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Home My WebLink About06-09-2014 , � * Y Planning and Community c�rvoF. - �. > Development ' ��T a [`�j"�° �� dune 9, 2074 - 5:00 PM Ve `�lJ 1�1�! . '� � �vnsHivcTOn� ; Annex Conference Room 2 f MINUTES - - � . _ __ _ _ _ --__—____ . -� .- -=— -�_`.____.� ------------- --- --_. . --- -- ----- - , i . . . . '. ,. v 1• ' • I. CAL-L T0 ORDER � _ , Cfiair John. Holman called the meeting to o�der at 5:00 p.m. in Annez Conference Room 2 located on the 2nd floor of One Main Professional - Plaza; One East Main Street;Aubu�ri.; Wasliirigton. A: Roll Call Chair John Molman, Vice-Ghair Largo Wales and Member Yolanda Trout were present._Also present.we�e Mayor Nancy Backus; City Attorney Dan Heid, Director of Communiry Development'and Public Works Kevin Snyder, As,sistsnt:.Director of C,ommunity_Development SerVices Jeff Tate, Assistant Director of Engineering Services/City _ Engineer Ingrid Gaub, ,Planning Services Manager Elizabeth_ Ghambe�lain; Principal. Planner Jeff Dizon; Transportation Manager Pablo Para, Emergency Rreparedne'ss Manager Sarah Miller, E_ ngineering Aide Am_be�Mund� and Communi_ty Development Secretary Tina Kriss. Members of the Audience present: Russ Campbell, Rlanning. Commission Chair Judy,Rolan.d.; Shao Xia ZFiu, Ga,ry Kiefer; Hank Galmish, and Robert Whale of the Auburn Reporter. B. Announcements ' There were no announcements. _ .. C. Agenda Modifications There was one agenda modification to add Discussion_Item_IV.G. Ghapter 8.,20;Vegetation=Aubu:�n City Code (ACC) 8:20.010, Vegeta4ion as a Nuisance. II. CONSENT AGENDA • A. Minute_s- May _27, 2014 (Tate) Vice-Chair Wa.les moyed, and_Member Trout seconded to approVe ffie May 12, 2014 minutes as written. Mgtion car�ied unanimou_sly: 3=0 ACTION Page 1 of 6 � � ni. A. Resolution: No. 5075 (Webb) _ ;._ T�ansportation Manager Pablo Para presented the staff�eport on Resolution,No: 5075,'.the 2Q15-2020�Transportation Improvement _ P�ogram (TIP)'of the,Ciry'of Aubu�n Staff distributed_a. Pro�ects&.. Financing Plan Summary showing the.most current changes. The Committee and staff discussed4non-mot.orized pro�ects on.the TIP;. The Committee wassupportive of Resolution No. 5075 with fhe fnal summary changes included. Vice-Ghair Wales moved and MemberTrout seconded_to recommend � . Gi.ty Council adopt Resolution No,. 5075; the 2015-2020 Transportation ImprovemenYProgram (TIP). ' Motion carried unanimously. 3-0 ' B. Qrdinance No, 6508 (pixon) Principal Planne_.r,Jeff pizon 6riefed:tfie Committee on. Qrdinance No, 6508, amendment to zoning,code section 18.23.30 Uses (of the. Commercial and Industrial zones)". The Gom„mittee commented_ that fhere will be a future discussion to review further refnements in the,.Environmental Park'District. The Gommittee was supportive of O�dinance No: 6508. � _ _._ __ _ __ . _ Vice-Chair Wales moved and Member Trout seconded to �ecommend - _ ...._.. -- - __ .. . __. ..__ __ _...---- -- City Council adopf Ordinance No. 6508. Motion carried unanimously. 3-0 IV. DI$CU$$ION ITEMS A. Resolution No. 5Q73 (Mund) , Enginee�ing Aide Amber.Mwncl p�esented:the sta_.ff report:on. Resolution No. 5073, setting a public hearing to consider the vacafion ofithe all_ey between South Division Street:a.nd A Street. SE, so_utfi, of 1sf Street SE, within fhe City of Auburn. The Gommittee reviewed the right-of-way yac.ation site and was supportiye of the vacation and setting the public hearing. B. Resolu_tion No. 5077 (Miller) Emergency Preparedness Manager Sarah Miller provided background informati_on on Resolution No: 5077; a Resolution au#horizing ffie City of Auburn to adopt the King Counry Regional Framework for Disasters and,Planned Eyents, The ResoluUon; if,approyed, woulcJ_autho�ize the Mayor to execute the necessary agreements to support the ' Page 2 of 6 . framework. After disc.ussion;th_e;Gommittee expressed their suppoit of the framework and agreement.regarding Resolution No. 5077. _ .. -__._ ._ _ G. Corrimunal Hou_sing Fqllow=Up Reporf (Tate) Assistant.Direeto�Tate p�ovided an.update on Communal Hous'ing and Ord'inance No.'6477. Staff discussed the Conditional Use Permits (CUPs) that haye been_ti�ougfit`forwaFd.based on the implementation. of'th"e.Ordinance. Two .CUPS were broughf forward to the City's Hearing Examiner for a P-ublic. Hearing on May 28, 2014 and_tlje Hearing Ezaminer will render his decision shortly. Chair Holman provided_responses to an email�from audience member Russ Campbell rega�ding room sizes and the CUP process. , Ghair Holman invited members of the audience forwa�d for putilic comment: Russ Campbell, 31606 1264h Ave: SE, Aubum Mr. Campbe,ll explaine.d, his inv.olyement in the process of rental. housing and stated fhe outcome'and expectation was for a certain leyel_of protection, not.forthe rental of.more than_four unrelated ` p ` a conditional use. S'ince fhe cases are be g cons d ed befol ee he Heanng Examiner and it is out of the scope of what can be done now Mr Campbell p�ovided options moVing forward. 1.) Include the:;maximum occupancy rates noted in tfie property's assessor�records (as designed by the architect fo� tfie number of bedrooms) and'ofher regulations within the lease agreement. 2.) For the city to_issue a mgratori.um to stqp granting further communal home liusiness licenses that require a GUP or issue an outright moratorium on student rentals. Hank Galmish, 12443 SE 318th Way, Aubum _ .. Mr Galmish stated that�.fie lives in the Rainier Ridge _ _ . neighborhood and has been teaching at GRCG for 25 yea.rs. Mr. � • Galmish emPhasized that area a�ound GRCC is a smgle=fam'ily' residential neighborhooii and he.is upset that the neighborhood is cFianging; he would like it to continue as a single=family neigh6orhood with families. we stated as a teacher he loves his students, he:has watcFied the intemational prograin g�ow for the pa§t 20 years and _ _ . . _ _ _ really values the students. He describes the rentals as boarding _ fiouses and 6ecau§e ofitfie furnoVer ofitFiree months or less there is a _ _ _ __ . _ . lack of community connection in his neighborhood. Mr. Galmish expressed.his pass.io.n for maintaining the single-family neigh6o�fiood to support families. He under§tands that GRCG does not allow §fu8ents w'iffiin fhe __ __ _ _ .... _. ._.. _. . . ._ Homestay Program to share bedrooms; he is unsure why the college is not willing to support the same po.licy off campus for the _ _ _ .. Page 3 of 6 students. He stated that he agrees that a moratorium should be enacted to protect the neighbors. A discussion was held regarding the protocol and obligations required by other colleges to maintain studenUchild housing and safety while attending school in a foreign country. Shao Zia Zhu, 12720 SE 318th Way, Auburn Ms. Zhu stated she and her husband are the applicants of the CUPs that went before the Hearing Examiner. She thanked the City for 4he new regulations and explained that they live in the neighborhood near their rentals and have a good relationship with their neighbors. They love their neighbors and have received positive feedback from them. They started their student rentals 8 years ago under the former guidelines of the City. As required, and in order to honor the City's regulations they applied for the CUPs, they did not desire to cause dissention over their applications. Ms. Zhu stated they care about their neighborhood, the students and rentals. Each Friday they #ake the students shopping, and to handle issues she keeps her cell phone on 24 hours a day. If the students violate their strict rules they are swiftly dealt with so that the relationship with the neighbors is respectful. Some may encourage the students to not falk with the neighbors, it is their practice to teach the students to know the neighbors and they are eager to do so. As owners, they desire to be a good example for communal housing landlords and show them how to run a successful business. The rental units are safe, clean, and well taken care of. They are closely monitored and issues are taken care of quickly. Regardless of the number of permitted tenants, some homes will fail because they are not cared for. Gary Kiefer, 12720 SE 318th Way, Auburn Mr. Keifer stated that some rentals are not being maintained with the same safety standards and quality we provide as landlords. It has been their intent to comply with the City's regulations; it would have been much easier to have a renfal with four or less tenants, requiring less of the landlord. He stated that they have been "grilled heavily" at the Hearing Examiner meeting yet still feels following the rules is the right thing to do. Mr. Keifer stated that they have been renting for years and love their students. Mayor Backus explained, as the Chair of the Committee at the time the regulations were developed, the goal of the regulations were to provide an understanding and standard for maintaining the care of the rentsl homes, while setting standard expectations for how international and domestic students should behave as part of the Page 4 of 6 community.:Mayor Backus.stated,tFiat.the Gity will be working to schedule a monfhly meeting for Aubum and GRCC teams #o enhance tlieir partnersliip; the fi�st thing will be to discuss studenf hou§ing: CFiairHolman stated tfiat the.Gommittee will take this item into _ _ --. .. -- -- -- - - - _.. .---- ----•--- --- _ 'consideration in the next days and weeks. D. Urban Land Institute R.eport''Ten Principles. fo.�Building Healthy Places", November, 2013 .(Tafe) Discuss "Ten Principles,for•Building.Healthy Plac.es''. � _. ,: _,. �; .�: . - Ass'istant DirectorTate reported that tlfie Urban Land Institute (ULI). report, "10. Principles for` Building Healthy_Places'' builds on_the ' conclusions ofitfie preyigus AFA'and. AARP reports. The ULI [eport reinforces that many.of the.same themes also create a public health lienefit because people are mo�e likely tb be active and _ . healthier. The Committee and staff discussed one prionty that would emphasize " '' pedestrian friendly a�eas and creating connectiviry. `They would I'ike to continue tFie discussion on provid'ing those amenities. E. Director's Report (Tate) Assistant Director tate exPlained that City staff, Police, an„d Fire st_aff met "with fhe Aubu�n Advenfist Academyrepresen#atives to discuss campus addressing lasf week. The parties are close to formulating a urnfied concept ofireadd�essing the entire campus. Ulf'imately th:e change of address requesf will go through the Gity's process, bemg reviewed by this Gommittee befo�e going forward to City Couneil. Last Tuesday cqncrete:;truc.ks were positioned,on Main. Street�to 6egin. pouring part of the frst floor platform of the Trek Apartments. Tfiey will be. retu.ming to: pour the.eastern side of the building and shoitly ` afte�thaf the seeond floor will be construcfed. _. _ _ _ Staff will bring forward tFie PIaUSubdivision Review at the next meeting to prepare for the Short Rlat and Plat subdivision discus.sion, F. PCDC Matrix (Tate) The Commiftee discussed fhe theater lease discussion but had no additio.ns or changes fo.r the PCDG Status Matrix. G., Chapter 8.20 - Vegetation Review,and discuss Chapter 8:20, Vegetation, Auburn Gity Gode (ACC) 8:2_0.010, Vegetation as a. Nuisance. Assistant Direcfor Tate presented_the staff report on Ghapter 8.20, Vegetation, Aubu�n Gity Code (AC_C) 8,20.01.0; Vegetation as a - _ _ _.. Page 5 of 6. Nuisance: T.he Gommittee wassupportiye_of expanding the defnitio_.n � of vacantlots fo all types of land which includes tracts, parcels, lotsor ' otfie� divisions: Staff asked the Gommittee if,tfiey would,be willing to moye t.h.e proposed amendment.fo'action in order for staff take the 'item before _,. the Fublic_Works:Committee:-for,,discussion,and City Gouncil for action on June 1,6, 2014, The Committee determined they would fake action on ACG?�8:20.�101; Vegetation as:a;Nuisance, Chapter 8:20. - • • - ; t , � ; ' _ _ Vice=Chair, Wales.moved and Member Ttout seconded to move • amendments to:AGC 8:20:010D`to full Council in tfie form of an _ . _ _ _ ._ _.. _ , . _ _ _ __ _. _. _.. ordinance. ' Motion carried unanimo'usly: 3-0 V.. ADJOURNMENT There being.no further business to come be.fore the Planning and _ ._ Communiry Development Comm_ittee; fhemeeting was adjoumed at 7:03 p.m. _ Approved this��t day of - , •2014. !%� - _e�,;��_ j.,__ .n;Holman - Chair _ _. . , � = -- - - � . K�iss= om nity DevelopmenfSecYetary ' . Page 6 of 6