HomeMy WebLinkAbout07-28-2014 PLANNING AND COMMUNITY DEVELOPMENT AGENDA PACKETcm( or
AU.BURN
WASH € NGTON
Planning and Community
Development
July 28, 2014 - 5:00 PM
Annex Conference Room 2
AGENDA
CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
CONSENT AGENDA
A. Minutes - July 14, 2014* (Tate)
ACTION
A. Ordinance No. 6521* (Tate)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 20.08.070 of the Auburn City Code relating to term of
telecommunications franchise leases.
IV. DISCUSSION ITEMS
A. Short Plat Threshold Discussion* (Tate)
Continue to discuss modifying the City's short plat threshold to align with State
Law.
B. Code Enforcement Abatement Action* (Tate)
Council authorization to initiate an abatement action for six (6) residential
properties.
C. Director's Report (Tate)
D. PCDC Status Matrix* (Tate)
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Minutes - July 14, 2014 July 23, 2014
Department: Attachments: Budget Impact:
Community Development & July14, 2014 Draft Minutes $0
Public Works
Administrative Recommendation:
Planning and Community Development Committee to approve the July 14, 2014
Planning and Community Development Committee minutes as written.
Background Summary:
Reviewed by Council Committees:
Councilmember: Holman
Meeting Date: July 28, 2014
Staff: Tate
Item Number: CA.A
CA.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 38
CITY of
A
WASHENGTON!
I. CALL TO ORDER
Planning and Community
Development
July 14, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
Chair Holman called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the 2nd floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair John Holman, Vice -Chair Largo Wales and Member Yolanda
Trout were present. Also present were Mayor Nancy Backus, Director
of Community Development and Public Works Kevin Snyder, City
Attorney Dan Heid, Director of Administration Michael Hursh,
Assistant Director of Community Development Services Jeff Tate,
Assistant Director of Engineering Services /City Engineer Ingrid Gaub,
Planning and Design Services Manager Elizabeth Chamberlain,
Environmental Services Manager Chris Andersen, Engineering Aide
Amber Mund, and Planning Secretary Tina Kriss.
Members of the audience present: Blake Haddock, Colin Thorpe,
Jessie Winkler of the USACE, Russ Campbell, and Robert Whale of
the Auburn Reporter.
B. Announcements
C.
Staff explained that an attachment has been provided to replace the
Annotated Outline & Summary, attached to the Agenda Bill to
Resolution No. 4959.
Agenda Modifications
There was one agenda modification transmitted to the Agenda under
III. ACTION:
III. B. Resolution No. 5084
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and the City Clerk of the City of Auburn to enter
into an Interlocal Cooperation Agreement between the City and King
County, for the purposes of administering the Federal Home
Investment Partnership Program (Home).
II. CONSENT AGENDA
CA.A
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A. Minutes - June 23, 2014 (Tate)
Vice -Chair Wales moved and Member Trout seconded to approve the
June 23, 2014 Planning and Community Development Committee
minutes as written.
Motion carried unanimously. 3 -0
III. ACTION
A. Resolution No. 4959
CA.A
Environmental Services Manager Chris Andersen introduced Jessie
Winkler, Chief of the US Army Corps of Engineers (USACE),
Seattle District who is active in assisting in the partnership of design
and construction between the USACE and the City of Auburn. An
introduction was also provided for Michael P. Stronger, AICP, of Maul
Foster Alongi, who is assisting the City with project management.
Environmental Services Manager Chris Andersen distributed a
handout overview depicting the project location, key restoration
outline, and highlights the partners participating financially in support
of the project.
The Committee and staff reviewed changes within the Annotated
Outline and Summary, deleting the suspension provision in Article II
previously included. If the bid were to come in exceeding the
government cost estimate budgeted by the USACE or the City, there
would be no obligation to award the contract. Staff pointed out that
the only change that may be made to the Project Partnership
Agreement is that the signatory for the USACE as there will be a
change of command this month for Colonel Bruce A. Estok. The
Committee and staff reviewed the crediting and funding sources, cost
sharing, and project costs. The total cost estimate developed and
projected by the USACE is $5,738,048.00.
The Committee expressed their appreciation to the USACE in
partnering with the City on the restoration project; providing support
with budget and cost issues without jeopardizing quality to produce a
successful project to build on in the future. Staff reviewed the
project timeline and moving Resolution No. 4959 to Public Works for
discussion and to City Council for consideration at their July 21, 2014
meetings. The Committee was supportive of Resolution No. 4959.
Vice -Chair Wales moved and Member Trout seconded to recommend
City Council adopt Resolution No. 4959.
Motion carried unanimously. 3 -0
Page 2 of 6
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B. Resolution No. 5084
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and the City Clerk of the City of Auburn to enter
into an Interlocal Cooperation Agreement between the City and King
County, for the purposes of administering the Federal Home
Investment Partnership Program (Home).
Director of Administration Michael Hursh provided the staff report on
Resolution No. 5084. If adopted, Resolution No. 5084 would allow the
City to renew the interlocal agreement with King County as a HOME
partner. This Housing and urban Development program is specifically
designed to address affordable housing in communities and support
for developers that can meet the local goals. Passage of the
agreement will also renew the City's seat on the Joint
Recommendations Committee (RJC) of King County to maintain a
position on the Consortium's official voting body.
A discussion was held regarding the City's block grant funding
received and HOME funds. The Committee was supportive of
Resolution No. 5084.
Vice -Chair Wales moved and Member Trout seconded to recommend
City Council adopt Resolution No. 5084.
Motion carried unanimously. 3 -0
IV. DISCUSSION ITEMS
A. Resolution No. 5078 (Mund)
Engineering Aide Amber Mund presented Resolution No 5078, setting
the public hearing for Franchise Agreement No. 13 -28 Electronic
Lightwave LLC for September 2, 2014 at 7:30 pm in Council
Chambers. After review, the Committee had no questions regarding
Franchise Agreement No. 13 -28 for Resolution No. 5078 to set the
public hearing before City Council.
B. Communal Housing Follow -Up Discussion (Tate)
Discuss modifications to the communal residence program, policies,
and regulations.
Assistant Director of Community Development Services Jeff Tate
opened the discussion on Communal Housing by providing a brief
history regarding the City's Communal Housing program and the
outcome of the Conditional Use Permit decisions that went before the
Hearing Examiner May 28, 2014 regarding communal housing. He
also updated the Committee that Council adopted Resolution No.
5079 establishing a moratorium on the acceptance or processing of
applications for business licenses and other licenses, permits and
approvals for communal residential rental housing. A public hearing
Page 3 of 6
CA.A Page 5 of 38
has been scheduled for July 21, 2014 to further consider the
moratorium.
Several questions were posed to the Committee to facilitate the
conversation regarding communal residence standards and the city's
rental housing standards. A discussion was held regarding family
homes, group residence facilities, and residences that have a
rehabilitation focus and the state rules and regulations.
The Committee stated that while they do promote businesses, e.g.
day cares, and other residence facilities, these businesses are
required to have specific guidelines mandated by the state. Student
rentals are not mandated by the state and do not require specific
regulations, they are not monitored or regulated. A concern arises for
student health, life /safety issues when rentals are not monitored or
regulated, and without oversight it may not preserve neighborhoods.
A discussion took place regarding the Hearing Examiner's conditions
placed on the CUPs conditions and the possibility of using those
conditions in a revised code. The Committee expressed their concern
for the students living in these communal residences without oversight
from the owners, the owners may not live locally.
The Committee and staff discussed the option of using distance, the
number of bedrooms, and student tracking as guidelines for
communal residences. Staff pointed out that the implementation of
any of any program that has multiple layers requires monitoring,
tracking and review by City staff which may cycle every three months.
Chair Holman invited members of the audience forward to comment
on communal housing.
Colin Thorpe, 31036 123rd Lane SE, Auburn
Mr. Thorpe explained that he is on the board for the Village Square at
Lea Hill Condominiums. There are two student rentals located in the
complex; the neighbors enjoyed their homes before these student
rentals were present and now believe they went from "heaven" to
"hell ". An unknown number of students flow in and out of the homes
with rotating tenants every three months. With no space between the
homes the noise transfer is a nuisance. The owner of the student
rental does not maintain his homes, pay the water bill, or Home
Owners Association fees. With no resident parking the students take
up the guest parking for everyone.
Russ Campbell, 31606 126th Ave SE, Auburn
Mr. Campbell distributed a letter submitted by Shao Xia Zhu and Gary
Kiefer that included a letter by Robert DeWitt dated June 17,
2013. The letter was submitted as part of the public comment
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CA.A Page 6 of 38
response from the May 28, 2014 Hearing Examiner meeting. Mr.
Campbell explained that Mr. Dewitt's letter points out that he
limited his property rental, one person to each of the regular
bedrooms. The letter also stated that the best use of the homes in the
neighborhood is for auxiliary student housing, investors purchasing
these homes, not young families.
Mr. Campbell pointed out that 95% of the homes in Rainier Ridge
neighborhood, based on the County records, have 4 or less bedrooms
(54% with 3 or less bedrooms).
After discussion, the Committee determined that they would like staff
to provide language that would allow communal residences for 4 or
fewer occupants, with the rentals spread out, and removing the option
of applications for conditional use permits for over 4 occupants. Staff
will draft code language to bring forward to the Planning Commission.
C. Comprehensive Plan Update Overview (Chamberlain)
Provide an overview of the comprehensive plan and amendment
process.
Planning and Design Services Manager Elizabeth Chamberlain
provided an overview of the comprehensive plan amendment process,
including how the state requirements and regional documents relate to
Auburn's Comprehensive Plan update. The Committee and staff
discussed the optional elements. Staff distributed a spreadsheet
which shows the lead committee and staff which will provide the
coordination for the various chapter updates. The deadline for the
Comprehensive Plan update is June 30, 2015.
D. Director's Report (Tate)
Assistant Director Tate reported that a new Code Compliance Officer
has been hired, Chris Barack. The city will be recruiting for a new
Planner to focus on urban design, commercial projects, and
pedestrian and parking issues as well as coordinating with the Auburn
Downtown Association.
Orion Aerospace has been issued a Certificate of Occupancy. They
still have a few items to complete and will be coordinating with City
staff. Indian /Victory Motorcycle of Auburn has also been issued their
Certificate of Occupancy.
The additional concrete pour to the 2nd floor of the Trek Apartments
will take place on Tuesday.
Developer Blake Haddock of La Quinta, CA introduced himself to the
Committee and stated he purchased property in the Lakeland area
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CA.A Page 7 of 38
and will be developing a residential subdivision.
E. PCDC Status Matrix (Tate)
A discussion was held regarding the pedestrian kiosks costs and a
walking tour, no changes or additions to the PCDC Status Matrix were
requested.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 7:25
p.m.
Approved this day of
2014.
John Holman - Chair
Tina Kriss - Planning Secretary
CA.A
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Agenda Subject:
Ordinance No. 6521
Department:
Community Development &
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
M emorandum
Exhibit A - Ordinance Na 6521
Administrative Recommendation:
Date:
July 23, 2014
Budget Impact:
$0
Planning and Community Development Committee to recommend City Council adopt
Ordinance No. 6521
Background Summary:
Please see attached memorandum.
Reviewed by Council Committees:
Municipal Services, Planning And Community Development Other: Legal
Councilmember: Holman
Staff: Tate
Meeting Date: July 28, 2014 Item Number: ACT.A
ACT.A AUBURN * MORE THAN YOU IMAGINED Page 9 of 38
CITY OF — s
WASHINGTON
MEMORANDUM
TO: Councilmember John Holman, Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Vice - Chair, Planning and Community
Development Committee
Councilmember Yolanda Trout, Member, Planning and Community
Development Committee
CC: Mayor Backus
FROM: Jeff Tate, Assistant Director of Community Development Services
Ron Tiedeman, Director of Innovation and Technology
DATE: July 7, 2014
RE: Ordinance No. 6521 — ACC 20.08.070 — Term of Facilities Lease
Background
ACC 20.08.070 currently restricts the City and its policy makers from leveraging
partnerships with private and public entities in use of city infrastructure. Previous practice
has been to have shorter term leases, with frequent renewals requiring significant staff
time, limited negotiation power and inability to leverage city and resident
needs. Leveraging long or short term leases based on the need in an area, a department,
or city should be at the discretion of the policy makers and city.
In some instances, entities would like a longer term to recover capital while at the same
time paying additional upfront costs to the city for the concession of a longer term. The
City currently lacks the authority to sign a 5, 10, 15 year or longer lease. Having the
flexibility to negotiate a longer term lease can help fulfill desired capital projects for parks
or facilities by requiring a leasee to pay some portion of that term up front or perform City
related projects as part of the lease rather than city funded projects offsetting city
expenditure. Currently, we have a vendor interested in paying 5 years up front for a 10
year lease. Instances like this would allow $75,000.00 or more to be deposited in
accounts associated with capital improvements, ownership of facilities constructed, future
project funding, or space to install city owned equipment. The City is not able to take
advantage of this offer because the Code currently precludes longer term leases. Other
municipalities across the state have identified this need in their codes as well, including
Bellevue, Issaquah, and Everett to name a few.
Recommendation
On Monday, July 14, 2014 Municipal Services Committee reviewed the draft amendment,
expressed general concurrence, and authorized the matter to be moved forward to
Planning and Community Development Committee for further consideration. Staff
recommends that Ordinance No. 6521 be forwarded to full City Council for action.
ACT.A Page 10 of 38
Exhibit A
Ordinance No. 6521
ACT.A Page 11 of 38
ORDINANCE NO. 6 5 2 1
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING SECTION 20.0
8.070 RELATING TO TERM OF TELECOMMUNICATIONS
FRANCHISE LEASES
WHEREAS, the current provisions of the Auburn city code restrict the length of
telecommunications franchise leases to a term of no more than five years; and
WHEREAS, there may be occasions when a different term other than five years
may be advantageous to the city and to the franchisee; and
WHEREAS, it would be appropriate for the term of telecommunications franchise
leases to be spelled out in the lease agreements approved by the city rather than
restricting the term to a specific number of years.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows
Section 1 Amendment To City Code. That section 20.0 8.070 of the city code be,
and the same hereby is, amended to read as follows:
20.08.070 Term of facilities lease.
By virtue of the uncertainties created by the Act, except as provided in any
pre- existing lease agreements, the length of a facilities lease granted hereunder
shall be . _ _ _ _ _ _ •• - •• - . - _ set forth in the lease agreement,
subject to renewal as provided in this chapter. (Ord. 5271 § 1, 1999; Ord. 5034 §
1, 1998.)
Section 2. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section or portion of this ordinance, or the invalidity of the application thereof to any
Ordinance No. 6521
July 21, 2014
Page 1 of 2
ACT.A Page 12 of 38
person or circumstance shall not affect the validity of the remainder of this ordinance, or
the validity of its application to other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
PUBLISHED:
Ordinance No. 6521
July 21, 2014
Page 2 of 2
INTRODUCED:
PASSED:
APPROVED:
NANCY BACKUS, MAYOR
ACT.A Page 13 of 38
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AGENDA BILL APPROVAL FORM
DI.A
Agenda Subject: Date:
Short Plat Threshold Discussion July 23, 2014
Department: Attachments: Budget Impact:
Community Development & Memorandum $0
Public Works
Administrative Recommendation:
For discussion only.
Background Summary:
Please see the attached memorandum.
Reviewed by Council Committees:
Planning And Community Development
Councilmember: Holman Staff: Tate
Meeting Date: July 28, 2014 Item Number: DI.A
AUBURN * MORE THAN YOU IMAGINED Page 14 of 38
CITY OF
AUBURN
* WASHINGTON
MEMORANDUM
TO: Councilmember John Holman, Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Vice - Chair, Planning and Community Development
Committee
Councilmember Yolanda Trout, Member, Planning and Community Development
Committee
CC: Mayor Nancy Backus
Kevin Snyder, Community Development and Public Works Director
FROM: Jeff Tate, Assistant Director of Community Development
Elizabeth Chamberlain, AICP, Planning & Design Services Manager
DATE: July 22, 2014
RE: Short Plat Thresholds
Background
At the May 12, 2014 PCDC meeting staff presented an overview of the regulations, procedures
and costs associated with land division and the difference between a subdivision and short
subdivision. Staff explained that Chapter 58.17 of the Revised Code of Washington establishes
the legal foundation and framework for subdividing land in Washington State. This statute uses
the terms "subdivision" and "short subdivision" to describe the two primary types of land division.
A subdivision is defined as a division or redivision of land into 5 or more lots, tracts, parcels or
sites. A short subdivision is defined as a division or redivision of land into 4 or fewer lots, tracts,
parcels or sites.
In 2002 the State Legislature modified the definition of short subdivision to allow City's planning
under the State Growth Management Act to increase the short subdivision threshold from 4 or
fewer lots to 9 or fewer lots. While state law allows for this modification of the threshold the City
of Auburn has not amended City Code. As a result, land divisions in Auburn are processed as
short subdivisions only for proposals that are for 4 or fewer lots.
The primary differences between a short subdivision and a subdivision are as follows:
1. Short subdivisions are administrative decisions that do not necessitate a public hearing.
2. Subdivisions are quasi - judicial decisions that are made by the Hearing Examiner after a
public hearing.
3. Subdivisions are substantially more expensive because they incur the cost of the
Hearing Examiner's services, greater permit fees, and costs of public notice. The fee for
DI.A Page 15 of 38
a Preliminary Subdivision application is $3,000.00 plus $120.00 per lot while the
Preliminary Short Subdivision application fee is $1,449.00 plus $60.00 per lot. The fee
for a Final Subdivision application is $1,533.00 plus $52.00 per lot while the fee for a
Final Short Subdivision is $750.00 plus $25.00 per lot. In addition to the permit fees, the
applicant is required to pay for the public notification sign and for the Hearing Examiner's
costs to review the file, staff recommendation, conduct a hearing, and write a decision.
The fee for a sign is $130.00 and the Hearing Examiner's fees are approximately
$1,500.00. The following table provides a comparison of the costs of an 8 lot land
division processed under the current rules as a subdivision and the costs if it were
classified as a short subdivision:
4. A subdivision adds significant additional time to the project review timeframe. Specific
expanded timeframes are set forth in city code for public notification, public comment,
public hearing, issuance of a decision and appeals. At a minimum, a subdivision will add
approximately 90 days to the processing timeframes.
Discussion
At the conclusion of the May 12th discussion PCDC expressed interest in further considering
code changes that would increase the short plat threshold from 4 lots to 9 lots provided that this
procedural amendment did not compromise or weaken any development regulations or
engineering design standards. Since May 12th staff has been able to review the regulations and
standards that are linked to the terms plat and short plat and have found one area where an
additional amendment would be required in order to avoid any unintentional negative impacts.
Section 10.01.5 of the Engineering Design Standards pertains to private access roads on tracts
or easements. This standard establishes when shared driveways on tracts or easements are to
remain private and therefore maintained by private property owners. The existing language
uses the term short plat and long plat to determine how shared driveways are owned and
maintained. This standard would need to be changed to reference the actual number of lots
involved in a land division instead of the process. Changes to the Engineering Design
Standards are discussed and evaluated by the City Council Public Works Committee.
Recommendation
Bring forth a draft amendment to the Public Works Committee addressing the above referenced
Engineering Design Standard. If approved, staff will prepare code amendments to Title 17 and
docket the matter before the City Planning Commission for a public hearing, deliberation, and
recommendation.
DI.A Page 16 of 38
8 Lot Land Division
"Subdivision"
8 Lot Land Division
"Short Subdivision"
Preliminary Application Fee (Base)
$3,000.00
$1,449.00
Preliminary Application Fee (Per Lot)
$ 960.00
$ 480.00
Final Application Fee (Base)
$1,533.00
$ 750.00
Final Application Fee (Per Lot)
$ 416.00
$ 200.00
Public Notice Sign
$ 130.00
N/A
Hearing Examiner Costs
$ 1,500.00
N/A
Total
$7,539.00
$2,879.00
Difference
+4,660.00
- 4,660.00
4. A subdivision adds significant additional time to the project review timeframe. Specific
expanded timeframes are set forth in city code for public notification, public comment,
public hearing, issuance of a decision and appeals. At a minimum, a subdivision will add
approximately 90 days to the processing timeframes.
Discussion
At the conclusion of the May 12th discussion PCDC expressed interest in further considering
code changes that would increase the short plat threshold from 4 lots to 9 lots provided that this
procedural amendment did not compromise or weaken any development regulations or
engineering design standards. Since May 12th staff has been able to review the regulations and
standards that are linked to the terms plat and short plat and have found one area where an
additional amendment would be required in order to avoid any unintentional negative impacts.
Section 10.01.5 of the Engineering Design Standards pertains to private access roads on tracts
or easements. This standard establishes when shared driveways on tracts or easements are to
remain private and therefore maintained by private property owners. The existing language
uses the term short plat and long plat to determine how shared driveways are owned and
maintained. This standard would need to be changed to reference the actual number of lots
involved in a land division instead of the process. Changes to the Engineering Design
Standards are discussed and evaluated by the City Council Public Works Committee.
Recommendation
Bring forth a draft amendment to the Public Works Committee addressing the above referenced
Engineering Design Standard. If approved, staff will prepare code amendments to Title 17 and
docket the matter before the City Planning Commission for a public hearing, deliberation, and
recommendation.
DI.A Page 16 of 38
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Agenda Subject:
Code Enforcement Abatement Action
Department:
Community Development &
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
M emorandum
Exhibit A - 603 37th St. SE
Exhibit B - 29430 132nd Ave. SE
Exhibit C - 2710 H St. SE
Exhibit D - Hilcrest Storm Tract
Exhibit E - 32835 56th Ave. S
Exhibit F - 32227112th PI. SE
Administrative Recommendation:
For discussion only.
Background Summary:
Please see the attached memorandum.
Reviewed by Council Committees:
Councilmember: Holman
Meeting Date: July 28, 2014
Date:
July 23, 2014
Budget Impact:
$0
Staff: Tate
Item Number: DI.B
DI.B AUBURN * MORE THAN YOU IMAGINED
Page 17 of 38
WASHINGTON
MEMORANDUM
TO: Councilmember John Holman, Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Vice - Chair, Planning and Community Development
Committee
Councilmember Yolanda Trout, Member, Planning and Community Development
Committee
CC: Mayor Backus
FROM: Jeff Tate, Assistant Director of Community Development Services
DATE: July 23, 2014
RE: Potential Abatement Actions
The City of Auburn conducts progressive code enforcement action in accordance with Chapter
1.25 (Civil Penalties for Violations) and other applicable Titles and Chapters of the Auburn City
Code. Consistent with standard operating procedure, code enforcement officers attempted to
obtain voluntary compliance by working with property owners of record. Upon a determination
that the owner had failed to comply code enforcement first issued a formal Notice to Correct
followed by a Notice of Civil Penalty. Because each of these actions has not resulted in
compliance, code enforcement is seeking abatement authority for each property.
The City of Auburn opened code compliance cases for the following properties in response to
complaints received from neighbors and the public. The table below also outlines details about
each case, the status of current enforcement action, and the estimated cost of each action.
Corresponding photos are attached.
Location
Case #
Violation
Owner
NTC
NCP
Est. Cost
603 37th St.
SE
14 -0207
Unsecure
Structure
Brown
6/5/14
$1,500.00
29430 132nd
Ave. SE
14 -0180
Vegetation
Parkash
5/14/14
5/20/14
$ 500.00
2710 H St.
SE
14 -0234
Junk RV
Gilbert
7/22/14
$1,000.00
Hillcrest
Storm Tract
14 -0194
Vegetation
Roden
6/14/14
7/22/14
$ 500.00
32835 56th
Ave. S
14 -0178
Vegetation
Neri
6/11/14
7/2/14
$ 500.00
32227 112th
PI. SE
14 -0189
Vegetation
Nolan
6/12/14
7/2/14
$ 500.00
DI.B
Following consultation with the Mayor's Office and the City Attorney's Office, Community
Development staff have determined that the current condition of these properties warrant
Page 18 of 38
abatement action by the City of Auburn. The passage of a Resolution would authorize the
Mayor or designee to engage in substantive abatement action. The condition of the property, in
staffs professional determination, presents a threat to the public health, safety, and welfare of
the residents of the surrounding properties and negatively impacts the community's quality of
life.
Following passage of the Resolution by the City Council, staff will contract with a qualified
service provider to conduct cleanup of the exterior portions of the property. Staff anticipates that
there may be a need to conduct on -going clean up and securement activity until the City can
obtain compliance action from the ownership entity. All costs associated with first time and on-
going abatement actions will be applied as a lien against the property that will have to be paid in
order for any future sale of the property to occur.
The City will also track and apply all administrative costs (staff time, court cots, filing fees, etc.)
associated with the conduct of abatement against this property and apply them as a lien against
the property as well.
Community Development has adequate budget capacity to cover anticipated costs associated
with abatement actions potentially through the remainder of the calendar year.
DI.B Page 19 of 38
Attachment A
(603 37t" Street SE)
D I . B Page 20 of 38
38
DI.B
Page 22 of 38
Attachment B
(29430 132nd Ave. SE)
DI.B Page 23 of 38
38
Attachment C
(2710 H Street SE)
DI.B Page 25 of 38
38
Attachment D
(Hillcrest Storm Tract)
DI.B Page 27 of 38
-42
Attachment E
(32835 56t" Ave. S)
DI.B Page 29 of 38
DI.B
Page 30 of 38
Attachment F
(32227 112th PI. SE)
D I . B Page 31 of 38
DI.B
38
DI.D
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Agenda Subject:
PCDC Status Matrix
Department:
Community Development &
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
PCDC Status M atrix
Administrative Recommendation:
For discussion only.
Background Summary:
Please see attached PCDC Status Matrix.
Reviewed by Council Committees:
Councilmember: Holman
Meeting Date: July 28, 2014
Date:
July 23, 2014
Budget Impact:
$0
Staff: Tate
Item Number: DI.D
AUBURN * MORE THAN YOU IMAGINED Page 33 of 38
PCDC Work Plan Matrix — July 28, 2014
LAND USE CODES /POLICIES
Comments
Planning Department staff went before the Planning Commission on 1 -22 -14
and 3 -4 -14. The code amendment process is on- going. Once Planning
Commission has made their recommendation that will be presented to PCDC
and staff anticipates that taking place August 2014, most likely at the 2nd
meeting.
Staff to develop a work plan as part of the overall comprehensive plan updates.
Staff will provide a plat and short plat training session during the June 23rd
PCDC meeting. Staff will then return to PCDC on July 28th with an overview of
potential draft code amendments.
Staff will be moving forward with a proposed code amendment related to floor
area ratio within the Downtown Urban Center (DUC) zone to the Planning
Commission 2nd meeting in July or 1st meeting in August.
Staff will formulate a strategy action plan and bring back to Committee as part of
the overall comprehensive plan update.
Code concepts and ideas to be developed based on Council retreat direction
and linked to the overall comprehensive plan update.
Funding options and ideas to construct and install the remaining 6 pedestrian
kiosks downtown. Staff is moving forward with the project ideas presented at
the 3 -7 -14 PCDC meeting and will look for other funding opportunities with the
City Council for the upcoming 2015 -2016 two year budget cycle.
PARKS, ARTS & RECREATION
Discussion of the Auburn Avenue Theater.
Staff /Council
Lead
(/)
CD
C
o
Chamberlain
o
RI
1-
Chamberlain
Chamberlain
Chamberlain
Chamberlain
Faber
Next on PCD
August
cr
N
July 28
August 2014
cr
N
cr
N
0
CO
1-
January
Topic /Issue
Code Amendments
• Marijuana /Cannabis
• Healthcare District Overlay
• Short Plat Threshold
• FAR (Floor Area Ratio) with
DUC zone
Historic Preservation Strategies
Strategy Areas for
Population /Business /Employment
Pedestrian Kiosks
Theater Lease
O
O
CO
O
Lf)
O
a)
O
E
N
L
u)
O
O
a)
a)
a)
c
•L
a)
O
O
O
a)
z
Please Note:
Page 34 of 38
O
N
NW
7
Comments
COMMUNITY SERVICES DIVISION
PCDC requested an update at a future meeting; briefing to be scheduled.
Updates provided as needed or requested.
Community Services to give annual updates.
BOARDS, COMMISSIONS & HEARING EXAMINER
On 12/09/13 the Arts Commission provided a presentation updating PCDC of
their 2013 plans and activities and will return for an update in 2014.
The Human Services Committee provided a 2013 update before PCDC on
01- 27 -14. The Human Services Committee is scheduled to present a 2014
update in 12 -2014.
The Hearing Examiner attended PCDC to present an annual briefing on
11/12/13. The next briefing is scheduled for fall of 2014.
Annual update occurred 7 -22 -13 with PCDC; the next update will take place 7-
28 -2014.
The Committee held a Joint Meeting with the Planning Commission on 3/18/14.
The next joint meeting will be in September, 2014.
Annual update occurred on 5 -28 -13 with PCDC.
Annual update occurred 10 -28 -13 with PCDC.
COMPREHENSIVE PLAN /CAPITAL FACILITIES PLANNING (Long Range Planning)
Major update of the comprehensive plan for the next 20 years +;
Staff /Council
Lead
Hursh
Hursh
Hursh
Faber
Hursh
C
O
X_
0
Faber
Chamberlain
Thordarson
Faber
Chamberlain
Next on PCD
0
Co
1—
Ongoing
0
co
1—
December
2014
December
2014
Fall 2014
July 28
September
2014
Summer 2014
Fall 2014
0
co
H
Topic /Issue
Building Community
Human Services Center
Unify communities through
centralized communication and
outreach
Arts Commission
Human Services Committee
Hearing Examiner
Parks & Recreation Board
Planning Commission
Transportation, Transit, and Trails
Urban Tree Board
Major Comprehensive Plan
Update
(O
O
N.
O
00
O
O)
O
O
N
M
cr
Lc)
(O
Page 35 of 38
Comments
Community visioning meetings were held the week of March 11 -13 and March
18 -20 with grocery store intercept events held April 7 -9. Report back to the
community of the vision themes was held May 21St. Next step a draft report to
be presented at the June 30th COW meeting.
Update to the three utility comprehensive plans as the City updates its
comprehensive plan. Joint PCDC and PWC meeting held on June 2nd to review
the draft policies for the three utility comprehensive plans.
Comprehensive Transportation Plan Update in concert with the comprehensive
plan update project.
Resolution No. 5075, the 2015 -2020 Transportation Improvement Program
(TIP) was approved on 6 -16 -14 by City Council.
Update annually as needed as part of the comprehensive plan update process.
City Council adopted Ordinance No. 6489, the 2013 Comprehensive Plan
Amendments at the 12 -2 -13 City Council meeting.
Committee discussion on impact fees and calculations.
UPDATES AND BRIEFINGS
An Economic Development update was provided to the Committee on 4- 14 -14,
future briefings will be provided as needed.
Staff /Council
Lead
Chamberlain
Public Works
L
as
LL
L
as
LL
Finance
Tate/
Chamberlain
Mayor
Next on PCD
cm
0
cm
0
cm
0
0
M
LW
cm
0
0
M
LW
0
M
LWL
I-
Topic /Issue
• Visioning for the major update
• Water, Sewer, Storm
Scope: Update to the Water,
Sewer, and Storm
Comprehensive Plans in concert
with the Comprehensive Plan
Update project.
• Transportation Planning
Scope: Long -term planning for
the interrelationship between
land use and transportation
infrastructure.
Transportation Improvement
Program (TIP)
Scope: 6 -year TIP that is
updated annually identifying
transportation related capital
projects
Capital Facilities Plan
Scope: 6 -year capital facilities
plan for the City's public
facilities /utilities
Fee discussions
Economic Development Updates
N-
00
N-
0)
N-
0
N
Page 36 of 38
Comments
Staff to stay in touch with Planning Dept. and keep coordination &
communication open with Tribe. The City met with the Muckleshoot Tribe on
11- 19 -13.
The Auburn Downtown Association provided an update at the 04 -14 -14 meeting
and will return in the spring of 2015 for their annual update.
City tracking potential station stops expansion study by Amtrak. Public Works
staff provided an update at the Committee's 3 -25 -13 meeting, the WSDOT
station stop expansion feasibility study is expected to be complete in June,
2013. Council passed Resolution No. 4949 supporting an Amtrak stop in
Auburn.
LGCC to provide a briefing as needed.
Stream and wetland restoration activities are ongoing.
CRS: Staff is evaluating the 2013 changes to the CRS program requirements
and developing policy options for the Committee to consider for City's future
approach to CRS participation. FEMA on -site audit of the City's CRS Program
is scheduled for November 6, 2014.
NFIP -ESA: City has received notice that FEMA's model floodplain ordinance
has been revised and new City regulations must be adopted and submitted to
FEMA. Staff is preparing amendments to the City's regulations to meet this
requirement.
Staff /Council
Lead
a)
Ls
I—
Chamberlain
Mayor Backus
Wagner
Andersen
c
a)
L
a)
c
Q
Next on PCD
CO
L
I—
Spring
2015
CO
L
CO
L
Spring 2015
0
CO
LL
r
Topic /Issue
Muckleshoot Tribe
The ADA
Amtrak
Les Gove Community Campus
Auburn Environmental Park
Floodplain programs — NFIP and
CRS
N
N
N co
N
N
co
Page 37 of 38
Comments
On 4 -14 -2014 staff provided an update of City environmental restoration
projects planned and in progress for 2014, and will return in the Spring of 2015
for an update.
CP1016: Fenster Phase 2 Levee Setback - Revised preliminary design has
been approved by the Washington State Salmon Recovery Funding Board
(SRFB). Project proceeding to final design and construction.
CP0746: Mill Creek Wetland 5K Restoration - Staff is working with Army Corps
to complete 95 %- design and prepare draft Project Partnership Agreement
(PPA) for Committee review. On April 7, 2014, the City was notified that it has
been selected to receive an additional $532,000 in state floodplain management
grant funds for this project.
CP1315: City Wetland Mitigation — Design and construction of compensatory
wetland mitigation in the Auburn Environmental Park is ongoing.
Resolution No. 5031, the Comprehensive Downtown Parking Management Plan
was adopted by City Council on 2 -3 -14. The parking permit program will be
blended into the CDPMP. Staff will provide monthly briefings on the
development and implementation of parking management strategies.
Ordinance No. 6477 was adopted by City council on 9 -3 -13. Staff provided an
update at the 6/09/14 meeting. The City Council passed a one -year moratorium
on 6 -16 -14 to look at the regulations that were adopted back in September.
Now that the new regulations have been implements for about nine months, the
City is evaluating whether additional code modifications are needed.
Staff /Council
Lead
c
(1)
sE
L
(V
C
Q
Chamberlain/
Yao
Chamberlain/
Tate
Next on PCD
0)
L (]
(n N
September
0M
W
1-
Topic /Issue
C
O
:C
O
L C
0
(1)
(V
N
RI
y-+
(V
C y--�
O U
L _ (V
i Q
C ^L
W LL
Downtown Parking
Management Plan
Communal Residences
N
co
N
(3i
N
Page 38 of 38