Loading...
HomeMy WebLinkAbout07-16-2014 * CIiY OF_�1 / * Airport Advisory Board � � July 16, 2014 7:30 AM WA S H I N G TO N Airport office Conference Room 1 AGENDA REGULAR MEETING: 7:30am CALL THE MEETING TO ORDER ROLL CALL PUBLIC COMMENT: Members of the public may make wmments at this time on any items not appearing on the agenda that are of interest to the pubiic and are within the jurisdiction of the Board. Comments relating to items on today's agenda are to be taken at the time the item is heard. Time allotted to each speakeris determined by the Board Chair, however, comments will generalljr be limited to three minutes. APPROVAL OF MINUTES: June 18'", 2014 PRESENTATIONS AND ROUTINE REPORTS: 1. AIRPORT BRANDING..........................................................................................TAB 1 2. REVIEW OF AIRPORT BUDGET PERFORMANCE..........: ::..:.................:....:..::TAB 2 3. REVIEW OF MATRIX...........................................................................................TAB 3 BOARD ACTION ITEMS: 1. NONE BOARD GUIDANCE AND INFORMATION ITEMS: 1. AIRPORT ASPHALT REPAIR 8 SEAL.....:..:.:::.....................::.............................TAB 4 2. UPDATE ON PROPOSED HANGAR ROW 3 ENCLOSURE PROJECT..............TAB 5 3. AIRPORT MANAGER'S REPORT........................................................................TAB 6 A. Noise Compiaints B. Occupancy Report C. Review Fuel Operations SCHEDULE FOR UPCOMING MEETINGS: The Board Chair and Airport Manager shall determine tlie agenda. Scheduled meetings of the Auburn Advisory Board are as follows: • Regular Board Meeting —August 20, 2014, 730 AM: Auburn Airport Office Conference Room 1, 506 23`tl St, Auburn, WA 98002 • Regular Board Meeting —September 17, 2014, 7:30 AM: Auburn Airport Office Conference Room 1, 506 23ftl St, Auburn, WA 98002 ADJOURNMENT OF MEETING Page 1 of 1 Auburn Airport Advisory Board Notes for June 18, 2014 Board Members Present: Mark Babcock -Chair Don Peters John Theisen Josh Clearman Bob Jones - excused Visitors: Rock Snodgrass- Airport tenant Bob Myers - Airport tenant Jim Flynn - WPA Ross Heller - Airport tenant Meeting Date: June 18, 2014 Time: 7:30 A.M. City Staff Present: Bill Peloza, City of Auburn, Councilmember Airport Management Present: Jamelle Garcia Kasey Maiorca Linda Eskesen Place: Auburn Municipal Airport, 506 23rd St. NE., Conference Room 1 Public Comment: Ross Heller, an Auburn Condo Hangar Association tenant inquired about the feasibility of adding a mail box in an area near the "D" Street entry of the condo association. Approval of Minutes: A motion was made and seconded to adopt the Advisory Board minutes of May 28, 2014. Presentations and Routine Reports: 1. FBO Services: AMG relocated to the vacant 506 building and conducts airport management functions. AMG has begun to implement some valued services including, but not limited to: fueling, parking, rental cars, hotels, catering, pilot and passenger lounge, flight planning and a conference room available to conduct business of the airport. A suggestion was made to include a posted list of nearby hotels and restaurants outside the drop box payment area for transient customers. Mr. Maiorca said in the future AMG has plans to build a covered shelter that will house this type of information. Mr. Garcia and Mr. Maiorca explained the TFBO accounting system which is aviation based, and currently in use by AMG. 2. Airport Branding: Mr. Maiorca said Brandner Communications was asked to give a proposal on the cost to develop a logo and tagline with the possibility of future marketing. The owner, Paul Brandner, obtained his Private Pilot's license here at Auburn and is supportive with the direction the City wants to take airport and believes strongly in the future of the Auburn Airport. A suggestion was made to use Dick Scobee Field in the tag line. Mr. Maiorca will invite Mr. Brandner to the next Advisory Board meeting. 3. Review of Airport Budget Performance: A copy of the one year budget performance created by AMG was reviewed and Advisory Board Members stated they appreciated the clarity of its format. The year -to -date report indicates a 6% increase from the budgeted income. 4. Review of the matrix: Done. Board Action Items: A motion was made and seconded by the Advisory Board to use monies from the Enterprise Fund to pay for the non -FAA eligible work for the crack repair and slurry seal project. Page 2 of 22 Board Guidance and Information Items: 1.2015 MAI Appraisal: The land leases at the Auburn Municipal Airport have an annual CPI increase every 5 years. The agreement requires a MAI market rate appraisal to be conducted and rates adjusted accordingly. AMG recommends to the AAB and the City to select S.Murray Brackett, MAI Valbridge Property Advisors /Allen, Brackett, Shedd perform the required restricted use appraisal. The last MAI appraisal was conducted by Murray, Brackett and Shedd in 2010. Mr. Brackett is very knowledgeable of airport properties and his company completes most of the market analysis in the Puget Sound area. 2. Airport Asphalt Repair and Seal: This project is substantially FAA /State eligible and grants have been submitted to both agencies. There are areas which are not eligible for grant funding. As an example there is approx. 50 feet of the taxi lanes between the hangars and some access road areas which are not eligible. These areas are identified on the Engineers Estimate worksheet. There are sound reasons to complete these non - eligible areas providing the airport enterprise fund can support this project. Completion of the entire project requires only one advertisement and bid process no additional engineering costs or additional scope of work. After much discussion and debate, there was a motion made and unanimously passed that the AAB recommends to the City of Auburn complete the entire airport pavement project including the non -FAA eligible alternative work. 3. Update on Proposed Hangar Row 3 Enclosure Project: June 5, 2014 AMG met with Rupert Engineering, VRFA representatives and Mike from City planning about designing the door enclosure. All parties agreed on metal walls with fire walls to keep enclosure under 5,000 square feet. June 12, 2014, AMG met with Rupert Engineering to finalize creation of drawings for the project. AMG staff projects demand from the current waiting list for closed hangars that an additional $345 per hangar per month ($5,175 annually) could be realized for each hangar completed with $62,100 annually at 100% occupancy. 4. Airport Manager's Report: Topic A: Noise Complaints Number of complaints: 6 Number of complainants: 1 Topic B: Occupancy Report Type Occupied Percentage Change Open Hangar 57 67% +2 Open Twin Hangar 4 67% -1 Row 9 -10 40 100% 0 Row 2 14 100% 0 Tie Down 35 39% 0 Storage Units 7 58% 0 Topic C: Fuel Prices Fuel price at Auburn increased slightly from last month, due to rising fuel prices. Topic D: 400 Building Update Page 3 of 22 After the building was vacated, walls were patched, textured and painted and the carpet professionally cleaned. The building has been setup with workstations similar to Airport Office units. AMG paid the cost for the repairs. • Regular Board Meeting - July 16, 2014, 7:30 AM: Auburn Airport Office Conference Room 1, 506 23rd St., Auburn, WA 98002. Adjournment of Meeting - 9:26 A.M. Respectfully submitted, Aviation Management Group, LLC On behalf of the City of Auburn Page 4 of 22 Auburn Airport Agenda Item Summary Topic: Airport Branding Developing a logo and tagline to market the airport Purpose: X Information Guidance Decision Recommendation: NA Last Action: Interviewed Brandner Communications to discuss developing an Auburn Airport logo and marketing materials. Discussion: Brandner Communications was asked to give a proposal on the cost to develop a logo and tagline with the possibility of future marketing. The owner, Paul Brandner, obtained his Private Pilot's license here at Auburn and is supportive with the direction the City wants to take airport and believes strongly in the future of the Auburn Airport. Fiscal Impact: $4,040 Strategy: Coordinate with the City's appropriate staff as not to lose any connection with the City's branding and tag line, but to develop tools to specifically market the airport effectively to the General Aviation, business aviation and surrounding communities. This would include airport signage for buildings, hangars, information signs that all tie into the central concept of the airport. Attachments: Tacoma Narrows Examples Page 5 of 22 Auburn Airport Agenda Item Summary Page 6 of 22 Auburn Airport Agenda Item Summary son i fv & AI I a o0aao om0000 0 oan ao��ao Page 7 of 22 4 D 13 LC- Auburn Airport Agenda Item Summary "I'll Tacoma Narrows Airport Page 8 of 22 Auburn Airport Agenda Summary Item Recommendation: N/A Last Action: N/A Discussion: Work continues on the expenses and other cash flow items. As AMG's statement on the airport match the City's working capital statement, a complete report will be issued. Fiscal Impact: Current revenue stream is running 6.2% above forcast. Strategy: N/A Attachments: June 2014 One Year Budget Performance May 2014 Working Capital Statement Page 9 of 22 Auburn Airport Agenda Summary Item Run: 711112014 Aviation Management Group, LLC Page: 1 10:04AM One -bear Budget Performance Report All departments Consolidated For the Ivlonth Ending: 6{3012014 Year -To -Bate: 1!01!2014- 6{3012014 Account ACtUal Budgeted Variance Pct Actual Budgeted Variance Pct Income 3014.41 Hangar Raw 2 4,053.14 4,444.44 53.14 1.3 °% 24,31384 24,044.00 318.84 1.3°% 3414.42 Hangar Row 3-7 11,081.28 8,666.67 2,414.61 27.9% 63,973.44 52,000.02 11,973.42 23.0"% 3414.43 Hangar Row 8 1,087.14 1,444.44 57.10 3.7% 6,957.44 6,000.00 957.44 16.0°% 3414.44 Hangar Rows 9114 16,543.64 15,444.44 1,543.60 14.3 % 99,261.64 90,444.00 9,261.60 10.3°% 3414.45 Tie down 2,393.50 2,333.33 65.17 2.9% 13, 367.63 13,999.98 -632.35 -4.5"% 3414.05 Transient 10.04 4.44 10.44 4.0 °% 337.81 0.00 337.81 0.0 °% 3414.47 Storage 850.49 833.33 16.76 2.0% 5,391.21 4,999.95 391.23 7.8°% 3414.10 Vehide Parking 362 -542 446.25 248.33 237.92 114.2% 2,861.25 1,249.95 1,611.27 128.9°% 3414.11 Property Lease 362 -541 15,210.44 15,444.44 210.44 1.4% 94,862.64 94,400.00 562.64 1.0 °% 3414.12 building Lease 362 -541 1,258.25 1,254.44 5.25 0.7% 5,549.54 7,544.04 - 1,954.50 - 26.0°% 3424.40 MiscellaneousAirport Income 4.44 166.67 - 166.67 -100.0 % 254.00 1,444.42 - 754.42 -75.9% 3424.41 Late Fees 362.542 80.44 83.33 -3.33 -4.0 °% 1,245.00 499.98 745.42 149.4 °% 3424.43 Security Fee 341 -930 1,377.54 1,254.44 127.50 10.2% 8,184.40 7,544.44 684.44 9.1% 3424.45 Gate Gard 369 -944 25.44 41.67 -16.67 _40.0 % 275.40 250.02 24.98 10.G % 3424.06 Wait List Fee 369 -944 50.44 0.00 54.44 0.0 °% 154.40 0.00 154.44 4.4 °% 3424.48 Fuel Commissions Income 344 -644 4.44 1,000.00 - 1,000.00 -100.0 % 938.61 6,440.00 - 5,064.39 -34.3% Totallncome: 54,471.15 50,533.33 3,637.82 7.2 323,924.97 344,999.95 18,924.99 6.2% Page 10 of 22 7/7/2014 Page 11 of 22 City of Auburn Working Capital Statement 435 - AIRPORT May, 2014 Monthly Year -to -Date Variance to Percent of Budget Actual Actual Budget Budget Airport Security Service 15,000.00 1,370.00 6,802.50 8,197.50 45.4% Property Leases 203,000.00 16,368.69 79,943.45 123,056.55 39.4% Tiedown and Hangar Rent 380,000.00 36,150.84 180,709.26 199,290.74 47.6% Other 12,000.00 0.00 939.61 11,060.39 7.8% Total Operating Revenue 610,000.00 53,889.53 268,394.82 341,605.18 44.0% Salaries & Wages 20,024.35 1,705.75 9,229.35 10,795.00 46.1% Benefits 6,839.23 589.96 3,003.12 3,836.11 43.9% Supplies 2,000.00 0.00 112.44 1,887.56 5.6% Other Service Charges 441,840.00 35,552.20 209,470.40 232,369.60 47.4% Depreciation &Amortization 416,800.00 33,473.62 167,368.17 249,431.83 40.2% Total Operating Expenses 887,503.58 71,321.53 389,183.48 498,320.10 43.9% Operating Income or Loss (277,503.58) (17,432.00) (120,788.66) 43.5% (156,714.92) Interest Revenue 1,500.00 67.77 396.08 1,103.92 26.4% Miscellaneous Revenue 500.00 50.00 (2,341.17) 2,841.17 (468.2)% Debt Service Interest 41,675.00 20,837.50 20,837.50 20,837.50 50.0% Total Non - operating Revenues (Expenses) (39,675.00) (20,719.73) (22,782.59) (16,892.41) 57.4% Net Income or (Loss) (317,178.58) (38,151.73) (143,571.25) 45.3% (173,607.33) Depreciation 416,800.00 33,473.62 167,368.17 249,431.83 40.2% Total Items Not Effecting W/C 416,800.00 33,473.62 167,368.17 249,431.83 40.2% Net W/C from Operations 99,621.42 (4,678.11) 23,796.92 23.9% 75,824.50 Increase in Contributions -FAA 534,207.00 0.00 0.00 534,207.00 0.0% Increase in Contributions -Other Government 23,179.00 0.00 0.00 23,179.00 0.0% Increase in Restricted Net Assets 0.00 0.00 (2,301.91) 2,301.91 0.0% Increase in Deferred Credits 0.00 (2,139.11) 5,128.83 (5,128.83) 0.0% Total Resources Other Than Operations 557,386.00 (2,139.11) 2,826.92 554,559.08 0.5% Net Change in Restricted Net Assets 0.00 (576.86) (2,301.91) 2,301.91 0.0% Increase in Fixed Assets - Construction 723,066.00 5,281.23 105,207.97 617,858.03 14.6% Debt Service Principal 125,000.00 0.00 0.00 125,000.00 0.0% Total Uses Other Than Operations 848,066.00 4,704.37 102,906.06 745,159.94 12.1% Net Change in W/C $(76,282.22) $(191,058.58) $(11,521.59) $(114,776.36) 39.9% Working Capital, Beginning of Year $655,082.00 $0.00 $801,284.01 ($146,202.01) 122.3% Working Capital, End of Period 464,023.42 (11,521.59) 725,001.79 (260,978.37) 156.2% Net Change in W/C $(191,058.58) $(11,521.59) $(76,282.22) 39.9% $(114,776.36) 7/7/2014 Page 11 of 22 Last Revision Date:7/11/14 AIRPORT ADVISORY BOARD - PROJECT TRACKING WORKSHEET # LEAD PROJECT CURRENT STATUS WHAT'S NEXT START NEXT EST. Est. COST DESCRIPTION DATE REVIEW COMPL DATE DATE Projects 11 Airport Master City Staff/ Awaiting submission of draft to FAA 90 days after submittal, Draft will be returned with 11/2012 8/20/2014 3/31/15 $225,000 Plan Mid- CW /AMG comments then completed Master Plan submitted to Term Update City of Auburn for approval 19 City Staff 506 Building Update AMG has moved to the west end of building. Phone Bathrooms require repairs to become fully 11/2013 8/20/2014 TBD TBD s stem installed. o erational. 21 AMG Wildlife Hazard Biologist surveys are ongoing as per scope of work. Wait for observations to conclude at end of the year. 12/2013 11/19/14 3/31/15 $76,100 Assessment 25 AMG Airport Asphalt Repair See Tab 4 See Tab 4 02/2014 8/20/2014 12/31/14 $578,000 & Seal Business Development 27 City Staff Helicopter School City Staff to evaluate /prepare RFP for prospective On Hold until master plan completion and approval 08/2013 7/16/2014 Ongoing N/A west side rotorcraft operations area. 28 AMG Galvin Correspondence sent regarding rental of back 600sgft If Galvin does not send letter of intent, AMG will 01/2014 7/16/2014 TBD TBD of 506 building. No response as of this update. market the area beginning 7/14/14. 31 AMG T Hangar See Tab 5 See Tab 5 02/2014 7/16/2014 Summer $60 -$90k Development 2014 34 AMG AFS Building Building is for sale. Mr. Garcia has contacted Mr. Mr. Garcia after meeting with Mr. Kopp will 06/2014 7/16/2014 Ongoing TBD Kopp to discuss purchase options. AMG is soliciting construct a business plan for City or Private potential tenants and buyers. purchase options. Other Items 13 Board Only General Airport AMG is moving forward with planning the event for AMG is inviting model trains, specialty automobiles 01/2012 7/16/2014 Ongoing TBD Events (Outreach) Auburn Days. Mr. Garcia is coordinating with and vintage or special use aircraft and food vendors. Connie Henkie Additionally, AMG will have a Grand Re- opening event of the Airport Office on completion of the 506 building. 32 City Staff Communications Contract is in legal review. Comcast has accepted Contract will go onto 2 committees and then 03/2014 7/16/2014 TBD TBD Infrastructure the City's contract, terms and conditions, and various Council approval. City Staff report project is on language changes and are making the edits now. track to meet original estimates. After committee and contract approval of committee, Council and Mayor would work with Comcast on finalizing installation dates for Airport facilities. Page 12 of 22 Auburn Airport Agenda Item Summary Recommendation: Repair and seal all asphalt on airport property to prevent further deterioration Last Action: The bid opening was on July 1, 2014. The low bidder was Blackline. Next steps are Municipal Services meeting and then Council approval, once approved a pre - construction meeting will be scheduled. Discussion: This project is substantially FAA /State eligible and grants have been submitted to both agencies. There are areas which are not eligible for grant funding. As an example there is approx. 50 feet of the taxi lanes between the hangars and some access road areas which are not eligible. These areas are identified on the Engineers Estimate worksheet. There are sound reasons to complete these non - eligible areas providing the airport enterprise fund can support this project. Fiscal Impact: See Bid Tabulation in Attachments Strategy: At both the Federal and State level asphalt preservation is given high priority and scores high on the grant process. It is less expensive to preserve what is in good shape than to rehabilitate or reconstruct asphalt after it has deteriorated. Attachments: Bid Tabulation Site Map Page 13 of 22 BID TABULATION SCHEDULE SUMMARY Project Name: CP1324, Auburn Municipal Airport Runway and Apron Rehabilitation, Contract 14 -03 Schedule No.: A - Base Bid -FAA Eligible Work Prepared by: City of Auburn Bid Date: 711114 ENGINEER'S ESTIMATE: $ 394,445.05 AVERAGE BID AMOUNT: $ 318,858.01 BID SPREAD AMOUNT: $ 92,139.31 BID Amount Spread $ LOW BIDDER: Rlackline Inc Slurry Seal $ 282,325.79 Second Bidder: Specialized Pavement Marking $ 299,783.13 Basic BID (Tax not Included) BlacKline Inc Slurry Seal $ 282,325.79 Specialized Pavement Marki $ 299,783.13 VSS International $ 374,465.10 7/1/2014 (3:37 PM) h:1projlbidtabs\CPl324 BT.xis Page 14 of 22 $ (112,119.26) $ (94,661.92) Spread % - 28.42% - 24.00% BID TABULATION SCHEDULE SUMMARY Project Name: CP1324, Auburn Municipal Airport Runway and Apron Rehabilitation, Contract 14 -03 Schedule No.: B - Additive Alternate -Non FAA Eligible Work Prepared by: City of Auburn Bid Date: 711114 ENGINEER'S ESTIMATE: $ 125,418.45 AVERAGE BID AMOUNT: $ 125,032.41 BID SPREAD AMOUNT: $ 53,587.50 LOW BIDDER: Specialized Pavement Marking, Inc $ Second Bidder: Blackline Inc Slurry Seal $ Basic BID (Tax not Included) Blackline Inc Slurry Seal $ 112,335.13 Specialized Pavement Markir $ 104,587.30 VSS International $ 158,174.80 7/I/2014 (5 :08 PM) h:1prgjlbidtabs1CP1324 BT.xls BID Amount 104,587.30 112,335.13 Page 15 of 22 Spread $ Spread % $ (2 0,831.15) - 16,61% $ (13,083.32) - 10.43% BID TABULATION SCHEDULE SUMMARY Project Name: CP1324, Auburn Municipal Airport Runway and Apron Rehabilitation, Contract 14 -03 Schedule No.: C - Additive Alternate -FAA Eligible Work Prepared by: City of Auburn Bid Date: 711114 ENGINEER`S ESTIMATE: $ 171,994.92 AVERAGE BID AMOUNT: $ 158,687.10 BID SPREAD AMOUNT: $ 42,167.60 LOW BIDDER: Blackline Inc Slurry Seal $ Second Bidder: Specialized Pavement Marking, Inc $ Basic BID (Tax not Included) Blackline Inc Slurry Seal $ 133,169.40 Specialized Pavement Mark $ 167,554.91 VSS International $ 175,337.00 7/1/2014 (3:37 PM) h:lprojlbidtabs1CP1324 BT.xIs BID Amount 133,169.40 167, 554.91 Page 16 of 22 Spread $ Spread % $ (38,825.52) - 22.57% $ (4,440.01) -2.58% Project Name: Prepared by: Bid Date: BID TABULATION BID TOTALS SUMMARY CP1324, Auburn Municipal Airport Runway and Apron Rehabilitation, Contract 14 -03 City of Auburn 711114 ENGINEER'S ESTIMATE: $ 691,858.42 AVERAGE BASIC BID AMOUNT: $ 602,577.52 BASIC BID SPREAD AMOUNT: $ 180,146.58 Basic BID Amount Spread $ Spread % LOW BIDDER: Blackline Inc Slurry Seal $ 527,830.32 - $164,028.10 - 23.71% Second Bidder: Specialized Pavement Marking, Inc $ 571,925.34 - $119,933.08 - 17.33% Basic BID (Tax not Included) Total BID (Tax Included) Blackline Inc Slurry Seal $ 527,830.32 $ 577,974.20 Specialized Pavement Markin $ 571,925.34 $ 626,258.25 VSS International $ 707,976.90 $ 775,234.71 7/1/2014 (3:37 PM) h :lprojlbidtabs\CP 1324 BT.xls Page 17 of 22 Page 18 of 22 Auburn Airport Agenda Item Summary Recommendation: Consider enclosing Hangar Row 3 to increase occupancy of vacant open hangars and to bring aircraft onto the airport from the enclosed hangar waiting list. Last Action: Rupert Engineering has completed 90% of plan set. We received one Cost estimate from Waters and Wood. Another meeting is scheduled for 7/14/14 to review plan set and make certain adjustments discovered during last meeting. Discussion: AMG will update AAB on outcome of 7/14 meeting and next steps. Current wait list is 12 waiting for hangars. AMG receives numerous inquiries per week regarding closed hangars. Fiscal Impact: AMG staff projects demand from the current waiting list for closed hangars that an addition $345 per hangar per month ($4,200 annually) could be realized for each hangar completed and $5,175 per month ($62,100 annually) at 100% occupancy. Strategy: As mentioned, this topic has been well discussed in various meeting and is identified in the updated (pending) Airport Master Plan Update being completed by Century West. A targeted outreach effort to bring new aircraft to the airport and not to compete with existing tenants will begin after approval. Attachments: Hard copy of drawings (provided at meeting) Initial proposal from Waters & Wood Page 19 of 22 Auburn Airport Airport Managers Report Topic A: NOISE COMPLAINTS Number of Complaints Since Last Meeting: 8 Number of Complainants: Location: 1 Mile SW of Airport Page 20 of 22 Topic B: Type Open Hangar Open Twin Hangar Row 9 -10 Row 2 Tie Down Storage Units Auburn Airport Airport Managers Report Occupancy Report Occupied 58 4 40 14 34 7 Percentage Change 68% +1 67% 0 100% 0 100% 0 38% -1 58% 0 Page 21 of 22 Auburn Airport Airport Managers Report Topic C: REVIEW FUEL PRICES Page 22 of 22