B.2. and Article XVII.B.3. of this Agreement that the Government projects to be incurred through the then- current or upcoming fiscal year, as applicable, the Government shall notify the Non - Federal Sponsor in writing of such insufficiency of funds and of the date the Government projects that the Federal funds that will have been made available to the Project will be exhausted. Upon the exhaustion of Federal funds made available by the Government to the Project, future performance under this Agreement shall be suspended. Such suspension shall remain in effect until such time that the Government notifies the Non - Federal Sponsor in writing that sufficient Federal funds are available to meet the Federal share of total project costs and the Federal share of costs for data recovery activities associated with historic preservation in accordance with Article XVII.B.2. and Article XVII.B.3. of this Agreement the Government projects to be incurred through the then- current or upcoming fiscal year, or the Government or the Non - Federal Sponsor elects to terminate this Agreement. C. In the event that the Government and the Non - Federal Sponsor determine to suspend future performance under this Agreement in accordance with Article XIV.C. of this Agreement, such suspension shall remain in effect until the Government and the Non - Federal Sponsor agree to proceed or to terminate this Agreement. In the event that the Government suspends future performance under this Agreement in accordance with Article XIV.C. of this Agreement due to failure to reach agreement with the Non - Federal Sponsor on whether to proceed or to terminate this Agreement, or the failure of the Non - Federal Sponsor to provide funds to pay for cleanup and response costs or to otherwise discharge the Non - Federal Sponsor's responsibilities under Article XIV.C. of this Agreement, such suspension shall remain in effect until: 1) the Government and Non - Federal Sponsor reach agreement on how to proceed or to terminate this Agreement; 2) the Non - Federal Sponsor provides funds necessary to pay for cleanup and response costs and otherwise discharges its responsibilities under Article XIV.C. of this Agreement; 3) the Government continues work on the Project; or 4) the Government terminates this Agreement in accordance with the provisions of Article XIV.C. of this Agreement. D. In the event that this Agreement is terminated pursuant to this Article or Article XIV.C. of this Agreement, both parties shall conclude their activities relating to the Project 25 DI.0 Page 164 of 187 and conduct an accounting in accordance with Article VI.C. of this Agreement. To provide for this eventuality, the Government may reserve a percentage of total Federal funds made available for the Project and an equal percentage of the total funds contributed by the Non - Federal Sponsor in accordance with Article II.B.2. and Article XVII.B.3. of this Agreement as a contingency to pay costs of termination, including any costs of resolution of contract claims and contract modifications. E. Any termination of this Agreement or suspension of future performance under this Agreement in accordance with this Article or Article XIV.C. of this Agreement shall not relieve the parties of liability for any obligation previously incurred. Any delinquent payment owed by the Non - Federal Sponsor shall be charged interest at a rate, to be determined by the Secretary of the Treasury, equal to 150 per centum of the average bond equivalent rate of the 13 week Treasury bills auctioned immediately prior to the date on which such payment became delinquent, or auctioned immediately prior to the beginning of each additional 3 month period if the period of delinquency exceeds 3 months. ARTICLE XIV - HAZARDOUS SUBSTANCES A. After execution of this Agreement and upon direction by the District Engineer, the Non - Federal Sponsor shall perform, or ensure performance of, any investigations for hazardous substances that the Government or the Non - Federal Sponsor determines to be necessary to identify the existence and extent of any hazardous substances regulated under the Comprehensive Environmental Response, Compensation, and Liability Act (hereinafter "CERCLA ") (42 U.S.C. 9601 - 9675), that may exist in, on, or under lands, easements, and rights -of -way that the Government determines, pursuant to Article III of this Agreement, to be required for construction, operation, and maintenance of the Project. However, for lands, easements, and rights -of -way that the Government determines to be subject to the navigation servitude, only the Government shall perform such investigations unless the District Engineer provides the Non - Federal Sponsor with prior specific written direction, in which case the Non - Federal Sponsor shall perform such investigations in accordance with such written direction. 1. All actual costs incurred by the Non - Federal Sponsor for such investigations for hazardous substances shall be included in total project costs and shared in accordance with the provisions of this Agreement, subject to an audit in accordance with Article X.C. of this Agreement to determine reasonableness, allocability, and allowability of such costs. 2. All actual costs incurred by the Government for such investigations for hazardous substances shall be included in total project costs and shared in accordance with the provisions of this Agreement. B. In the event it is discovered through any investigation for hazardous substances or other means that hazardous substances regulated under CERCLA exist in, on, or under any lands, easements, or rights -of -way that the Government determines, pursuant to Article III of this Agreement, to be required for construction, operation, and maintenance of the 26 DI.0 Page 165 of 187 Project, the Non - Federal Sponsor and the Government, in addition to providing any other notice required by applicable law, shall provide prompt written notice to each other, and the Non - Federal Sponsor shall not proceed with the acquisition of the real property interests until the parties agree that the Non - Federal Sponsor should proceed. C. The Government and the Non - Federal Sponsor shall determine whether to initiate construction of the Project, or, if already in construction, whether to continue with construction of the Project, suspend future performance under this Agreement, or terminate this Agreement for the convenience of the Government, in any case where hazardous substances regulated under CERCLA are found to exist in, on, or under any lands, easements, or rights -of -way that the Government determines, pursuant to Article III of this Agreement, to be required for construction, operation, and maintenance of the Project. Should the Government and the Non - Federal Sponsor determine to initiate or continue with construction of the Project after considering any liability that may arise under CERCLA, the Non - Federal Sponsor shall be responsible, as between the Government and the Non - Federal Sponsor, for the costs of cleanup and response, including the costs of any studies and investigations necessary to determine an appropriate response to the contamination. Such costs shall not be considered a part of total project costs. In the event the Non - Federal Sponsor does not reach agreement with the Government on whether to proceed or to terminate this Agreement under this paragraph, or fails to provide any funds necessary to pay for cleanup and response costs or to otherwise discharge the Non - Federal Sponsor's responsibilities under this paragraph upon direction by the Government, the Government, in its sole discretion, may either terminate this Agreement for the convenience of the Government, suspend future performance under this Agreement, or continue work on the Project. D. The Non - Federal Sponsor and the Government shall consult with each other in accordance with Article V of this Agreement in an effort to ensure that responsible parties bear any necessary cleanup and response costs as defined in CERCLA. Any decision made pursuant to paragraph C. of this Article shall not relieve any third party from any liability that may arise under CERCLA. E. As between the Government and the Non - Federal Sponsor, the Non - Federal Sponsor shall be considered the operator of the Project for purposes of CERCLA liability. To the maximum extent practicable, the Non - Federal Sponsor shall operate, maintain, repair, rehabilitate, and replace the Project in a manner that will not cause liability to arise under CERCLA. ARTICLE XV - NOTICES A. Any notice, request, demand, or other communication required or permitted to be given under this Agreement shall be deemed to have been duly given if in writing and delivered personally or sent by telegram or mailed by first - class, registered, or certified mail, as follows: 27 DI.0 Page 166 of 187 If to the Non - Federal Sponsor: Environmental Services Manager City of Auburn 25 West Main Street Auburn, WA 98001 If to the Government: Chief, Planning Branch, PPMD Seattle District, Corps of Engineers P.O. Box 3755 Seattle, WA 98124 -3755 B. A party may change the address to which such communications are to be directed by giving written notice to the other party in the manner provided in this Article. C. Any notice, request, demand, or other communication made pursuant to this Article shall be deemed to have been received by the addressee at the earlier of such time as it is actually received or seven calendar days after it is mailed. ARTICLE XVI - CONFIDENTIALITY To the extent permitted by the laws governing each party, the parties agree to maintain the confidentiality of exchanged information when requested to do so by the providing party. ARTICLE XVII - HISTORIC PRESERVATION A. The Government, as it determines necessary for the Project, shall perform any identification, survey, or evaluation of historic properties. Any costs incurred by the Government for such work shall be included in total project costs and shared in accordance with the provisions of this Agreement. B. The Government, as it determines necessary for the Project, shall perform or ensure the performance of any mitigation activities or actions for historic properties or that are otherwise associated with historic preservation including data recovery activities. 1. Any costs incurred by the Government for such mitigation activities, except for data recovery activities associated with historic preservation, shall be included in total project costs and shared in accordance with the provisions of this Agreement. 2. As specified in Section 7(a) of Public Law 86 -523, as amended by Public Law 93 -291 (16 U.S.C. 469c(a)), the costs of data recovery activities associated with 28 DI.0 Page 167 of 187 historic preservation shall be borne entirely by the Government and shall not be included in total project costs, up to the statutory limit of one percent of the total amount authorized to be appropriated to the Government for the Project. 3. The Government shall not incur costs for data recovery activities associated with historic preservation that exceed the statutory one percent limit specified in paragraph B.2. of this Article unless and until the Assistant Secretary of the Army (Civil Works) has waived that limit and the Secretary of the Interior has concurred in the waiver in accordance with Section 208(3) of Public Law 96 -515, as amended (16 U.S.C. 469c- 2(3)). Any costs of data recovery activities associated with historic preservation that exceed the one percent limit shall not be included in total project costs but shall be shared between the Non - Federal Sponsor and the Government consistent with the cost sharing requirements for ecosystem restoration, as follows: 35 percent will be borne by the Non - Federal Sponsor and 65 percent will be borne by the Government. C. If, during its performance of relocations or construction of improvements required on lands, easements, and rights -of -way to enable the disposal of dredged or excavated material in accordance with Article III of this Agreement, the Non - Federal Sponsor discovers historic properties or other cultural resources that have not been evaluated by the Government pursuant to this Article, the Non - Federal Sponsor shall provide prompt written notice to the Government of such discovery. The Non - Federal Sponsor shall not proceed with performance of the relocation or construction of the improvement that is related to such discovery until the Government provides written notice to the Non - Federal Sponsor that it should proceed with such work. ARTICLE XVIII - THIRD PARTY RIGHTS, BENEFITS, OR LIABILITIES Nothing in this Agreement is intended, nor may be construed, to create any rights, confer any benefits, or relieve any liability, of any kind whatsoever in any third person not party to this Agreement. ARTICLE XIX- NON - LIABILITY OF OFFICERS AND EMPLOYEES No officer, agent, consultant, or employee of the Non - Federal Sponsor, nor any officer, agent, consultant, or employee of the Government, may be charged personally, or held liable, under the terms or provisions of this Agreement because of any breach, attempted breach, or alleged breach thereof, except as provided in Section 912(b) of the Water Resources Development Act of 1986, Public Law 99 -662, as amended (42 U.S.C. 1962d -5b note), or other applicable law. ARTICLE XX - SECTION 902 MAXIMUM COST OF PROJECT The Non - Federal Sponsor understands that Section 902 of the Water Resources Development Act of 1986, Public Law 99 -662, as amended (33 U.S.C. 2280) establishes the maximum amount of total costs for the Authorized Project, of which the Project is a separable element. On the effective date of this Agreement, the maximum amount of total 29 DI.0 Page 168 of 187 costs for the Authorized Project, which is the sum of total project costs for the Project and the costs for all other separable elements of the Authorized Project, is estimated to be $215,454,000, as calculated in accordance with Engineer Regulation 1105 -2 -100, using October 1, 2013 price levels, and including allowances for projected future inflation. The Government shall adjust such maximum amount of total costs for the Authorized Project, in accordance with Section 902 of the Water Resources Development Act of 1986, Public Law 99 -662, as amended (33 U.S.C. 2280), when necessary. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, which shall become effective upon the date it is signed by the District Engineer. DEPARTMENT OF THE ARMY CITY OF AUBURN BY: BY: Bruce A. Estok Nancy Backus Colonel, Corps of Engineers Mayor District Engineer DATE: DATE: 30 DI.0 Page 169 of 187 CERTIFICATE OF AUTHORITY I, , do hereby certify that I am the principal legal officer of the City of Auburn, that the City of Auburn is a legally constituted public body with full authority and legal capability to perform the terms of the Agreement between the Department of the Army and the City of Auburn in connection with the Duwamish/Mill Creek Wetland 5K Reach Ecosystem Restoration Project, and to pay damages, if necessary, in the event of the failure to perform in accordance with the terms of this Agreement, as required by Section 221 of the Flood Control Act of 1970, Public Law 91 -611, as amended (42 U.S.C. 1962d -5b), and that the persons who have executed this Agreement on behalf of the City of Auburn have acted within their statutory authority. IN WITNESS WHEREOF, I have made and executed this certification this day of 20 . Daniel B. Heid Senior Counsel 31 DI.0 Page 170 of 187 CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Nancy Backus Mayor, City of Auburn DATE: 32 DI.0 Page 171 of 187 MILL CREEK WETLAND 5 K TOTAL PROJECT COSTS WORKSHEET Attachment D DRAFT UPDATED 7/2/2014 TOTAL PROJECT COSTS Cost Elements Construction Planning & Design Property Monitoring and Maintenance Total Project Costs City Costs Adjusted for Credits City Cost Share (35 %) Credits - LERRD (Property) - City Share of Design - Construction Coordination WIK City Cash Payment to USACE for Construction Additional City Expenses Property Acquisition Site Preparation / Invasives Control Future Conifer Planting Total City Cost Available Funding Department of Ecology Grant City Funds (Stormwater Account) Balance / Contingency Leveraged with USACE Share (65/35) Total Contingency I$ 1$ 1 i$ 1$ I 1 w 1 T\ ;$ I $1 1 $ Subtotal 1 $ 1$ 1 $ 1$ 1 i$ Subtotal; $ 1 $ 1 1 i$ Subtotal; $ 1 1 I $ i$ Estimated ; Notes 3,358,187 ; Based on USACE estimate fromJune 30, 2014 r 1,419,861 F Based on USACE estimate fromJune 30, 2014 900,000 1 Based on Approved Appraisals 60,000 ; Based on USACE estimate from May 22, 2014 5,738,048 2,008,317 (900,000); Based on Appraisals (361,215); Prior City Contribution + Estimated WIK (40,000) 1. Estimate based on typical ERP allowance (1,301,215)1 707,102 589,000 } City Estimate 50,000 City Estimate 100,000 h City Estimate 739,000 1,446,102 r 532,000 h Floodplain by Design Grant 1,250,000 1 1 ,782,000 335,898 F 623,811 1 Based on 65/35 Cost Share 959,709 17 %; Percentage of Total Project Cost Prepared by Maul Foster Alongi, Inc. CDIIIsOr \canders \Desktop \Copy of Mill Creek Total Project Cost Worksheet 20140625_revCJA.xlsxCopy of Mill Creek Total Project Cost Workshplage 1 72 of 1 87 20140625_revCJ A.xlsx Attachment E 3 of 187 le DI.0 l3 ell Page 174 of 187 G 1 W �o� ,ralsrotl, IJOISMIO al,. 1V31:1' =d �'1� 3 o na, .._ 3uiv35'1�In151an33Nl�N3 AMY s'n ■ l' / E /� MS tl.3oz3. e .. ,_4 NOI1190031313233031 N0tl3tl N550Ntl113M N33tl0llIW 3 z, " L v o_. U R; 1 I 2 0 ¢Z ii Z Q Y W~ W 0p JW J o W W 0 U a0 E o c a` am Ill � ■J - ca E L •E `w •'a U N i 1 N N E T W III c,•- La , , m 1 d N d a w 3 c c E r m m 0 E 4 4 w ui d LL; — Ca - Z/ /� W m — N Temp. Access Easement off West Valley Highway UNECONOMIC REMNANT PPF ORCHARD INDUSTRIAL CITY OF AUBURN WIWS M & CAROLYN CALHOUN WILLIS M & CAROLYN CALHOUN WILLIS M & CAROLYN CALHOUN CITY OF AUBURN CITY OF AUBURN + WSDOT to Convey Fee to City as Ix �.. i m = `% j o N \%,\i:, \ '�. _ — • i t f., • • , C t' r ° .. 1 ,,� 'I�... s' - -�-M IMF —b6-I H1SL _ •I. d -' a S o o S m Z lee ' La_ a Temp. Staging Area No. 1 All Inside Project Area Temp. Staging Area No. 2 Inside Project Area Outside Project Area Temp. Staging Area No. 3 Inside Project Area Outside Project Area Temp. Staging Area No. 4 All Inside Project Area i _ • LZL -LL 0 0 0 =e� C<� i • W ft LL Lli LL LLl LLI W IL IL 111 IL W LL If TOTAL ACREAGE fG •A•••• \ �A E��aail , G• GG�' G•• .'• I ' s •. Owner CITY OF AUBURN PPF ORCHARD INDUSTRIAL A WIWS M & CAROLYN CALHOUN WIWS M & CAROLYN CALHOUN WILLIS M & CAROLYN CALHOUN CITY OF AUBURN WSDOT (15th Ave RAW) CITY OF AUBURN (15th Aye SAN) Pig !- •, °.' /, —. F I a a In - r $ `ey $ e`i °o • /, /• ue!3U11331au3911!M _ �` A, " 3 4 "2i ' "N lZ "1 1 __ ,_� a a m m In a o o .- m N D 1 U 0 I a le DI.0 l3 ell Page 174 of 187 FY OF - * UBURN WA5 1INGTONI AGENDA BILL APPROVAL FORM DI.D Agenda Subject: Date: Capital Project Status Report July 2, 2014 Department: Attachments: Budget Impact: Public Works Capital Project Status Report $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Sweeting Meeting Date: July 7, 2014 Item Number: DI.D AUBURN * MORE THAN YOU IMAGINED Page 175 of 187 CAPITAL PROJECT STATUS REPORT O N D ao ;ea ;uop m o ` v m ` 0 ); o o v ` — 0 > > F 0 cc 1.ue1.1nsuoD ASK! = = V a z a z , –O v o w 'ED w 3 v, C N O °- N C c 1 w C O ^ u C t. O U C 0 u 7 Q 0 O C N O T + W r0 u ++ Q i R O , LL u W Final pay in process. Updated project budget numbers to reflect most recent cost information. Final pay in process. All sites have been converted. Punchlist, documentation, and training is underway. Work is underway. Project Manager Y 2 c o 0 Wickstrom C ON co _1 to C N N 3 N -O C 0 Construction LL ti ti ti ti ti a;aiduaop o o 0 O 0 O 0 0 pp 6 I Q ti N 0 1 - U O o 0 Z - Q v1 a ;aIduaoD o 0 0 0 0 0 0 0 0 0 Total Estimated Costs N O O 7 n 7 N N N r1 N N O O N 472,889 01 N M 0 n 7 V1 3,168,295 Project Budget ($) Total Budget I� O O 7 • N. N N to O w co- N O N l0 c-I al c-I • 00 M N M 01 N 1/1 V1 3,526,255 a^W `" N m O C 0 E O v 01 .LL. V1 01 N +T+ O O 7 0 0 0 O 0 ,--. 0 N. r-. m Ls') m Ln = 00 V O in O p c-i Lg U- l0 H O� OD Ln O_ co m! 5 M 0_ V Ni c-I Y c-I `. c-I V M 560,000 (Federal) O ro O O v `--- Street, Utilities l00 •-- O •-- • V1 U) O y 0o v 0 ti in LI1 `. c-I `. 458,605 (Street) l0 -- 5 U) m v 00 " 001 ^ n ^ O M y M N V1 a ni 3 v1 0000 0000 vvi op N r 4 .__. 00 E `o v1 .__. Lo V1 ^ ry y Lo Lo -Lc rn — Location/Description W N w y1 N O C" 2 I' O/ C N 0 O 00 Y Q � � O O/ N 0 Q +L+ O) U -O ) N LL -O C C N O E w 'p w ti N c w t/1 N 0 N 0_ In C N Y .N N U C Y v = o_ 0 C m O N O C U O Z C j C O 0 _ _a C 5 0 _ H, m d O m This project will complete an overlay of WVH for the purpose of pavement preservation. This project will construct safety improvements at a number of signals throughout the City. This project will upgrade the City's SCADA system to meet Public Works goals. Budget and costs reflect technology contract and design /construction engineering. This project will update /replace the existing pump station in the Academy water service area in order to meet fire flow demands. z° o VTOZ3 SZZTd3 ZZZTd3 VIZS3 6060d3 0 Z c-I N M V DI.D oo 0 Page 176 of 187 CAPITAL PROJECT STATUS REPORT 0 O N N • J 0 aopea;uop Q ` r v o Z 1 4c. V a oo lue ;insuoo u2!sa4 a z a z a z N 1- a z 3 .P V) Final pay in process. Final pay in process. Final pay in process. Work underway. Contract award in process. Project Manager 00 C O ` 00 C O if N o V h0 C_ N U n C ON J Construction N 0 LL 7 H 00 T Q 7 H 2 7 H U 0 - c-I U 0 a ;aiduaop 0 0 0 0 0 0 0 f1 i 0 0.0 a) ° -6 N Q ° M c-I C - M c-I 00 Q 7 c-I 4 7 `~ 2 r-I a ;aiduaop o o 'e o 'e 0 'e 0 'e 0 Total Estimated Costs O O l0 • r- 7 1,840,847 227,118 N 7 • 7 lLs-, -1 l!1 O 00 M Project Budget ($) Total Budget O 1,840,847 260,000 lf1 • N • 7 lI1 00 l0 r- M U N -6 U C p= O Y In N C 00 '6 I- 0 �i In M V1 Q .--. U > N N _ _ p t M" 7" O o_ O o_ O o_ rq N p N c-I I- ry 7 M l0 M Ol M 7 N 7 lf1 7 0-0 O = O co N 00 O C 0 co O Op -6 c-I Ui Street, Utilities O U) O v M `. p Y 7 u al m ' o 3o pM 1�f1 `. ci `. -I pU 7 Y c-I ) O o oo 3 H 7 > lf1 ` n --• o ` LO N al 0 v N `. Location/Description This project will complete improvements for safe walking routes to Hazelwood Elem., Lea Hill elem., and Rainer Middle This project will complete storm, sewer, water and street improvements related to the Port of Seattle mitigation This project will complete repair and replacement of existing sidewalks at various locations around Downtown and Auburn High School. SCADA System Improvement - Physical This project will complete security site improvements at various utility locations throughout the City. Budget and cost This project will provide safety improvements at the intersection of 8th Street SE and 104th Avenue SE, including signal modifications and sight distance improvements. zO 0 OZTTdD LOZTdD TO£TdO VIZSD VOTTdD Z to r- co 0 o DI.D oo 0 Page 177 of 187 CAPITAL PROJECT STATUS REPORT 0 N D ao ;yea.uop due ;insuop u2!sa4 a z N oo to 2 0 z 'g A `o 8 u y 0 7 .2 a/ u O a 2 '3 ro u R g C O u Contract documents being finalized. Advertisement date adjusted due to further coordination efforts needed to finalize contract documents. Finalization of contract documents underway. Advertise and finish dates adjusted due to limited staff resources. Project is advertising for bids. Bid opening scheduled for July 10, 2014. Project Manager c o Wickstrom oo c O_ H oo c O_ H Construction L .0 N • U lr N C a;aiduaop ato a, .a) 'a Q 1 c c N - N o4 Q a N c a ;aiduaop o o 0 0 T-I 0 r- C1 0 o Total Estimated Costs o O O O T m M c-I 01 N c-I o O O l!1 01 m C1 N N W C•ls. Project Budget ($) Total Budget O O O O co T C1 c-I Lo, M O M c-I O 0 o lri Lo, 01 C1 C1 l0 7 I- 01 C•ls. O L 0 O O -0 O In H 7 Street, Utilities O W Ln to 1,303,519 (Water) O v 01 `. a _ O1 In N Location/Description C .2 `w = tn a, c m v, Q w E O 0 E C -0 E, 9 t U L T N U E W j f0 a) N L O N N 3 v, o c N p a c E o — o ' Q' 1 'v 'o_ E E ,;, N 0 0 v o v v E 0 = v y 4 `o y 0o o -o 3 N u.E ¢ 'c c a) EL y v a' N c 7o °- .o c o_ v o cO v 0. 0 0 -O v w H co -0 .E 3 rco in in This project will construct a new building to house a standby generator and disinfection equipment. This project will repair and modify existing sanitary sewer pump station facilities located at: F St SE, R St NE, 22nd St NE, Rainer Ridge, Valley Meadows, 8th St NE, Area 19, North taps, Peasley Ridge, Riverside, and Terrace View to address access, corrosion resistance, site security and new generators where needed. This project will replace the 30 -inch storm drainage line along 30th Street NE from the north end of the Airport to the Brannon Park Storm Pump Station to address localized flooding issues. z° a VZOTdD VZTS3 8OZTdD ZZTTdD d z c-I c-I N c-I M c-I r-I DI.D Page 178 of 187 CAPITAL PROJECT STATUS REPORT 00 -1 0 N N • J 0 ao ;yea ;uop due ;insuoo u2!sa4 a z v a .- o 0 o a z a z 0 v o 0 a z 3 B Design is underway. Design is underway. Design work is underway. Design is underway. SEPA review underway. Advertise and finish dates adjusted due to limited staff resources. Design work underway. Change in project managers. Design work is underway. Project Manager Y C o > Y C o > YC to 0 to J H to C 3 F C f0 _ m Construction t 1L' , LL L.!1 I -I 7 I -I 0 7 rI 0 00 N Q v1 r-I 4 rI 0 a ;aiduaop to a) v *03' a a tin a a ;aiduaop o 00 0 0 00 0 0 oo 0 0 10 0 0 I- 0 0 00 Total Estimated Costs 00 Ol c -I I -I I -I 00 O 0 0 0 0 7 C•ls. O O ^ 7 I -I 0 00 1,208,722 O 0 0 0 0 10 Hs. O 0 0 00 00 N Project Budget ($) Total Budget 00 I- I: I- on 10 00 l0 n 00 C•ls. 0 I -I 7 n r- C•ls. 1,233,574 0 0 O O 10 Hs. 0 0 vi •i- N L 0 -±- n 0 c-I --- -0 O ui 7 000 N M Street, Utilities O n M lV co - 00 10 v1 y 7 N ` n ---- v1 y N Hs. 0 ---. O y CO 0 •---- 0 00 v 00 ,_ 0 lV O Ln Cr-) Location/Description This project will construct storm drainage improvements on Hi -Crest Drive NW. The City is also designing and constructing the relocation of a Lakehaven Utility District (LUD) Watermain that is in conflict with the storm improvements, at LUD's expense. This project will rehabilitate or replace Well 1 so that it can function at full capacity and complete modifications to the Howard Road Corrosion Control Facility. complete pavement patching and overlay treatments on arterial, collector and local roadways for the purpose of pavement preservation through the City. This project will repair or replace asbestos cement water lines along AWN, 49th and B St NW and at the M &O /Parks Maintenance area. affected by the 3rd rail line that BNSF /Sound Transit plan to building in This project includes procuring and installing traffic signal equipment upgrades for existing signals. 0- z° 6OTTdD ST60dD ZObTdD 6TZTdD 80£TdD ZZ£TdD d z in I -I to I -I I- I -I 00 I -I 00 I -I o N DI.D 00 0 00 Page 179 of 187 CAPITAL PROJECT STATUS REPORT 7 c-I 0 N N • o ao ;yea.uop due ;insuoo 06 _ 0 O O 06 v 3 m V v E o_ v Y i m O Q a 1 Consultant design work underway. Coordination with communications companies underway. Consultant design work underway. Design is underway. Consultant design work is underway. BNSF tentatively approved design. Advertisement dates adjusted accordingly. Design underway. Project Manager C o N E Y N '6 o > N t LL bo C 3 v, Construction r ol, N LL ° c-I Q c�-I = r-I ti Q 0 0] 1- U 1 a ;aiduaoo 0. 0.0 , a, ° a) v m Q ° ti a N ti O ti L 2 ¢ z z ti a in a ;aiduaop o l00 0 m 0 m 0 00 0 l00 Total Estimated Costs 400,000 ti O 01 c-I N L.r, 00 00 01 O 00 v 00 c n V M N O N Y Oj O L ul N c-I 0_ M M c V1 384,450 Project Budget ($) Total Budget 400,000 `- 0 n `~ N v1 00 00 0 M 00 O O O O n c-I 384,450 s U 0 o O aa, O Gl W ON 0 o O v 0 > LL M U) O 0~ O 0 � o O -U) M LL Street, Utilities O .12 O .„ O 1O _ " O N v O O "v' O 2 N Location/Description This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications. This project will construct a new detention and treatment system for drainage at the M &O Facility and expand This project will complete the widening of S 277th from the intersection of Auburn Way North to L Street NE, This project will be done in phases. The first phase 1A will complete investigation of the Fulmer Wellfield area to determine the required analysis and drilling program needed to utilize the full water rights. Phase 1B will complete a drilling and testing program as well as an alternatives analysis. Phase 2 will complete the physical improvements. This project will complete improvements to the rail crossing at 37th Street NW and B Street NW to address safety concerns. o- z° S9LOdD OZ£TdD VZZZJ LOTTO WEND d z c-I N C.1 N M N 7 N V1 N DI.D oo 0 o no Page 180 of 187 CAPITAL PROJECT STATUS REPORT O N N ao ;yea ;uop }ue1.1nsuoD uaisa4 _ 01 V _ 01 V _ N V 0 Y tn O C I— Y Q -c 3 o +s c E c Lj L v ho a v c — s v c U N 5 v 00 Reached agreement with MIT regarding design issues. Working to get final approvals from WSDOT. Right of way acquisition underway. Project is no longer on hold due to MIT coordination issues. Project manager to be assigned as vacant positions are filled. Project manager to be assigned as vacant positions are filled. Project Manager 00 C U) 3 Lo 00 C U) 3 Lo m I— m ~ Construction LL ti ti ti ti a;alduaoD nn a) ° a a a;alduaoD o N al 0 N al 0 1� c-1 0 L. M Total Estimated Costs c-1 c-1 O 00 • c-1 c- M 0 1� 7 • 00 co' 00 0 c-1 co' M M N 0 0 M V1 0 co N Project Budget ($) Total Budget c-1 v LO O N V c- V 0 O 1� c-1 V M 00 0 c-1 co' M M N 0 0 O 00 0 co N `y C U 0 O= 0 M v 0 CO O co y 0 v 0 ^" O LL) o' M -- M t 0 c-1 7 O vj m l0 H 7~ M N W 0 c-1 M U) M LL) N Street, Utilities co •N O •O+ v N `. 0 coo 0N U) Ln Y O v 0o . M ` c-1 -, 7 N 3 ` 0o c-I O a0+ O co 0 M N 3 `- Location/Description Auburn Wav South Pedestrian This project will construct new sidewalks, street lighting system, landscaped median island, a designated mid -block crosswalk, relocation of existing utility poles, and a u -turn at Fir Street. This project also includes a and Hemlock Streets from 3 lanes to 5 lanes and includes new sidewalks, street lighting system, bus pull -outs, and improvement of the Hemlock St. This project will construct improvements to the intersection of AWS and Riverwalk Drive and complete minor widening and add additional capacity from the MIT Plaza signal to the Dogwood signal. This project will construct conveyance improvements on 17th Street SE from A Street SE to K Street SE and increase the capacity of the existing detention pond located on A Street SE. The project will also replace sewer and water facilities adjacent to the storm drain line. • o- z° BTTTdD 6TTTdD BTZTdD ZOZTdD d z l0 N 1� N co N 0 N DI.D oo 0 ro no Page 181 of 187 CAPITAL PROJECT STATUS REPORT 0 0 N N • 0 aopea;uop 505 Program a, v o z co 1ue ;insuoj u2isaa o o o 3 B Final pay in process. Updated project budget numbers to reflect most recent cost information. For status see CP1402 Final pay in process. Local Street's have been selected and reviewed by PWC, awaiting Arterial street selection to begin design. Project Manager E 2 Y 6 Carter Y 0 1p Carter N Q c�-1 0 Construction t a/ LL 0 a ;aiduaop o o M >' al- c-I C p�q a) yc-I '6 o Q apiduaoj Yo o o 0 0 0 0 Total Estimated Costs co 00 N M 1- N N 0 � I-I l0 n I -I 2,273,288 O 0l a, l0 00 0.1. 176,083 3,046,033 N m O N M vi N m r. 1, Total Budget Q l00 M Tr N o ° l0 c-1 Ti- LO 000 M Ti- 0.1. N ,I -I o0 N N 176,083 2,474,245 al rn 1� T CO m 10 N n C N N N 0 T vN. N Project Budges `y 5 Street, Utilities .7 0 W N W M 9- 9 m Cr 3 0 u0i N N 0 o y o N O o ON 5 O In Location/Description 2013 Local Street Reconstruction: This project will complete the reconstruction of the following local roadways: 23rd St SE - M to R St SE H St NE - 4th to 8th 5th St NE - H to Cul -de -sac Park Ave - AWN to Park Also included in this project is the replacement of waterline on V St SE, from 2nd to 4th St SE. Other 505 Projects: CP1402, 2014 Citywide Pavement Patching and Overlays. 2013 505 Program Totals This project will complete the reconstruction of the following local roadways: K St NE - East Main to 4th St NE H St SE & 19th St SE - 21ST St SE to 17th St SE 24th St SE - M St SE to R St SE CP1402, 2014 Citywide Pavement Patching and Overlays. 2014505 Program Totals 2013 & 2014 TOTAL SOS PROGRAM CPS TOTAL' z° a bZZTdD £Z£TdD d z o M c-1 M DI.D oo 0 Page 182 of 187 OTHER PROJECTS - ACTION BY OTHER COMMITTEE ci 0 N N .Iope.q.uop King County o, N. to N. I. to o, N. to ri v O1 c-I luelinsuop Asaa King County Century West VI N Preconstruction conference held on Contract award in process. c N o c O E W O 0 Wickstrom Construction U N 0 O z a;aidwo3 0 0 a ba o a ;aidwo3 c 0 0 0 0 Total Estimated Costs o o o iri N N -1 o, N. to N. I. to o, N. to ri v O1 c-I Location /Description This project will complete new levee improvements on the Fenster Levee along the Green River. Asphalt and crack repair, application of a slurry seal, and striping at the Auburn Municipal Airport. TOTAL OTHER PROJECTS o 0 9101dD bZ£idD c z a m oo PoD 0 N a Page 183 of 187 . .,,„„) AUBURN 7Y OF* \ VA S111 NG [ C7[ r AGENDA BILL APPROVAL FORM DI.E Agenda Subject: Date: Significant Infrastructure Projects by Others - Public Works July 2, 2014 Status Report Department: Attachments: Budget Impact: Public Works Report $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Gaub Meeting Date: July 7, 2014 Item Number: DI.E AUBURN * MORE THAN YOU IMAGINED Page 184 of 187 SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT d- r-1 0 N 0 DI Status Restoration in progress with only roadway paching remaining. Contractor is in the process of restarting the remaining project work. Work on the Phase 1 portion of the project has begun and is anticipated to be completed in 2015. Phase 2 construction which includes the permanent improvements along East Main St including a pavement overlay and new channelization is scheduled to start in June and be completed by September 2014. Work is underway. Contractor has completed the roadway widening and utility work. Remaining work includes landscaping, fence installation, and final punch list. Work is underway. Anticipated Completion Date Per Applicant er —) Late Summer 2014 Summer 2015 Summer 2014 Fall 2014 Permit(s) Issued N N N N N Length 1345 Feet U) N 0) O a) fl_- a) E' Y E o o o . m 4) Q N Z 0 3,800 Feet 400 Feet Location /Description This project will replace the existing 2 -inch gas main along 17th Street SE from K Street SE to F Street SE. This project will replace the Reddington Levee from approximately 26th St NE to 43rd Street NE. This project will include roadway and utility improvements to support the new Auburn High School. Improvements include modifications to Storm, Water and Sanitary Sewer mainlines and roadway improvements on Main Street and 4th Street NE. This project will complete half street roadway improvements on 124th Ave SE from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the Verdana (Bridges) Plat development that is in Kent. This project will complete half street roadway improvements on S 300th Street from 58th Place S. to approximately 62nd Ave. S for the Westridge Plat development on the west hill. Sponsor/ Applicant Puget Sound Energy King County Flood Control District Auburn School District Yarrow Bay Development PNW Holdings LLC. 6 F Z I ,--1 N (n Lfl l0 0 0 c 0 VI c t v U c T E 0 c C Vf c c CN E N Gp 0 0 N c N 0 c U_ 0 N t 0 SZ E c L) U c Gp N N N c C U_ 0 Q O N _c u c ▪ N t v, N 0 0 - r L▪ 1 Q • E N Q N v, LE ▪ -C C o En N N • t • 0 N _0 lil O 0 Page 185 of 187 FY OF - * UBURN WA5 1LNGTONI AGENDA BILL APPROVAL FORM DI.F Agenda Subject: Date: Action Tracking Matrix June 30, 2014 Department: Attachments: Budget Impact: Public Works Matrix $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Gaub Meeting Date: July 7, 2014 Item Number: DI.F AUBURN * MORE THAN YOU IMAGINED Page 186 of 187 ca 2 wo U c6 0 U a) a) E E 0 U 0 U d Status Ongoing - Quarterly updates Consultant to complete analysis Consultant to complete analysis. This may be a good topic for the Spetember COW meeting. Annual Traffic Impact Fee Update will be presented to PWC to review and approval. Review SR -164 Corridor Plan. Review status when changes occur. Permanent solution being developed for incorporation into future Lea Hill Roadway widening project. Monitoring of the slope area will continue through 2014. Estimated Completion Date Z Cr 0 \i N N 8/4/2014 Cr 0 N N 01 8/4/2014 TBD 0 CO ~ Next PWC Review Date Cr c-1 N1 c-1 N Cr c-1 N1 c-1 N 8/4/2014 Cr 0 00 8/4/2014 TBD 0 CO I- Staff Lead Sweeting _a V _a V (6 L (6 L > m _a V Item Description Track completed project on the Current Year Active Capital Improvement Projects Map System Development Charges Cost of Service Analysis Transportation Impact Fee Structure Analyses Auburn Way South SR -164 Corridor Plan Review 105th Street Sewer Odor Lea Hill Road Repair C Z a m U 0 w u 0 Page 187 of 187 Updated: 6/30/2014 3:41 PM